University Student Council University of the Philippines Diliman
Financial Report 2013-2014 First Semester
USC UP Diliman
Financial Report 2013-2014 First Semester
1
University Student Council University of the Philippines Diliman
Statement of Accountability I am hereunto affirming that to the best of my intentions that the Statement of Activities, Statement of Financial Positions, and Statement of Cash Flows and all its pertinent information found in the Notes to Financial Statements fairly represent all the financial transactions that have transpired among the the council, its constituents, and all relevant stakeholders for the semester ending 31 October 2013, and in conformity with the standard accounting procedures as set forth and duly upheld by the University Student Council of the University of the Philippines - Diliman. Prepared by: Noted by: Raphael Aaron A. Letaba Ana Alexandra C. Castro Treasurer and Councilor Chairperson University Student Council University Student Council
USC UP Diliman
2
Financial Report 2013-2014 First Semester
University Student Council — University of the Philippines Diliman
Statement of Activities semester ending 31 October 2013
AMOUNT(S) STUDENT SUPPORT AND REVENUES
NOTE(S)
TOTAL(S) UNRESTRICTED
RESTRICTED
Council Mandated Funds Student Fees
2
Php 125,740.55
-
Php 125,740.55
Rental Income (from 50% Share - Rental of Facilities)
3
66,651.00
-
66,651.00
Isko Operations Collections (Isko Ops)
5
-
91,317.80
91,317.80
Digitel Employees Union
6
-
2,263.00
2,263.00
Professor E. Dagdag
6
-
1,000.00
1,000.00
9, 31
5,000.00
-
5,000.00
9
15,000.00
-
15,000.00
8, 31
7,900.00
-
7,900.00
Aloha Boardsports
7
10,000.00
-
10,000.00
Gatorade Cup 2013
7
30,000.00
-
30,000.00
Fresh N’ Famous Foods, Inc.
7, 31
25,000.00
-
25,000.00
Smart Communications, Inc.
7, 31
10,000.00
-
10,000.00
Moonleaf Milk Tea
7, 31
25,000.00
-
25,000.00
FOX Philippines
7, 31
150,000.00
-
150,000.00
12.20
-
12.20
Fundraising
Income Generation Iskolar Than You Merchandise Sale What the Pork Merchandise Sale Business Concessionaires General Sponsorships
Other Income Net Assets Released from Restrictions: Isko Operations - Typhoon Maring
5
77,624.05
(77,624.05)
-
Isko Operations - Visayas Earthquake
5
10,000.00
(10,000.00)
-
Donation - Digitel Employees Union
6
2,263.00
(2,263.00)
-
Php 560,190.80
Php 4,693.75
Php 564,884.55
TOTAL STUDENT SUPPORT AND REVENUES EXPENSES Office of the Chairperson
10, 34
Php (37,735.80)
-
Php (37,735.80)
League of College Councils
11, 28
(1,271.50)
-
(1,271.50)
Secretariat Committee
12, 28, 29, 34
(2,749.60)
-
(2,749.60)
Finance Committee
13, 28, 29, 34
(3,762.50)
-
(3,762.50)
(11,000.00)
-
(11,000.00)
(3,256.50)
-
(3,256.50)
Ways and Means Committee Mass Media Committee
14, 34 15, 28, 29
USC UP Diliman
Financial Report 2013-2014 First Semester
3
University Student Council — University of the Philippines Diliman
Statement of Activities semester ending 31 October 2013
AMOUNT(S) STUDENT SUPPORT AND REVENUES
NOTE(S)
TOTAL(S) UNRESTRICTED
Basic Student Services Committee
16, 28, 29. 34
Committee on Culture and the Arts Committee on Organizations, Fraternities, and Sororities
Php (4,304.25)
-
Php (4,304.25)
17, 28, 34
(2,220.00)
-
(2,220.00)
18, 28, 29
(6,126.50)
-
(6,126.50)
19, 28, 29, 34
(3,696.50)
-
(3,696.50)
Education and Research Committee
20, 28, 29, 32, 34
(14,433.60)
-
(14,433.60)
Environmental Concerns Committee
21, 28
(30.00)
-
(30.00)
Community Rights and Welfare Committee
Freshie Committee
22, 28, 29, 34
(265,413.75)
-
(265,413.75)
Gender Committee
23, 28, 29, 30
(17,839.25)
-
(17,839.25)
24, 28, 29
(14,325.50)
-
(14,325.50)
-
-
-
(1,198.00)
-
(1,198.00)
-
-
-
26, 28, 29
(287.50)
-
(287.50)
27, 34
(865.00)
-
(865.00)
(87,624.05)
-
(87,624.05)
(478,139.80)
-
(478,139.80)
82,051.00
4,693.75
86,744.75
People’s Struggles Committee Special Events Committee Sports, Fitness and Health Committee Students Legal Aid and Assistance Committee Students Rights and Welfare Committee Other Expenses Isko Operations Ad Hoc
25, 28, 29, 34 -
5
TOTAL EXPENSES CHANGE IN NET ASSETS (NET INCOME) NET ASSETS, BEGINNING
2, 3, 4
39,798.24
-
39,798.24
NET ASSETS, ENDING
2, 3, 4
Php 121,849.24
Php 4,693.75
Php 126,542.99
See accompanying Notes to Financial Statements
USC UP Diliman
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RESTRICTED
Financial Report 2013-2014 First Semester
University Student Council — University of the Philippines Diliman
Statement of Financial Position AS OF 31 October 2013
ASSETS
NOTE(S)
Cash
4, 33
AMOUNT(S) Php21,505.34
Trust Fund: USC Trust Fund
2
81,266.65
50% Share - Rental of Facilities
3
97,568.00
9
8,250.00
Accounts Receivable TOTAL ASSETS
Php208,589.99
LIABILITIES AND NET ASSETS
NOTE(S)
AMOUNT(S)
LIABILITIES Accounts Payable: Due to Council Officers
34
Php46,135.50
Due to Partner Organizations
35
29,643.25
28, 29
2,938.25
36
3,330.00
Due to Suppliers Due to UPD Administration TOTAL LIABILITIES
Php82,047.00
NET ASSETS Unrestricted Net Assets
2, 3, 4, 38
Php121,849.24
Restricted Net Assets: Isko Operations Fund
33, 37
3,693.75
Prof. Dagdag Fund
33, 37
1,000.00
TOTAL NET ASSETS
Php126,542.99
TOTAL LIABILITIES AND NET ASSETS
Php208,589.99
See accompanying Notes to Financial Statements
