University Student Council Financial Statements for the Term Ending 30 April 2014 by updusc

University Student Council University of the Philippines Diliman

Financial Report 2013-2014

USC UP Diliman

Financial Report 2013-2014

Contents Foreword . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 Message from the USC Chairperson . . . . . . . . . . . . . . . . 3 Message from the USC Treasurer . . . . . . . . . . . . . . . . . . 4 Message from the UPJPIA Accounting Services Ad Hoc . . . . . . . 6 Statement of Accountability . . . . . . . . . . . . . . . . . . . . 9 Statement of Activities . . . . . . . . . . . . . . . . . . . . . . 10 Statement of Financial Position . . . . . . . . . . . . . . . . . . 13 Statement of Cash Flows . . . . . . . . . . . . . . . . . . . . . . 14 Notes to Financial Statements . . . . . . . . . . . . . . . . . . . 18 The University Student Council . . . . . . . . . . . . . . . . . . 62

USC UP Diliman

Financial Report 2013-2014

Foreword Letâ&#x20AC;&#x2122;s face it whether there are political parties or not, whether there are pressing issues such as budget cut, college name changes, freshie recruitment or not and finally whether we like it or not, student councils and other governing bodies will definitely exist in our current society. Politics has always been a strange area for me and because of this, I have never been involved with any political organization before. This was true though until I became CEO of UP Junior Finance Association (UP JFA) in 2013. UP JFA and the University Student Council (USC) teamed up to spread financial literacy and to organize seminars about finance and investments in the university. I distinctly remember having a talk at the Molave Residence Hall at around seven at night. It was a rainy evening and when everyone else was studying for exams, we were having a personal finance talk at the lobby of the dorm. USC was in charge of logistics and promotions while JFA was in charge of providing the speaker. This was especially memorable for me because a day before the talk, our invited speaker backed out and we were left with no one. I remembered we were rushing to look for a substitute. We texted all our finance professors, our previous speakers and anyone we can think of to ask if they can do the talk. But obviously though no one was available for such short notice. I became an instant speaker overnight, which I would like to note that I have no special skill for. I am not an outspoken person. Perhaps public speaking might even be one of my greatest weaknesses. But my passion for finance, spreading financial literacy and the love for the organization gave me the courage to speak in front of the crowd. This memory touches me deeply because this was the first moment I opened up to someone, a crowd even, about the financial difficulties my family is facing. It was hard talking about family financial difficulties since for the longest time I knew there was a big problem in our finances but I never talked to anyone about it, I just try to forget about it, I act as if there was no problem at all. That might work for me or others in the short run but a big problem is hard to conceal. I know talking about money is taboo or forbidden in the Philippine setting but I think this is an urgent matter to talk about. We need to settle our differences and be open about what bothers us most even in matters of money. I just hope that we do not wait for our financial problems to escalate so big, at the point where it is immensely difficult to handle, before we start talking about finances. USC is doing a great job in spreading financial literacy and upholding transparency of the councilâ&#x20AC;&#x2122;s finance. A lot may be said and improved but I think this is a first step towards a culture of financial transparency and openness. Hopefully, its effects extend far beyond this moment.

Timothy John M .Esguerra Chief Executive Officer (A.Y. 2013-2014) UP Junior Finance Association 03 September 2014

USC UP Diliman

Financial Report 2013-2014

MESSAGE FROM THE

University Student Council Chairperson Transparency and Accountability - a practice and a principle inherently important in achieving a democratic and participative society. However, it is a practice that is often neglected, and a principle that is allotted minimal attention. It is this very practice and principle that the University Student Council had in mind when it launched and pioneered with the UP Junior Philippine Institute of Accountants, the University Financial Transparency Reporting Standards, setting an example to all councils and organizations how to meet and comply with financial and institutional standards that will ensure certain rights and liberties of the students. But more than that, this very project aimed to set an example to a larger set of officials the UP Administration and the Government. With serious issues plaguing the youth such as systemic state abandonment, and lack of budget for Education, the University Student Council took a proactive and concrete step to ensure that democracy will be the substantial democracy we dream it to be - that our officials will not use ignorance and concealment to defeat our rights. With that, Transparency and Accountability was not merely an administrative practice. No. With this project, it became a tool to safeguard the very liberties we are fighting for. It became our shield to fraudulent malpractices. Transparency and Accountability became the assurance of every Iskolar ng Bayan that real power lies with them. And that is our legacy - giving the power back to the students.

Ana Alexandra C. Castro Chairperson University Student Council 2013 â&#x20AC;&#x201C; 2014 University of the Philippines â&#x20AC;&#x201C; Diliman

USC UP Diliman

Financial Report 2013-2014

MESSAGE FROM THE

University Student Council Treasurer and Finance Committee Head Responsive and Responsible Finance: Professionalism, Transparency and Accountability Finance is the entity’s conscience – practical, rational and ethical. The Term of the University Student Council (USC) 2013-2014 of the University of the Philippines - Diliman has indeed achieved remarkable progress in its financial management and financial reporting functions and responsibilities. The origins began with the noble endeavor of the USC to comprehensively capture the financial activity of the entire entity without failing to preserve the integrity and principles that it upheld. Upon its formal establishment and initial operation, the USC Finance Committee was instantly challenged to produce both a conceptual framework and a practical system that would be able to reliably measure and faithfully represent the administration and utilization of the economic resources and assets entrusted to, or generated by the USC. In order to hurdle this challenge, the USC Finance Committee immediately commissioned the skill and expertise of the distinguished UP Junior Philippine Institute of Accountants and together with its newly-formed Accounting Services Ad Hoc, headed by several of the organization’s brightest Business Administration and Accountancy students, developed the University Financial Transparency Reporting Standards or UFTRS as it is popularly called. The conformity to these standards would serve as the substantive force behind the proper accounting of financial transactions underlying the operations of the USC that required different economic resources. It was with this guiding reporting system that the USC Finance Committee was able to efficiently and effectively discharge its power and authority over the financial responsibilities of the USC to ensure the timely accessibility and provision of the necessary monetary or non-monetary resources for the USC’s general and specific purposes. It was through the USC Finance Committee’s management and oversight efforts that provided the sufficient and appropriate economic requirements needed by the USC’s four standing committees, thirteen special standing committees, and three ad hoc committees for these to implement and deliver its planned campaigns, services and activities. In a mixture of excitement, exhilaration and exhaustion, the USC Finance Committee’s directive and administrative capabilities was tried and tested by not just the general operational requirements and external partnerships of the entire entity but moreover by the extraordinary demands of its major programs such as the UP Pride Week of 2013, the UP Freshie Week of 2013, the Isko Operations relief and rehabilitation initiatives, the University Student Council Elections of 2014, and its flagship event

USC UP Diliman

Financial Report 2013-2014

the, UP Fair of 2014. Through its term-long exercise as the practical conscience of the USC, it is with much delight and humility that such accomplishments, contributions, relationships and whatever difference the USC made or built now belong to both its institutional history and tradition as well as the collective memory of the University’s students and community, whom we are mandated to serve. Yet with the inevitable realities of change and succession constant, the conclusion of office of the (former) USC of the Term 2013 – 2014 materialized with its governing responsibility and mandate passed on to the new (incumbent) USC of the Term 2014 – 2015. It was at this turning point that the USC, at the beginning of the new term, was again faced with a challenge – an ongoing and experiential one that is inherited by every new USC in office: To improve our achievements, to remedy our shortcomings, to remember our struggles, and to pursue the many opportunities that lie beyond. It is in confidence and hope that the new USC, with its Finance Committee still serving as its practical, rational and ethical conscience, will bravely and competently meet this challenge and leave a challenging legacy for succeeding councils to match. Ituloy natin ang napagtagumpayan, para sa UP, para sa Bayan. I extend my deepest and sincerest gratitude for the support, assistance, and trust given by all and it is with great pride, relief, and satisfaction that I present the USC Financial Statements for the Term 2013 – 2014; may the principles of professionalism, transparency and accountability prevail. In honor and excellence!

Raphael Aaron A. Letaba Treasurer and Councilor University Student Council 2013 – 2014 University of the Philippines – Diliman

USC UP Diliman

Financial Report 2013-2014

MESSAGE FROM THE

UP Junior Philippine Institute of Accountants Accounting Services Ad Hoc To some, financial transparency may be just an obscure phrase – totally irrelevant and uninteresting. To others who may find some interest, it may be just a piece of rhetoric, meant to arouse, to give delusions into a glimpse of honesty that was never meant to be applied. But to most of us who have been deprived, and yearning of it, we know it deserves to live beyond the letters. Transparency is the testimony of the faithfulness to the mandate of the people. Transparency yields trust, and trust is the key lubricant for communication, and an indispensable ingredient for development. Most of all, it should be tangible, truthful, and correct. This document, by no means, is exempted from the tenets of financial transparency. It may bear the seal of a finance administrator – or even provide the utmost content – but nothing shall hold ground, unless everything presented have been subject to scrutiny. Every piece of detail must yield accuracy; otherwise, financial transparency would be a myth in this report. What does it take to be financially transparent, then? It thus seems to be a tedious and lengthy process. A lot may easily wander off to achieve it; but along the way, most would feel overburdened, ungratified, and eventually give up. The sheer number of pages in this document, the time required producing this, and all other resources used up may seem intimidating enough for the lone venturer. But a piece of hope: this report would not have been possible without the presence of the standard behind it – the UFTRS. UFTRS, a shortened term for the University Financial Transparency Reporting Standard, is the guiding set of rules which sheds light in creating this report. With the presence of directions to adhere to, one’s quest for financial transparency is halfway through. From identifying the transactions, providing processes for documentation, and establishing the financial recording system itself, one would realize that transparency is now in an easier reach.

USC UP Diliman

Financial Report 2013-2014

I have been truly fortunate to witness the creation of the UFTRS, and take part in its implementation. Back in the days when it was just being disseminated towards the UP studentry, we have seen how it was a nightmare to most student councils – particularly their finance officers – to create reports that would be deemed as competent, fair and accurate by the public. With its advent, not only did it help in recording the finances of every student body; it also made all reports uniform and comparable. Somehow, it still dazzles me to see a financial report – whether made by students from the sciences or the arts – similar and relatable to each other, and to this as well. And that is the power of having a unified standard. More than ever before, UFTRS is in its most exciting phase of implementation. With more and more student councils adopting the standard, and presenting their finances as prescribed, slowly, we realize that making reports is not that hard, after all. Soon, we might find ourselves in our organizations using it. Councils after councils, orgs after orgs, as more gathers to implement it, we begin to witness transparency unfolding right before us. A once obscure and irrelevant phrase may finally be appreciated and vividly observed. Let us not be content with the murky veil that has once prevailed and kept us from knowing further. All of us deserve transparency at its finest form. May this document serve as an example to all of us that we have a right to know better.

Ramon Carlo L. Pio Roda Chairperson Accounting Services Ad Hoc (2nd Semester, A.Y. 2013 - 2014) UP Junior Philippine Institute of Accountants

USC UP Diliman

Financial Report 2013-2014

The Financial Statements 2013-2014

USC UP Diliman

Financial Report 2013-2014

University Student Council University of the Philippines Diliman

Statement of Accountability I am hereunto affirming that to the best of my intentions that the Statement of Activities, Statement of Financial Positions, and Statement of Cash Flows and all its pertinent information found in the Notes to Financial Statements fairly represent all the financial transactions that have transpired among the the council, its constituents, and all relevant stakeholders for the term ending 30 April 2014, and in conformity with the University Financial Transparency Reporting Standards as set forth and duly upheld by the University Student Council of the University of the Philippines - Diliman. Prepared and Recommended by: Approved by: Raphael Aaron A. Letaba Ana Alexandra C. Castro Treasurer and Councilor Chairperson University Student Council University Student Council

USC UP Diliman

Financial Report 2013-2014

University Student Council â&#x20AC;&#x201D; University of the Philippines Diliman

Statement of Activities Term Ending 30 April 2014

AMOUNT(S) NOTE(S)

TOTAL(S) UNRESTRICTED

RESTRICTED

1ST SEMESTER

2ND SEMESTER

1ST SEMESTER

2ND SEMESTER

STUDENT SUPPORT AND REVENUES Council Mandated Funds Student Fees

PHP 128,958.00

PHP 122,712.00

PHP -

PHP 251,670.00

Collection of Receivables

48,751.00

Interest Income (Quarterly)

27,416.67

Rental Income

66,654.84

53,690.03

120,344.87

91,317.80

197,269.85

288,587.65

UP Fair 2014: Bid Collections

6, 37

659,915.00

Other Initiatives: Monetary Donations and Special Events

3,263.00

8,400.00

11,663.00

Aloha Boardsports

10,000.00

Gatorade Football Cup 2013

30,000.00

UP Freshie Week 2013

7, 33

210,000.00

UP Pride Week 2013

7, 32

150,000.00

UP Fair 2014

7, 37

1,010,000.00

Intervarsity

7, 38

59,070.00

UP Freshie Week 2013: Business Concessionaires

8, 33

7,900.00

Intervarsity: Business Concessionaires

8, 38

2,450.00

UP Fair 2014: Business Concessionaires

8, 37

323,000.00

Iskolar Than You: Merchandise Sale

9, 33

5,000.00

15,000.00

Fundraising Isko Operations: Monetary Donations

General Sponsorships

Income Generation

What the Pork?: Merchandise Sale UP Fair 2014: Ticket Sales

9, 37

1,274,232.00

UP Fair 2014: Merchandise Sale

9, 37

96,600.00

USC UP Diliman

Financial Report 2013-2014

University Student Council â&#x20AC;&#x201D; University of the Philippines Diliman

Statement of Activities Term Ending 30 April 2014

AMOUNT(S) NOTE(S)

TOTAL(S) UNRESTRICTED 1ST SEMESTER

RESTRICTED

2ND SEMESTER

1ST SEMESTER

2ND SEMESTER

UP Fair 2014: Rides and Entartainment

9, 37

80,000.00

UP Fair 2014: Other Income

9, 37

1,900.00

Other Projects

400.00

Other Revenues

12.20

22.41

34.61

Isko Operations - Typhoon Maring

77,624.05

(77,624.05)

Isko Operations - Visayas Earthquake

10,000.00

(10,000.00)

Isko Operations - Typhoon Yolanda

200,262.05

(200,262.05)

Other Initiatives: Tabula Rasa - USC Alumni Homecoming

6, 25

7,500.00

(7,500.00)

UP Fair 2014

28, 37

2,834,109.25

(2,834,109.25)

Donation - Digitel Employees Union

6, 15

2,263.00

(2,263.00)

PHP 713,412.09 PHP 3,356,383.41

PHP 4,693.75

Net Assets Released from Restrictions:

TOTAL STUDENT SUPPORT AND REVENUES

PHP 609,445.55 PHP 4,683,934.80

EXPENSES Office of the Chairperson Expenses

10, 40, 42

PHP (41,404.20)

PHP (6,677.40)

PHP (48,081.60)

League of College Councils Expenses

11, 30

(1,271.50)

(9,492.00)

(10,763.50)

Secretariat Committee Expenses

12, 30, 40

(2,749.60)

(3,545.00)

(6,294.60)

Finance Committee Expenses

13, 30, 31

(3,762.50)

(5,777.50)

(9,540.00)

Ways and Means Committee Expenses

(11,000.00)

(1.50)

(11,001.50)

Mass Media Committee Expenses

15, 30, 35

(3,256.50)

(4,934.25)

(8,190.75)

Basic Student Services Committee Expenses

16, 30, 31

(4,304.25)

(3,990.20)

(8,294.45)

Committee on Culture and the Arts Expenses

(2,220.00)

(1,176.00)

(3,396.00)

Committee on Organizations, Fraternities, and Sororities Expenses

(6,126.50)

(72.00)

(6,198.50)

USC UP Diliman

Financial Report 2013-2014

University Student Council â&#x20AC;&#x201D; University of the Philippines Diliman

Statement of Activities Term Ending 30 April 2014

AMOUNT(S) NOTE(S)

TOTAL(S) UNRESTRICTED 1ST SEMESTER

Community Rights and Welfare Committee Expenses Education and Research Committee Expenses

RESTRICTED

2ND SEMESTER

1ST SEMESTER

2ND SEMESTER

(3,696.50)

(18.00)

(3,714.50)

20, 34, 40

(14,433.60)

(6,442.75)

(20,876.35)

(30.00)

Environmental Concerns Committee Expenses

Freshie Committee Expenses

22, 33

(265,413.75)

Gender Committee Expenses

23, 32

(167,839.25)

(1,975.50)

(169,814.75)

People's Struggles Committee Expenses

24, 35, 40

(14,385.50)

(9,026.00)

(23,411.50)

(8,992.50)

(1,198.00)

(63,504.00)

(64,702.00)

