spr_05

Volume 27 Number 1

Spring 2005

Library Media Specialist Greta Casto Receives 2004 Milken Family Foundation National Educator Award

G

RETA CASTO (’03) LEARNED IN OCTOBER of last year she had been chosen to receive the 2004 Milken Family Foundation National Educator Award. The letter to Greta read: “Congratulations for your outstanding contributions to the education of our children. The Milken Family Foundation’s core commitment to education, the most important of all professions, is a commitment to the educators who bring it to life. Your dedication and accomplishments have distinguished you within the profession, and we are pleased to recognize that distinction with the 2004 Milken Family Foundation National Educator Award. …The principal aim of the program is to attract, retain and motivate the very best talent to the American teaching profession. The program has many goals. Chief among them is to provide significant and public recognition for outstanding educators through powerful opportunities for professional development through our state and national networks, at the annual Milken Family Foundation National Education Conference, and with a major financial award.

You can learn more by visiting our Foundation Web site at www.mff.org.

As a Milken Educator Award recipient, you are an integral part of a program that includes nearly 2,100 educators from 47 states and the District of Columbia, 100 of whom are 2004 honorees. We look forward to welcoming you as part of a unique cadre of exemplary professionals. You and your spouse or partner will be invited as our guests to the Milken National Education Conference in Washington, D.C. from April 26 to April 28, 2005, at which time your financial award will be presented as we celebrate excellence in education.”

According to information on the Milken Family Foundation National Educator Awards Web site: “The Milken Family Foundation National Educator Awards program provides public recognition and financial rewards to elementary and secondary schoolteachers, principals and other education professionals who are furthering excellence in education. By honoring outstanding educators,

the program strives to attract, develop, motivate and retain talented people to the challenge and adventure of teaching.

In the early 1980s, education pioneer Lowell Milken conceived and created an awards program to acknowledge educators’ crucial contributions to our national well-being.

Their main belief was – and is – that an effective way to advance the teaching profession is to reward educators’ achievements, enhance their resources, and expand their professional interests.

From its original presentation of awards to a dozen California educators, the program has grown to national stature with participating partners in 47 states and the District of Columbia. This fall, the 2,000th recipient will be named, joining a national network of outstanding kindergarten through 12th-grade teachers, principals and education specialists, each recognized with unrestricted individual Milken Educator Awards of $25,000. …”

According to the Web site, “Based on guidelines established by the Foundation, participating states’ departments of education appoint blue-ribbon committees that recommend candidates for selection. Identification and selection procedures are confidential, and the program does not include a formal nomination or application procedure.

[C]riteria for the selection … include all of the following: • Exceptional educational talent as evidenced by outstanding instructional practices in the classroom, school and profession.

• Outstanding accomplishments and strong long-range potential for professional and policy leadership.

• Engaging and inspiring presence that motivates and impacts students, colleagues and the community.” *** Greta is Library Media Specialist and School Technology Coordinator at Russell Primary School, Russell, KY. She graduated from Kentucky Christian College (now Kentucky Christian University) and earned her first master's degree in Elementary Education from Morehead State University. Greta has been a Library Media Specialist for four years.

While waiting for the right job…

Alumna Nicole Montgomery Helps School There are some things we’ll never understand. For example, why they put the fruit on the bottom in yogurt containers; why we refer to ourselves as Homo sapiens, when the preponderance of evidence is to the contrary; why most traffic signals continue through their mindless sequence of greenyellow-red during the night, rather than switching to flashing yellow or red during the hours of little traffic. To the list of things that puzzle us we now add another. We can’t understand why a library hasn’t had the good sense to hire Nicole M. Montgomery (’04). In the meantime, Nicole is working as the School’s Admissions Assistant. We can’t thank her enough for being willing to help, following Jane Salsman’s leaving for another job on campus.

Lousetta Carlson Succeeds Pam Thompson as Administrative Assistant at the School Lousetta Carlson came to the School as the Administrative Assistant on November 1st, 2004. Lousetta, an Indiana native, graduated from Asbury College. She has worked at the University of Kentucky since 1991. When Pam Thompson left the School to accept a position in the Department of Anthropology, we knew she would be a tough act to follow.

We can report that Lousetta is quite up to the challenge.

High Enrollment Persists in MSLS Program In the fall newsletter we reported enrollment that semester of 251, a 6.4 percent increase over fall 2003 enrollment of 236, which was in turn a 12.4 percent increase over fall 2002. At the time we reported that fall 2004 enrollment was the highest since fall 1991 and 1992, when enrollment was 255 and 267, respectively. Enrollment this spring is up slightly from last fall, to 254. The fall-to-spring increase reverses the typical pattern, in which enrollment in spring declines somewhat from enrollment the preceding fall, as numbers in the table show: Master’s Program Enrollment Year Fall Spring 2005 254 2004 251 232 2003 236 209 2002 210 177 2001 184 180 2000 199 189 1999 209 The number of faculty, more than anything else, determines the upper limit to the enrollment the School can accommodate. We address the issue of resource limitation in our Bulletin. The section having to do with admission begins with the statement, “The School's budget and number Spring 2005

of faculty limit enrollment, and meeting the GPA and GRE criteria … does not guarantee admission.” Last year a dozen applicants for fall 2004, whom we wished to admit, had to be offered spring 2005 admission instead.

We see no let up; as of mid-March this year we had acted on 65 applications for fall 2005, whereas as of mid-March a year ago we had acted on 21 applications for fall 2004. Prior to this year, the greatest number of applications for a fall semester acted on as of March 15, going back to 1999, was two years ago, when 32 applications had been acted on for fall 2003.