USC UP Diliman
Financial Report 2013-2014 First Semester
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University Student Council — University of the Philippines Diliman
Statement of Cash Flows semester ending 31 October 2013
CASH FLOWS
NOTE(S)
AMOUNT(S)
TOTAL(S)
OPERATING CASH FLOWS INFLOWS General Sponsorships (Gatorade Cup 2013)
7
Php30,000.00
General Sponsorships (Smart Communications)
7, 31
10,000.00
General Sponsorships (Greenwich Pizza)
7, 31
25,000.00
General Sponsorships (Aloha Boardsports)
7, 31
10,000.00
Income Generation - Business Concessionaires
8, 31
7,900.00
Income Generation - Share in Iskolar Than You Shirt Sales
9, 31
5,000.00
Income Generation - What the Pork Shirt Sales
9
6,750.00
Receipts - Releases from USC Trust Fund
2
58,483.60
Fundraising - Digitel Employees Union Donation Drive
6
2,263.00
Fundraising - Professor E. Dagdag Donation Drive
6, 33
1,000.00
5
91,317.80
Fundraising - Isko Operations Relief Drive Other Inflows
4, 33
12.20
Payments - Freshmen Orientation Program
2, 10
Php(6,932.00)
Payments - USC Turnover Program
2, 10
(3,727.40)
Payments - League of College Councils
11
(1,271.50)
Payments - Secretariat Committee
12
(85.60)
Payments - Finance Committee
13
(544.00)
Payments - Ways & Means Committee
14
(6,000.00)
Payments - Mass Media Committee
15
(2,941.50)
Payments - Basic Student Services Committee
16
(2,321.50)
Payments - Committee on Culture & the Arts
17
(1,570.00)
Payments - Committee on Organizations, Fraternities & Sororities
18
(4,152.00)
Payments - Community Rights & Welfare Committee
19
(1,596.50)
Payments - Education & Research Committee
20
(11,683.60)
Payments - Environmental Concerns Committee
21
(30.00)
OUTFLOWS
Payments - Freshie Committee
USC UP Diliman
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Financial Report 2013-2014 First Semester
22, 31
(50,650.50)
Php247,726.60
University Student Council — University of the Philippines Diliman
Statement of Cash Flows semester ending 31 October 2013
CASH FLOWS
NOTE(S)
Payments - Gender Committee
AMOUNT(S)
TOTAL(S)
23, 30
(16,806.25)
Payments - Isko Operations Ad Hoc
5
(87,624.05)
Payments - People’s Struggles Committee
24
(12,659.00)
Payments - Special Events Committee
-
Payments - Sports, Fitness & Health Committee
25
(33.00)
Payments - Students Legal Aid & Assistance
-
Payments - Students Rights & Welfare
26
(253.00)
Other Outlflows
27
(135.00)
NET OPERATING CASH FLOWS
Php(211,016.40) Php36,710.20
FINANCING CASH FLOWS INFLOWS Borrowings from Council Officers - UP Pride Week 2013
30, 37
Php15,165.75
Borrowings from Council Officers - UP Freshie Week 2013
31, 37
30,000.00
7, 35, 37
20,000.00
Payments to Council Officers - UP Pride Week 2013
23, 30, 37
Php(15,165.75)
Payments to Council Officers - UP Freshie Week 2013
22, 31, 37
(30,000.00)
36, 38
(22,040.00)
22, 31, 35
(30,000.00)
Payable to Partner Organizations - Gatorade Cup 2013
65,165.75
OUTFLOWS
Payments to UP-D Payments to Partner Organizations - UP Freshie Week 2013 NET FINANCING CASH FLOWS
Php(97,205.75) Php(32,040.00)
NET CASH FLOWS
Php4,670.20
BEGINNING CASH BALANCE
33
Php16,835.14
ENDING CASH BALANCE
33
Php21,505.34
USC UP Diliman
Financial Report 2013-2014 First Semester
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University Student Council — University of the Philippines Diliman
Statement of Cash Flows semester ending 31 October 2013
CLASSIFICATION OF ENDING CASH BALANCE
NOTE(S)
TOTAL(S)
Unrestricted: Cash-in-Bank
33
Php 10,847.34
Unrestricted: Cash-on-Hand
33
14.25
Unrestricted: Cash with Ways and Means Committee
9, 33
5,950.00
Restricted: Isko Operations Fund
5, 33
3,693.75
Restricted: Prof. E. Dagdag Fund (Cash-in-Bank)
33
*See accompanying Notes to Financial Statements
USC UP Diliman
8
AMOUNT(S)
Financial Report 2013-2014 First Semester
1,000.00
Php 21,505.34
University Student Council — University of the Philippines Diliman
Notes to Financial Statements semester ending 31 October 2013
Note 1
The University Student Council - University of the Philippines - Diliman
The University Student Council of the University of the Philippines in Diliman, Quezon City is the official student representative body of the Philippines’ premiere institution of higher learning. As such, it represents the interests of the students within and outside the University. The University Student Council, also known as USC, exists to represent UP students in various affairs of the University, acting as the voice of students in the local, national, and international issues. As the highest student representative body in the university, the USC is composed of members elected amongst the student body, mandated to organize and direct campaigns and activities to defend and promote students’ rights, and improve the students’ general welfare.Furthermore, it provides direct services to the student body. The USC has the proud and historic tradition of active involvement in the Filipino people’s struggle for their democratic rights and interests. It functions through the operation of the following committees and offices headed by the corresponding officers of the USC: OFFICE/COMMITTEE
NAME
POSITION
Office of the Chairperson
Ana Alexandra C. Castro
Chairperson