Special Events Committee Expenses Sports, Fitness and Health Committee Expenses

25 26, 38

Students Legal Aid and Assistance Committee Expenses

Students Rights and Welfare Committee Expenses

(287.50)

(1,610.50)

(1,898.00)

(2,836,975.95)

UP Fair Ad Hoc Expenses

28, 37

Other Expenses

(535.00)

Isko Operations Ad Hoc Expenses

(87,624.05)

(200,262.05)

(287,886.10)

(206,637.25)

PHP (631,538.20) PHP (3,371,110.35)

PHP (4,002,648.55)

PHP 81,873 .89 PHP (14,726.94)

PHP 4,693.75 PHP 609,445.55 PHP 681,286.25

USC 2014 - 2015 Elections - Office of Student Acitivities

2, 3

TOTAL EXPENSES

CHANGE IN NET ASSETS (NET INCOME) NET ASSETS, BEGINNING

2, 3, 4, 36, 44

PHP 210,773.77

PHP -

PHP 210,773.77

NET ASSETS, ENDING

2, 3, 4, 36, 44

PHP 277,920.72

PHP 614,139.30

PHP 892,060.02

See accompanying Notes to Financial Statements

USC UP Diliman

Financial Report 2013-2014

University Student Council â&#x20AC;&#x201D; University of the Philippines Diliman

Statement of Financial Position As of 30 April 2014

ASSETS

NOTE(S)

AMOUNT(S) END OF 1ST SEMESTER

4, 39

Cash

END OF 2ND SEMESTER

PHP 21,505.34

PHP 229,057.05

Trust Fund: USC Trust Fund

176,988.10

143,036.52

50% Share - Rental of Facilities

97,572.47

66,520.25

Due from Council Officers

8,250.00

Due from UP-D Administration

235,412.69

Due from General Sponsorships

7, 37

400,000.00

4,300.00

PHP 539,728.60

PHP 1,086,576.51

Accounts Receivable:

Prepaid Expense

TOTAL ASSETS LIABILITIES AND NET ASSETS

NOTE(S)

AMOUNT(S) END OF 1ST SEMESTER

END OF 2ND SEMESTER

LIABILITIES

Accounts Payable: Accounts Payable:

10, 12, 20, 24, 40

PHP 49,533.90

PHP 34,165.00

Due to Council Officers

36, 41, 43

186,585.04

156,941.79

Due to Partner Organizations

30, 31

2,938.25

3,079.70

Due to Suppliers

10, 42

3,330.00

330.00

TOTAL LIABILITIES

PHP 242,387.19

PHP 194,516.49

NET ASSETS Unrestricted Net Assets

39, 44

PHP 277,920.72

Restricted Net Assets: Isko Operations Fund

5, 39, 44

701.55

Prof. E. Dagdag Fund

T6, 39, 44

1,000.00

4, 7, 37, 39, 44

611,537.75

UP Fair 2014 Fund Other Fund

6, 25, 39, 44

TOTAL NET ASSETS

TOTAL LIABILITIES AND NET ASSETS

900.00 PHP 297,341.41

PHP 892,060.02

PHP 539,728.60

PHP 1,086,576.51

See accompanying Notes to Financial Statements

USC UP Diliman

Financial Report 2013-2014

University Student Council â&#x20AC;&#x201D; University of the Philippines Diliman

Statement of Cash Flows Term Ending 30 April 2014

CASH FLOWS

NOTE(S)

AMOUNT(S) 1ST SEMESTER

TOTAL(S)

2ND SEMESTER

OPERATING CASH FLOWS

Inflows Council Mandated Funds Receipts - Releases from USC Trust Fund

PHP 58,560.00

PHP 232,831.25

PHP 291,391.25

Receipts - Releases from 50% Share - Rental of Facilities Fund

84,742.25

91,317.80

197,269.85

288,587.65

659,915.00

3,263.00

8,400.00

11,663.00

10,000.00

Gatorade Football Cup 2013

7, 43

30,000.00

UP Freshie Week 2013

7, 33

35,000.00

UP Fair 2014

7, 37

370,000.00

Intervarsity

7, 38

30,340.00

UP Freshie Week 2013: Business Concessionaires

8, 37

7,900.00

Intervarsity: Business Concessionaires

8, 38

2,450.00

UP Fair 2014: Business Concessionaires

8, 37

323,000.00

Fundraising Isko Operations: Monetary Collections UP Fair 2014: Bid Collections Other Initiatives: Monetary Donations and Special Events

6, 37

General Sponsorships Aloha Boardsports

Income Generation

Iskolar Than You: Merchandise Sale

5,000.00

What the Pork?: Merchandise Sale

6,750.00

UP Fair 2014: Ticket Sales

9, 37

1,274,232.00

UP Fair 2014: Merchandise Sale

9, 37

96,600.00

UP Fair 2014: Rides and Entartainment

9, 37

80,000.00

UP Fair 2014: Other Income

9, 37

1,900.00

Other Projects

400.00

Other Inflows

12.20

22.41

34.61

PHP 247,803.00

PHP 3,362,102.76

PHP 3,609,905.76

TOTAL OPERATING INFLOWS

USC UP Diliman

Financial Report 2013-2014

University Student Council â&#x20AC;&#x201D; University of the Philippines Diliman

Statement of Cash Flows semester ending 31 October 2013

CASH FLOWS

NOTE(S)

AMOUNT(S) 1ST SEMESTER

TOTAL(S)

2ND SEMESTER

Outflows Payments and Disbursements Office of the Chairperson

10, 40, 42

PHP (10,735.80)

PHP (10,015.80)

PHP (20,751.60)

League of College Councils

11, 30, 31

(1,271.50)

(7,441.50)

(8,713.00)

12, 30, 31, 40

(85.60)

(4,108.50)

(4,194.10)

13, 30, 31

(544.00)

(8,751.00)

(9,295.00)

14, 30

(6,000.00)

(5,000.00)

(11,000.00)

15, 30, 31, 35

(2,941.50)

(5,249.25)

(8,190.75)

Basic Student Services Committee

16, 30, 31

(2,321.50)

(5,190.75)

(7,512.25)

Committee on Culture and the Arts

17, 30, 31

(1,570.00)

(1,826.00)

(3,396.00)

Committee on Organizations, Fraternities, and Sororities

18, 30, 31

(4,152.00)

(2,046.50)

(6,198.50)

Community Rights and Welfare Committee

19, 30, 31

(1,596.50)

(2,118.00)

(3,714.50)

Education and Research Committee

20, 30, 31, 34, 40

(11,683.60)

(7,092.75)

(18,776.35)

Environmental Concerns Committee

21, 30

(30.00)

Secretariat Committee Finance Committee Ways and Means Committee Mass Media Committee

Freshie Committee

22, 30, 31, 33, 43

(80,650.50)

(9,763.25)

(90,413.75)

Gender Committee

23, 30, 31, 32, 43

(16,806.25)

(3,008.50)

(19,814.75)

People's Struggles Committee

24, 30, 31, 35, 40

(12,659.00)

(7,787.50)

(20,446.50)

(8,992.50)

(33.00)

(35,939.00)

(35,972.00)

Special Events Committee

25, 30, 31

Sports, Fitness and Health Committee

26, 30, 31, 38

Students Legal Aid and Assistance Committee

Students Rights and Welfare Committee

27, 30, 31

(253.00)

(1,645.00)

(1,898.00)

UP Fair Ad Hoc

28, 37, 43

(2,596,975.95)

(87,624.05)

(200,262.05)

(287,886.10)

(206,637.25)

(4,700.00)

(4,835.00)

Isko Operations Ad Hoc

USC 2014 - 2015 Elections - Office of Student Acitivities

2, 3

Other Outflows

(135.00)

TOTAL OPERATING OUTFLOWS

PHP (241,092.80)

PHP (3,134,551.05)

PHP (3,375,643.85)

NET OPERATING CASH FLOWS

PHP 6,710.20

PHP 227,551.71

PHP 234,261.91

USC UP Diliman

Financial Report 2013-2014

University Student Council — University of the Philippines Diliman

Statement of Cash Flows Term Ending 30 April 2014

CASH FLOWS

NOTE(S)

AMOUNT(S) 1ST SEMESTER

TOTAL(S)

2ND SEMESTER

FINANCING CASH FLOWS

Inflows Borrowings from Council Officers - UP Pride Week 2013

32, 43

PHP 15,165.75

PHP -

PHP 15,165.75

Borrowings from Council Officers - UP Freshie Week 2013

33, 43

30,000.00

Payable to Partner Organizations - Gatorade Football Cup 2013

41, 43

20,000.00

PHP 20,000.00

Borrowings from Council Officers - UP Fair 2014

37, 43

104,150.00

PHP 104,150.00

PHP 65,165.75

PHP 104,150.00

PHP 169,315.75

TOTAL FINANCING INFLOWS

Outflows Payments to Council Officers - UP Pride Week 2013

32, 43

PHP (15,165.75)

PHP -

PHP (15,165.75)

Payments to Council Officers - UP Freshie Week 2013

33, 43

PHP (30,000.00)

PHP -

PHP (30,000.00)

Payments to UP-D Administration - University Food Service

2, 43, 44

PHP (22,040.00)

PHP -

PHP (22,040.00)

Payments to Council Officers - UP Fair 2014

37, 43

PHP -

PHP (104,150.00)

Payments to Partner Organizations - Gatorade Football Cup 2013

41, 43

PHP -

PHP (20,000.00)

PHP (67,205.75)

PHP (124,150.00)

PHP (191,355.75)

PHP (2,040.00)

PHP (20,000.00)

PHP (22,040.00)

PHP 4,670.20

PHP 207,551.71

PHP 212,221.91

BEGINNING CASH BALANCE

4, 39

PHP 16,835.14

PHP 21,505.34

PHP 16,835.14

ENDING CASH BALANCE

4, 39

PHP 21,505.34

PHP 229,057.05

TOTAL FINANCING OUTFLOWS

NET FINANCING CASH FLOWS NET CASH FLOWS

USC UP Diliman

Financial Report 2013-2014

University Student Council â&#x20AC;&#x201D; University of the Philippines Diliman

Statement of Cash Flows Term Ending 30 April 2014

CLASSIFICATION OF ENDING CASH BALANCE

NOTE(S)

1ST SEMESTER

2ND SEMESTER

Unrestricted

RECONCILIATION

Beginning Balance

Cash-in-Bank

4, 39

PHP 10,847.34

PHP 10,869.75

PHP 16,835.14

Cash-on-Hand

PHP 14.25

PHP 3,098.00

PHP 4,670.20

Cash with Ways and Means Committee

PHP 5,950.00

TOTAL UNRESTRICTED

PHP 950.00 Reconcile

PHP 16,811.59

PHP 14,917.75

Restricted

PHP 21,505.34

Interim Balance

UP Fair Fund 2014 (Cash-on-Hand)

37, 39

PHP -

PHP 11,507.75

PHP 21,505.34

UP Fair Fund 2014 (Cash-in-Bank)

4, 37, 39

PHP -

PHP 200,030.00

PHP 207,551.71

Cash with Special Events Committee

6, 39, 44

PHP -

PHP 900.00

Isko Operations Fund

5, 39, 44

PHP 3,693.75

PHP 701.55

Prof. E. Dagdag Fund

6, 39, 44

PHP 1,000.00

TOTAL RESTRICTED

PHP 16,811.59

Reconcile PHP 229,057.05

PHP 1,000.00 Ending Balance PHP 14,917.75

PHP 21,505.34

*See accompanying Notes to Financial Statements

USC UP Diliman

Financial Report 2013-2014

University Student Council — University of the Philippines Diliman

Notes to Financial Statements term ending 30 April 2014

Note 1

The University Student Council - University of the Philippines - Diliman

The University Student Council (USC) of the University of the Philippines in Diliman, Quezon City is the official student representative body of the Philippines’ premiere institution of higher learning. As such, it represents the interests of the students within and outside the University. The University Student Council, also known as USC, exists to represent UP students in various affairs of the University, acting as the voice of students in the local, national, and international issues. As the highest student representative body in the university, the USC is composed of members elected amongst the student body, mandated to organize and direct campaigns and activities to defend and promote students’ rights, and improve the students’ general welfare.Furthermore, it provides direct services to the student body. The USC has the proud and historic tradition of active involvement in the Filipino people’s struggle for their democratic rights and interests. It functions through the operation of the following committees and offices headed by the corresponding officers of the USC: OFFICE/COMMITTEE

NAME

Office of the Chairperson

Ana Alexandra C. Castro

League of College Councils

Julliano Fernando A. Guiang

Convenor and Vice-Chairperson

Secretariat Committee (See Disclosure A)

Erra Mae D. Zabat

Secretary-General and Councilor

Finance Committee

Raphael Aaron A. Letaba

Ways and Means Committee

Mario Andrefanio P. Santos II

Business Manager and Councilor

Ways and Means Committee

Regine Beatrice T. Rodriguez

Business Manager and College Representative

Mass Media Committee

Carla Monica M. Gonzalez

Publication Relations Officer and Councilor

Basic Student Services Committee

John Paulo G. delas Nieves

Councilor

Committee on Culture and the Arts

Ma. Aliona D. Silva

College Representative

Committee on Culture and the Arts

Carlo P. De Laza

College Representative

Committee on Organizations, Fraternities, and Sororities

Anna Alexa F. Nacional

College Representative

Community Rights and Welfare Committee

Erika Isabel B. Yague

College Representative

Education and Research Committee

Christian Lemuel M. Magaling

Environmental Concerns Committee

Ram Vincent C. Tomaneng

Freshie Committee

Erica Camille U. Lau

Councilor

Gender Committee

Arjay R. Mercado

Councilor

People's Struggles Committee

Allynna-Haneefa A. Macapado

Councilor

Special Events Committee

Fenina Ma. C. De Leon

College Representative

Sports, Fitness and Health Committee

Ma. Isabela B. Aurellado

College Representative

Students Legal Aid and Assistance Committee John Paul R. Rotap

Chairperson

Treasurer and Councilor

Councilor College Representative

College Representative

Students Rights and Welfare Committee

Charlotte C. France

Councilor

Isko Operations Ad Hoc

Daniel L. Guzman

Councilor

UP Fair Ad Hoc

Francesca Anne Louise G. Angeles

College Representative

University Job Fair Ad Hoc

April Rose B. Ramos

College Representative

USC UP Diliman

POSITION

Financial Report 2013-2014

University Student Council — University of the Philippines Diliman

Notes to Financial Statements semester ending 31 October 2013

Former USC Councilor and Secretary-General Rafael Luis Rodolfo E. Fernando resigned from the USC and effectively made vacant the position of Chairperson of the USC Secretariat Committee. During the vacancy of the Chairperson of the USC Secretariat Committee, College Representatives April Rose B. Ramos and Ana Alexa F. Nacional, members of the aforementioned committee, assumed the duties and responsibilities simultaneously and temporarily as officers-in-charge until a new USC Councilor was appointed. In February 2014 at the USC General Assembly, USC Councilor Erra Mae D. Zabat was appointed as Secretary-General and consequently assumed the role of Chairperson of the USC Secretariat Committee, by the members of the USC. DISCLOSURE A

Note 2 The University Student Council Trust Fund Account Code: 9400-600-499-450 INCLUSIVE DATE(S) DISCLOSURE A

PURPOSE

AMOUNT

BALANCE

BEGINNING BALANCE, UNADJUSTED

PHP ₱176,020.10

5/1/2013

Temporary Obligation - Office of the Student Regent (GASC)

(30,000.00)

146,020.10

5/1/2013

Adjustments to Beginning Balance from Prior Period

(7,496.00)

138,524.10

5/3/2013 to 5/6/2013

Releases - Student Refunds

(26.00)

138,498.10

5/6/2013

Bills - University Food Service (USC '12 - '13)

(20,760.00)

117,738.10

5/6/2013

Foods - UP Consumers Cooperative (USC '12 - '13)

(11,148.00)

106,590.10

5/6/2013

BEGINNING BALANCE, ADJUSTED (USC '13 - '14)

6/7/2013

Releases - Reimbursement

(3,727.40)

102,862.70

6/13/2013 to 6/19/2013

Releases - Student Refunds

(17.60)

102,845.10

6/22/2013

Releases - Reimbursement

(6,932.00)

95,913.10

6/25/2013 to 7/10/2013

Releases - Student Refunds

(21.00)

95,892.10

7/10/2013

Council Mandated Funds - 1st Semester Collection

128,958.00

224,850.10

7/16/2013 to 8/12/2013

Releases - Student Refunds

(31.80)

224,818.30

9/6/2013

Releases - University Food Service (USC '12 - '13) for Tatak Botante

(20,000.00)

204,818.30

9/13/2013

Releases - Reimbursement

(12,850.00)

191,968.30

9/26/2013

Releases - University Food Service for Tutorials

(1,000.00)