Still No Date Seen for Move to New Space What was then the College of Library and Information Science vacated quarters on the 4th floor of the Patterson Office Tower spring 1986 for a temporary relocation to the top floor of what was then King Library South. It should surprise no one that “temporary” is turning out to be longer than we would have expected – and certainly longer than we would have hoped. Some time ago it was decided the School would relocate to the top floor of what was then King Library North, now the Little Fine Arts Library. The top floor was essentially open space, and so considerable work needed to be done before the School could move. The work was laid out in phases, and the first phase was to complete restrooms, two state-of-the-art classrooms, and a third instruction room, also state-of-the-art but with the addition of computer workstations. The first phase was completed in December 2002, and the School has been using the classrooms and other facilities made available in the first phase.

More than two years after the first phase was completed, there still is no date for the work to begin on what remains to be done before the School can move entirely to the new location. Readers will not be surprised to learn the issue is money – the lack of it.

Sandy Ireland Pulls Everything together -- again

37th Annual McConnell Conference Held The 37th annual McConnell Literature Conference was held Friday and Saturday February 18 and 19 at the Radisson Plaza Hotel in downtown Lexington. The theme of this year’s conference was Stretching Boundaries, Opening Minds, and the dessert – an indecently good chocolate cake – assured a good turnout for next year’s conference.

Walter Dean Myers was the Friday after-dinner speaker, and he gave his talk the title, “Beyond Rap: Language in the Inner City.” According to information in the Conference brochure, Mr Myers “has written more than seventy books in every genre for young people and has received numerous awards for his work.” In 2000, his novel Monster won the Printz Award, was a National Book Award finalist, and was a Coretta Scott King author honor book. Scorpions (1988) and Somewhere in the Darkness (1993) were Newbery honor recipients.

Mr Myers, who grew up in Harlem, was an avid reader and discovered early that he loved to write. He won a writPage 2

ing contest in 1968 with his first picture book. He eventually focused on books for teenagers, and in 1994 he received the Margaret A Edwards Award for lifetime achievement in writing for young adults.

On Saturday morning, Bryan Collier spoke on “The Power of Art and Expression.” Mr Collier began painting while a teenager in Pocomoke, MD. In 1985 he won first place in a national competition, as a result of which his art was exhibited in the US Capitol in Washington. In that year he also was awarded a scholarship to the Pratt Institute, from which he graduated with honors in 1989.

Mr Collier wrote and illustrated his first children’s book, Uptown, in 2001, for which he earned the 2001 Coretta Scott King illustrator award as well as a Caldecott honor.

His art in Freedom River (2000) and Martin’s Big Words (2001), both written by Doreen Rappaport, received King illustrator honor recognition. The book by Willie Perdomo, Visiting Langston, which Mr Collier illustrated, also received King illustrator honor recognition.

Mr Collier lives in New York City, where he directs mural programs throughout the City, for any child who wants to paint. He frequently visits schools to talk to classes.

grams, designing and delivering courses in information storage and retrieval, indexing and abstracting, reference services, online information retrieval, information use, user instruction, organization of print and electronic documents, research methods, and libraries in the social process.. As an educator, Dr. Hahn’s dedication to the highest standards in teaching was recognized in 2002 when she was named a Fellow of the University of Maryland Academy for Excellence in Teaching and Learning.

As the 2003 President of the American Society for Information Science and Technology (ASIST), Dr. Hahn provided leadership in several important accomplishments for the society. She spearheaded an ASIST membership survey, initiated a complete redesign of the ASIST Web site, led progress on an ASIST digital library, initiated a review of all membership categories and dues structure, and implemented many changes in annual conference format and special events. She also established good relationships with a wide variety of other professional associations, agencies, and organizations, relationships she expects to continue and expand upon in her role as the Interim Executive Director for NCLIS….”

Trudi Bellardo Hahn Appointed US National Commission on Libraries and Information Science Interim Executive Director

B J Gooch ‘Physically Assaulted and Restrained’ in Theft of Library Materials

Trudi Bellardo Hahn (’76) not only completed the School’s master’s program but also served on the faculty for several years, after she earned the PhD. In October of last year Trudi was appointed Interim Executive Director of NCLIS. We thank Guy St. Clair for the NCLIS announcement and for permission to reproduce it in part: “Washington, DC USA, October 15, 2004 The U.S. National Commission on Libraries and Information Science (NCLIS) today announced that Dr. Trudi Bellardo Hahn has been hired to be the Interim Executive Director for the Commission.

Dr. Hahn, formerly Manager of Library User Education Services and Adjunct Professor at the College of Information Studies at the University of Maryland, has held prior positions as training specialist with the Maryland State Department of Education, Director of Professional Development for the Special Libraries Association, Associate Professor at Catholic University, and Assistant Professor and Data Services Librarian at the University of Kentucky.

She received a Ph.D. in Information Systems from Drexel University, and an M.S.L.S. and a B.A. in Linguistics from the University of Kentucky. Well known and respected in the library and information services profession, Dr. Hahn has served as a faculty member in three graduate LIS proSpring 2005

Arrests of four follow within two months of removal of valuable items from Transylvania University Library Special Collections BJ Gooch (’91), Special Collections Librarian at Lexington’s Transylvania University, was “physically assaulted and restrained” on December 17 of last year when two men made off with valuable materials that were a part of the Special Collections in the school’s Gay/Thomas Library. On February 11 Lexington police and FBI agents arrested four young men in the theft. The four, all 20-year-olds, subsequently were indicted by a federal grand jury, charged with robbery, conspiracy, and theft of major artworks.

When the Newsletter tried to interview BJ about the incident, she replied she had been told by Transylvania to direct inquiries to the school’s Public Relations office. That office did not respond to our efforts to obtain information. The following account is based on news stories in the Lexington Herald-Leader.

The men supposedly began in January 2004 to plot the theft, and two of them went to the library’s Special Collections department in November or December of 2004 “to examine its layout.” In early December two of the four, using the pseudonym “Walter Beckman,” sent an e-mail to Christie’s auction house in New York, asking for an appointment. Around that same time the same two sent an email to BJ to confirm an appointment to view materials in Special Collections. The appointment in Special Collections also was made using the name Walter Beckman.