League of College Councils
Julliano Fernando A. Guiang
Convenor and Vice-Chairperson
Secretariat Committee
Rafael Luis Rodolfo E. Fernando
Secretary-General and Councilor
Finance Committee
Raphael Aaron A. Letaba
Treasurer and Councilor
Ways and Means Committee
Mario Andrefanio P. Santos II
Business Manager and Councilor
Ways and Means Committee
Regine Beatrice T. Rodriguez
Business Manager and College Representative
Mass Media Committee
Carla Monica Gonzalez
Publication Relations Officer and Councilor
Basic Student Services Committee
John Paulo G. delas Nieves
Councilor
Committee on Culture and the Arts
Ma. Aliona Silva
College Representative
Committee on Culture and the Arts
Carlo P. De Laza
College Representative
Committee on Organizations, Fraternities, and Sororities
Anna Alexa F. Nacional
College Representative
Community Rights and Welfare Committee
Erika Isabel Yague
College Representative
Education and Research Committee
Christian Lemuel M. Magaling
Councilor
Environmental Concerns Committee
Ram Vincent Tomaneng
College Representative
Freshie Committee
Erica Camille U. Lau
Councilor
Gender Committee
Arjay R. Mercado
Councilor
People’s Struggles Committee
Allynna-Haneefa Macapado
Councilor
Special Events Committee
Fenina Ma. C. De Leon
College Representative
Sports, Fitness and Health Committee
Ma. Isabela B. Aurellado
College Representative
Students Legal Aid and Assistance Committee John Paul Rotap
College Representative
Students Rights and Welfare Committee
Charlotte Coca France
Councilor
Isko Operations Ad Hoc
Daniel L. Guzman
Councilor
UP Fair Ad Hoc
Francesca Anne Louise G. Angeles
College Representative
University Job Fair Ad Hoc
April Rose B. Ramos
College Representative
USC UP Diliman
Financial Report 2013-2014 First Semester
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University Student Council — University of the Philippines Diliman
Notes to Financial Statements semester ending 31 October 2013
Note 2 The University Student Council Trust Fund Account Code: 9400-600-499-450 INCLUSIVE DATE(S)
PURPOSE
5/1/2013
Beginning Balance, Unadjusted
5/1/2013
Temporary Obligation - Office of the Student Regent (GASC)
5/3/2013 to 5/6/2013
Student Refunds
5/6/2013
Bills - University Food Service (USC ‘12 - ‘13)
5/6/2013
Foods - UP Consumers Cooperative (USC ‘12 - ‘13)
5/6/2013
Temporary Obligation - Office of the Student Regent*
5/6/2013
Beginning Balance, Adjusted (USC ‘13 - ‘14)
6/7/2013
Release - Reimbursement
6/13/2013 to 6/19/2013
Student Refunds
6/22/2013
Release - Reimbursement
6/25/2013 to 7/10/2013
Student Refunds
7/10/2013
Council Mandated Funds - 1st Semester Collection
7/16/2013 to 8/12/2013
Student Refunds
9/6/2013
Releases - University Food Service (USC ‘12 - ‘13) for Tatak Botante
9/13/2013
Release - Reimbursement
9/26/2013
AMOUNT
BALANCE Php ₱176,020.10
(30,000.00)
146,020.10
(26.00)
145,994.10
(20,760.00)
125,234.10
(11,148.00)
114,086.10
(100,000.00)
14,086.10 14,086.10
(3,727.40)
10,358.70
(17.60)
10,341.10
(6,932.00)
3,409.10
(21.00)
3,388.10
125,740.55
129,128.65
(31.80)
129,096.85
(20,000.00)
109,096.85
(12,850.00)
96,246.85
Release - University Food Service for Tutorials
(1,000.00)
95,246.85
9/26/2013
Release - University Food Service for Tutorials
(375.00)
94,871.85
9/26/2013
Release - University Food Service for Forum
(2,250.00)
92,621.85
9/27/2013
Release - University Food Service (USC ‘12 - ‘13) for USC Elections 2013
(2,040.00)
90,581.85
10/9/2013
Release - Blessings Copy Center
(4,934.10)
85,647.75
10/15/2013
Release - Blessings Copy Center
(4,375.10)
81,272.65
10/18/2013
Student Refunds
(6.00)
81,266.65
10/31/2013
Ending Balance (USC ‘13 - ‘14)
Php₱81,266.65
* Disclosure: Unathorized allocation, as such had been set by the UPD Accounting Office with neither the consent nor authorization of the USC; No documentation provided when request was made by the USC
USC UP Diliman
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Financial Report 2013-2014 First Semester
University Student Council — University of the Philippines Diliman
Notes to Financial Statements semester ending 31 October 2013
Note 3 50% Share - Rental of Facilities (50% Vinzons Hall Trust Fund) Account Code: 9280-884-951-005 INCLUSIVE MONTH(S)
PURPOSE
AMOUNT
BALANCE
Apr-13
Beginning Balance, Unadjusted
Php ₱200,917.00
May-13
Temporary Obligation - Office of the Student Regent (GASC)
May-13
Beginning Balance, Adjusted (USC ‘13 - ‘14)
Jun-13
May Collections
11,576.00
42,493.00
Jul-13
June Collections
7,191.00
49,684.00
Aug-13
July Collections
2,673.00
52,357.00
Sep-13
August Collections
14,125.00
66,482.00
Oct-13
September Collections
24,375.00
90,857.00
Oct-13
October Collections
6,711.00
97,568.00
Oct-13
Ending Balance (USC ‘13 - ‘14)
(170,000.00)
30,917.00 30,917.00
Php₱97,568.00
*Disclosure: The USC receives fifty per cent (50%) of all rent income earned from concessionaires stationed in Vinzons Hall, University of the Philippines, Diliman, Quezon City
Note 4 Philippine National Bank Account Currency: Peso | Type: Savings | Branch Code: 1275 | Branch: UP Campus Branch | Account No.: 3939-897-000-47 INCLUSIVE DATE(S)
PURPOSE
7/1/2013
Beginning Balance (USC ‘13 - ‘14)
7/15/2013
Deposit: Smart Communications, Inc.