190,968.30

9/26/2013

Releases - University Food Service for Tutorials

(375.00)

190,593.30

9/26/2013

Releases - University Food Service for Forum

(2,250.00)

188,343.30

9/27/2013

Releases - University Food Service (USC '12 - '13) for USC Elections 2013

(2,040.00)

186,303.30

10/9/2013

Releases - Blessings Copy Center

(4,934.10)

181,369.20

10/15/2013

Releases - Blessings Copy Center

(4,375.10)

176,994.10

10/18/2013

Releases - Student Refunds

(6.00)

176,988.10

11/18/2013

Council Mandated Funds - 2nd Semester Collection

122,712.00

299,700.10

106,590.10

USC UP Diliman

Financial Report 2013-2014

University Student Council â&#x20AC;&#x201D; University of the Philippines Diliman

Notes to Financial Statements semester ending 31 October 2013

INCLUSIVE DATE(S)

PURPOSE

11/18/2013

University Student Council 2014 - 2015 Elections (See Disclosure B)

11/18/2013

Council Mandated Funds - 2nd Quarter Interest Income

11/25/2013

BALANCE

(121,895.00)

177,805.10

8,555.56

186,360.66

Releases - Reimbursement

(1,118.00)

185,242.66

11/25/2013

Releases - Reimbursement

(4,695.00)

180,547.66

11/26/2013

Releases - Student Refunds

(20.40)

180,527.26

11/28/2013

Releases - Reimbursement

(10,604.25)

169,923.01

11/29/2013

Releases - Reimbursement

(2,398.50)

167,524.51

12/2/2013 to 12/9/2013

Releases - Student Refunds

(90.00)

167,434.51

12/9/2013

Council Mandated Funds - 3rd Quarter Interest Income

7,583.33

175,017.84

12/12/2013 to 12/13/2013

Releases - Student Refunds

(39.00)

174,978.84

12/18/2013

Releases - Reimbursement

(3,374.25)

171,604.59

12/18/2013

Releases - Blessings Copy Center

(2,938.25)

168,666.34

12/19/2013

Releases - University Food Service for Forum

(1,600.00)

167,066.34

12/19/2013

Releases - University Food Service for Forum

(1,400.00)

165,666.34

12/19/2013

Council Mandated Funds - 4th Quarter Interest Income

7,000.00

172,666.34

12/31/2013

Council Mandated Funds - Collection from Receivables

48,751.00

221,417.34

1/8/2014

Releases - Student Refunds

(9.00)

221,408.34

1/14/2014

Releases - Envelopes from Supply Property Management Office

(101.00)

221,307.34

1/15/2014

Releases - College of Engineering 3rd Floor Lobby Rental

(500.00)

220,807.34

1/16/2014 to 2/5/2014

Releases - Student Refunds

(18.00)

220,789.34

2/18/2014

Releases - Reimbursement

(2,650.00)

218,139.34

2/18/2014

Releases - Blessings Copy Center

(4,645.50)

213,493.84

2/19/2014

Releases - Student Refunds

(18.00)

213,475.84

2/20/2014

Releases - University Food Service for Varsity Teams Activity

(1,875.00)

211,600.84

2/20/2014

Releases - University Food Service for Tutorials

(700.00)

210,900.84

2/20/2014

Releases - University Food Service for Gender Seminar

(300.00)

210,600.84

2/20/2014

Releases - University Food Service for Gender Seminar

(1,125.00)

209,475.84

2/20/2014

Releases - Blessings Copy Center

(3,560.00)

205,915.84

2/21/2014

Releases - Student Refunds

(24.00)

205,891.84

2/21/2014

Releases - Reimbursement

(4,443.75)

201,448.09

3/11/2014

Releases - Student Refunds

(24.00)

201,424.09

3/26/2014

Releases - Reimbursement

(31,366.25)

170,057.84

USC UP Diliman

AMOUNT

Financial Report 2013-2014

University Student Council — University of the Philippines Diliman

Notes to Financial Statements semester ending 31 October 2013

INCLUSIVE DATE(S)

PURPOSE

AMOUNT

BALANCE

3/26/2014

Releases - Reimbursement

(3,338.40)

166,719.44

3/26/2014

Releases - Student Refunds

(4.00)

166,715.44

4/3/2014

Releases - Blessings Copy Center

(3,703.75)

163,011.69

4/12/2014

Releases - University Food Service for Tutorials

(850.00)

162,161.69

4/12/2014

Releases - University Food Service for Tutorials

(750.00)

161,411.69

4/12/2014

Releases - University Food Service for Finance Seminar

(3,915.00)

157,496.69

4/12/2014

Releases - University Food Service for UP Fair

(1,000.00)

156,496.69

4/12/2014

Releases - Blessings Copy Center

(3,054.70)

153,441.99

4/12/2014

Council Mandated Funds - 1st Quarter Interest Income

4,277.78

157,719.77

4/14/2014

Releases - Reimbursement

(2,558.00)

155,161.77

4/30/2014

Releases - Student Refunds

(30.00)

155,131.77

4/30/2014

Releases - Blessings Copy Center

(6,634.25)

148,497.52

4/30/2014

Releases - University Food Service for Farmers Activity

(4,300.00)

144,197.52

4/30/2014

Releases - Reimbursement

(1,161.00)

143,036.52

4/30/2014

ENDING BALANCE (USC '13 - '14)

PHP ₱143,036.52

DISCLOSURE A Unathorized allocation, as such had been set by the UPD Accounting Office with neither the consent nor authorization of the USC; no documentation. Restriction on funds were lifted as resolved by a letter sent to the UPD Accounting Office dated 12 December 2013 requesting for the cancellation of the allocated funds which was endorsed by the UPD Office of Student Activities and the UPD Office of the Vice-Chancellor for Student Affairs and was noted by the Office of the Student Regent. DISCLOSURE B The amount of PHP 143,900.00 (total budget of PHP 233,900.00) was partially set aside as per the recommendation of the UPD Budget Office and approval of the Office of the Chancellor upon the budget request of the Office of Student Acitivities to be utilized by the Office of Student Acitivities for the administration of the University Student Council 2014-2015 Elections. Consent for the request was granted by the USC. The budget in this fund has a remaining balance of Php 22,005.00.

Note 3 50% Share - Rental of Facilities (50% Vinzons Hall Trust Fund) Account Code: 9280-884-951-005 INCLUSIVE MONTH(S)

PURPOSE

AMOUNT

APR-13

BEGINNING BALANCE, UNADJUSTED

May-13

Temporary Obligation - Office of the Student Regent (GASC)

MAY-13

BEGINNING BALANCE, ADJUSTED (USC '13 - '14)

May-13

April 2013 Collections

PHP₱200,917.63 (170,000.00)

₱30,917.63 PHP₱30,917.63

11,576.37

BALANCE

₱42,494.00

USC UP Diliman

Financial Report 2013-2014

University Student Council — University of the Philippines Diliman

Notes to Financial Statements semester ending 31 October 2013

INCLUSIVE MONTH(S)

PURPOSE

AMOUNT

BALANCE

Jun-13

May 2013 Collections

7,191.76

₱49,685.76

Jul-13

June 2013 Collections

2,673.01

₱52,358.77

Aug-13

July 2013 Collections

14,125.94

₱66,484.71

Sep-13

August 2013 Collections

24,375.88

₱90,860.59

Oct-13

September 2013 Collections

6,711.88

₱97,572.47

Nov-13

University Student Council 2014 - 2015 Elections (See Disclosure A)

(84,742.25)

₱12,830.22

Nov-13

October 2013 Collections

14,818.13

₱27,648.35

Dec-13

November 2013 Collections

7,774.38

₱35,422.73

Jan-14

December 2013 Collections

6,711.88

₱42,134.61

Feb-14

January 2014 Collections

8,836.88

₱50,971.49

Mar-14

February 2014 Collections

7,774.38

₱58,745.87

Apr-14

March 2014 Collections

7,774.38

₱66,520.25

APR-14

ENDING BALANCE (USC '13 - '14)

PHP ₱66,520.25

DISCLOSURE A The amount of PHP 90,000.00 (total budget of PHP 233,900.00) was partially set aside as per the recommendation of the UPD Budget Office and approval of the Office of the Chancellor upon the budget request of the Office of Student Acitivities to be utilized by the Office of Student Acitivities for the administration of the University Student Council 2014-2015 Elections. Consent for the request was granted by the USC. The budget in this fund has a remaining balance of Php 5,257.75.

Note 4 Philippine National Bank Account Currency: Peso | Type: Savings | Branch Code: 1275 | Branch: UP Campus Branch | Account No.: 3939-897-000-47 INCLUSIVE DATE(S)

PURPOSE

Jul-13

Beginning Balance (USC '13 - '14)

Jul-13

Deposit: Smart Communications, Inc.

Jul-13

Withdrawal: Freshie Committee

Aug-13

BALANCE -

PHP₱16,835.14

10,000.00

₱26,835.14

(10,000.00)

₱16,835.14

Deposit: Isko Operations - Typhoon Maring

1,000.00

₱17,835.14

Aug-13

Deposit: Isko Operations - Typhoon Maring

5,000.00

₱22,835.14

Aug-13

Withdrawal: Isko Operations Ad Hoc

(6,000.00)

₱16,835.14

Aug-13

Deposit: Isko Operations - Typhoon Maring

5,000.00

₱21,835.14

Sep-13

Deposit: Isko Operations - Typhoon Maring

3,000.00

₱24,835.14

Sep-13

Withdrawal: Ways and Means Committee

(6,000.00)

₱18,835.14

Sep-13

Deposit: Aloha Boardsports

10,000.00

₱28,835.14

Sep-13

Credit Interest

15.25

₱28,850.39

Sep-13

Tax

(3.05)

₱28,847.34

USC UP Diliman

AMOUNT

Financial Report 2013-2014

University Student Council — University of the Philippines Diliman

Notes to Financial Statements semester ending 31 October 2013

INCLUSIVE DATE(S)

PURPOSE

Oct-13

Withdrawal: Gender Committee

Oct-13

Deposit: Prof. E. Dagdag Donation Drive

Oct-13

AMOUNT

BALANCE

(10,000.00)

₱18,847.34

1,000.00

₱19,847.34

Deposit: Fresh N' Famous Foods, Inc. - Greenwich

25,000.00

₱44,847.34

Oct-13

Withdrawal: Isko Operations Ad Hoc

(8,000.00)

₱36,847.34

Oct-13

Withdrawal: Freshie Committee

(10,000.00)

₱26,847.34

Oct-13

Withdrawal: Freshie Committee

(15,000.00)

₱11,847.34

Oct-13

Deposit: Isko Operations - Sanggumay House Council

1,200.00

₱13,047.34

Nov-13

Deposit: Isko Operations - UP Junior Marketing Assocation

30,000.00

₱43,047.34

Nov-13

Deposit: Isko Operations - Typhoon Yolanda

6,000.00

₱49,047.34

Nov-13

Deposit: Isko Operations - Typhoon Yolanda

1,000.00

₱50,047.34

Nov-13

Withdrawal: Isko Operations Ad Hoc - Typhoon Yolanda

(38,200.00)

₱11,847.34

Nov-13

Withdrawal: Prof. E. Dagdag Fund

(1,000.00)

₱10,847.34

Dec-13

Deposit: UP Fair 2014 (Fundraising)

45,250.00

₱56,097.34

Dec-13

Deposit: UP Fair 2014 (Fundraising)

115,028.00

₱171,125.34

Dec-13

Deposit: UP Fair 2014 (Fundraising)

45,250.00

₱216,375.34

Dec-13

Credit Interest

16.71

₱216,392.05

Dec-13

Tax

(3.34)

₱216,388.71

Jan-14

Withdrawal: UP Fair Ad Hoc (Program)

(30,000.00)

₱186,388.71

Jan-14

Deposit: UP Fair 2014 (Income Generation) - Topzint

8,000.00

₱194,388.71

Jan-14

Deposit: UP Fair 2014 (Income Generation) - Kleyland

8,000.00

₱202,388.71

Jan-14

Deposit: UP Fair 2014 (Income Generation) - Puta Henna Mo

6,000.00

₱208,388.71

Jan-14

Deposit: UP Fair 2014 (Income Generation) - Built by Sonic

8,000.00

₱216,388.71

Jan-14

Deposit: UP Fair 2014 (Income Generation) - Baby Blue Bunny

8,000.00

₱224,388.71

Jan-14

Deposit: UP Fair 2014 (Income Generation) - Night Owl designs

8,000.00

₱232,388.71

Jan-14

Deposit: UP Fair 2014 (Income Generation) - Beans and Leaves

8,000.00

₱240,388.71

Jan-14

Deposit: UP Fair 2014 (Income Generation) - Knots

8,000.00

₱248,388.71

Jan-14

Deposit: UP Fair 2014 (Income Generation) - Tea Generation

10,000.00

₱258,388.71

Jan-14

Withdrawal: UP Fair Ad Hoc (Production)

(125,000.00)

₱133,388.71

Jan-14

Deposit: UP Fair 2014 (Income Generation) - OhmyGD Kpop Shoppe

8,000.00

₱141,388.71

Jan-14

Deposit: UP Fair 2014 (Income Generation) - Ang Putahe ng Ina Nyong Lahat

8,000.00

₱149,388.71

USC UP Diliman

Financial Report 2013-2014

University Student Council — University of the Philippines Diliman

Notes to Financial Statements semester ending 31 October 2013

INCLUSIVE DATE(S)

PURPOSE

BALANCE

Jan-14

Deposit: UP Fair 2014 (Income Generation) - PH Indie

8,000.00

₱157,388.71

Jan-14

Deposit: UP Fair 2014 (Income Generation) - Kamisetawa

8,000.00

₱165,388.71

Jan-14

Deposit: UP Fair Ad Hoc (Income Generation) - Tau Rho Xi

20,000.00

₱185,388.71

Jan-14

Deposit: UP Fair 2014 (Fundraising)

90,000.00

₱275,388.71

Jan-14

Deposit: UP Fair 2014 (Income Generation) - Querkyavenue

8,000.00

₱283,388.71

Jan-14

Deposit: UP Fair 2014 (Income Generation) - Ides Catering

10,000.00

₱293,388.71

Jan-14

Deposit: UP Fair 2014 (Income Generation) - Polytolyowie

8,000.00

₱301,388.71

Jan-14

Deposit: UP Fair 2014 (Income Generation) - Rashmin Sisig and Shawarma

8,000.00

₱309,388.71

Jan-14

Deposit: UP Fair 2014 (Income Generation) - Flora Visca

8,000.00

₱317,388.71

Jan-14

Deposit: UP Fair 2014 (Income Generation) - We Chat

6,000.00

₱323,388.71

Jan-14

Deposit: UP Fair 2014 (Income Generation) - Universal Robina Corporation (Jack and Jill)

8,000.00

₱331,388.71

Jan-14

Withdrawal: UP Fair Ad Hoc (Production, Safety and Security)

(141,000.00)

₱190,388.71

Feb-14

Deposit: UP Fair 2014 (General Sponsorships) - Upscaled Foods, Inc. - Khaleb Shawarma

35,000.00

₱225,388.71

Feb-14

Deposit: UP Fair 2014 (Income Generation) - We Chat

6,000.00

₱231,388.71

Feb-14

Deposit: UP Fair 2014 (General Sponsorships) - UPBeat Merchandise

35,000.00

₱266,388.71

Feb-14

Withdrawal: UP Fair Ad Hoc (Production)

(56,600.00)

₱209,788.71

Feb-14

Withdrawal: UP Fair Ad Hoc (Program)

(100,000.00)

₱109,788.71

Feb-14

Deposit: UP Fair 2014 (General Sponsorships) - San Miguel Corporation

200,000.00

₱309,788.71

Mar-14

Withdrawal: UP Fair Ad Hoc (Production)

(90,000.00)

₱219,788.71

Mar-14

Withdrawal: UP Fair Ad Hoc (Production)

(208,928.00)

₱10,860.71

Mar-14

Deposit: UP Fair 2014 (Income Generation)

9,000.00

₱19,860.71

Mar-14

Withdrawal: UP Fair Ad Hoc (Logistics and Internal Operations)

(9,000.00)

₱10,860.71

Mar-14

Deposit: UP Fair 2014 (Income Generation) - Ticket Sales SM Tickets

285,000.00

₱295,860.71

Mar-14

Credit Interest

11.30

₱295,872.01

Mar-14

Tax

(2.26)

₱295,869.75

Apr-14

Deposit: UP Fair 2014 (Income Generation) - Ticket Sales SM Tickets

390.00

₱296,259.75

Apr-14

Withdrawal: UP Fair Ad Hoc (Financing Cash Flow; Transferred to UP Economics Society)

(85,360.00)

₱210,899.75

APR-14

ENDING BALANCE (USC '13 - '14)

PP ₱210,899.75

USC UP Diliman

AMOUNT

Financial Report 2013-2014

University Student Council — University of the Philippines Diliman

Notes to Financial Statements semester ending 31 October 2013

Note 5 Isko Operations Ad Hoc PURPOSE

AMOUNT

STATUS

PP 6,098.05

Collected

Cash Collection from Volunteers

79,599.75

Collected

Cash Collection from Volunteers

5,620.00

Collected

Allowances for Deployment Volunteers - Food

(3,394.00)

Released

Allowances for Deployment Volunteers - Gasoline

(8,260.00)

Released

Purchase of Relief Items (Typhoon Maring)

(65,429.25)

Released

(10,000.00)

Released

(540.80)

Released

1st Semester (May 2013 to October 2013) Cash Collection from Residence Halls

Purchase of Relief Items (Visayas Earthquake) Expenses for Packing and Labeling

2nd Semester (November 2013 to April 2014)

3,693.75

Cash Collection from Individuals (See Diclosure A)

104,863.40

Collected

92,406.45

Collected

Purchase of Relief Items (Typhoon Yolanda) (See Disclosure C)

(163,267.55)

Released

Purchase of Meals for UP Visayas Students (See Disclosure D)

(5,480.00)

Released

Purchase of Dormitory Equipment for UP Visayas Students (See Disclosure D)

(10,470.00)

Released

Purchase of School Supplies for Biri, Northern Samar (See Disclosure E)

(10,000.00)

Released

Expenses for Facility, Maintenance and Utility Service

(2,030.00)

Released

Expenses for Packing and Labeling (Typhoon Yolanda) (See Disclosure C)

(9,014.50)

Released

Cash Collection from Organizations (See Disclosure B)

TOTAL

PP 701.55

DISCLOSURE A Typhoon Yolanda Individual Donors. The following is a disaggregation of the monetary donations given by individual donors for the Typhoon Yolanda Relief Operations. A quantitaive threshold of PHP 5,000.00 for non-anonymous individual donors is used for emphasized presentation and specific disclosure. Anonymous donors, regardless of the amount of monetary donations, are categorized together with non-anonymous individual donors donating less than the quantitative threshold of PHP 5,000.00.

