INTRODUCTION The opportunities for living the best kind of university experience possible are endless. Aside from the big things such as joining organizations and attending famous UP celebrations, the small things also count. Knowing the services and platforms offered to you by the SESC, UPSE Administration and the University could make your student lives a little easier, especially when the need of it arises. Some might surprise you that it actually existed, while others might just be too irrelevant the first moment you saw it to be remembered or known. This is why we’ve put together a compilation of topics, tips, and tricks of the trade for making your life in the University a bit better. The result is this little booklet you now hold in your hands. The team behind this primer scoured different areas from anything and everything under the University’s sun- from life hacks to convenient locations, to “what-if” scenarios. Hopefully you will maximize this guide and keep returning to it as it proves its usefulness in the future.
ACADEMIC NEEDS
PRINT IN THE UPSE COMPLAB GO TO COMPUTER LAB IN THE LIBRARY BUILDING AND SHOW KUYA ROLAND YOUR ID OR YOUR PINK CARD. EACH PAGE COSTS 5 PESOS. DROP YOUR PAYMENT AT THE COLLECTION BOX WITH KUYA ROLAND
Rent A LOCKER EACH LOCKER RENTS FOR 150 PESOS FOR THE WHOLE SEMESTER. BE SURE TO READ AND UNDERSTAND THESE SIMPLE RENTAL GUIDELINES HTTP:// ON.FB.ME/LOCKERGUIDELINES. CHECK FOR AVAILABLE LOCKERS THROUGH BATCHREPS OR THE SECRETARIAT COUNCILOR. GET YOUR OWN PADLOCK AND ENJOY THE LOCKER EXPERIENCE!
SEARCH for online references in the CoMPLAB
CHECK WITH KUYA ROLAND IF DATA SET IS AVAILABLE (LIST IS WITH HIM). WRITE LETTER OF REQUEST TO THE COMPUTER LAB, NOTED BY YOUR PROFESSOR WHO REQUIRES IT. GIVE LETTER TO KUYA ROLAND. WHEN APPROVED, BRING USB FOR THE DATA. ONLINE REFERENCES VIA HTTP://WWW.ECON.UPD.EDU.PH/MAIN/ THE-UPSE-LIBRARY/ ARE ACCESSIBLE ONLY ONCAMPUS AND BY CONNECTING TO UPSE DILNET. GO TO COMPUTER LAB OR ACCESS VIA DILNET THE DATABASES SUCH AS JSTOR, EBSCO, SPRINGERLINK, ETC. SEARCH KEYWORDS ON THE FIELD THAT YOU WANT TO APPEAR. YOU MAY OPT TO SAVE THE FILES (PDF) USING A FLASH DRIVE. TO CHECK IF A BOOK IS AVAILABLE IN THE DATABASE OF THE UP LIBRARY SYSTEM, ACCESS HTTP://ILIB.UPD.EDU.PH/.
Access Econ Kits/ Request for tutorials & sample EXAMS BorroW SESC books
COMPILED ACADEMIC ONLINE KITS ARE ACCESSIBLE VIA HTTP://BIT.LY/ECONKITS. SUBJECT SPECIFIC COMPILATIONS ARE AVAILABLE IN YOUR BATCH GROUPS. FOR ANY SUBJECT-SPECIFIC REQUESTS, CONTACT THE EDRES COUNCILOR REQUEST FOR TUTORIALS VIA HTTP://BIT.LY/ SESCTUTORIALS OR CONTACT YOUR BATCH REPRESENTATIVE.
CHECK INVENTORY FOR AVAILABILITY OF BOOK/ PUBLICATION/REFERENCES IN THE SESC BOOK SHELF AND CONTACT ITHE EDRES COUNCILOR IF YOU WANT TO BORROW IT.
ComPUtE GRaDes DOWNLOAD THE UPSE GRADE CALCULATOR KIT (GC KIT) WHICH CONTAINS THE RGEP LIST, ELECTIVES PRIMER AND CUSTOMIZED EXCEL FILES FOR YOUR COURSE IN UPSE YOU MAY ACCESS THE LINK THROUGH:HTTP://BIT.LY/ UPSE_GCKIT
ACESS DILNET CHANGE PROXY SETTINGS TO PROXY8.UPD.EDU.PH WITH 8080 AS LOCAL CODE.
SUPPLY YOUR CRS USERNAME AND PASSWORD.