7/19/2013
Withdrawal: Freshie Committee
8/22/2013
AMOUNT
BALANCE Php ₱16,835.14
10,000.00
26,835.14
(10,000.00)
16,835.14
Deposit: Isko Operations - Typhoon Maring
1,000.00
17,835.14
8/22/2013
Deposit: Isko Operations - Typhoon Maring
5,000.00
22,835.14
8/22/2013
Withdrawal: Isko Operations Ad Hoc
(6,000.00)
16,835.14
8/23/2013
Deposit: Isko Operations - Typhoon Maring
5,000.00
21,835.14
9/3/2013
Deposit: Isko Operations - Typhoon Maring
3,000.00
24,835.14
9/23/2013
Withdrawal: Ways and Means Committee
(6,000.00)
18,835.14
9/27/2013
Deposit: Aloha Boardsports
10,000.00
28,835.14
9/30/2013
Interest
15.25
28,850.39
9/30/2013
Tax
(3.05)
28,847.34
10/4/2013
Withdrawal: Gender Committee
(10,000.00)
18,847.34
10/23/2013
Deposit: Prof. E. Dagdag Donation Drive
1,000.00
19,847.34
10/25/2013
Deposit: Fresh N’ Famous Foods, Inc. - Greenwich
25,000.00
44,847.34
USC UP Diliman
Financial Report 2013-2014 First Semester
11
University Student Council — University of the Philippines Diliman
Notes to Financial Statements semester ending 31 October 2013
INCLUSIVE DATE(S)
PURPOSE
10/25/2013
Withdrawal: Isko Operations Ad Hoc
10/25/2013
AMOUNT
BALANCE
(8,000.00)
36,847.34
Withdrawal: Freshie Committee
(10,000.00)
26,847.34
10/30/2013
Withdrawal: Freshie Committee
(15,000.00)
11,847.34
10/31/2013
Ending Balance (USC ‘13 - ‘14)
Php ₱11,847.34
Note 5 Isko Operations Ad Hoc PURPOSE
AMOUNT
STATUS
Cash Collection from Residence Halls
6,098.05
Collected
Cash Colletion from Volunteers
79,599.75
Collected
Cash Colletion from Volunteers
5,620.00
Collected
Allowances for Deployment Volunteers - Food
(3,394.00)
Released
Allowances for Deployment Volunteers - Gasoline
(8,260.00)
Released
Purchase of Relief Items (Typhoon Maring)
(65,429.25)
Released
(10,000.00)
Released
(540.80)
Released
Purchase of Relief Items (Visayas Earthquake) Miscellaneous Items (Packing, labeling, etc.) TOTAL
Php ₱3,693.75
Note 6 Other Donation Drives PURPOSE
AMOUNT
STATUS
Collections - Digitel Employees Union
2,263.00
Released
Collections - Professor E. Dagdag Donation Drive
1,000.00
Collected
TOTAL
Php ₱3,263.00
Note 7 General Sponsorships PURPOSE
AMOUNT
NATURE
Aloha Boardsports
10,000.00
Cash
Gatorade Cup 2013
30,000.00
Cash
Fresh N’ Famous Foods, Inc.
25,000.00
Cash
Smart Communications
10,000.00
Cash
150,000.00
X-Deals
25,000.00
X-Deals
FOX Philippines (Production Setup and Equipment) Moonleaf Milk Tea (250 Milk Tea Drinks) TOTAL
Php ₱250,000.00
Disclosure: Cinema One sponsored a film screening for UP Freshie Week 2013 on July 3, 2013 however the value of this sponsorship or film screening could not be reliably or practically determined hence its non-recognition in the Financial Statements.
USC UP Diliman
12
Financial Report 2013-2014 First Semester
University Student Council — University of the Philippines Diliman
Notes to Financial Statements semester ending 31 October 2013
Note 8 Business Concessionaires PURPOSE
AMOUNT
Dairy Queen Ice Cream
STATUS 1,200.00
Collected
900.00
Collected
Chicago Deep Dish
1,000.00
Collected
Bukolicious
1,200.00
Collected
New Polland Bakers Fair
1,200.00
Collected
Gigabite Kebab
1,200.00
Collected
Twittea Milk Tea
1,200.00
Collected
Jackets and Hoodies Merchandise Stall
TOTAL
Php ₱7,900.00
Note 9 Revenue Generating Projects PURPOSE
AMOUNT
STATUS
Revenues - Iskolar Than You Merchandise Sale
5,000.00
Collected
Revenues - What the Pork Merchandise Sale
6,750.00
Collected
Revenues - What the Pork Merchandise Sale
8,250.00
Receivable
TOTAL
Php ₱20,000.00
Note 10 Office of the Chairperson PURPOSE
AMOUNT
STATUS
Freshmen Orientation Program
6,932.00
Paid
USC Turnover Program
3,727.40
Paid
Planning Seminar
27,000.00
Student Refund
76.40
TOTAL
Payable Paid
Php ₱37,735.80
Note 11 League of College Councils PURPOSE
AMOUNT
Blessings - Photocopying Isko - Computer Rental and Printing TOTAL
STATUS 1,100.00
Paid
171.50
Paid
Php ₱1,271.50
USC UP Diliman
Financial Report 2013-2014 First Semester
13
University Student Council — University of the Philippines Diliman
Notes to Financial Statements semester ending 31 October 2013
Note 12 Secretariat Committee PURPOSE
AMOUNT
STATUS
Blessings - Photocopying
46.10
Paid
Blessings - Photocopying
481.00
Payable
Isko - Computer Rental and Printing
39.50
Paid
Isko - Computer Rental and Printing
83.00
Payable
2,100.00
Payable
USCA Team Building Activity TOTAL
Php ₱2,749.60
Note 13 Finance Committee PURPOSE
AMOUNT
STATUS