DONOR AMOUNT Mr. Rod Xavier Bondoc and Ms. Audrey Manzano Ms. Norge Reichenbach Ms. Justine Sanchez Mr. Silverio Benny Tan Ms. Minnie Pangilinan Anonymous and Other Individual Donors

PHP 13,000.00 PHP 10,000.00 PHP 6,000.00 PHP 5,000.00 PHP 5,000.00 PHP 65,863.40

TOTAL

PHP 104,863.40

DISCLOSURE B Typhoon Yolanda Organizational Donors. The following is a disaggregation of the monetary donations given by organizational donors for the Typhoon Yolanda Relief Operations.

USC UP Diliman

Financial Report 2013-2014

University Student Council — University of the Philippines Diliman

Notes to Financial Statements semester ending 31 October 2013

DONOR AMOUNT UP Junior Marketing Association PHP 50,000.00 UP College of Music Student Council PHP 10,607.95 UP Economics Society PHP 10,000.00 PSME-UPSU PHP 7,000.00 Electrical and Electronics Engineering Institute Faculty PHP 5,000.00 Deltex Makati PHP 5,000.00 UP Economics Towards Consciousness PHP 1,054.00 UP College of Mass Communication Student Council PHP 1,000.00 UP Junior Finance Association PHP 1,000.00 Deparmtent of Mechanical Engineering PHP 904.00 UP College of Music PHP 500.00 UP Gears and Pinions PHP 250.00 UP Alchemes Batch ‘10 PHP 90.50

TOTAL

PHP 92,406.45

DISCLOSURE C Typhoon Yolanda Relief and Other Items Purchased. The following is an approximate disaggregation of the different relief and other items that were purchased with the monetary donations collected for the survivors of Typhoon Yolanda

ITEM UNIT Canned Goods Bottled Water Crackers and Biscuits Packed Food Packing Materials

QUANTITY

Cans Bottles Packs Packs Marker Pens/Eco-Bag Packs/Tape Rolls

6,621 2,002 424 1,682 817

UP Visayas Tacloban College Student Beneificiaries. Monetary funds (specifically from the UP JMA donation) were used to purchase the following items for the student beneficiaries of the UP Visayas Tacloban College temporarily resided in the dormitories of UP Diliman due to the devastation caused to the Tacloban College by Typhoon Yolanda: DISCLOSURE D

ITEM Water Dispensers Meals

QUANTITY AMOUNT 2 90

TOTAL

PHP 10,470.00 PHP 5,480.00

PHP 15,950.00

DISCLOSURE E Biri, Northern Samar Student Beneficiaries. Monetary funds (specifically from the UP JMA donation) were used to purchase the following school items for the student beneficiaries of Biri, Northern Samar. Out of the PHP 10,000.00 funds set aside for the undertaking, PHP 750.00 had been set aside for transportation expenses:

ITEM QUANTITY Bags 100 Slippers 100 Pencils 100 Notebooks 100

Note 6 Fundraising - Other Initiatives PURPOSE

STATUS

Digitel Employees Union Donation Drive: Monetary Collection

2,263.00

Released

Professor E. Dagdag Donation Drive: Monetary Collection

1,000.00

Unreleased

Tabula Rasa - USC Alumni Homecoming: Entrance Fees and Donations

8,400.00

Released

659,915.00

Released

UP Fair 2014: Bid Collections from Night Handlers (See Note 37)

TOTAL

PP ₱671,578.00

USC UP Diliman

AMOUNT

Financial Report 2013-2014

University Student Council â&#x20AC;&#x201D; University of the Philippines Diliman

Notes to Financial Statements semester ending 31 October 2013

Note 7 General Sponsorships PURPOSE

AMOUNT

Aloha Boardsports

TOTAL

NATURE

10,000.00

Cash

30,000.00

Cash

Gatorade Football Cup 2013 Atletico Diliman Football Club

UP Freshie Week 2013 (See Note 33) Fresh N' Famous Foods, Inc. - Greenwich

25,000.00

Cash

Smart Communications, Inc.

10,000.00

Cash

150,000.00

X-Deals

FOX Philippines (Production Set) Moonleaf Milk Tea (250 Milk Tea Drinks)

25,000.00

210,000.00

X-Deals

150,000.00

X-Deals

UP Pride Week 2013 (See Note 32) DKT Philippines, Inc. (Frenzy Condoms & EZ Lubricating Jelly)

UP Fair 2014 (See Note 37) Smart Communications, Inc.

200,000.00

Receivable

American Star Apparel Philippines, Inc. - Dickies

100,000.00

Cash

American Star Apparel Philippines, Inc. - Dickies (150 Shirts)

15,000.00

X-Deals

American Star Apparel Philippines, Inc. - Dickies (Slapshock and Sadys)

85,000.00

X-Deals

San Miguel Corporation

200,000.00

Cash

SM Men's Fashion Management Corp. - SM Youth (680 Shirts)

100,000.00

X-Deals

UPBeat Merchandise

35,000.00

Cash

UPBeat Merchandise (80 Shirts)

20,000.00

X-Deals

Upscaled Foods, Inc. - Khaleb Shawarma

35,000.00

Cash

Upscaled Foods, Inc. - Khaleb Shawarma (Shawarma Rice Meals)

20,000.00

X-Deals

Prime Colors International Incorporated - Tomato

50,000.00

Receivable

Energy Development Corporation

50,000.00

Receivable

Petron Corporation

50,000.00

Receivable

Fresh N' Famous Foods, Inc. - Greenwich

50,000.00

1,010,000.00

Receivable

Intervarsity (See Note 38) Banapple Pies and Cheesecakes

2,500.00

Cash

Banapple Pies and Cheesecakes

2,500.00

X-Deals

Jose Miguel Alvaro F. Camus - Personal Sponsorship

5,000.00

Cash

USC UP Diliman

Financial Report 2013-2014

University Student Council — University of the Philippines Diliman

Notes to Financial Statements semester ending 31 October 2013

PURPOSE

AMOUNT

TOTAL

NATURE

No Fear Philippines (Clothing Merchandise)

10,000.00

X-Deals

Merrell Philippines (Gift Certificates)

10,000.00

X-Deals

Office of the Chancellor

4,000.00

Cash

Athletics Office (College of Human Kinetics)

8,840.00

Cash

10,000.00

Cash

Office of Senator Pia S. Cayetano Asia Brewery, Inc. (Cobra Energy Drink & Summit Natural Drinking Water)

6,230.00

TOTAL

59,070.00

X-Deals

PP ₱1,469,070.00

DISCLOSURE A Cinema One sponsored a film screening (UPCAT The Movie and two untitled short films) for UP Freshie Week 2013 on July 3, 2013 however the value of this sponsorship or film screening could not be reliably measured or practically determined hence its disclosure but non-recognition in the Financial Statements.

Note 8 Income Generation - Business Concessionaires PURPOSE

AMOUNT

TOTAL

STATUS

UP Freshie Week 2013 (See Note 33) Dairy Queen Ice Cream

1,200.00

Collected

900.00

Collected

Chicago Deep Dish Pizza and Pasta

1,000.00

Collected

Bukolicious

1,200.00

Collected

New Polland Bakers Fair

1,200.00

Collected

Gigabite Kebab

1,200.00

Collected

Twittea Milk Tea

1,200.00

Jackets and Hoodies Merchandise Stall

7,900.00

Collected

Intervarsity (See Note 38) Nacho King

950.00

Collected

Baba Shawarma

750.00

Collected

UP Manininda

750.00

2,450.00

Collected

UP Fair 2014 (See Note 37) Creative Pro Good Coffee

13,000.00

Collected

Built By Sonic

8,000.00

Collected

Topzint Fashion Collection

8,000.00

Collected

Tea Generation

8,000.00

Collected

Kamisetawa Shirts

8,000.00

Collected

USC UP Diliman

Financial Report 2013-2014

University Student Council — University of the Philippines Diliman

Notes to Financial Statements semester ending 31 October 2013

PURPOSE

AMOUNT

TOTAL

STATUS

Kley Land

8,000.00

Collected

Puta Henna Mo

6,000.00

Collected

Baby Blue Bunny

8,000.00

Collected

Knots

8,000.00

Collected

Night Owl Designs

6,000.00

Collected

Beans and Leaves

8,000.00

Collected

PH Indie

8,000.00

Collected

Ang Putahe ng Ina Nyong Lahat

8,000.00

Collected

OhmyGD Kpop Shoppe

8,000.00

Collected

Polytolyowie

8,000.00

Collected

We Chat

6,000.00

Collected

Flora Visca

8,000.00

Collected

Ides Catering

40,000.00

Collected

Master Siomai

8,000.00

Collected

Rasta Craf

8,000.00

Collected

Rashmin Sisig and Shawarma

8,000.00

Collected

Querkyavenue

8,000.00

Collected

Universal Robina Corporation (Jack and Jill)

8,000.00

Collected

Fasition Era

8,000.00

Collected

Vyp Enterprise

8,000.00

Collected

Joan Yumul

8,000.00

Collected

Ma. Minda Pe

8,000.00

Collected

Mai Siomai

8,000.00

Collected

Alpha Fusion Web Technology Corp.

6,000.00

Collected

Clementine

8,000.00

Collected

Hawk Bags

8,000.00

Collected

Labiemzo Corp.

10,000.00

Collected

Eklavoo Avenue

8,000.00

Collected

Nacho King

8,000.00

Collected

Bagnet Lab

8,000.00

Collected

Colonial Properties

6,000.00

Collected

Kapwa Student Center

6,000.00

TOTAL

PP 323,000.00

Collected

PP ₱333,350.00

USC UP Diliman

Financial Report 2013-2014

University Student Council — University of the Philippines Diliman

Notes to Financial Statements semester ending 31 October 2013

Note 9 Revenue Generating Projects PURPOSE

AMOUNT

TOTAL

Iskolar Than You Merchandise Sale (Profit Share from Partner Org)

5,000.00

What the Pork Merchandise Sale

6,750.00

What the Pork Merchandise Sale

8,250.00

STATUS

5,000.00

Collected Collected

15,000.00

Receivable

UP Fair 2014 Ticket Sales - Backtrack (As sold by SM Tickets)

995,232.00

Collected

Ticket Sales - Backtrack (As sold by USC)

279,000.00

Collected

Mephobia Merchandise Sale

96,600.00

Collected

Rides and Fair Entertainment (As provided by Tau Rho Xi)

80,000.00

Collected

Other Income

1,900.00

1,452,732.00

Collected

Others - Bake Sale

400.00

Collected

TOTAL

PP 1,473,132.00

Note 10 Office of the Chairperson PURPOSE

AMOUNT

TOTAL

STATUS

1st Semester Freshmen Orientation Program

6,932.00

Paid

USC Turnover Program

3,727.40

Paid

27,000.00

Payable

76.40

Paid

330.00

Payable

Gatorade Football Cup 2013 - Rental of Electrical Wiring

1,500.00

Paid

Gatorade Football Cup 2013 - Maintenance

1,012.00

Paid

Gatorade Football Cup 2013 - Electrical Equipment

522.75

Paid

Gatorade Football Cup 2013 - Snacks

303.65

Planning Seminar Student Refunds Gatorade Football Cup 2013 - Electricity

41,404.20

Paid

2nd Semester Forum on Socialized Tuition System - Maintenance General Assembly of Student Councils - Transportation (Airline) Student Refunds Anti-Cybercrime Law Mobilization - Transportation (Jeepney)

TOTAL

Paid

3,851.00

Paid

276.40

Paid

1,800.00

6,677.40

PP 48,081.60

USC UP Diliman

750.00

Financial Report 2013-2014

Paid

University Student Council — University of the Philippines Diliman

Notes to Financial Statements semester ending 31 October 2013

Note 11 League of College Councils PURPOSE

AMOUNT

TOTAL

STATUS

1st Semester Blessings - Photocopying (See Note 30)

1,100.00

Isko - Computer Rental and Printing (See Note 31)

Paid

171.50

1,271.50

Paid

2nd Semester Blessings - Photocopying (See Note 30)

3,979.00

Paid

Blessings - Photocopying (See Note 30)

2,050.50

Payable

Isko - Computer Rental and Printing (See Note 31)

3,462.50

TOTAL

9,492.00

Paid

PP 10,763.50

Note 12 Secretariat Committee PURPOSE

AMOUNT

TOTAL

STATUS

1st Semester Blessings - Photocopying (See Note 30)

527.10

Paid

Isko - Computer Rental and Printing (See Note 31)

122.50

Paid

University Student Council Ambassadors Team Building Activity - Food

2,100.00

2,749.60

Payable

2nd Semester Blessings - Photocopying (See Note 30)

3,418.50

Paid

Blessings - Photocopying (See Note 30)

0.50

Payable

Isko - Computer Rental and Printing (See Note 31)

126.00

TOTAL

3,545.00

Paid

PP 6,294.60

Note 13 Finance Committee PURPOSE

AMOUNT

TOTAL

STATUS

1st Semester Blessings - Photocopying (See Note 30)

768.50

Paid

Isko - Computer Rental and Printing (See Note 31)

74.00

Paid

Councils for Responsible Accounting and Financial Transparency Consultation - Beverage

390.00

Paid

Councils for Responsible Accounting and Financial Transparency Seminar - Food

980.00

Paid

Councils for Responsible Accounting and Financial Transparency Seminar - Venue

400.00

Paid

USC UP Diliman

Financial Report 2013-2014

University Student Council — University of the Philippines Diliman

Notes to Financial Statements semester ending 31 October 2013

PURPOSE Councils for Responsible Accounting and Financial Transparency Seminar - Beverage Notarial Fee for Bank Account Transfer

AMOUNT

TOTAL

STATUS

1,050.00 100.00

Paid 3,762.50

Paid

2nd Semester Blessings - Photocopying (See Note 30)

709.00

Paid

Blessings - Photocopying (See Note 30)

242.50

Payable

Isko - Computer Rental and Printing (See Note 31)

150.50

Paid

Isko - Computer Rental and Printing (See Note 31)

2.50

Payable

608.00

Paid

3,915.00

Paid

UPJFA Finance Academy: Make Yourself Rich - Publicity (Posters Printing) UPJFA Finance Academy: Make Yourself Rich - Food (See Note 2) Notarial Fee for Bank Account Passbook

150.00

TOTAL

5,777.50

Paid

PP 9,540.00

Note 14 Ways and Means Committee PURPOSE

AMOUNT

TOTAL

STATUS

1st Semester Cost of Merchandise (Shirts) Sold

11,000.00

Paid

1.50

Payable

2nd Semester Blessings - Photocopying (See Note 30)