On the day of the appointment at Special Collections, December 17, a man arrived, and, once there, made a phone call. Soon a second man arrived. According to the affidavit filed for arrest and search warrants, the two then “physically Page 3

assaulted and restrained” BJ. They used a stun gun on her and tied her up. They then “started grabbing books and sketches.” On their way out of the building, Library Director Susan Brown saw the two and told them to stop. They did not, but they did drop some of the materials. They then made off in a vehicle in which two others were waiting.

The four made off with a first edition of Darwin’s On the Origin of Species by Means of Natural Selection; 20 sketches by John James Audubon; Ortus Sanitatis, a twovolume work published in the 1500s; and a “manuscript written in 1425 in Winchester, England, for the Knolles family.” The materials that they dropped on the way out were described as two large Audubon books. Total value of the stolen materials was reported to be as much as $500,000.

On December 21 two young men showed up at Christie’s auction house in New York, where they told Melanie Halloran, the woman in the manuscript division who met with them, that they represented “Mr Beckman,” a “very private collector” who wished to sell certain rare books. Christie’s did not buy the materials, but the two gave Ms Halloran a cell phone number. Moreover, the two who went to Christie’s were videotaped entering the premises and meeting with Ms Halloran. Suspicious, Ms Halloran reported the visit to her boss. She subsequently picked one of those arrested out of a photo lineup. Moreover, according to the Herald-Leader, BJ said she was “80 percent sure” one of the men in a lineup was one of the two who perpetrated the theft at the library.

The four arrested are Spencer W Reinhard, Warren C Lipka, Charles T Allen II, and Eric Borsuk. Reinhard, a sophomore at Transylvania, was arrested in his dorm room.

Lipka is a UK student. Allen and Borsuk were “taking a semester off from UK.” All of the stolen materials were recovered.

Jackie White to Receive 2005 Outstanding Alumna/us Award at School’s April Banquet Known for unbridled enthusiasm for chocolate, advisor to those pursuing media certification asserts right to choose dinner dessert Professor Jackie White (’77) has been chosen to receive the 2005 Outstanding Alumna/us Award. It will be presented to her at the School’s annual awards banquet, to be held Friday, April 29, at Spindletop Hall.

Jackie was appointed Visiting Assistant Professor at the School for the 1999-2000 academic year with responsibility for the school library media program. The following year she accepted a permanent position on the faculty.

She graduated from UK in 1969, and, in addition to earning the MSLS here in 1977, she completed a Rank I Media Specialist program in 1982. Jackie taught English for three years and from 1977 to 1993 was Library Media Specialist, Mercer County Senior High School. From 1993 until 1999 she was Information Resources Consultant, Office of Education Technology, Kentucky Department of Education.

(A banquet reservation form appears on page 11.)

Spring 2005

Bonnie Cox Retires after Eighteen Years with University of Kentucky Libraries The end of last year Bonnie Cox (’86) retired from the University of Kentucky, where she had been a member of the library faculty since completing the School’s master’s program in 1986. Throughout that period Bonnie was in one or another way associated with collection development. She began her career in that department, and was for a time Coordinator of Collection Development. In her last assignment, Bonnie coordinated the licensing of electronic information products for UK Libraries, while continuing to serve as bibliographer for the English Department.

We learned, from a thoughtful piece about Bonnie that was published in the February issue of Off The Shelf, the UK Libraries online staff newsletter, that Bonnie was born in San Diego, CA, but left there at nine months when her family moved to Kentucky, where her father enrolled at UK. Following his graduation, Bonnie’s father accepted a job in Cincinnati, and she lived with her family in Middletown, OH. When it came time for college, Bonnie chose UK, where she majored in English, and where she subsequently earned an MA, also in English. She then worked for a number of years raising money for the Lexington-based March of Dimes.

(We thank Bev Hilton, librarian at the UK Medical Center A-V Library, who wrote the article about Bonnie, and Off the Shelf, the UK Libraries online newsletter in which it appeared, for permission to use material and the photo in our story about Bonnie.)

Nancy Fawley Reports from Doha, Qatar Gets permit to purchase alcohol in record time Nancy Fawley, who completed the master’s program in December 2003, accepted a reference librarian position with Virginia Commonwealth University’s School of Art and Design in Doha, Qatar. She filed reports in November and in February, and we thank her for both of them and for permitting us to publish them in the Newsletter.

November 8, 2004 I've been in Doha for a little over two months now. It's been an adjustment, but nothing too overwhelming. The key, I've found, is to not expect things to run efficiently and smoothly. Then, you are pleasantly surprised when something occurs in a timely manner with a minimum of hassle!

The library is small and overcrowded. A new space was supposed to be renovated over the summer. (They haven't begun work on it). At the moment, the books are spread out Page 4

over two separate rooms. 70% of the students are Qatari, with the balance primarily from other countries in the Middle East. Most are quite reserved and much younger, maturity-wise, than their counterparts in the States. Their experience with libraries is minimal. Most schools teach from textbooks only; the students (and I'm guessing especially females) are not required to analyze information or think critically. I have done quite a bit of library instruction already, but it is much more basic than what I would do in the States. There are a core group of girls (as we call them here) that are always in the library and I'm slowly getting to know them. That is the best part of the job, and I learn from them as well.

We are in the final week of the Holy Month of Ramadan.

Muslims fast from sunup to sundown and it is against the law for non-Muslims to eat, drink or smoke during this time.

Classes are shortened, the water coolers have been removed from the hall, and our cafeteria is closed. No one (including non-Muslims) can work more than six hours. Ramadan ends Saturday or Sunday (depending on when the new moon is sighted) and then we have four to seven days of Eid (again depending on when Ramadan ends). The school will be closed and I will be heading to Oman for a week's vacation.

Oman is supposed to be quite green - a color that does not exist in nature here in Qatar. I am really looking forward to getting away.