Blessings - Photocopying
54.00
Paid
Blessings - Photocopying
714.50
Payable
Isko - Computer Rental and Printing
74.00
Payable
Finance Consultation - Beverage
390.00
Paid
Finance Seminar (Food)
980.00
Payable
Finance Seminar (Venue)
400.00
Payable
1,050.00
Payable
Finance Seminar (Beverage) Notarial Fee for Bank Account Transfer TOTAL
100.00
Paid
Php ₱3,762.50
Note 14 Ways and Means Committee PURPOSE
AMOUNT
STATUS
Cost of Merchandise (Shirts) Sold
6,000.00
Paid
Cost of Merchandise (Shirts) Sold
5,000.00
Payable
TOTAL
Php ₱11,000.00
Note 15 Mass Media Committee PURPOSE
STATUS
Blessings - Photocopying
649.00
Paid
Blessings - Photocopying
300.00
Payable
Isko - Computer Rental and Printing
29.50
Paid
Isko - Computer Rental and Printing
15.00
Payable
Support for Digitel Employees Union
2,263.00
TOTAL
Php ₱3,256.50
USC UP Diliman
14
AMOUNT
Financial Report 2013-2014 First Semester
Paid
University Student Council — University of the Philippines Diliman
Notes to Financial Statements semester ending 31 October 2013
Note 16 Basic Student Services Committee PURPOSE
AMOUNT
STATUS
Blessings - Photocopying
157.50
Paid
Blessings - Photocopying
230.25
Payable
Isko - Computer Rental and Printing
39.00
Paid
Isko - Computer Rental and Printing
12.00
Payable
Math 17 Tutorials (1) - Meals for Tutors
1,000.00
Paid
Math 17 Tutorials (2) - Meals for Tutors
750.00
Paid
Math 17 Tutorials (3) - Meals for Tutors
700.00
Payable
Math 17 Tutorials (4) - Meals for Tutors
700.00
Payable
Chem 16 Tutorials - Meals for Tutors
375.00
Paid
ACD Meeting - Snacks
340.50
Payable
TOTAL
Php ₱4,304.25
Note 17 Committee on Culture and the Arts PURPOSE
AMOUNT
STATUS
Blessings - Photocopying
20.00
Paid
Playout: Graphic Design Workshop (Printing)
50.00
Paid
Playout: Graphic Design Workshop (Venue)
1,500.00
Paid
Playout: Graphic Design Workshop (Token)
250.00
Payable
Playout: Graphic Design Workshop (Utility)
400.00
Payable
TOTAL
Php ₱2,220.00
Note 18 Committee on Organizations, Fraternities, and Sororities PURPOSE
AMOUNT
STATUS
Blessings - Photocopying
109.50
Paid
Blessings - Photocopying
141.50
Payable
Isko - Computer Rental and Printing
307.50
Paid
Isko - Computer Rental and Printing
33.00
Payable
All Leaders Conference (Venue)
1,800.00
Paid
Token for Leadership Training Seminar (06/15)
135.00
Paid
Token for Leadership Training Seminar (06/22)
150.00
Paid
Token for Leadership Training Seminar (06/24)
150.00
Paid
USC UP Diliman
Financial Report 2013-2014 First Semester
15
University Student Council — University of the Philippines Diliman
Notes to Financial Statements semester ending 31 October 2013
PURPOSE
AMOUNT
STATUS
All Leaders Conference (Maintenance)
1,800.00
Payable
Token for Leadership Training Seminar (UPJMA & UPJFA)
1,500.00
Paid
TOTAL
Php ₱6,126.50
Note 19 Community Rights and Welfare Committee PURPOSE
AMOUNT
STATUS
Blessings - Photocopying
35.00
Paid
Isko - Computer Rental and Printing
61.50
Paid
Ibon Foundation Forum (Venue)
1,500.00
Paid
Transporation for Million People March
2,100.00
Payable
TOTAL
Php ₱3,696.50
Note 20 Education and Research Committee PURPOSE
AMOUNT
STATUS
Blessings - Photocopying
2,543.60
Paid
Blessings - Photocopying
25.00
Payable
Isko - Computer Rental and Printing
90.00
Paid
Student Movement Exhibit (Venue)
1,050.00
Paid
Student Movement Exhibit (Panel Boards)
1,500.00
Paid
Student Movement Exhibit (Tarpaulin)
4,500.00
Paid
Forum on Modern Day Heroes (Venue)
2,100.00
Payable
Forum on Neoliberalism (Meals)
1,500.00
Paid
ACLE I - Certificates Printing
625.00
Payable
ACLE I - Brown Envelopes
500.00
Paid
TOTAL
Php ₱14,433.60
Note 21 Environmental Concerns Committee PURPOSE Blessings - Photocopying TOTAL
STATUS 30.00
Php ₱30.00
USC UP Diliman
16
AMOUNT
Financial Report 2013-2014 First Semester
Paid
University Student Council — University of the Philippines Diliman
Notes to Financial Statements semester ending 31 October 2013
Note 22 Freshie Committee PURPOSE
AMOUNT
STATUS
Blessings - Photocopying
627.50
Paid
Isko - Computer Rental and Printing
183.00
Paid
5,660.00
Paid
UP Freshie Week: Concert - Logistics
24,124.00
Paid
UP Freshie Week: Concert - Logistics
9,643.25
Payable
UP Freshie Week: Concert - Food and Beverage
14,450.00
Paid
UP Freshie Week: Concert - Food and Beverage
25,000.00
X-Deals
UP Freshie Week: Film Showing
UP Freshie Week: Concert - Production
7,250.00
Paid
UP Freshie Week: Concert - Maintenance
5,539.00
Paid
16,687.00