FILE FoR LEAvE OF ABSENCE/ DrOp SuBJECT/ oTHER rEG CONCERNS VIA FACEBOOK CHECK HTTP://BIT.LY/REGISTRATION_ PROCEDURES. NOTE PROVIDED BY SE-RVC.
ADD HTTP://WWW.FACEBOOK.COM/UPSERVC AS A FRIEND TO RECEIVE REGISTRATION UPDATES.
VIA TEXT TEXT THE RVC HEAD FOR QUERIES
VIA SE 208 REQUEST FOR DOCUMENTS (TCG/CERTIFICATE OF MORAL CHARACTER, ETC.) GET A REQUEST FORM AT SE 208 AND FILL IT OUT WITH THE NEEDED INFORMATION.
CHECK HTTP://BIT.LY/REGISTRATION_ PROCEDURES. NOTE PROVIDED BY SE-RVC. HAND IN THE REQUEST FORM AS WELL AS YOUR UP ID TO THE PERSON-IN-CHARGE. PAY IMMEDIATELY AT THE VIRATA HALL (PAYMENT SLIPS MUST BE TAKEN CARE OF IMMEDIATELY AS SE 208 WILL ONLY BE ABLE TO PROCESS PAID REQUESTS) PAY IMMEDIATELY AT THE VIRATA HALL (PAYMENT SLIPS MUST BE TAKEN CARE OF IMMEDIATELY AS SE 208 WILL ONLY BE ABLE TO PROCESS PAID REQUESTS) SUBMIT THE PAYMENT SLIP, REQUEST ORDER, AND THE OFFICIAL RECEIPT TO SE 101 AND WAIT FOR THE PERSON-IN-CHARGE TO RETURN YOUR OR. CLAIM YOUR DOCUMENTS BY PRESENTING YOUR UP ID AFTER 3 WORKING DAYS.
FILING FOR LEAVE OF ABSENCE ASK FOR AN APPLICATION FORM FROM SE 208 GET PROPERTY CLEARANCE FROM THE SE LIBRARY AND THE STUDENT DISCIPLINARY TRIBUNAL (SDT) AT VINZON’S HALL. SUBMIT ALL REQUIRED DOCUMENTS TO SE 208
DROPPING A SUBJECT INFORM YOUR INSTRUCTOR REGARDING YOUR INTENTION TO DROP HIS/HER COURSE. LOG ON TO YOUR CRS ACCOUNT AND CLICK ON THE DROPPING MODULE. CLICK ON THE SUBJECT YOU WANT TO DROP. WAIT FOR YOUR INSTRUCTOR TO GIVE HIS/HER CONSENT FOR YOU TO DROP THE COURSE. ONCE YOUR CRS SHOWS THAT YOUR INSTRUCTOR HAS APPROVED YOUR DROP, GO TO SE 208. HAVE YOUR DROPPING FORM PRINTED BY THE PERSON-IN-CHARGE. PAY AT THE CASHIER’S OFFICE.
REMOVALS GO TO SE 208 TO GET THE REMOVALS FORM AND FILL OUT THE NECESSARY DETAILS. RETURN THE REMOVALS FORM TO SE 101 FOR THE SIGNATURE OF THE COLLEGE SECRETARY *LOOK FOR TITA CONNIE IN SE 101 IF YOU HAVE PARTICULAR CONCERNS.