I live in a compound with other VCU [Virginia Commonwealth University] staff about 20 minutes from Education City, where the school and the other American universities are located. I have my own villa (three bedrooms, five bathrooms and maid's quarters) which is almost too much space for a single person. Living and working with the same people can be difficult - I've found I really need to establish some boundaries. I've made an effort to meet people outside the school and have joined a private beach club. There isn't a whole lot to do here - people shop and eat out a lot. Although now, during Ramadan nothing opens until after sundown.

The weather is still hot - the low 90s now - but much cooler than when I arrived in August. They say the nicest months are yet to come. I've seen a few wispy clouds, but aside from that everyday is hot and sunny with blue skies.

I've stopped opening the curtains first thing in the morning to check the weather. It seems kind of ridiculous - it's always the same!

February 15, 2005 Our library has been through a lot. Our catalog crashed in early October and - after the fact - it was discovered it had not been backed up properly. We finally (over four months later) have most of our records online, many without holdings and almost all with item records. We still cannot get our circulation module to work properly and are doing manual checkout.

Last December, we were given 24 hours notice to pack up the library and move to temporary quarters in the cafeteria while they simultaneously renovated our old and new spaces. We had boxes custom-made the length of our shelves, and our books were shelved in cardboard boxes stacked two-high. We made do and were able to serve the Spring 2005

students and faculty through their end-of-semester crunch.

After six weeks we moved into our new space over semester break and were able to have it fairly well-organized by the start of classes last week. We now have all books and AV in one room and I have an office with a phone (that took about three weeks) in the library. It feels like heaven. I am instituting all sorts of revolutionary ideas - like stamping due dates on books, requiring students and faculty to have a library card/ID, and creating a schedule for our work study students - that are accepted as status quo at other university libraries.

I still love it - a few of the students gave me big hugs when they came back after break. There are frustrating days - especially when my "office" was in the atrium - but overall it's a great job.

Outside of work it's the same - days of incredible frustration - it took me six weeks to get phone service - and good days - it took me five minutes to get my permit to purchase alcohol. There is very little to do here besides eat out and shop - but I think all the cultural centers and universities overcompensate by having events just about every week. I went to a presentation on Japanese Noh theater last week and next week is VCUQ's annual design conference. There is nothing to do here, but I never seem to have any free time.

Regards, Nancy

University of Kentucky Libraries Institutes Major Reorganization of Staff and Services Year-long planning effort aided by organizational development consultant Maureen Sullivan; one outcome is creation of associate dean positions On January 3 of this year University of Kentucky Libraries introduced a new organization structure. For the project, Dean of Libraries Carol Pitts Diedrichs retained consultant Maureen Sullivan, who worked with a 7-member reorganization work group. The work group included Becky Ryder (’92), Kelly Vickery (’98), and Toni Greider (’72).

As a result of the reorganization, a number of alumni hold new positions in UK Libraries. Pat Wilson (’88) is Associate Dean for Access and Delivery; Kate Seago (’85) is Interim Associate Dean of Collections and Technical Services; Kelly Vickery (’98) is Associate Dean for Information Technology; Toni Greider (’72) is Associate Dean for Research and Education; Terry Birdwhistell (’78) is Associate Dean for Special Collections and Digital Programs.

Other alumni affected by the reorganization are Valerie Estes Perry (’94), who now is Head of the Agricultural Information Center; and Carla Cantagallo (’88), who became Distance Learning Librarian. James Burgett (’92) moved to the Medical Library, where he is Reference and Education Librarian. Stephanie Aken (’75) left the Medical Center Library and moved to Young Library, where she is Electronic Resources Coordinator.

When we mentioned to Dean Diedrichs that we thought Newsletter readers would be interested in the reorganization and in what prompted her to undertake it and the process she used, she wrote a summary, which we publish and for which we thank her.

Dean Diedrichs’ summary appears on pages 6 and 7.

Page 5

University of Kentucky Libraries Reorganization Summary Prepared by Carol Pitts Diedrichs, Dean of Libraries Background To kick-off the Libraries’ reorganization process, 35 members of the Libraries faculty and staff met on January 16, 2004, in an all-day session with Maureen Sullivan, an organizational development consultant/facilitator.

Carol Pitts Diedrichs, Dean of Libraries, began the day with a summary of her impressions after 6 months: We have a good faculty and staff who are serviceoriented We have a culture which values openness, group decision-making and values the opinions of each member of our organization We implemented a team organization in part but not in whole Our current structure has led to an odd mix of decisionmaking – some groups have taken considerable policy authority while other groups have been immobilized when they cannot reach consensus on an issue We have diluted responsibility to the point that authority/decision-making people are not in place when needed Our inclination to include a representative from each service center team on each committee makes it difficult to schedule meetings and make quick progress on issues Our service center team structure has led to some silo mentality – libraries being independent rather than interdependent Individuals in leadership positions are not allowed to exercise leadership roles We lack career paths for support staff and librarians Decentralization has resulted in inconsistent policies and lost expertise Dean Diedrichs provided broad outlines on what she saw in a future organization.

A smaller management group consisting of individuals at an associate dean level A larger group which consists of middle managers/department heads and that meets less frequently Associate deans with specific expertise and responsibility for those areas of expertise rather than responsibilities based on specific libraries Department heads with day to day management responsibility for their areas of expertise A committee structure which investigates and recommends policy changes Recentralization of core tasks to better utilize expertise and provide library-wide support Consistency of policy across the library system so that users are better able to predict policy and use any library More proposals/drafts which come out of committees or working groups and then receive wide library discussion/consideration before a final decision is made Career paths for staff and faculty Sincere interest in input from all areas but with leaders having the authority to take that input and make decisions Spring 2005

Maureen Sullivan was brought in to help us develop a new organizational structure. Maureen Sullivan is an organizational development consultant whose practice focuses on the delivery of consulting and training services to libraries and other information organizations. She has extensive experience as a consultant on organizational development, strategic planning, leadership development, introducing and managing organizational change, organization and work redesign, establishment of staff development and learning programs for today’s workplace, revision of position classification and compensation systems, and the identification and development of competencies. Maureen received her BA and MLS degrees from the University of Maryland.