Paid
UP Freshie Week: Concert - Program UP Freshie Week: Concert - Production
150,000.00
X-Deals
UP Freshie Week: Business Concessions Office Charge
2,200.00
Paid
UP Freshie Week: Publicity
3,390.00
Paid
UP Freshie Week: Photobooth
540.00
Paid
UP Freshie Week: Photobooth
120.00
Payable
TOTAL
Php ₱265,413.75
Note 23 Gender Committee PURPOSE
AMOUNT
STATUS
Blessings - Photocopying
797.50
Paid
Isko - Computer Rental and Printing
43.00
Paid
Isko - Computer Rental and Printing
33.00
Payable
1,000.00
Payable
Gender Sensitivity Training (Maintenance) Marriage Equality Forum (Utility)
500.00
Paid
Marriage Equality Forum (Certificates, Meals)
300.00
Paid
UP Pride Week: Palma Hall Lobby Rent
500.00
Paid
UP Pride Week: Publicity
6,540.50
Paid
UP Pride Week: Fashion Show
5,686.50
Paid
UP Pride Week: Pride March
1,833.75
Paid
UP Pride Week: Ang Paglalantad Forum
605.00
Paid
TOTAL
Php ₱17,839.25
USC UP Diliman
Financial Report 2013-2014 First Semester
17
University Student Council — University of the Philippines Diliman
Notes to Financial Statements semester ending 31 October 2013
Note 24 People’s Struggles Committee PURPOSE
AMOUNT
STATUS
Blessings - Photocopying
1,301.50
Paid
Blessings - Photocopying
750.00
Payable
Isko - Computer Rental and Printing
587.50
Paid
Isko - Computer Rental and Printing
11.50
Payable
ED Philippine Human Rights Situationer
1,832.00
Paid
SONA 2013 Mobilization
1,370.00
Paid
68.00
Paid
405.00
Payable
Forum on Political Prisoners Forum on Political Prisoners (Tokens for Guests) Basic Masses Integration
7,500.00
Transporation for Martial Law Commemoration TOTAL
500.00
Paid Payable
Php ₱14,325.50
Note 25 Sports, Fitness, and Health Committee PURPOSE
AMOUNT
Blessings - Photocopying
STATUS 4.50
Paid
28.50
Paid
Diliman Games 2013 - Referees (Meals)
550.00
Payable
League of Varsity Leaders Meeting (Snacks)
615.00
Payable
Isko - Computer Rental and Printing
TOTAL
Php ₱1,198.00
Note 26 Students Rights and Welfare Committee PURPOSE
STATUS
Blessings - Photocopying
180.50
Paid
Blessings - Photocopying
30.00
Payable
Isko - Computer Rental and Printing
4.50
Payable
Isko - Computer Rental and Printing
72.50
Paid
TOTAL
Php ₱287.50
USC UP Diliman
18
AMOUNT
Financial Report 2013-2014 First Semester
University Student Council — University of the Philippines Diliman
Notes to Financial Statements semester ending 31 October 2013
Note 27 Others PURPOSE
AMOUNT
STATUS
Disaster Risk and Reduction Management Seminar
135.00
Paid
Budget Campaign: Palma Hall Steps Rental
100.00
Payable
Budget Campaign: Ribbons
300.00
Payable
Gatorade Cup 2013 (Utility)
330.00
Payable
TOTAL
Php ₱865.00
Note 28 Blessings - Photocopying STATUS
PAID
PAID
PAID
PAYABLE
PAYABLE
COMMITTEE
JUNE
JULY
AUGUST
SEPTEMBER
OCTOBER
TOTAL
League of College Councils
-
-
1,100.00
-
-
1,100.00
21.60
15.00
9.50
477.00
4.00
527.10
Finance Committee
-
17.50
36.50
707.75
6.75
768.50
Ways and Means Committee
-
-
-
-
-
-
649.00
-
-
300.00
-
949.00
Basic Student Services Committee
-
97.50
60.00
138.75
91.50
387.75
Committee on Culture and the Arts
-
20.00
-
-
-
20.00
Committee on Organizations, Fraternities, and Sororities
80.50
20.00
9.00
55.00
86.50
251.00
Community Rights and Welfare Committee
35.00
-
-
-
-
35.00
Education and Research Committee
75.00
353.50
2,115.10
25.00
-
2,568.60
-
30.00
-
-
-
30.00
Freshie Committee
3.50
624.00
-
-
-
627.50
Gender Committee
602.50
-
195.00
-
-
797.50
1,066.50
15.00
220.00
750.00
-
2,051.50
Special Events Committee
-
-
-
-
-
-
Sports, Fitness and Health Committee
-
1.50
3.00
-
-
4.50
Students Legal Aid and Assistance Committee
-
-
-
-
-
-
137.00
-
43.50
30.00
-
210.50
Php ₱2,670.60
Php ₱1,194.00
Php ₱3,791.60
Php ₱2,483.50
Secretariat Committee
Mass Media Committee
Environmental Concerns Committee
People’s Struggles Committee
Students Rights and Welfare Committee TOTAL
Php ₱188.75 Php ₱10,328.45
USC UP Diliman
Financial Report 2013-2014 First Semester
19
University Student Council — University of the Philippines Diliman
Notes to Financial Statements semester ending 31 October 2013
Note 29 Isko - Computer Rental and Printing STATUS
PAID
PAID
PAID
PAYABLE
PAYABLE
COMMITTEE
JUNE
JULY
AUGUST
SEPTEMBER
OCTOBER
TOTAL
League of College Councils
21.00
67.00
83.50
-
-
171.50
Secretariat Committee
15.50
-
24.00
83.00
-
122.50
Finance Committee
-
-
-
60.00
14.00
74.00
Ways and Means Committee
-
-
-
-
-
-
10.00
19.50
-
3.00
12.00
44.50