ORG NEEDS
Rent a SE Room/ Admin Equipment ACQUIRE A COPY OF THE REQUEST FOR USE OF FACILITIES & EQUIPMENT FORM IN SE 208. OTHERWISE, PRINT YOURSELF A COPY HERE IN THIS LINK HTTP://BIT.LY/SESC-ROOMFORM (ALSO SHOWS FACILITIES AND EQUIPMENT RATES) AND ACCOMPLISH THE NEEDED INFORMATION. NO NEED TO ACCOMPANY THE FORM WITH A LETTER ADDRESSED TO THE COLLEGE SECRETARY. SUBMIT THE FORM TO SE 208 THREE WORKING DAYS BEFORE THE EVENT. WAIT FOR SE 208’S APPROVAL. IF YOUR LETTER HAS BEEN APPROVED, GET PAYMENT FORM AND PAY THE FEES AT SE 232. GO BACK TO SE 208 AND PRESENT THE OFFICIAL RECEIPT AND THE ROOM RENTAL FORM FOR RECORDING. *OVERTIME PAYMENT SERVICES SHOULD BE PAID DIRECTLY TO THE JANITORS ON DUTY *SPONSOR BOOTHS WILL ONLY BE ALLOWED ALONG THE WALKWAY FOR A FEE. THIS INCLUDES BOOTHS THAT WILL GIVE AWAY BROCHURES AND COMPANY DISPLAYS. *NO LETTERS REQUESTING FOR DISCOUNTS WILL BE ENTERTAINED. A BLANKED 20% DISCOUNT IS IN EFFECT. *FOR NON-SE BASED ORGS, SHOW FIRST THE LETTER TO THE SESC VICE-CHAIRPERSON BEFORE GIVING IT TO SE 208
Use Fax Machine/ Scanner INFORM THE SECRETERIAT COUNCILOR OR MARKETING COUNCILOR OR VICE PRESIDENT THROUGH TEXT AT LEAST 3 HOURS BEFORE. FAX MACHINE AND SCANNER ARE LOCATED IN THE COUNCIL ROOM (2ND FLOOR) BRING YOUR OWN LAPTOP TO CONNECT TO THE SCANNER. SPECIFIC PROCEDURES ARE POSTED IN THE COUNCIL ROOM COUNCIL ROOM OFFICE HOURS ARE FROM 9AM TO 4PM. NO NEED TO DOWNLOAD SCANNER SOFTWARE.
Rent CHAIRS WRITE A LETTER ADDRESSED TO THE HEAD COLLEGE LIBRARIAN HAVE THE LETTER ENDORSED IN SE 101 THREE DAYS BEFORE THE EVENT. GIVE IT TO THE HEAD COLLEGE LIBRARIAN AFTER. SETTLE THE DATE AND TIME FOR THE PICK-UP/RETURN OF CHAIRS.
RENT MICROPHONES INQUIRE THROUGH BATCH REP OR SECRETARIAT COUNCILOR IF MICS ARE AVAILABLE AT DESIRED TIME AND DATE. IF YES, RESERVE AT LEAST 3 WORKING DAYS BEFORE THE EVENT. SETTLE MEET-UP DATES WITH PERSON-IN-CHARGE FOR PICK-UP/RETURN OF MICS. RENTAL IS AT 150 PESOS PER HOUR.
*THERE ARE 2 WIRELESS MICROPHONES. RENTAL OF ONLY ONE MIC IS NOT ALLOWED. * IT DOESN’T COME WITH SPEAKERS. * RENT SCHEDULE FOR REGULAR SCHOOL DAYS AND HOURS (MONDAY TO SATURDAY, FROM 7:00 AM TO 8:00 PM)
Ask for SESC to send text brigs SEND THE MESSAGE YOU WANT THE COUNCIL TO DISSEMINATE TO THE VICE-CHAIRPERSON. IF APPROVED, WAIT FOR THE VICECHAIR TO EDIT AND DISSEMINATE THE TEXT *SEND THE TEXT 11:59 PM THE NIGHT BEFORE YOU WANT THE TEXT TO BE SENT * TEXT BRIGS ARE STILL SUBJECT TO COUNCIL’S APPROVAL
POST posters in upse
WRITE A LETTER ADDRESSED TO THE COLLEGE SECRETARY WITH THE ESSENTIALS (NAME AND ADDRESS OF THE ORGANIZATION, RESPONSIBLE OFFICERS AND THE PURPOSE AND SCHEDULE OF THE ACTIVITIES) SUBMIT THE LETTER TO SE 101 THREE DAYS BEFORE THE EVENT.
WAIT FOR SE 101’S APPROVAL.
IF YOUR LETTER HAS BEEN APPROVED, YOU CAN NOW POST YOUR PUBMATS. *FOR NON-SE BASED ORGS, SHOW THE LETTER TO THE SESC VICE-CHAIRPERSON FIRST BEFORE GIVING IT TO SE 101
OTHERS
Send Grievances & concerns VIA SESC FB PAGE/ ONLINE BULLETIN ACCESS THE LINK PROVIDED IN THE REGULAR EMAILS FORWARDED BY THE SESC HTTP://WWW.FACEBOOK.COM/UPSE. STUDENTCOUNCIL/APP_137541772984354
VIA DROPBOX IN SE 101 FILL UP YOUR COMPLAINTS/GRIEVANCES AND DEPOSIT IT IN THE GRIEVANCES DROPBOX IN SE 101
VIA BATCHREPS TELL YOUR BATCH REPS ABOUT YOUR PROBLEMS. REMEMBER, THEY ARE YOUR LINK TO SESC.