TOTAL

PP 11,001.50

Note 15 Mass Media Committee PURPOSE

AMOUNT

TOTAL

STATUS

1st Semester Blessings - Photocopying (See Note 30)

949.00

Paid

Isko - Computer Rental and Printing (See Note 31)

44.50

Paid

Support for Digitel Employees Union (See Note 6)

2,263.00

3,256.50

Paid

2nd Semester Mass Media Awareness Month - Photocopying (See Note 35)

1,012.00

Paid

Mass Media Awareness Month - Printing (See Note 35)

660.00

Paid

Mass Media Awareness Month - Supplies (See Note 35)

1,262.25

Paid

Mass Media Awareness Month - Transportation (See Note 35)

TOTAL

4,934.25

PP 8,190.75

USC UP Diliman

2,000.00

Financial Report 2013-2014

Paid

University Student Council — University of the Philippines Diliman

Notes to Financial Statements semester ending 31 October 2013

Note 16 Basic Student Services Committee PURPOSE

AMOUNT

TOTAL

STATUS

1st Semester Blessings - Photocopying (See Note 30)

387.75

Paid

51.00

Paid

Math 17 Tutorials (1) - Meals for Tutors (See Note 2)

1,000.00

Paid

Math 17 Tutorials (2) - Meals for Tutors (See Note 2)

750.00

Paid

Math 17 Tutorials (3) - Meals for Tutors (See Note 2)

700.00

Paid

Math 17 Tutorials (4) - Meals for Tutors (See Note 2)

700.00

Paid

Chem 16 Tutorials - Meals for Tutors (See Note 2)

375.00

Paid

Alliance of Concerned Dormitories Meeting - Snacks

340.50

Isko - Computer Rental and Printing (See Note 31)

4,304.25

Paid

2nd Semester Blessings - Photocopying (See Note 30)

785.50

Paid

Blessings - Photocopying (See Note 30)

766.20

Payable

Isko - Computer Rental and Printing (See Note 31)

122.50

Paid

Isko - Computer Rental and Printing (See Note 31)

16.00

Payable

Math 53 Tutorials (1) - Meals for Tutors (See Note 2)

700.00

Paid

Math 53 Tutorials (2) - Meals for Tutors (See Note 2)

850.00

Paid

Math 53 Tutorials (3) - Meals for Tutors (See Note 2)

750.00

TOTAL

3,990.20

Paid

PP 8,294.45

Note 17 Committee on Culture and the Arts PURPOSE

AMOUNT

TOTAL

STATUS

1st Semester Blessings - Photocopying (See Note 30)

20.00

Paid

Playout: Graphic Design Workshop - Printing (Program)

50.00

Paid

1,500.00

Paid

Playout: Graphic Design Workshop - Token

250.00

Paid

Playout: Graphic Design Workshop - Maintenance

400.00

Playout: Graphic Design Workshop - Venue (Palma Hall 400)

2,220.00

Paid

2nd Semester Isko - Computer Rental and Printing (See Note 31) USC Office Mural Painting - Supplies (Paint) USC Office Mural Painting - Supplies (Brushes)

TOTAL

15.00

Paid

1,026.00

Paid

135.00

1,176.00

Paid

PP 3,396.00

USC UP Diliman

Financial Report 2013-2014

University Student Council — University of the Philippines Diliman

Notes to Financial Statements semester ending 31 October 2013

Note 18 Committee on Organizations, Fraternities, and Sororities PURPOSE

AMOUNT

TOTAL

STATUS

1st Semester Blessings - Photocopying (See Note 30)

251.00

Paid

Isko - Computer Rental and Printing (See Note 31)

340.50

Paid

All Leaders Conference (1) - Venue (Tandang Sora Hall, CSWCD)

1,800.00

Paid

All Leaders Conference (2) - Venue (Tandang Sora Hall, CSWCD)

1,800.00

Paid

Token for Leadership Training Seminar (06/15)

135.00

Paid

Token for Leadership Training Seminar (06/22)

150.00

Paid

Token for Leadership Training Seminar (06/24)

150.00

Paid

Token for Leadership Training Seminar (UPJMA & UPJFA)

1,500.00

6,126.50

Paid

2nd Semester Blessings - Photocopying (See Note 30)

60.00

Isko - Computer Rental and Printing (See Note 31)

12.00

TOTAL

Paid 72.00

Paid

PP 6,198.50

Note 19 Community Rights and Welfare Committee PURPOSE

AMOUNT

TOTAL

STATUS

1st Semester Blessings - Photocopying (See Note 30)

35.00

Paid

Isko - Computer Rental and Printing (See Note 31)

61.50

Paid

Ibon Foundation Forum - Venue (Tandang Sora Hall, CSWCD)

1,500.00

Paid

Million People March - Transportation (Jeepneys)

2,100.00

3,696.50

Paid

18.00

Paid

2nd Semester Isko - Computer Rental and Printing (See Note 31)

TOTAL

PP 3,714.50

Note 20 Education and Research Committee PURPOSE

AMOUNT

TOTAL

STATUS

1st Semester Blessings - Photocopying (See Note 30) Isko - Computer Rental and Printing (See Note 31) Student Movement Exhibit - Venue (Palma Hall Lobby)

USC UP Diliman

Financial Report 2013-2014

2,568.60

Paid

90.00

Paid

1,050.00

Paid

University Student Council — University of the Philippines Diliman

Notes to Financial Statements semester ending 31 October 2013

PURPOSE

AMOUNT

TOTAL

STATUS

Student Movement Exhibit - Panel Boards

1,500.00

Paid

Student Movement Exhibit - Printing (Tarpaulin)

4,500.00

Paid

Forum on Modern Day Heroes - Venue (Palma Hall 400)

2,100.00

Payable

Forum on Neoliberalism - Food

1,500.00

Paid

ACLE I - Printing (Certificates) (See Note 34)

625.00

Paid

ACLE I - Supplies (Brown Envelopes) (See Note 34)

500.00

14,433.60

Paid

2nd Semester Blessings - Photocopying (See Note 30)

1,542.00

Paid

Isko - Computer Rental and Printing (See Note 31)

356.00

Paid

ACLE II - Printing (Certificates) (See Note 34)

792.00

Paid

ACLE II - Printing (Posters) (See Note 34)

268.75

Paid

ACLE II - Supplies (Adhesives Materials) (See Note 34)

101.00

Paid

ACLE II - Supplies (Brown Envelopes) (See Note 34)

163.00

Paid

ACLE II - Supplies (Paper Materials) (See Note 34)

3,220.00

TOTAL

6,442.75

Paid

PP 20,876.35

Note 21 Environmental Concerns Committee PURPOSE

AMOUNT

TOTAL

STATUS

1st Semester Blessings - Photocopying (See Note 30)

30.00

TOTAL

30.00

Paid

PP 30.00

Note 22 Freshie Committee PURPOSE

AMOUNT

TOTAL

STATUS

1st Semester Blessings - Photocopying (See Note 30)

627.50

Paid

Isko - Computer Rental and Printing (See Note 31)

183.00

Paid

5,000.00

Paid

660.00

Paid

UP Freshie Week: Concert - Logistics (See Note 33)

33,767.25

Paid

UP Freshie Week: Concert - Food and Beverage (See Note 33)

14,450.00

Paid

UP Freshie Week: Concert - Food and Beverage (See Notes 7, 33)

25,000.00

X-Deals

UP Freshie Week: Film Showing - Venue (See Note 33) UP Freshie Week: Film Showing - Maintenance (See Note 33)

USC UP Diliman

Financial Report 2013-2014

University Student Council — University of the Philippines Diliman

Notes to Financial Statements semester ending 31 October 2013

PURPOSE UP Freshie Week: Concert - Program (See Note 33)

AMOUNT

TOTAL

STATUS

16,687.00

Paid

UP Freshie Week: Concert - Maintenance (See Note 33)

5,539.00

Paid

UP Freshie Week: Concert - Production (See Note 33)

7,250.00

Paid

150,000.00

X-Deals

UP Freshie Week: Business Concessions Office Charge

2,200.00

Paid

UP Freshie Week: Publicity

3,390.00

Paid

UP Freshie Week: Concert - Production (See Notes 7, 33)

UP Freshie Week: Photobooth

660.00

TOTAL

265,413.75

Paid

PP 265,413.75

Note 23 Gender Committee PURPOSE

AMOUNT

TOTAL

STATUS

1st Semester Blessings - Photocopying (See Note 30)

797.50

Paid

76.00

Paid

1,000.00

Paid

Marriage Equality Forum - Maintenance

500.00

Paid

Marriage Equality Forum - Food

300.00

Paid

UP Pride Week: Palma Hall Lobby Rental (See Note 32)

500.00

Paid

UP Pride Week: Publicity (See Note 32)

6,540.50

Paid

UP Pride Week: Fashion Show (See Note 32)

5,686.50

Paid

UP Pride Week: Pride March (See Note 32)

1,833.75

Paid

UP Pride Week: Ang Paglalantad Forum (See Note 32)

605.00

Paid

Isko - Computer Rental and Printing (See Note 31) Gender Sensitivity Training - Maintenance (Assembly Hall, NCPAG)

UP Pride Week: Frenzy Condoms & EZ Lubricating Jelly (See Note 7)

150,000.00

167,839.25

X-Deals

2nd Semester Blessings - Photocopying (See Note 30)

501.00

Paid

49.50

Paid

HIV-AIDS Week: HIV Testing - Food (for Organizers) (See Note 2)

1,125.00

Paid

Ang Paglalantad Forum: HIV-AIDS - Food (for Organizers) (See Note 2)

300.00

Isko - Computer Rental and Printing (See Note 31)

TOTAL

PP 169,814.75

USC UP Diliman

1,975.50

Financial Report 2013-2014

Paid

University Student Council — University of the Philippines Diliman

Notes to Financial Statements semester ending 31 October 2013

Note 24 People’s Struggles Committee PURPOSE

AMOUNT

TOTAL

STATUS

1st Semester Blessings - Photocopying (See Note 30)

2,051.50

Paid

599.00

Paid

ED Philippine Human Rights Situationer

1,832.00

Paid

ED Philippine Human Rights Situationer

60.00

Payable

1,370.00

Paid

68.00

Paid

405.00

Payable

Basic Masses Integration - Transportation, Food, Tokens

7,500.00

Paid

Martial Law Commemoration - Transportation (Jeepney)

500.00

Isko - Computer Rental and Printing (See Note 31)

SONA 2013 Mobilization - Transportation, Food Forum on Political Prisoners - Printing (Certificates) Forum on Political Prisoners - Tokens

14,385.50

Payable

2nd Semester Blessings - Photocopying (See Note 30)

1,800.00

Paid

226.00

Paid

Task Force Freedom Visit (1) - Transportation (Van)

2,000.00

Payable

Task Force Freedom Visit (2) - Transportation (Jeepney)

4,500.00

Paid

Isko - Computer Rental and Printing (See Note 31)

Task Force Freedom Visit (2) - Food, Token

500.00

TOTAL

9,026.00

Paid

PP 23,411.50

Note 25 Special Events Committee PURPOSE

AMOUNT

TOTAL

STATUS

2nd Semester Blessings - Photocopying (See Note 30)

69.00

Paid

Isko - Computer Rental and Printing (See Note 31)

583.50

Paid

University Student Council Booth - Venue (Melchor Hall Lobby)

500.00

Paid

University Student Council Booth - Printing (Tarpaulin)

205.00

Paid

University Skills Chorale Workshop - Token

135.00

Paid

Tabula Rasa - USC Alumni Homecoming: Program (The UP Repertory Company)

250.00

Paid

Tabula Rasa - USC Alumni Homecoming: Program (UP Alay Sining)

250.00

Paid

Tabula Rasa - USC Alumni Homecoming: Food, Beverage, Venue (University Hotel)

TOTAL

7,000.00

8,992.50

Paid

PP 8,992.50

USC UP Diliman

Financial Report 2013-2014

University Student Council — University of the Philippines Diliman

Notes to Financial Statements semester ending 31 October 2013

Note 26 Sports, Fitness, and Health Committee PURPOSE

AMOUNT

TOTAL

STATUS

1st Semester Blessings - Photocopying (See Note 30)

4.50

Paid

28.50

Paid

UP Diliman Games 2013 - Food (for Referees)

550.00

Paid

League of Varsity Leaders Meeting - Food

615.00

Isko - Computer Rental and Printing (See Note 31)

1,198.00

Paid

2nd Semester Blessings - Photocopying (See Note 30)

23.00

Paid

Isko - Computer Rental and Printing (See Note 31)

112.50

Paid

Intervarsity: Program (See Note 38)

22,500.00

X-Deals

Intervarsity: Program (See Note 38)

16,390.00

Paid

Intervarsity: Logistics and Internal Operations (See Note 38)

4,518.00

Paid

Intervarsity: Food and Beverage (See Note 38)

7,361.50

Paid

Intervarsity: Food and Beverage (See Note 38)

6,230.00

X-Deals

Intervarsity: Waste and Utility Maintenance (See Note 38)

3,120.00

Paid

374.00

Paid

UP Diliman Games 2013 - Medals

1,000.00

Paid

League of Varsity Leaders Meeting - Food (See Note 2)

1,875.00

Intervarsity: Promotion and Publicity (See Note 38)

TOTAL

63,504.00

Paid

PP 64,702.00

Note 27 Students Rights and Welfare Committee PURPOSE

AMOUNT

TOTAL

STATUS

1st Semester Blessings - Photocopying (See Note 30) Isko - Computer Rental and Printing (See Note 31)

210.50 77.00

Paid 287.50

Paid

2nd Semester Blessings - Photocopying (See Note 30) Isko - Computer Rental and Printing (See Note 31)

TOTAL

136.50

Paid 1,610.50

PP 1,898.00

USC UP Diliman

1,474.00

Financial Report 2013-2014

Paid

University Student Council — University of the Philippines Diliman

Notes to Financial Statements semester ending 31 October 2013

Note 28 UP Fair Ad Hoc PURPOSE

AMOUNT

TOTAL

STATUS

2nd Semester Blessings - Photocopying (See Note 30)

885.70

Paid

Isko - Computer Rental and Printing (See Note 31)

981.00

Paid

UP Fair 2014: Program (See Note 37)

295,000.00

Paid

UP Fair 2014: Program (See Note 37)

85,000.00

X-Deals

1,025,440.00

Paid

UP Fair 2014: Logistics and Internal Operations (See Note 37)

161,294.27

Paid

UP Fair 2014: Logistics and Internal Operations (See Note 37)

135,000.00

X-Deals

UP Fair 2014: Food and Beverage (See Note 37)

138,326.50

Paid

UP Fair 2014: Food and Beverage (See Note 37)

20,000.00

X-Deals

UP Fair 2014: Safety and Security (See Note 37)

767,200.00

Paid

UP Fair 2014: Waste and Utility Maintenance (See Note 37)

151,058.00

Paid

UP Fair 2014: Promotion and Publicity (See Note 37)

52,790.00

Paid

UP Fair 2014: Others (See Note 37)

3,000.48

Paid

UP Fair Ad Hoc Meeting - Food (for Organizers) (See Note 2)

1,000.00

UP Fair 2014: Production (See Note 37)

TOTAL

2,836,975.95

Paid

PP 2,836,975.95

Note 29 Others PURPOSE

AMOUNT

TOTAL

STATUS

1st Semester Disaster Risk and Reduction Management Seminar

135.00

Paid

Budget Campaign - Palma Hall Steps Rental

100.00

Paid

Budget Campaign - Ribbons

300.00

535.00

Paid

4,300.00

Prepaid Expense

2nd Semester Farmers March to UP Diliman - Food (for Participants) (See Note 2)

TOTAL

PP 4,835.00

USC UP Diliman

Financial Report 2013-2014

University Student Council â&#x20AC;&#x201D; University of the Philippines Diliman

Notes to Financial Statements semester ending 31 October 2013

Note 30 Blessings - Photocopying For the 1st Semester of the Term Ending 30 April 2014 STATUS