Basic Student Services Committee
-
22.50
16.50
12.00
-
51.00
Committee on Culture and the Arts
-
-
-
-
-
-
Committee on Organizations, Fraternities, and Sororities
259.50
43.50
4.50
33.00
-
340.50
Community Rights and Welfare Committee
61.50
-
-
-
-
61.50
Education and Research Committee
10.50
79.50
-
-
-
90.00
-
-
-
-
-
-
Freshie Committee
22.50
160.50
-
-
-
183.00
Gender Committee
10.50
-
32.50
33.00
-
76.00
216.00
-
371.50
11.50
-
599.00
Special Events Committee
-
-
-
-
-
-
Sports, Fitness and Health Committee
-
-
28.50
-
-
28.50
Students Legal Aid and Assistance Committee
-
-
-
-
-
-
50.00
-
22.50
4.50
-
77.00
Php ₱677.00
Php ₱392.50
Php ₱583.50
Php ₱240.00
Php ₱26.00
Php ₱1,919.00
Mass Media Committee
Environmental Concerns Committee
People’s Struggles Committee
Students Rights and Welfare Committee TOTAL
Note 30 UP Pride Week 2013 Expenses | Gender Committee | Inclusive Dates: June 25 to 28, 2013 PURPOSE
AMOUNT
TOTAL
Butterfly Oblation Launch Glue
85.00
Nylon Cable
90.00
Epoxy
118.75
Velcro
32.00
Cordon Rope
210.00
Charol BM
187.50
Stickers Printing
11.50
USC UP Diliman
20
Financial Report 2013-2014 First Semester
University Student Council — University of the Philippines Diliman
Notes to Financial Statements semester ending 31 October 2013
PURPOSE RC
AMOUNT
TOTAL
180.00
Hardware Materials
40.00
Transporation
99.00
Token for Artists
125.00
1,178.75
Pride Exhibit Photocopying
1.50
Exhibit Stands
2,500.00
Tarpaulin Printing
1,440.00
Palma Hall Lobby Rental
500.00
4,441.50
Ang Paglalantad Forum Tokens for Speakers
380.00
Certificate Frames
225.00
605.00
Pride March Production Materials
243.50
Palma Hall Steps Rental
100.00
Maintenance
300.00
643.50
Project Genderway Fashion Show Food for Models and Designers
1,500.00
Production Set (Lights and Sounds)
4,000.00
Water for Technician
23.00
Water for Performers
175.00
5,698.00
Publicity Posters (11’ x 17’) Masking Tape TOTAL
2,500.00 99.00
2,599.00 Php ₱15,165.75
USC UP Diliman
Financial Report 2013-2014 First Semester
21
University Student Council — University of the Philippines Diliman
Notes to Financial Statements semester ending 31 October 2013
Note 31 UP Freshie Week 2013 Revenues and Expenses | Freshie Committee | Inclusive Dates: July 1 to 5, 2013 PURPOSE
AMOUNT
TOTAL
General Sponsorships* FOX Philippines
150,000.00
Smart Communications
10,000.00
Fresh N’ Famous Foods - Greenwich
25,000.00
Moonleaf Milk Tea
25,000.00
210,000.00
Income Generation UP Circle of Entrepreneurs Shirt Sale
5,000.00
Business Concessionaire - Dairy Queen Ice Cream
1,200.00
Business Concessionaire - Hoodies and Jackets
900.00
Business Concessionaire - Chicago Deep Dish
1,000.00
Business Concessionaire - Bukolicious
1,200.00
Business Concessionaire - New Polland Baker’s Fair
1,200.00
Business Concessionaire - Gigabite Kebab
1,200.00
Business Concessionaire - Twittea Milk Tea
1,200.00
12,900.00
(660.00)
(660.00)
Photobooth Permit and Maintenance Film Showing UPSE Diosdado Macapagal Hall Rental UPSE Maintenance Staff
(5,000.00) (660.00)
Freshie Concert Program: Band Performances Program: Writing Materials
(109.00)
Program: Photocopying and Printing
(228.00)
Program: Productionn of ID for Organizers & Performers Production: Stage Lights and Sounds
(1,350.00) (150,000.00)
Production: Generator
(7,250.00)
Logistics: Tent Rentals
(14,000.00)
Logistics: Barricades Delivery and Setup
(1,800.00)
Logistics: Tables and Chairs Rentals
(575.00)
Logistics: #12 Wire Cable for Booths
(2,480.00)
Logistics: #12 Wire Cable for Production Set
(6,500.00)
Logistics: Wires, Bulbs, Receptacles, etc. Business Concessions Office
USC UP Diliman
22
(15,000.00)
Financial Report 2013-2014 First Semester
(8,412.25) (2,200.00)
(5,660.00)
University Student Council — University of the Philippines Diliman
Notes to Financial Statements semester ending 31 October 2013
PURPOSE
AMOUNT
TOTAL
Food and Beverage: Meals (x300)
(14,150.00)
Food and Beverage: Milk Tea Drinks and Bottled Water
(25,300.00)
Maintenance: Campus Maintenance Office
(5,125.00)
Maintenance: Garbage and Utility Materials
(414.00)
(254,893.25)
(3,390.00)
(3,390.00)
Publicity Posters and Flyers Printing TOTAL
Php ₱(41,703.25)
Disclosure: Cinema One sponsored a film screening for UP Freshie Week 2013 on July 3, 2013 however the value of this sponsorship or film screening could not be reliably or practically determined hence its non-recognition in the Financial Statements.