* WHILE IT IS ALWAYS IN ONE’S RIGHT TO SPEAK FREELY, PLEASE DO AVOID BADMOUTHING AS THE PEOPLE RECEIVING YOUR EMAILS WILL LIKELY FEEL OFFENDED.
Avail of First Aid Kit IF YOU NEED TO USE THE FIRSTAID KIT, CONTACT EITHER THE STRAW COUNCILOR OR THE S TO ASK ABOUT THE AVAILABILITY AND LOCATION OF THE KIT. WAIT FOR THE REPLY CONCERNING THE STATUS AND LOCATION OF THE KIT. *THE FIRST-AID KIT CONTAINS BAND-AIDS, GAUZE PADS, COTTON AND COTTON BUDS, BETADINE, HYDROGEN PEROXIDE AND ADHESIVE TAPE ARE FOR CUTS AND WOUNDS, AND PARACETAMOL AND VICKS RUB FOR COUGH AND COLDS.
Get pink card for internet VALIDATE YOUR ID AT THE LIBRARY
THE LIBRARIAN ON DUTY WILL GIVE YOU A PINK CARD FOR THE SEMESTER *WE WILL ALL GET A PINK CARD GOOD FOR 20 HOURS OF INTERNET USE IN THE COMPUTER LAB. AS IT IS LITTLE MORE THAN A PIECE OF PAPER THAT CAN BLOW AWAY WITH THE WIND, WE DO SUGGEST YOU TAKE CARE OF IT BECAUSE A NEW ONE WILL NOT BE ASSIGNED TO YOU – IF YOU WISH TO USE THE COMPUTER LAB WITHOUT A PINK CARD, IT WILL COST P20 PER HOUR.
Sync SESC calendar to Android/iPhone TO SYNC IT WITH YOUR IPHONE, GO TO THE SETTINGS ON YOUR DEVICE, AND OPEN THE MAIL/ CONTACT/CALENDARS CHOOSE TO ADD ACCOUNT: GMAIL FROM THE LIST OF ACCOUNTS. TOGGLE THE SWITCH CALENDAR OF THE CALENDAR TO “ON”. VISIT THE WEBSITE WWW. GOOGLE.COM/CALENDAR/ IPHONESELECT AND CHOOSE THE SESC CALENDAR TO SYNC IT.
GET A NEW ID
GO TO THE CASHIER AT THE INSTITUTE FOR SMALLSCALE INDUSTRIES (ISSI) TELL THEM YOU’RE PAYING FOR A NEW ID, AND PAY P130.
BRING THAT RECEIPT TO THE OFFICE OF THE UNIVERSITY REGISTRAR (OUR) 2ND FLOOR AND LOOK FOR THE OFFICE WITH A SIGN THAT READS “PHOTO ID ROOM”. PRESENT THE RECEIPT, AND THERE YOUR PICTURE WILL BE TAKEN FOR YOUR NEW ID. IN JUST A FEW MINUTES, IT WILL BE PRINTED. * ONE CAN ALSO REQUEST FOR A TEMPORARY ID AT THE OUR. WHILE THIS WILL WORK FOR MORE IMMEDIATE CONCERNS, IT COMES WITH AN APPOINTMENT SLIP FOR THE PHOTO-TAKING FOR YOUR NEW ID.
Car Sticker TO APPLY FOR ONE, SECURE A CAR STICKER APPLICATION FORM AT THE OFFICE OF THE VICECHANCELLOR FOR COMMUNITY AFFAIRS (OVCCA) BEHIND QUEZON HALL, THE BUILDING BEHIND THE OBLATION THAT OVERLOOKS UNIVERSITY AVENUE. BRING TO THE OFFICE A PHOTOCOPY OF: LTO CAR REGISTRATION, LTO OFFICIAL RECEIPT, EITHER YOUR DRIVER’S LICENSE OR YOUR DRIVER’S LICENSE, YOUR FORM 5, UP ID, AND YOUR CAR. WAIT FOR THEM TO PROCESS IT THEY WILL PLACE THE STICKER ON YOUR CAR * THE FIRST STICKER WILL COST P300 WHILE SUBSEQUENT STICKERS WILL COST P500, AND THEY HAVE A VALIDITY OF ONE YEAR (JUNE 1ST TO MAY 31ST). * AFTER THE FORM IS PASSED AND THE REQUIREMENTS ARE CHECKED, THE STICKER WILL BE PLACED ON YOUR CAR ON THE SAME DAY.
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