N/A

PAID

COMMITTEE

MAY

JUN

JUL

AUG

SEP

OCT

League of College Councils

N/A

1,100.00

PP 1,100.00

Secretariat Committee

N/A

21.60

15.00

9.50

477.00

4.00

PP 527.10

Finance Committee

N/A

17.50

36.50

707.75

6.75

PP 768.50

Ways and Means Committee

N/A

PP -

Mass Media Committee

N/A

649.00

300.00

PP 949.00

Basic Student Services Committee

N/A

97.50

60.00

138.75

91.50

PP 387.75

Committee on Culture and the Arts

N/A

20.00

PP 20.00

Committee on Organizations, Fraternities, and Sororities

N/A

80.50

20.00

9.00

55.00

86.50

PP 251.00

Community Rights and Welfare Committee

N/A

35.00

PP 35.00

Education and Research Committee

N/A

75.00

353.50

2,115.10

25.00

PP 2,568.60

Environmental Concerns Committee

N/A

30.00

PP 30.00

Freshie Committee

N/A

3.50

624.00

PP 627.50

Gender Committee

N/A

602.50

195.00

PP 797.50

People's Struggles Committee

N/A

1,066.50

15.00

220.00

750.00

PP 2,051.50

Special Events Committee

N/A

PP -

Sports, Fitness and Health Committee

N/A

1.50

3.00

PP 4.50

Students Legal Aid and Assistance Committee

N/A

PP -

Students Rights and Welfare Committee

N/A

137.00

43.50

30.00

PP 210.50

University Job Fair Ad Hoc

N/A

PP -

UP Fair Ad Hoc

N/A

PP -

PP 2,670.60

PP 1,194.00

PP 3,791.60

PP 2,483.50

PP 188.75

PP 10,328.45

TOTAL

USC UP Diliman

Financial Report 2013-2014

University Student Council â&#x20AC;&#x201D; University of the Philippines Diliman

Notes to Financial Statements semester ending 31 October 2013

For the 2nd Semester of the Term Ending 30 April 2014 STATUS

PAID

PAYABLE TOTAL

COMMITTEE

NOV

League of College Councils

307.00

Secretariat Committee Finance Committee

DEC

JAN

FEB

MAR

APR

300.00

128.00

3,244.00

2,050.50

PP 6,029.50

3,000.00

418.50

0.50

PP 3,419.00

117.50

219.25

110.50

34.75

242.50

PP 951.50

227.00

Ways and Means Committee

1.50

PP 1.50

Mass Media Committee

PP -

Basic Student Services Committee

384.00

110.00

75.00

216.50

766.20

PP 1,551.70

Committee on Culture and the Arts

PP -

Committee on Organizations, Fraternities, and Sororities

60.00

PP 60.00

Community Rights and Welfare Committee

PP -

Education and Research Committee

16.00

145.00

1,356.00

25.00

PP 1,542.00

Environmental Concerns Committee

PP -

Freshie Committee

PP -

Gender Committee

330.00

171.00

PP 501.00

People's Struggles Committee

1,800.00

PP 1,800.00

Special Events Committee

69.00

PP 69.00

Sports, Fitness and Health Committee

3.00

20.00

PP 23.00

Students Legal Aid and Assistance Committee

PP -

271.00

360.00

843.00

PP 1,474.00

PP -

184.00

387.50

314.20

PP 885.70

PP 3,502.50

PP 2,375.75

PP 1,012.70

PP 4,776.75

PP 3,061.20

PP 17,422.20

Students Rights and Welfare Committee University Job Fair Ad Hoc UP Fair Ad Hoc

TOTAL

PP 3,579.00

USC UP Diliman

Financial Report 2013-2014

University Student Council â&#x20AC;&#x201D; University of the Philippines Diliman

Notes to Financial Statements semester ending 31 October 2013

Note 31 Isko - Computer Rental and Printing For the 1st Semester of the Term Ending 30 April 2014 STATUS

N/A

PAID

COMMITTEE

MAY

JUN

JUL

AUG

SEP

OCT

League of College Councils

N/A

21.00

67.00

83.50

PP 171.50

Secretariat Committee

N/A

15.50

24.00

83.00

PP 122.50

Finance Committee

N/A

60.00

14.00

PP 74.00

Ways and Means Committee

N/A

PP -

Mass Media Committee

N/A

10.00

19.50

3.00

12.00

PP 44.50

Basic Student Services Committee

N/A

22.50

16.50

12.00

PP 51.00

Committee on Culture and the Arts

N/A

PP -

Committee on Organizations, Fraternities, and Sororities

N/A

259.50

43.50

4.50

33.00

PP 340.50

Community Rights and Welfare Committee

N/A

61.50

PP 61.50

Education and Research Committee

N/A

10.50

79.50

PP 90.00

Environmental Concerns Committee

N/A

PP -

Freshie Committee

N/A

22.50

160.50

PP 183.00

Gender Committee

N/A

10.50

32.50

33.00

PP 76.00

People's Struggles Committee

N/A

216.00

371.50

11.50

PP 599.00

Special Events Committee

N/A

PP -

Sports, Fitness and Health Committee

N/A

28.50

PP 28.50

Students Legal Aid and Assistance Committee

N/A

PP -

Students Rights and Welfare Committee

N/A

50.00

22.50

4.50

PP 77.00

University Job Fair Ad Hoc

N/A

PP -

UP Fair Ad Hoc

N/A

PP -

PP 677.00

PP 392.50

PP 583.50

PP 240.00

PP 26.00

PP 1,919.00

TOTAL

USC UP Diliman

Financial Report 2013-2014

University Student Council â&#x20AC;&#x201D; University of the Philippines Diliman

Notes to Financial Statements semester ending 31 October 2013

2nd Semester of the Term Ending 30 April 2014 STATUS

N/A

PAID

COMMITTEE

NOV

DEC

JAN

FEB

MAR

APR

League of College Councils

469.50

TOTAL

Secretariat Committee Finance Committee

472.50

815.00

1,705.50

PP 3,462.50

13.50

104.00

8.50

PP 126.00

64.50

14.00

44.00

7.00

21.00

2.50

PP 153.00

Ways and Means Committee

PP -

Mass Media Committee

PP -

Basic Student Services Committee

54.00

65.50

16.00

PP 138.50

3.00

Committee on Culture and the Arts

7.50

PP 15.00

Committee on Organizations, Fraternities, and Sororities

12.00

PP 12.00

Community Rights and Welfare Committee

18.00

PP 18.00

Education and Research Committee

148.00

166.00

42.00

PP 356.00

Environmental Concerns Committee

PP -

Freshie Committee

PP -

Gender Committee

22.50

27.00

PP 49.50

People's Struggles Committee

226.00

PP 226.00

Special Events Committee

13.50

570.00

PP 583.50

Sports, Fitness and Health Committee

8.00

104.50

PP 112.50

Students Legal Aid and Assistance Committee

PP -

41.50

95.00

PP 136.50

PP -

27.00

514.00

440.00

PP 981.00

PP 57.50

PP 1,328.00

PP 2,042.00

PP 1,857.50

PP 18.50

PP 6,370.00

Students Rights and Welfare Committee University Job Fair Ad Hoc UP Fair Ad Hoc

TOTAL

PP 1,066.50

USC UP Diliman

Financial Report 2013-2014

University Student Council â&#x20AC;&#x201D; University of the Philippines Diliman

Notes to Financial Statements semester ending 31 October 2013

Note 32 UP Pride Week 2013 Cash Expenses | Gender Committee | Inclusive Dates: June 25 to 28, 2013 PURPOSE

AMOUNT

TOTAL

Butterfly Oblation Launch Glue

85.00

Nylon Cable

90.00

Epoxy

118.75

Velcro

32.00

Cordon Rope

210.00

Charol BM

187.50

Stickers Printing RC

11.50 180.00

Hardware Materials

40.00

Transporation

99.00

Token for Artists

125.00

1,178.75

Pride Exhibit Photocopying

1.50

Exhibit Stands

2,500.00

Tarpaulin Printing

1,440.00

Palma Hall Lobby Rental

500.00

4,441.50

Ang Paglalantad Forum Tokens for Speakers

380.00

Certificate Frames

225.00

605.00

Pride March Production Materials

243.50

Palma Hall Steps Rental

100.00

Maintenance

300.00

643.50

Project Genderway Fashion Show Food for Models and Designers

1,500.00

Production Set (Lights and Sounds)

4,000.00

Water for Technician

23.00

Water for Performers

175.00

5,698.00

Publicity Posters (11' x 17') Masking Tape

TOTAL

99.00

2,599.00

PP 15,165.75

USC UP Diliman

2,500.00

Financial Report 2013-2014

University Student Council â&#x20AC;&#x201D; University of the Philippines Diliman

Notes to Financial Statements semester ending 31 October 2013

Note 33 UP Freshie Week 2013 Revenues and Expenses | Freshie Committee | Inclusive Dates: July 1 to 5, 2013 PURPOSE

AMOUNT

TOTAL

General Sponsorships (See Disclosure A) FOX Philippines

150,000.00

Smart Communications

10,000.00

Fresh N' Famous Foods - Greenwich

25,000.00

Moonleaf Milk Tea

25,000.00

210,000.00

Income Generation UP Circle of Entrepreneurs Shirt Sale (% Share of Net Income)

5,000.00

Business Concessionaire - Dairy Queen Ice Cream

1,200.00

Business Concessionaire - Hoodies and Jackets

900.00

Business Concessionaire - Chicago Deep Dish

1,000.00

Business Concessionaire - Bukolicious

1,200.00

Business Concessionaire - New Polland Baker's Fair

1,200.00

Business Concessionaire - Gigabite Kebab

1,200.00

Business Concessionaire - Twittea Milk Tea

1,200.00

12,900.00

(660.00)

Photobooth Permit and Maintenance

Film Showing UPSE Diosdado Macapagal Hall Rental

(5,000.00)

UPSE Maintenance Staff

(660.00)

(5,660.00)

Freshie Concert Program: Band Performances

(15,000.00)

Program: Writing Materials

(109.00)

Program: Photocopying and Printing

(228.00)

Program: Production of ID for Organizers & Performers Production: Stage, Lights and Sounds Equipment

(1,350.00) (150,000.00)

Production: Generator

(7,250.00)

Logistics: Tent Rentals

(14,000.00)

Logistics: Barricades Delivery and Setup

(1,800.00)

Logistics: Tables and Chairs Rentals

(575.00)

Logistics: #12 Wire Cable for Booths

(2,480.00)

USC UP Diliman

Financial Report 2013-2014

University Student Council — University of the Philippines Diliman

Notes to Financial Statements semester ending 31 October 2013

PURPOSE

AMOUNT

Logistics: #12 Wire Cable for Production Set

TOTAL

(6,500.00)

Logistics: Wires, Bulbs, Receptacles, etc.

(8,412.25)

Business Concessions Office

(2,200.00)

Food and Beverage: Meals (x300)

(14,150.00)

Food and Beverage: Milk Tea Drinks and Bottled Water

(25,300.00)

Maintenance: Campus Maintenance Office

(5,125.00)

Maintenance: Garbage and Utility Materials

(414.00)

(254,893.25)

(3,390.00)

Publicity Posters and Flyers Printing

TOTAL

PP (41,703.25)

DISCLOSURE A Cinema One sponsored a film screening for UP Freshie Week 2013 on July 3, 2013 however the value of this sponsorship or film screening could not be reliably or practically determined hence its non-recognition in the Financial Statements.

Note 34 Alternative Classroom Learning Experience PURPOSE

AMOUNT

TOTAL

Momentum: Continuing the U.P. Experience | Expenses | Education and Research Committee Date: August 29, 2013 Allocation from Blessings - Photocopying (See Note 30)

1,844.60

Printing (Certificates) (See Note 20)

625.00

Supplies (Brown Envelopes) (See Note 20)

500.00

2,969.60

Emergence: Traversing the Storm | Expenses | Education and Research Committee Date: January 16, 2013 Allocation from Blessings - Photocopying (See Note 30) Allocation from Isko - Computer Rental and Printing (See Note 31)

694.00

Printing (Certificates) (See Note 20)

792.00

Printing (Posters) (See Note 20)

268.75

Supplies (Adhesives Materials) (See Note 20)

101.00

Supplies (Brown Envelopes) (See Note 20)

163.00

Supplies (Paper Materials) (See Note 20)

TOTAL

3,220.00

6,650.75

PP ₱9,620.35

USC UP Diliman

1,412.00

Financial Report 2013-2014

University Student Council — University of the Philippines Diliman

Notes to Financial Statements semester ending 31 October 2013

Note 35 Mass Media Awareness Month Expenses | Mass Media Committee & People’s Struggles Committee | Date: November 12 to 28, 2014 (See Disclosure A) PURPOSE

AMOUNT

Allocation from Blessings - Photocopying (See Note 30)

TOTAL

1,800.00

Photocopying (Primers) (See Note 15)

900.00

Printing (Tarpaulin) (See Note 15)

660.00

Supplies (Candles) (See Note 15)

245.00

Supplies (Art and Office) (See Note 15)

1,017.25

Photocopying (Program) (See Note 15)

112.00

Transportation (Jeepneys) (See Note 15)

2,000.00

TOTAL

6,734.25

PP 6,734.25

DISCLOSURE A The USC partenered with the UP College of Mass Communication Student by co-presenting the Mass Media Awareness Month. As a partner, the USC contributed by providing financial support and absorbing financial expenses for the execution of the planned activities of the Mass Media Awareness Month, particularly the activities related to the Maguindanao Massacre Commemoration.

Note 36 University Job Fair University Job Fair 2013 (New Routes Now Open) and University Job Fair 2014 (Your Success Story) As part of the USC’s agreement via the University Job Fair Ad Hoc, and the UPD Office of Counseling and Guidance, the USC would receive its respective share of 35% of the Net Income from the execution of the University Job Fair. Provided further, that whatever the USC receives in respect to this share of the Net Income, it would split equally such amount with partner organizations the UP Advertising Core (Promotion and Publicity) and the UP Junior Philippine Institute of Accountants (Marketing), as agreed upon among the heads of the USC, UP AdCore, and UPJPIA and noted by the UPD OCG. Under the USC of AY 2012 - 2013, the University Job Fair Ad Hoc was headed by College Representative Jonas Miguelito Cruz. The University Job Fair 2013 generated a Net Income of Php 672,607.69 (independently computed) of which the USC’s share is Php 235,412.69. After splitting the latter amount among the USC, UP AdCore, and UP JPIA, the net proceeds the USC would receive is Php 78,740.90. This amount, although previously unrecognized in the USC-UPD Financial Statements for the Semester Ending 31 October 2013, is recognized in the USC-UPD Financial Statements for the Term Ending 30 April 2014 under Accounts Receivable and is retroactively considered as part of the Beginning Balance of Assets and the corresponding obligation (to UP AdCore and UP JPIA) under Accounts Payable Due to Partner Organizations as part of the Beginning Balance of Liabilities. (See Note 44) This 35% Share of Net Income was processed by the UPD OCG and will be received by the USC of AY 2014 - 2015 and will be responsible for its administration with co-organizers UP AdCore and UP JPIA. In respect to the University Job Fair 2014, headed by College Representative April Rose Ramos of the USC of AY 2013 - 2014, the USC’s Financial Reporting Group was unable to reliably determine the total Net Income of UJF 2014 as this was computed and processed by the UPD OCG and would not be released until full completition of the necessary documentation required by the UPD OCG. Hence, reporting such attributable income would not be faithfully represented in the Financial Statements and consequently was not recognized in the Financial Statements but details of which were disclosed in the accompanying Notes to Financial Statements. However, the amounts and values attributable to the total Net Income for UJF 2014 is expected to be reliably determined during

USC UP Diliman

Financial Report 2013-2014

University Student Council â&#x20AC;&#x201D; University of the Philippines Diliman

Notes to Financial Statements semester ending 31 October 2013

the USC of AY 2014 - 2015. The USC of AY 2014 - 2015 will be responsible for receiving and recognizing such amount and its retroactive effect in the Financial Statements. It will also be responsible in the administration of the splitting with the same partner organizations UP AdCore (Promotion and Publicity) and UP JPIA (Marketing) as agreed upon by its respective heads at the time UJF 2014 was being organized.

Note 37 UP Fair 2014 Revenues and Expenses | UP Fair Ad Hoc | Inclusive Dates: February 11 to 15, 2014 PURPOSE

AMOUNT

TOTAL

PHP 659,915.00

REVENUES

Fundraising (See Note 6) Bid Collections from Night Handlers (See Disclosure A)

General Sponsorships (See Disclosures D, K) (See Note 7) Smart Communications, Inc.