Note 32 Alternative Classroom Learning Experience I Expenses | Education and Research Committee | Date: August 29, 2013 PURPOSE
AMOUNT
Allocation from Blessings - Photocopying
1,844.60
Certificates Printing
625.00
Brown Envelopes
500.00
TOTAL
Php 2,969.60
Note 33 Cash UNRESTRICTED CASH-ONHAND Beginning Balance
ISKO OPERATIONS FUND
PROF. E. DAGDAG FUND
DIGITEL EMPLOYEES UNION FUND
16,835.14
-
-
-
60,015.25
91,317.80
1,000.00
2,263.00
(65,003.05)
(87,624.05)
-
(2,263.00)
-
(1,000.00)
-
-
-
₱5,964.25
₱10,847.34
₱3,693.75
₱1,000.00
₱-
TOTAL
Php ₱21,505.34
314,186.40
Disbursements/Withdrawals
(308,222.15)
Ending Balance
CASH-INBANK -
Collections/Deposits
Adjustments for Restrictions
RESTRICTED
USC UP Diliman
Financial Report 2013-2014 First Semester
23
University Student Council — University of the Philippines Diliman
Notes to Financial Statements semester ending 31 October 2013
Note 34 Payables Due to Council Officers COMMITTEE
PURPOSE
AMOUNT
Secretariat Committee
USCA Team Building Activity
2,100.00
Finance Committee
Finance Seminar
1,380.00
Ways and Means Committee
What the Pork? Merchandise (Shirts)
5,000.00
Basic Student Services Committee
ACD Meeting - Snacks
340.50
Committee on Culture and the Arts
Playout: Graphic Design Workshop
650.00
Committee on Organizations, Fraternities, and Sororities
All Leaders Conference (Maintenance and Utility)
1,800.00
Community Rights and Welfare Committee
Transporation for Million People March
2,100.00
Education and Research
Forum on Modern Day Heroes (Venue)
2,100.00
Education and Research
ACLE I - Certificates Printing
625.00
Freshie Committee
UP Freshie Week: Photobooth
120.00
Gender Committee
Gender Sensitivity Training (Maintenance)
People’s Struggles Committee
Forum on Political Prisoners (Tokens for Guests)
405.00
Sports, Fitness, and Health Committee
League of Varsity Leaders Meeting (Snacks)
615.00
Others
Budget Campaign
400.00
Office of the Chairperson
Planning Seminar
27,000.00
People’s Struggles Committee
Transporation for Martial Law Commemoration
TOTAL
1,000.00
500.00 Php ₱46,135.50
Note 35 Payables Due to Partner Organizations COMMITTEE (DUE TO ADMINISTRATIVE OFFICE)
PURPOSE
Due to UP Underground Music Community
UP Freshie Week 2013: Concert - Logistics
Due to UP Sunken Garden Rehabilitation Project
Share in Proceeds of Gatorade Cup 2013
TOTAL
AMOUNT 9,643.25 20,000.00 ₱Php 29,643.25
Note 36 Payables Due to UP- Diliman Administration COMMITTEE (DUE TO ADMINISTRATIVE OFFICE)
AMOUNT
Others (Due to Utilities Monitoring Team)
Gatorade Cup 2013 (Utility)
330.00
SPOFIH Committee (Due to University Food Service)
Diliman Games 2013 - Referees (Meals)
550.00
BSS Committee (Due to University Food Service)
Math 17 Tutorials (3) - Meals for Tutors
700.00
BSS Committee (Due to University Food Service)
Math 17 Tutorials (4) - Meals for Tutors
700.00
Finance Committee (Due to University Food Service)
Finance Seminar (Beverage)
TOTAL
1,050.00 Php 3,330.00
USC UP Diliman
24
PURPOSE
Financial Report 2013-2014 First Semester
University Student Council — University of the Philippines Diliman
Notes to Financial Statements semester ending 31 October 2013
Note 37 Borrowings from Council Officers COMMITTEE
DATE BORROWED/ SETTLED
AMOUNT
Funds Borrowed to Finance UP Pride Week 2013
Php 15,165.75
24-Jun-13
Funds Borrowed from to Finance UP Freshie Week 2013
30,000.00
4-Jul-13
Settlement of Borrowings for UP Freshie Week 2013
(5,000.00)
31-Aug-13
Settlement of Borrowings for UP Freshie Week 2013
(10,000.00)
21-Sep-13
(15,165.75)
25-Oct-13
(15,000.00)
30-Oct-13
Settlement of Borrowings for UP Pride Week 2013 Settlement of Borrowings for UP Freshie Week 2013 BALANCE
₱-
Note 38 Net Assets ASSETS
LIABILITIES
NET ASSETS, UNRESTRICTED
NET ASSETS, RESTRICTED
Beginning Balance (01 May 2013)
39,798.24
22,040.00
17,758.24
-
Ending Balance (31 October 2013)
208,589.99
82,047.00
121,849.24
4,693.75
Php ₱168,791.75
Php ₱60,007.00
Php ₱104,091.00
Php ₱4,693.75
Net Changes in Net Assets
Note 39 Financial Reporting Group NAME
POSITION
ORGANIZATION
Raphael Aaron A. Letaba
Treasurer and Councilor
University Student Council (USC)
Chris Erwin S.G. Alquizalas
Member and College Representative
USC Finance Committee
Fenina Ma. C. De Leon
Member and College Representative
USC Finance Committee
Regine Beatrice T. Rodriguez
Member and College Representative
USC Finance Committee
John Paul Rotap
Member and College Representative
USC Finance Committee
Maria Isabela B. Aurellado
Member and College Representative
USC Finance Committee
Egbert M. Amoncio
Member and College Representative
USC Finance Committee
Ma. Clarisse Eirene S. Tinitigan
Vice-President for Education and Research
UP Junior Philippine Institute of Accountants
Ramon Carlo L. Pio Roda
Chairperson
UPJPIA Accounting Services Ad Hoc
Augustus Caesar D. Barroga
Vice-Chairperson
UPJPIA Accounting Services Ad Hoc
Ma. Janine Regine A. Teotico
Vice-Chairperson
UPJPIA Accounting Services Ad Hoc
Zachary Earl G. See
Vice-Chairperson
UPJPIA Accounting Services Ad Hoc
Odessa Shayne A. Rosario
Vice-Chairperson
UPJPIA Accounting Services Ad Hoc
Louise Gabrielle N. Limpin
Vice-Chairperson
UPJPIA Accounting Services Ad Hoc
Josel Richa Ann D. Rivera
Vice-Chairperson
UPJPIA Accounting Services Ad Hoc
Earl Anthony V. Bautista
Vice-Chairperson
UPJPIA Accounting Services Ad Hoc
Ryan E. Ramirez
Layout Editor
UP Junior Philippine Institute of Accountants
USC UP Diliman
Financial Report 2013-2014 First Semester
25