Work Redesign Maureen provided these guidelines for work redesign: Design from the patrons’ perspective Identify key work activities and processes Focus on the whole system Design the work processes first, then the social system Streamline, standardize, simplify as much as possible Reorganization Working Group Following the retreat, a working group of 7 faculty and staff was formed to develop one or more organizational models for the library to consider. The group worked with Maureen beginning in February with a goal of having a plan for discussion by the end of May. An all-staff meeting was held in early February to talk about the process and expected outcomes. The plans developed would be discussed widely in our organization. However, the final decision on the organizational model to adopt rested with the Dean of Libraries.

The following criteria guided the Dean’s decision on who was named to the working group: Broad faculty and staff representation Membership will not be heavy with administrators Those with a global perspective Those who are creative and open-minded Those who are trustworthy In May 2004, the proposed new organization was unveiled to the entire Libraries staff.

Proposed Plan The new organization included six collaboratives (later renamed divisions): Access and Delivery, Collections and Technical Services, Information Technology, Office of the Dean, Research and Education, and Special Collections and Digital Programs. In addition, the Law and Medical Center Libraries would report directly to the Dean of Libraries.

After wide discussion and feedback and some refinement, the new organizational model was adopted.

Leader Selection Process In order to determine who would lead each division, a leader selection process was undertaken. A Leader Screening Committee was appointed, with the charge: To assess the credentials of applicants and identify/recommend individuals to be interviewed Page 6

To conduct the interview process To review comments from all who meet with the candidates and consider the merits of the candidates in order to make a written evaluation to the Dean of Libraries To maintain strict confidentiality regarding their deliberations A list of competencies for the leaders was developed and shared with those in the libraries. Those interested in leadership positions were nominated by colleagues or could selfnominate. Each person was then asked, if interested in being considered, to submit a 2 page vita and a written response to the following three questions: 1. Describe someone who has been an effective leader for you and why.

2. What challenges do you see in this reorganization for a leader? a) For faculty and staff generally b) For you specifically if you were one of the leaders.

3. Where in the new organization do you see opportunities for you as a leader and what would you bring to the position?

Open question and answer sessions were held with 16 leader candidates. The selection committee evaluated the candidates based on the competencies document, the vita, the written responses to the questions, the interview and the evaluations from library faculty and staff. They provided a written assessment, with suggestions to fill leadership positions, to the Dean of Libraries. Based on those recommendations, the Dean made the following appointments: Access and Delivery – Pat Wilson Collections and Technical Services – Kate Seago* Information Technology – Kelly Vickery Medical Center Library – Janet Stith Research and Education – Toni Greider Special Collections and Digital Programs – Terry Birdwhistell *The Associate Dean for CTS position will be filled by an external search. Kate Seago was appointed as interim.

Employee Preference Process The next step in the reorganization process was the solicitation of employee preferences for work assignments in the new organizational model. The following principles and practices guided this process: Preference forms were held in confidence. Only the Associate Deans, the Human Resources Librarian and the Dean of Libraries had access to them.

In those cases where the first preference could not be accommodated, the appropriate Associate Dean met with the individual to explain why and to discuss a proposed alternative assignment. Those individuals were also offered the opportunity to talk with the Dean if they wished.

Assignments were made based on the anticipated amount of work in each collaborative and cluster. The Dean made final decisions, in consultation with Associate Deans.

Specific work design, workflow patterns, and work assignments would be determined once the employee assignments were made. Employees in the new units would be engaged in the design. Each associate dean would guide the work design in his or her collaborative.

Spring 2005

If learning needs were identified, employees would be trained in the new competencies.

Employees would continue to work at the same classification level as they do in the current organization.

The assignment process would not include any promotions. If promotions are to occur, they will be determined through an open process and all qualified employees will have the opportunity to apply and be considered.

Each employee (librarians and staff) was expected to complete the employee preference form. Room for three preferences was provided; first and second preferences were required; the third preference was optional. Each was asked to complete a series of questions about each preference. The preference forms submitted by each employee were thoughtful, reflective and insightful. The Leadership Group and the Dean relied on them extensively in making these decisions.

Ninety percent of employees received an assignment to a collaborative that was their first priority. The remaining 10% were assigned to another collaborative which was, in most cases, their 2nd or 3rd preference. The Associate Deans communicated with each individual who received an assignment that was not the first preference. The opportunity to speak with the Dean was also offered to each of those individuals. The new assignments were announced on November 3, 2004.

Work Design Teams and Implementation One of the important next steps was to develop the work structure of each of the new divisions. A design team of 4-5 people, including at least one classified staff member, was formed for each division, to develop process map(s) showing how the division would function. The design teams were expected to engage their library colleagues in the process through various methods, which might include open forums, interviews, etc. The requirement for participation in a design team was at least a working knowledge of some aspect of the division. Those teams were formed on October 13, 2004.

It was not possible to complete all aspects of the work design before the January 3rd implementation. In late December, as most staff were leaving for the holidays, work design process maps for all divisions were completed. When everyone returned on January 3rd, those documents were posted on the Libraries’ web site and an announcement sent to the all-lib listserv. Based on these process maps, each associate dean or director and the department heads began working on the details of changing the workflow to match the work design. This is an ongoing process that we expect to span the rest of this fiscal year and into the new year.

Summary The implementation of our new organizational structure began in earnest on January 3, 2005. Much is still to be determined and our most important priority on January 3 was to continue serving patrons and moving forward the work of the library. But much has been accomplished. I am very grateful to each member of the library faculty and staff for the manner in which each embraced the process and gave it full participation. I am excited about the many new opportunities this organization affords us and look forward to its deployment and evolution in the coming months.