200,000.00

American Star Apparel Philippines, Inc. - Dickies

200,000.00

San Miguel Corporation

200,000.00

SM Men's Fashion Management Corp. - SM Youth

100,000.00

UPBeat Merchandise

55,000.00

Upscaled Foods, Inc. - Khaleb Shawarma

55,000.00

Prime Colors International Incorporated - Tomato

50,000.00

Energy Development Corporation

50,000.00

Petron Corporation

50,000.00

Fresh N' Famous Foods, Inc. - Greenwich

50,000.00

Income Generation (See Disclosure B) (See Notes 8, 9) Ticket Sales - Back Track (15 Feb. 2014) - SM Tickets

995,232.00

Ticket Sales - Back Track (15 Feb. 2014) - USC

279,000.00

Merchandise Sale - Mephobia Shirts (11 Feb. 2014)

8,250.00

Merchandise Sale - Mephobia Shirts (12 Feb. 2014)

24,600.00

Merchandise Sale - Mephobia Shirts (13 Feb. 2014)

27,750.00

Merchandise Sale - Mephobia Shirts (14 Feb. 2014)

10,800.00

Merchandise Sale - Mephobia Shirts (15 Feb. 2014)

25,200.00

Booths - Creative Pro Good Coffee

13,000.00

Booths - Built By Sonic

8,000.00

USC UP Diliman

Financial Report 2013-2014

1,010,000.00

University Student Council â&#x20AC;&#x201D; University of the Philippines Diliman

Notes to Financial Statements semester ending 31 October 2013

PURPOSE

AMOUNT

TOTAL

Booths - Topzint Fashion Collection

8,000.00

Booths - Tea Generation

8,000.00

Booths - Kamisetawa Shirts

8,000.00

Booths - Kley Land

8,000.00

Booths - Puta Henna Mo

6,000.00

Booths - Baby Blue Bunny

8,000.00

Booths - Knots

8,000.00

Booths - Night Owl Designs

6,000.00

Booths - Beans and Leaves

8,000.00

Booths - PH Indie

8,000.00

Booths - Ang Putahe ng Ina Nyong Lahat

8,000.00

Booths - OhmyGD Kpop Shoppe

8,000.00

Booths - Polytolyowie

8,000.00

Booths - We Chat

6,000.00

Booths - Flora Visca

8,000.00

Booths - Ides Catering

40,000.00

Booths - Master Siomai

8,000.00

Booths - Rasta Craf

8,000.00

Booths - Rashmin Sisig and Shawarma

8,000.00

Booths - Querkyavenue

8,000.00

Booths - Universal Robina Corporation (Jack and Jill)

8,000.00

Booths - Fasition Era

8,000.00

Booths - Vyp Enterprise

8,000.00

Booths - Joan Yumul

8,000.00

Booths - Ma. Minda Pe

8,000.00

Booths - Mai Siomai

8,000.00

Booths - Alpha Fusion Web Technology Corp.

6,000.00

Booths - Clementine

8,000.00

Booths - Hawk Bags

8,000.00

Booths - Labiemzo Corp.

10,000.00

Booths - Eklavoo Avenue

8,000.00

Booths - Nacho King

8,000.00

Booths - Bagnet Lab

8,000.00

Booths - Colonial Properties

6,000.00

USC UP Diliman

Financial Report 2013-2014

University Student Council â&#x20AC;&#x201D; University of the Philippines Diliman

Notes to Financial Statements semester ending 31 October 2013

PURPOSE Booths - Kapwa Student Center Rides and Fair Entertainment - Tau Rho Xi

AMOUNT

TOTAL

6,000.00 80,000.00

1,773,832.00

Other Income (See Note 9) Contribution - Food (from UP Economics Society)

600.00

Ticket Sales - PAPS Goes UP Fair (11 February 2014)

1,300.00

TOTAL REVENUES

1,900.00 PHP 3,445,647.00

EXPENSES

Program - (Back Track - 15 Feb. 2014) (See Note 28) Bands - Parokya ni Edgar

(140,000.00)

Bands - Slapshock and Sadys (from Dickies)

(85,000.00)

Bands - Gloc 9

(60,000.00)

Bands - Franco

(60,000.00)

Bands - Sinosikat

(12,000.00)

Bands - Tanya Markova

(10,000.00)

Bands - Save Me Hollywood

(8,000.00)

Bands - Mayonnaise

(5,000.00)

(380,000.00)

Production (Klarks Concepts) (See Note 28) Production Set - Stage, Lights and Sounds Equipment Production Set - Technical Labor and Assistance Fair Grounds - Portalets and Additional 90 kVa Generator Sets Fair Grounds - Additional 60 kVa Generator Set

(500,000.00) (10,000.00) (243,000.00) (64,100.00)

Fair Grounds - Tents Lighting and Wiring Installation

(134,540.00)

Fair Grounds - Perimeter Lighting and Wiring Installation

(47,700.00)

Fair Grounds - Technical Labor and Assistance

(10,000.00)

Fair Grounds - 60 kVa Generator Operation Extension

(6,600.00)

Fair Grounds - 150 kVa Generator Operation Extension

(9,500.00)

Logistics and Internal Operations (See Note 28) Cost of Merchandise Sold - Mephobia Shirts (11 Feb. 2014)

(8,101.40)

Cost of Merchandise Sold - Mephobia Shirts (12 Feb. 2014)

(24,156.89)

Cost of Merchandise Sold - Mephobia Shirts (13 Feb. 2014)

(27,250.16)

Cost of Merchandise Sold - Mephobia Shirts (14 Feb. 2014)

(10,605.47)

Cost of Merchandise Sold - Mephobia Shirts (15 Feb. 2014)

(24,746.09)

USC UP Diliman

Financial Report 2013-2014

(1,025,440.00)

University Student Council â&#x20AC;&#x201D; University of the Philippines Diliman

Notes to Financial Statements semester ending 31 October 2013

PURPOSE

AMOUNT

Cost of Volunteer Shirts - Mephobia Shirts (from SM Youth)

TOTAL

(5,140.00)

Cost of Volunteer Shirts - Mephobia Shirts (from Dickies)

(15,000.00)

Cost of Organizer Shirts - UP FAIR Shirts (from UPBeat)

(20,000.00)

Cost of Organizer and UPD Staff Shirts - UP FAIR Shirts

(6,200.00)

Commission on Gross Ticket Sales - SM Tickets

(59,713.92)

Bank Service Charge on Credit Card Sales - SM Tickets

(1,173.60)

Cost of Printing of Pull-out Tickets - SM Tickets

(17,400.00)

Tents - UP Manininda

(36,600.00)

Tents - Additional Units

(26,250.00)

Tents - Setup Labor

(1,600.00)

Monoblock Chairs - UP Manininda

(7,700.00)

Secretariat - ID Printing (Booth Handlers and UPD Staff)

(3,050.00)

Secretariat - Notarization Expense

(200.00)

Secretariat - Transporation Expense

(100.00)

Secretariat - Electrical Supplies Expense

(1,238.75)

Secretariat - Office Supplies Expense

(68.00)

(296,294.27)

Food and Beverage (See Note 28) Snacks - Volunteers (6 Feb. 2014)

(190.50)

Breakfast - UP Manininda (8 Feb. 2014)

(1,500.00)

Lunch - UP Manininda (8 Feb. 2014)

(1,500.00)

Lunch - UP Manininda (9 Feb. 2014)

(1,400.00)

Dinner - UP Manininda (9 Feb. 2014)

(2,100.00)

Breakfast - UP Manininda (10 Feb. 2014)

(2,305.00)

Lunch - UP Manininda (10 Feb. 2014)

(3,300.00)

Dinner - UP Manininda (10 Feb. 2014)

(3,060.00)

Breakfast - UP Manininda (11 Feb. 2014)

(3,000.00)

Lunch - UP Manininda (11 Feb. 2014)

(3,600.00)

Dinner - UP Manininda (11 Feb. 2014)

(9,720.00)

Midnight Snack - UP Manininda (11 Feb. 2014)

(6,000.00)

Dinner - UP Manininda (12 Feb. 2014)

(15,000.00)

Midnight Snack - UP Manininda (12 Feb. 2014)

(6,000.00)

Breakfast - UP Manininda (13 Feb. 2014)

(3,000.00)

Dinner - UP Manininda (13 Feb. 2014)

(11,700.00)

Midnight Snack - UP Manininda (13 Feb. 2014)

(6,000.00)

USC UP Diliman

Financial Report 2013-2014

University Student Council â&#x20AC;&#x201D; University of the Philippines Diliman

Notes to Financial Statements semester ending 31 October 2013

PURPOSE Lunch - UP Manininda (14 Feb. 2014) Dinner - Clairelou Enterprise (14 Feb. 2014)

AMOUNT (2,100.00) (10,800.00)

Midnight Snack - UP Manininda (14 Feb. 2014)

(1,200.00)

Breakfast - UP Manininda (15 Feb. 2014)

(2,100.00)

Lunch - UP Manininda (15 Feb. 2014)

(2,100.00)

Dinner - UP Manininda (15 Feb. 2014)

(9,000.00)

Dinner - Clairelou Enterprise (15 Feb. 2014)

(16,800.00)

Additional Bottled Water - UP Manininda (15 Feb. 2014)

(5,663.00)

Additional Food Orders - UP Manininda (Whole Week)

(9,000.00)

Dinner - Whole Week (from Khaleb Shawarma) Snacks - Volunteers (18 Feb. 2014)

(20,000.00) (188.00)

Safety and Security (See Disclosures E, F, G, H, I) (See Note 28) Safety - Custom Fencing (Sound Qoncept Entertainment Production)

(80,000.00)

Safety - Long Span 10ft (Sound Qoncept Entertainment Production)

(312,500.00)

Safety - Arc (Sound Qoncept Entertainment Production)

(7,500.00)

Safety - Barricade Railings (Sound Qoncept Entertainment Production)

(30,000.00)

Safety - Generator Set (Sound Qoncept Entertainment Production)

(18,000.00)

Safety - Red Cross Youth Honorarium (11 Feb. 2014)

(1,500.00)

Safety - Red Cross Youth Honorarium (12 Feb. 2014)

(1,500.00)

Safety - Red Cross Youth Honorarium (13 Feb. 2014)

(1,500.00)

Safety - Red Cross Youth Honorarium (14 Feb. 2014)

(1,500.00)

Safety - Red Cross Youth Honorarium (15 Feb. 2014)

(1,500.00)

Security - UP Diliman Police (11 Feb. 2014)

(7,500.00)

Security - UP Diliman Police (12 Feb. 2014)

(7,500.00)

Security - UP Diliman Police (13 Feb. 2014)

(7,500.00)

Security - UP Diliman Police (14 Feb. 2014)

(7,500.00)

Security - UP Diliman Police (15 Feb. 2014)

(8,500.00)

Security - Special Services Brigade (11 Feb. 2014)

(9,600.00)

Security - Special Services Brigade (12 Feb. 2014)

(9,600.00)

Security - Special Services Brigade (13 Feb. 2014)

(9,600.00)

Security - Special Services Brigade (14 Feb. 2014)

(9,600.00)

Security - Special Services Brigade (15 Feb. 2014)

(12,800.00)

USC UP Diliman

Financial Report 2013-2014

TOTAL

(158,326.50)

University Student Council â&#x20AC;&#x201D; University of the Philippines Diliman

Notes to Financial Statements semester ending 31 October 2013

PURPOSE

AMOUNT

TOTAL

Security - Private Security (11 Feb. 2014)

(23,300.00)

Security - Private Security (12 Feb. 2014)

(23,300.00)

Security - Private Security (13 Feb. 2014)

(23,300.00)

Security - Private Security (14 Feb. 2014)

(30,300.00)

Security - Private Security (15 Feb. 2014)

(30,300.00)

Security - Bouncer Services (11 Feb. 2014)

(14,800.00)

Security - Bouncer Services (12 Feb. 2014)

(14,800.00)

Security - Bouncer Services (13 Feb. 2014)

(14,800.00)

Security - Bouncer Services (14 Feb. 2014)

(14,800.00)

Security - Bouncer Services (15 Feb. 2014)

(25,300.00)

Security - Quezon City Police District (15 Feb. 2014)

(7,000.00)

(767,200.00)

Waste and Utility Maintenance (See Disclosure J) (See Note 28) Task Force Solid Waste Management (11 Feb. 2014)

(14,119.00)

Task Force Solid Waste Management (12 Feb. 2014)

(12,842.50)

Task Force Solid Waste Management (13 Feb. 2014)

(12,842.50)

Task Force Solid Waste Management (14 Feb. 2014)

(12,842.50)

Task Force Solid Waste Management (15 Feb. 2014)

(12,842.50)

Task Force Solid Waste Management (16 Feb. 2014)

(10,444.00)

Waste Management Materials - Sorting Tables

(2,500.00)

Waste Management Materials - Drums

(15,000.00)

Waste Management Materials - Activator Chemicals

(10,000.00)

Waste Management Materials - Enzyme Solutions

(8,000.00)

Waste Management Materials - Rice Sacks

(2,500.00)

Waste Management Materials - Forks

(750.00)

Waste Management Materials - Gloves

(6,000.00)

Waste Management Materials - Soap

(75.00)

Waste Management Materials - Alcohol

(100.00)

Waste Management Materials - Wooden Pallets

(15,000.00)

Campus Maintenance Office - Electricians (12 Feb. 2014)

(3,800.00)

Campus Maintenance Office - Electricians (13 Feb. 2014)

(3,800.00)

Campus Maintenance Office - Electricians (14 Feb. 2014)

(3,800.00)

Campus Maintenance Office - Electricians (15 Feb. 2014)

(3,800.00)

(151,058.00)

USC UP Diliman

Financial Report 2013-2014

University Student Council â&#x20AC;&#x201D; University of the Philippines Diliman

Notes to Financial Statements semester ending 31 October 2013

PURPOSE

AMOUNT

TOTAL

Promotion and Publicity (See Disclosure C) (See Note 28) Promotional Materials - Lantern Parade Teaser

(300.00)

Promotional Materials - Road Painting Activity

(1,763.25)

Promotional Materials - UP Fair Letters Promotional Materials - Taho Cups Execution Promotional Materials - ID Printing and Lamination Promotional Materials - Tarpaulin Printing

(9,500.00) (480.00) (3,735.00) (10,310.00)

Promotional Materials - Ikot Jeep Sign Boards

(771.00)

Promotional Materials - Miscellaneous

(930.75)

Handling Fee - UP Advertising Core

(25,000.00)

(52,790.00)

Other Expenses (See Note 28) Loss on Partner Organization Penalty

(2,000.00)

Loss on Counterfeit Currency

(1,000.00)

Loss on Change (Net)

(0.48)

TOTAL EXPENSES

(3,000.48) PHP (2,834,109.25)

NET INCOME (SEE DISCLOSURE K)

PHP 611,537.75

DISCLOSURE A The Night Handlers are selected based on an established bidding process wherein the winning bids are collected in exchange for usufruct rights (i.e. ownership of the specific nightâ&#x20AC;&#x2122;s ticket revenues) over the night that was successfully bidded upon and are composed of the following organizations:

1. UP Economics Society 2. UP Students of Destiny 3. Redlines Entertainment Production 4. P.A.P.S Production

The disaggregation of proceeds from the bids are kept confidential as agreed upon with the Night Handlers, hence only the aggregate amount is represented in the Financial Statements. Nights Ticket Sales. The following are the gross ticket sales sold by SM Tickets for each night with the respective Night Handler. The amounts indicated are based on the consolidated reports provided by SM Tickets. Some Night Handlers paid (for the cost) and pulled out tickets to sell and distribute privately through their own efforts and are thus beyond the scope of the financial reporting requirements used in the development of these Financial Statements. Sales from these pulled-out tickets are not covered by the gross ticket sales amounts provided by SM Tickets consolidated reports, hence the number of tickets pulled out are disclosed instead for a clearer perspective of the UP Fair scale of operations. DISCLOSURE B

NIGHT HANDLER - NIGHT TITLE

TICKET SALES

PULL-OUT TICKETS

1. P.A.P.S. Production - Paps Goes UP Fair: Ascend 2. Redlines Entertainment Production - Todo Combo 3. UP Economics Society - Roots 4. UP Students of Destiny - Kontrakultura 5. University Student Council UP Diliman - Back Track

PHP 116,880.00 PHP 279,216.00 PHP 543,096.00 PHP 378,240.00 PHP 995,232.00

Not Applicable 350 6,000 8,500 2,900

USC UP Diliman

Financial Report 2013-2014

University Student Council — University of the Philippines Diliman

Notes to Financial Statements semester ending 31 October 2013 DISCLOSURE C Media Partners. The UP Fair was publicized by the following media partners through the partners’ existing media channels in exchange for promotional billing. The value of the publicity services however could not be reliably measured or practically determined hence its disclosure but non-recognition in the Financial Statements.