Page 7

Carol Lincoln Summarizes last 20 Years Authority on atrium library and massive mold mess considers piano lessons, but rules out ‘Twinkle, Twinkle, Little Star’ Carol Lincoln (’80) filed a report in December from Macon, GA. She did so in conjunction with sending a contribution to the fund that honors her deceased classmate, Melody Trosper (’80). Carol wrote: “Since I’ve never done this before, I’ll summarize the last 20 years. After completing my MSLS, I taught for one more year, hoping there might be media center openings in the county. Instead, the school system decided to close schools, creating a surplus of school librarians. After 7 years of working with delinquents, dope users, dope pushers, child molesters, arsonists, 9th graders arrested for attempted murder and attempted rape, I resigned. (If you’re going to commit suicide, do it quickly, not D-R-A-W-N O-U-T over years!)

I landed a corporate library job next; that was a real learning experience, including things I didn’t really need to learn: moving the library twice (including 500 miles from home), incorporating a bigger library into ours, dealing with a massive water and mold mess, and closing a library. You can add Records Management and dealing with lawyers to the list.

My employer was bought out this past summer. Our new owners didn’t wish to expand their library staff. My assistant and I received our termination date of Nov 30, 2004.

We spent the next 4 months closing the library. We shipped most books to the new owners, but donated some journals to local universities. The bulk of our journal collection is going to the University of Buea, a fairly new university, in Cameroon, Africa.

We donated other materials to 2 children’s homes and the local public library system. Being able to donate some of our wonderful materials took some of the sting out of closing an academic level science library I’d spent 22+ years building. After 22.5 years of being Research Librarian and Records Manager, I was ready to take early retirement. I’ve already gotten my first pension check.

Today is December 7, one week of retirement. I recommend it highly. I’ve enjoyed doing things in the middle of the day, picking things I want to do, and rediscovering the kitchen. Eventually, I’ll excavate the house and get all the jobs done. Of course, the jobs on the ‘to do’ list have babies when I’m not looking!

Once the house has been whipped into shape (or has whipped me), I’ll do another career change and work from home. I’ve been doing lots of research lately, only this time it’s for me.

I’ve promised myself that I will write an article on the evils of putting a library in an atrium. (See the earlier paragraph on the massive mold mess.) Atrium roofs insist on leaking, contrary to the sales pitch of the manufacturer. Call this article petty revenge, if you want. You’d be correct.

Spring 2005

Every retired person I know doesn’t know how s/he had time to work. Guess what? It’s true. I never have to be bored, with stacks of unread books, unwatched movies (and stacks of everything else!). I might even take piano lessons.

However, there will not be any recitals of ‘Twinkle, Twinkle, Little Star’ in my future.

High on my list is getting rid of the virus on my PC. If you guess that’s the reason I’m writing this by hand, you’d be right on target there, too. I’d also like to get rid of the low life that sent the virus, but spending time in jail is not how I want to spend retirement.”

Development Office Explains the Use of Retirement Assets as a Charitable Gift College of Communications and Information Studies Development Officer Janice Birdwhistell provided the following.

Retirement planning. It’s a hot topic and becoming hotter as 77 million baby boomers prepare to enter, and perhaps redefine, retirement. Traditional IRAs, 401(k)s, Keogh plans — they’ve all become part of our everyday lexicon. Today, a record number of people have become participants in taxfavored retirement plans. And for many individuals retirement assets may comprise the largest component of their estates. While just about all of us have become concerned with the accumulation of retirement assets, far too few of us have thought about the ultimate distribution of those assets and their tax consequences at that time. Taxation can be surprisingly harsh, depleting much of the retirement accumulation. As more and more people coordinate their financial, estate and gift planning, a technique that is rapidly gaining acceptance is the strategic use of “tax-plagued” retirement assets to make charitable gifts. Many people have found that they can reduce taxes and leave more for both family members and favorite charitable organizations by creatively using such retirement assets. The purpose of this discussion is to answer some of the most frequently asked questions about the charitable use of retirement assets.

How can I integrate charitable gifts of retirement assets with my financial and estate planning?

First, there should be a genuine desire on your part to make a major gift to our institution. Assuming such a desire, the basic strategy is to reverse what most people do. Rather than leave retirement assets to your family, use those assets to make your gift and leave other assets — ones that are not “tax plagued” — to family members. The upshot is that you can reduce your tax liability on your retirement assets; and by leaving other assets such as appreciated securities to family members, your heirs receive a stepped-up basis to the fair market value of the property (for estate tax purposes) at your death. This will reduce their capital gains tax liability later on should they decide to sell those assets. Example: Roger A., a widower, plans to leave a charitable bequest to us in his will with the remainder of his estate to go to his children. A very typical plan. Paradoxical as it sounds, it may make more sense to make his charitable bequest out of his retirement assets and leave other assets to the children.

Page 8

Even though the bequest is made with IRD money, it will not be taxed because the charity is exempt from federal taxation. Thus, the retirement assets will escape the clutches of the federal income and estate taxes, plus the children have no “hidden” income tax liability. And, by leaving other assets such as highly appreciated securities to his children, they will not have to pay federal income tax when they receive those assets, even though the appreciation during Roger’s life has never been taxed. They may also receive a stepped-up basis which will reduce any capital gains tax should the securities be sold later on.

What kinds of retirement assets can be used to make a charitable gift?

First off, the assets must be part of a qualified retirement plan or IRA. A qualified retirement plan is one that receives favorable income tax treatment during the participant’s life.