1. Monster RX 93.1 2. Click the City 3. Oncuemedia 4. Pulp Magazine 5. Jack TV

DISCLOSURE D Exchange-Deal Sponsorships. The following sponsors provided the indicated goods or merchandise (i.e. X-Deals) in partial or full fulfillment of their respective sponsorship packages:

1. SM Men’s Fashion Management Corp. - SM Youth: T-Shirts (680 pieces) worth PHP 100,000.00 2. Upscaled Foods, Inc. - Khaleb Shawarma: Shawarma Rice Meals worth PHP 20,000.00 3. UPBeat Merchandise: T-Shirts (80 pieces) worth PHP 20,000.00 4. American Star Apparel Philippines, Inc. - Dickies: T-Shirts (150 pieces) worth PHP 100,000.00 5. Honda Cars Philippines: Rent-Free Tent Equipment (30 pieces)

DISCLOSURE E UP Diliman Police. The following is a disaggregaton of the number of police officers requested for safety and security purposes per night:

DATE

NO. OF POLICE OFFICERS

11 February 2014 12 February 2014 13 February 2014 14 February 2014 15 February 2014

7 7 7 7 8

TOTAL

DISCLOSURE F UP Diliman Special Services Brigade. The following is a disaggregaton of the number of special personnel requested for safety and security purposes per night:

DATE 11 February 2014 12 February 2014 13 February 2014 14 February 2014 15 February 2014 TOTAL

NO. OF PERSONNEL 12 12 12 12 16 64

Private Security (Glocke Security Systems, Inc. & Winace Security Agency, Inc.). The following is a disaggregaton of the number of guard personnel requested for safety and security purposes per night: DISCLOSURE G

DATE 11 February 2014 12 February 2014 13 February 2014 14 February 2014 15 February 2014 TOTAL

NO. OF PERSONNEL 32 32 32 42 42 180

USC UP Diliman

Financial Report 2013-2014

University Student Council — University of the Philippines Diliman

Notes to Financial Statements semester ending 31 October 2013 DISCLOSURE H Bouncer Services. The following is a disaggregaton of the number of bouncer personnel requested for crowd control and safety purposes per night:

DATE

NO. OF PERSONNEL

11 February 2014 12 February 2014 13 February 2014 14 February 2014 15 February 2014 TOTAL

21 21 21 21 36 120

DISCLOSURE I Quezon City Police District. Seven (7) Police Officers and three (3) mobile vehicle units were requested from the Quezon City Police District Station 9 on February 15, 2014 due to massive crowd build-up and increasing incidents of theft and physical assault. DISCLOSURE J UP Diliman Task Force Solid Waste Management. From February 11 to 15, 2014, personnel from the UPD TFSWM were requested for general waste management services for the UP Fair. The disaggregation of the number of personnel per night and their respective responsibilities are as follows:

RESPONSIBILITY

NO. OF PERSONNEL

Picking 6 Monitoring 4 Segregation 10 Supervision 2 TOTAL 22

Disaggregation of Net Income. The following is a disaggregation of the Net Income amount. These amounts are considered restricted as these are proceeds intended to be given to the chosen beneficiary of the UP Fair. DISCLOSURE K

Cash-on-Hand Cash-in-Bank Accounts Receivable TOTAL

PHP 11,507.75 PHP 200,030.00 PHP 400,000.00 PHP 611,537.75

Accounts Receivable is disaggregated as follows:

ACCOUNT AMOUNT

Smart Communications, Inc. Prime Colors International Incorporated - Tomato Energy Development Corporation Petron Corporation Fresh N’ Famous Foods, Inc. - Greenwich

PHP 200,000.00 PHP 50,000.00 PHP 50,000.00 PHP 50,000.00 PHP 50,000.00

TOTAL

PHP 400,000.00

Note 38 Intervarsity Revenues and Expenses | Sports, Fitness and Health Committee | Inclusive Dates: March 17 to 21, 2014 PURPOSE

AMOUNT

REVENUES

General Sponsorships (See Note 7) Banapple Pies and Cheesecakes

USC UP Diliman

Financial Report 2013-2014

5,000.00

TOTAL

University Student Council â&#x20AC;&#x201D; University of the Philippines Diliman

Notes to Financial Statements semester ending 31 October 2013

PURPOSE

AMOUNT

Jose Miguel Alvaro F. Camus

TOTAL

5,000.00

No Fear Philippines

10,000.00

Merrell Philippines

10,000.00

Office of the Chancellor

4,000.00

Athletics Office (College of Human Kinetics)

8,840.00

Office of Senator Pia S. Cayetano

10,000.00

Asia Brewery, Inc. (Cobra Energy Drink & Summit Natural Drinking Water)

6,230.00

59,070.00

Income Generation (See Note 8) Nacho King

950.00

Baba Shawarma

750.00

UP Manininda

2,450.00

TOTAL REVENUES

PHP 61,520.00

EXPENSES

Program (See Note 26) Awards - Banapple Pies and Cheesecakes Products

(2,500.00)

Awards - No Fear Philippines Products

(10,000.00)

Awards - Merrell Philippines Gift Certificates

(10,000.00)

Awards - Medals (Mold)

(1,000.00)

Awards - Medals (Gold)

(3,040.00)

Awards - Medals (Silver)

(2,400.00)

Awards - Medals (Bronze)

(2,400.00)

Referees

(600.00)

Tokens - Organizers and Volunteers

(800.00)

Tokens - String Bags

(4,850.00)

Photobooth Rental

(1,300.00)

(38,890.00)

Logistics and Internal Operations (See Note 26) Equipment - Stage, Lights and Sounds

(2,500.00)

Equipment - Electrical Materials

(783.00)

Supplies - Writing Materials

(120.00)

Supplies - Gasoline

(500.00)

Supplies - Photo Paper

(55.00)

Supplies - Ice

(560.00)

(4,518.00)

USC UP Diliman

Financial Report 2013-2014

University Student Council — University of the Philippines Diliman

Notes to Financial Statements semester ending 31 October 2013

PURPOSE

AMOUNT

TOTAL

Food and Beverage (See Note 26) Beverage - Cobra Energy Drink & Summit Natural Drinking Water

(6,230.00)

Beverage - Taho (UP Manininda)

(1,500.00)

Beverage - Water

(2,829.50)

Food - Meals (UP Manininda)

(2,200.00)

Food - Rodic's Diner

(560.00)

Food - Snacks

(272.00)

(13,591.50)

Waste and Utility Maintenance (See Note 26) Utility Personnel

(3,000.00)

Supplies - Garbage Bags

(120.00)

(3,120.00)

(374.00)

Promotion and Publicity (See Note 26) Printing - Tarpaulins TOTAL EXPENSES

PHP (60,493.50)

TOTAL

PHP 1,026.50

Note 39 Cash UNRESTRICTED

CASHONHAND

Beginning Balance Collections/Deposits/Releases Disbursements/Withdrawals/ Payments Adjustments for Restrictions ENDING BALANCE

CASHINBANK

RESTRICTED ISKO OPERATIONS FUND

PROF. E. DAGDAG FUND

DEU FUND

SPEC FUND

UP FAIR 2014 FUND

16,835.14

3,494,770.20

1,144,152.61

288,587.65

1,000.00

2,263.00

8,400.00

2,805,647.00

(3,282,582.90) (950,088.00)

(287,886.10)

(2,263.00)

(7,500.00)

(2,594,109.25)

(208,139.30) (200,030.00)

₱701.55

₱1,000.00

₱-

₱900.00

₱211,537.75

₱4,048.00

₱10,869.75

TOTAL PP ₱229,057.05

USC UP Diliman

Financial Report 2013-2014

University Student Council — University of the Philippines Diliman

Notes to Financial Statements semester ending 31 October 2013

Note 40 Payables Due to Council Officers COMMITTEE

PURPOSE

AMOUNT

Office of the Chairperson

Planning Seminar

27,000.00

Secretariat Committee

USCA Team Building Activity - Food

2,100.00

Education and Research Committee

Forum on Modern Day Heroes - Venue

2,100.00

People's Struggles Committee

ED Philippine Human Rights Situationer

People's Struggles Committee

Forum on Political Prisoners - Tokens

405.00

People's Struggles Committee

Martial Law Commemoration - Transportation

500.00

People's Struggles Committee

Task Force Freedom Visit (1) - Transportation

60.00

2,000.00

TOTAL

PP ₱34,165.00

Note 41 Payables Due to Partner Organizations COMMITTEE (DUE TO PARTNER ORGANIZATION)

PURPOSE

AMOUNT

USC '12 - '13: University Job Fair Ad Hoc Share of Net Income of UJF 2013 (See Note 36) (Due to UP Advertising Core)

78,470.90

USC '12 - '13: University Job Fair Ad Hoc Share of Net Income of UJF 2013 (See Note 36) (Due to UP JPIA)

78,470.90

TOTAL

PP ₱156,941.80

Note 42 Payables Due to UP- Diliman Administration COMMITTEE (DUE TO ADMINISTRATIVE OFFICE) Office of the Chairperson (Due to Utilities Monitoring Team)

PURPOSE

AMOUNT

Gatorade Football Cup 2013 - Electricity

330.00

TOTAL

PP ₱330.00

Note 43 Borrowings from Council Officers/Partner Organizations PURPOSE

DATE BORROWED/ SETTLED

AMOUNT

Funds Borrowed from UP Sunken Pleasure

20,000.00

26-May-13

15,165.75

24-Jun-13

Funds Borrowed to Finance UP Freshie Week 2013

30,000.00

4-Jul-13

Settlement of Borrowings for UP Freshie Week 2013

(5,000.00)

31-Aug-13

Settlement of Borrowings for UP Freshie Week 2013

(10,000.00)

21-Sep-13

(15,165.75)

25-Oct-13

Funds Borrowed to Finance UP Pride Week 2013

Settlement of Borrowings for UP Pride Week 2013

USC UP Diliman

Financial Report 2013-2014

University Student Council — University of the Philippines Diliman

Notes to Financial Statements semester ending 31 October 2013

PURPOSE

AMOUNT

Settlement of Borrowings for UP Pride Week 2014

DATE BORROWED/ SETTLED

(15,000.00)

30-Oct-13

Funds Borrowed to Finance UP Fair 2014

30,000.00

13-Feb-14

Funds Borrowed to Finance UP Fair 2014

7,150.00

14-Feb-14

(1,000.00)

14-Feb-14

7,000.00

16-Feb-14

Settlement of Borrowings for UP Fair 2014

(7,000.00)

19-Feb-14

Funds Borrowed to Finance UP Fair 2014

60,000.00

14-Mar-14

Funds Borrowed to Finance UP Fair 2014

(96,150.00)

20-Mar-14

(20,000.00)

21-Apr-14

Settlement of Borrowings for UP Fair 2014 Funds Borrowed to Finance UP Fair 2014

Settlement of Borrowings from UP Sunken Pleasure

BALANCE

PP -

Note 44 Net Assets ASSETS A. Beginning Balance (01 May 2013) (See Disclosure A) B. Ending Balance (30 April 2014)

NET CHANGES IN NET ASSETS (B-A)

LIABILITIES

NET ASSETS, UNRESTRICTED

NET ASSETS, RESTRICTED

PHP 389,755.56

PHP 178,981.79

PHP 210,773.77

PHP -

PHP 1,086,576.51

PHP 194,516.49

PHP 277,920.72

PHP 614,139.30

PHP 696,820.95

PHP 15,534.70

PHP 67,146.95

PHP 614,139.30

Disaggregation of Beginning Assets. The following is a disaggregation of the Beginning Balances of the accounts under Assets and Liabilities as of the beginning of the term: DISCLOSURE A

ACCOUNT AMOUNT Beginning Assets Cash Trust Fund: USC Trust Fund Trust Fund: 50% Share - Rental of Facilities Accounts Receivable: University Job Fair 2013 TOTAL BEGINNING ASSETS

PHP 16,835.14 PHP 106,590.10 PHP 30,917.63 PHP 235,412.69 PHP 389,755.56

Liabilities Accounts Payable: Due to UP-D Administration Accounts Payable: Due to Partner Organizations TOTAL BEGINNING LIABILITIES

PHP 22,040.00 PHP 156,941.79 PHP 178,981.79

Net Assets Unrestricted Net Assets Restricted Net Assets TOTAL NET ASSETS

PHP 210,773.77 PHP - PHP 210,773.77

USC UP Diliman

Financial Report 2013-2014

University Student Council â&#x20AC;&#x201D; University of the Philippines Diliman

Notes to Financial Statements semester ending 31 October 2013

Note 45 Financial Reporting Group The members of the Financial Reporting Group, mainly those from the UP Junior Philippine Institute of Accountants, are those responsible for the conceptualization and creation of the University Financial Transparency Reporting Standards, which was adopted and extended in scope by the USC for its financial reporting purposes. NAME

POSITION

ORGANIZATION

Raphael Aaron A. Letaba

Treasurer and Councilor

University Student Council (USC)

Chris Erwin S.G. Alquizalas

Member and College Representative

USC Finance Committee

Fenina Ma. C. De Leon

Member and College Representative

USC Finance Committee

Regine Beatrice T. Rodriguez

Member and College Representative

USC Finance Committee

John Paul R. Rotap

Member and College Representative

USC Finance Committee

Maria Isabela A. Aurellado

Member and College Representative

USC Finance Committee

Egbert M. Amoncio

Member and College Representative

USC Finance Committee

Ma. Clarisse Eirene S. Tinitigan

Vice-President for Education and Research

UP Junior Philippine Institute of Accountants

Ramon Carlo L. Pio Roda

Chairperson and USC Internal Auditor

UPJPIA Accounting Services Ad Hoc

Augustus Caesar D. Barroga

Vice-Chairperson

UPJPIA Accounting Services Ad Hoc

Ma. Janine Regine A. Teotico

Vice-Chairperson

UPJPIA Accounting Services Ad Hoc

Zachary Earl G. See

Vice-Chairperson

UPJPIA Accounting Services Ad Hoc

Odessa Shayne A. Rosario

Vice-Chairperson

UPJPIA Accounting Services Ad Hoc

Louise Gabrielle N. Limpin

Vice-Chairperson

UPJPIA Accounting Services Ad Hoc

Josel Richa Ann D. Rivera

Vice-Chairperson

UPJPIA Accounting Services Ad Hoc

Josel Richa Ann D. Rivera

Vice-Chairperson

UPJPIA Accounting Services Ad Hoc

Earl Anthony V. Bautista

Vice-Chairperson

UPJPIA Accounting Services Ad Hoc

Ryan E. Ramirez

Layout Editor

UP Junior Philippine Institute of Accountants

Mihael Anjelu B. Magana

Assistant Auditor

UP Junior Philippine Institute of Accountants

Carlo Miguel F. Umengan

Assistant Auditor

UP Junior Philippine Institute of Accountants

USC UP Diliman

Financial Report 2013-2014

University of the Philippines – Diliman University Student Council 2013 – 2014 Ana Alexandra C. Castro CHAIRPERSON

Julliano Fernando A. Guiang VICE-CHAIRPERSON

John Paulo G. delas Nieves Rafael Luis Rodolfo E. Fernando* Charlotte C. France Carla Monica M. Gonzalez Daniel L. Guzman Erica Camille U. Lau Raphael Aaron A. Letaba Allynna-Haneefa A. Macapado Christian Lemuel M. Magaling Arjay R. Mercado Sitti Meryam Agatha L. Reyes Mario Andrefanio P. Santos II Erra Mae D. Zabat COUNCILORS

Ma. Ysabelle Clarisse Anne S.M. Bonoan

COLLEGE OF MASS COMMUNICATION REPRESENTATIVE

COLLEGE OF ARCHITECTURE REPRESENTATIVE

COLLEGE OF MUSIC REPRESENTATIVE

COLLEGE OF ARTS AND LETTERS REPRESENTATIVE

COLLEGE OF SCIENCE REPRESENTATIVE

COLLEGE OF BUSINESS ADMINISTRATION REPRESENTATIVE

COLLEGE OF SOCIAL SCIENCES AND PHILOSOPHY REPRESENTATIVE

COLLEGE OF EDUCATION REPRESENTATIVE

COLLEGE OF SOCIAL WORK AND COMMUNITY DEVELOPMENT REPRESENTATIVE

Jose Ruel V. Fabia

Ma. Aliona D. Silva

Fenina Maria C. De Leon Shamah S. Bulangis* Cush E. Jainani Carlo P. De Laza

COLLEGE OF FINE ARTS REPRESENTATIVE

Anna Alexa F. Nacional

COLLEGE OF HOME ECONOMICS REPRESENTATIVE

Daniel Raymund L. Nieva April Rose B. Ramos

COLLEGE OF ENGINEERING REPRESENTATIVES

Ma. Isabela B. Aurellado

COLLEGE OF HUMAN KINETICS REPRESENTATIVE

John Paul R. Rotap

COLLEGE OF LAW REPRESENTATIVE

USC UP Diliman

Carla Patrice S. Cucueco

ASIAN INSTITUTE OF TOURISM REPRESENTATIVE

Financial Report 2013-2014

Stefanie D. Quintin

Ram Vincent C. Tomaneng

Chris Erwin S.G. Alquizalas Erika Isabel B. Yague

Francesca Anne Louise G. Angeles

NATIONAL COLLEGE OF PUBLIC ADMINISTRATION AND GOVERNANCE REPRESENTATIVE

Regine Beatrice T. Rodriguez

SCHOOL OF ECONOMICS REPRESENTATIVE

David C. Terante

SCHOOL OF LIBRARY AND INFORMATION STUDIES REPRESENTATIVE

Maria Angelica R. Rotoni* Egbert M. Amoncio

SCHOOL OF STATISTICS REPRESENTATIVE

*Resigned