You pay no income tax on the contributed funds or on their growth in value while they are in the plan. You pay income tax only when you withdraw the funds. Generally speaking, qualified plans are classified either as defined benefit plans or as defined contribution plans. Defined benefit plans pay a specific benefit to retirees. Since the payments terminate with the beneficiary’s death, there usually is no residue to leave to charity. On the other hand, defined contribution plans, by far the most popular kind of plan today, are highly suitable for charitable gifts. When a participant dies, often there is an undistributed portion still in the plan; and that undistributed portion can be transferred to other beneficiaries, including one’s favorite charitable organizations. Individual accounts in profit-sharing plans, money-purchase pension plans, 401(k) plans and traditional IRAs can be used effectively for charitable purposes. UK development staff will be happy to answer any questions you may have about the appropriateness of your retirement plan for making a charitable gift.

The School’s Director, Tim Sineath, continues to talk with the Estate and Gift Planning Office in the UK Office of Development about ways gifts can be made to benefit the School. The School will continue to provide information on the programs in each newsletter. If you would like additional information, contact the Estate and Gift Planning Office at (800) 875-6272 or (859) 257-3913. Information is also available through their web site, www.uky.edu/Development/give2uk/planned.htm

John Bryant, Known for Joie de Vivre, Dies after Short Battle with Cancer A man who never met a stranger, and lived life to its fullest, will be greatly missed.

There are some people you assume will live forever, and John Bryant (’61) was one of them. He didn’t. John died December 29 after a short battle with cancer, that had been diagnosed in October.

It isn’t possible for me to write about John without becoming personal. I met him the summer of 1986, as I was Spring 2005

wrapping-up my MSLS program. At that time cataloging was a required subject. I looked forward to taking it every bit as much as I look forward to eating green beans, but whereas I knew, at the end of the course, it was good for me, I have only the assurance of others that green beans are.

John made cataloging enjoyable. Had I known about him at the start of that summer term what I suspected at the end of it – and confirmed over the years – I would have been eager to take the course. John made everything enjoyable.

By the time I got to know him John was a senior administrator in University of Kentucky Libraries. At that time he lived several miles from where I did – and do – but later, after he retired from UK, he moved to the same neighborhood. As a result, my wife and I saw him often, perhaps most often at the Kroger supermarket on Euclid Avenue.

John attended Lexington Latin School and, appropriately, he began to work at Lexington Public Library when he was 15. Anyone who knew John knew that the Roman Catholic Church was an important part of his life, and I wondered more than once why he, a lifelong bachelor, had not become a priest. I never asked, but I learned, in the obituary in the Lexington Herald-Leader, he had attended a seminary for a while, St Paul Seminary in St Paul, Minnesota. According to the obituary, after leaving the seminary he entered the US Army and served 1957 to 1959, much of the time stationed in Germany.

Following service in the Army, John enrolled in the School’s master’s program. When he completed the program he worked for a while in the library at Thomas More College in Northern Kentucky. It was after leaving Thomas More that he started to work at University of Kentucky Libraries.

John loved to travel. He retired from UK in 1990 and began a new career as a travel consultant for Avant Travel here in Lexington. He often assembled itineraries and groups, and led the latter on the former. More than once he told me of his affection for Portugal, and especially for a certain town there whose name I never could remember.

According to the newspaper obituary, he loved also to cook and to entertain. “When he wasn’t cooking for a dinner party,” the obituary reads, “he would be preparing an exquisite meal to take to a sick friend, or any other reason to deliver one of his ‘meals on wheels.’” But it is with something else that the obituary writer captures John’s essence: “He never met a stranger, and lived life to its fullest. He will be greatly missed.” Indeed.

Dennis Carrigan

A l u m n i

A c t i v i t i e s

Virginia Gaines Fox (’69) is to be inducted into the UK Alumni Association Hall of Distinguished Alumni at a ceremony on May 15 of this year.

Nancy Cook Smith (’74) let us know in December she has joined the Center for Astrophysics at Harvard University as a psychometrician. After eleven years in public school libraries in South Carolina, Nancy received her Ph.D. in education from the University of South Carolina in 1989. She Page 9

moved to New Hampshire in that same year and married her late husband, Dr. Robert Allen Smith, Jr. in 1991. She was an associate professor of education at Notre Dame College in Manchester, NH, until it closed in 2002. Her work with Harvard will be examining teachers’ and students’ understanding of scientific phenomena. Nancy's address is 123 Hillhaven Road, Manchester, NH 03104.

Rhoda Perkins Boyer (’75) is Media Director, Stevenson High School, Livonia Public Schools, MI. Alumna and former School faculty member Trudi Bellardo Hahn (’76) was appointed Interim Executive Director for the National Commission on Libraries and Information Science, effective November 1 of last year.

Nancy Phillips Dougherty (’77) is Chief, Learning Resources Service, James H Quillen VA Medical Center, Mountain Home, TN. Rebecca Petersen Butler (’78), Associate Professor in the Department of Educational Technology, Research and Assessment at Northern Illinois University, is the author of a book for K-12 educators, Copyright for Teachers and Librarians, which Neal-Schuman published last year.

Last October 1 Martie Smith (’80) took over as Director of Pettigrew Regional Library. With headquarters in Plymouth, NC, Pettigrew Regional Library serves Chowan, Perquimans, Tyrrell, and Washington Counties, NC. Prior to going to that position Marti was Director of the Pettigrew library system in Eastern North Carolina, for 18 years.

Sallye Crawford Crace (’81) let us know she retired in June 2004 from Jefferson County Schools, KY, where she had been Valley High School Librarian.

Clara Keyes (’86) is Head of Special Collections, CamdenCarroll Library, Morehead State University, KY. Ann Snively ('86) is Director, Wright Memorial Library, Dayton, OH. Bruce Wilson (’87) is Reference Librarian, West Virginia Supreme Court.

Pat Van Skaik (’88) is Manager, History and Genealogy Department, Public Library of Cincinnati and Hamilton County.

Al Lloyd (’92) is Grants Librarian at the Public Library of Cincinnati and Hamilton County.

Roger Adams ('94) and Jennifer Bergen were married on January 19, 2005, at Charlotte Amalie, St. Thomas, USVI. Roger is an associate professor and Rare Books Librarian at Kansas State University, and Jennifer is Head of Children's & Youth Services at Manhattan Public Library, Manhattan, KS. James Manasco (’96) is Special Collections Librarian, University of Louisville.

We received a nice report from Jennifer Cunningham Sommer ('96), who wrote: “I wanted to pass along some Spring 2005

updates for the newsletter. I recently married over Christmas and so have changed my name to reflect that. I continue to be active in ALA on a national level. I presented a workshop in Orlando on Afterschool Programming for SchoolAge Children, and have since been repeating it at regional workshops here in Ohio. Also, I was just appointed to the Batchelder Award Committee for 2005-2006. This committee is responsible for choosing the outstanding children's book published in a foreign language and translated into English. I continue to work at Wright Memorial Public Library [Dayton, OH] as Coordinator of Children's Services and work with another UK alumnus, my director Ann Snively ('86).”

Sheril King (’98) let us know she has returned to the Northern Kentucky area, as a teacher at Turkey Foot Middle School in Kenton County. When she wrote last fall, Sheril had just completed the coursework at Nova Southeastern University for the EdD in Instructional Technology and Distance Education. At the time she expected to complete the dissertation by June of this year.

Kevin Connor (’01) accepted an offer in December to be Business Reference Librarian at Saint Louis University and started to work there February 15. As we said to the members of the search committee, when they phoned about Kevin, the position description was written just for him.

We received an e-mail report from Mykie Howard (’01), who wrote: “Formerly the Serials Acquisitions Librarian at George Washington University for a little over two years, I am now the new Serials Acquisitions Librarian at the National Agricultural Library. I started my job on January 10th, 2005. After being a member and active in the Special Libraries Association for 5 years, I am very excited to be working in a special library (doing the serials work that I love). My responsibilities are similar to my last position (leading the library in all aspects of serials acquisitions: fiscal control and serials management) except that I will work with about 19,000 serials instead of 8,000 serials! I will also serve as a contracting officer and will do collection development.” E-mail address: MHoward@nal.usda.gov Greta Casto (’03), library media specialist at Russell Primary School in the Russell Independent School District, KY, received a 2004 Milken Family Foundation National Educator Award.

Robb Farmer (’03) is Reference Librarian – Ross-Blakley Law Library, Arizona State University.

Among Recent Graduates Shellie Ball in October joined the staff at Muskingum County Library System, Zanesville, OH. Shellie is in the Adult/YA Reference Department and is responsible for the YA collection and programming. According to Lynn Mercer, Human Resources Manager for the Library, “Shellie has already become a valuable member of our staff and we are pleased to have her with us.” Anyone who knows Shellie would expect that kind of assessment.

Page 10

Tamara Bence is on the staff at Lexington Public Library.

Charlton Braganza is Workforce Librarian at Louisville Free Public Library. Charlton told us, “The position involves working reference, outreach and teaching computer classes (which I am particularly happy about).”

Kimberly Hume is a kindergarten teacher at Christian Academy of Louisville.

We thank Cara Matacale Marco for the e-mail in which she let us know she is a Reference Librarian at Jeffersonville Township Public Library, IN. Lori McAlister is Librarian II at BWI, here in Lexington.

We appreciate the January e-mail from Melissa Braun. “I am the Children's Services Librarian for the Marinette County Consolidated Public Library Service, in Marinette, WI. (Right on the shore of Lake Michigan, right on the border of Wisconsin and Michigan - yah, it's up nort, eh.)

I'll be coordinating children's services and developing the collections for the whole county system of 6 libraries, plus conducting programming in my central library.”

Emily Pierce is a Children’s Librarian at Louisville Free Public Library.

Karen Buntin is Coordinator of Technical Services at New Mexico Junior College, Hobbs, NM.

Brian Reynolds is on the reference staff at Louisville Free Public Library.

A remarkable thing happened: Lisa Dekker did professional field experience at Louisville Free Public Library, and yet they still hired her. She wrote: “I begin my library career Monday, January 24. I am happy to report that I am the Assistant Manager at the Southwest Regional Branch of the Louisville Free Public Library.”

Amy Rieger is on the staff at Louisville Free Public Library.

When Jane Salsman left the School to accept a position at the UK Law School, we persuaded Nicole Montgomery to sign on as Jane’s successor. Nicole agreed to help out while she waits for the academic library position she wants.

Catherine Thorne is School Librarian, Paris Elementary School, Paris, KY.

Lucia Duncan is also on the staff at Louisville Free Public Library.

Bonita Voss has left Lexington Public Library and is now a Collection Development Librarian for BWI here in Lexington.

Robert Gieszl has been appointed the Adult Reference Librarian at the Crescent Hill Branch, Louisville Free Public Library.

Jeremy White-Zieger is Assistant Director for Technical Services, E M White Library, Louisville Presbyterian Theological Seminary.

Noel Gnadinger is Library Media Specialist/Teacher in the Jefferson County School System, Louisville.

Nikole Wolfe is on the staff at Lexington Public Library.

Stella Goren is on the staff at Leestown Middle School, Lexington.

Please send information to the Newsletter via e-mail to Carrigan@uky.edu Deadlines for receipt of information are September 1 and February 1.

Alumni and Awards Banquet Reservation Form The School’s Alumni and Awards Banquet will be Friday, April 29, at Spindletop Hall. There will be a cash bar from 6:00 to 7:00 PM, followed by dinner. To make a reservation for the banquet, provide the information asked for below and send this form, with your check made payable to the University of Kentucky, to: Lousetta Carlson, School of Library and Information Science, University of Kentucky, 502 King Library, Lexington KY 40506-0039. This reservation form and your check must get to Lousetta not later than Friday April 22.

Lousetta may be reached by phone at 859.257.8876 or e-mail at Carlson@uky.edu Name: ________________________________________ E-mail address: _________________________________ Daytime phone number: (______)____________________ Number of reservations (@ $20 per reservation): ______

Spring 2005

Page 11