THE
FACILITIES CONNECTION
FEBRUARY 2018
INSIDE THIS ISSUE Meet the Business Office Staff . . . . . . 1 Facilities Department Spotlight. . . . . . 2 Safety News . . . . . . . . . . . . . . . . . . . . . . . 2 Winter Weather Clean Up. . . . . . . . . . . 3 Welcome New Employees. . . . . . . . . . 3 Key/Lock Control Management . . . 4 Training News. . . . . . . . . . . . . . . . . . . . . 4 Facilities Mission. . . . . . . . . . . . . . . . . . . 4
FACILITIES ADMINISTRATION TEAM uthsc.edu/facilities Emile David
Associate Vice Chancellor
Kenneth Bradshaw Director
Whit Sutton
Associate Director
Kimberly Moore
Admin. Director, Facilities Business Office
Allen Barton
Superintendent, HVAC
Edwin Jeffres
Superintendent, Custodial Services
Daniel Hutchinson
Superintendent, Mechanical Services
Jeff Fields Superintendent, Logistical and Recycling Services, Automotive Shop
Scott Campbell
Safety Officer (Emergency Mgmt/Safety)
Carla Griffin
Administrative Services Assistant
Rosie Davis
Administrative Specialist III The University of Tennessee is an EEO/AA/ Title VI/Title IX/Section 504/ADA/ADEA/V institution in the provision of its education and employment programs and services.
MEET THE FACILITIES BUSINESS OFFICE STAFF: Meet the business operations office of facilities administration. The team, under the leadership of Administrative Director, Kimberly Moore, is responsible for all of the administrative functions of the UTHSC Facilities Department including fiscal management, personnel changes, time entry and approval, records retention and motor pool operations. Moore’s vision for her team this year is to provide exceptional customer service to the university and university community. The Facilities business office will: promote civility and mentoring, encourage innovation, trust and staff empowerment, ensure open communication, assure confidentiality and strive for excellence and effectiveness. The team is looking forward to a great 2018! Facilities Business Office Staff Krystalyn Bell, Sr. Accounting Clerk Deshanna Cannon, Purchasing and HR Coordinator Malvis Hardaway, Accounts Payable Supervisor Ann Nettles, Sr. Budget Assistant Rosemary O’Kelley, Financial & Budget Analyst Janette Smith, Work Order Coordinator A’Ishah Williams, Accounting Specialist II Lazina Hibbler, Admin. Temp
NOMINATE THE NEXT EMPLOYEE OF THE MONTH! To submit a nomination, contact Rosie Davis at 901.448.3246 or rdavis92@uthsc.edu. Note: Only Facilities employees can nominate or be nominated for this award.
DID YOU KNOW? The Facilities Archibus Maintenance, Key/Lock, and Motor Pool request forms can be found on our website? uthsc.edu/facilities
THE
FACILITIES CONNECTION
FEBRUARY 2018
FACILITIES ADMINISTRATION SPOTLIGHT
WINTER WEATHER KEEPS FACILITIES VERY BUSY MECHANICAL DEPARTMENT
CUSTODIAL DEPARTMENT
The winter weather kept most of the facilities teams busy with busted pipes, flooding, heating issues, plumbing repairs and so much more. The mechanical department, during the last month, responded to many calls due to freezing temperatures. Some of the plumbing calls came in after hours and the team arrived to the university pretty quickly to assess the problem and turn off water in the building to ensure minimal property damage. Everyone in the plumbing department did an amazing job working after hours, as well as during regular hours and did an outstanding job of minimizing damages. Thank you to Anthony Williams, Micah Ford, Ron Boren, Elzie Rosebud and David Buss, supervisor for your above and beyond efforts.
The custodial staff responded quickly to clean up and keep water under control when a water line erupted in the Link Building. Water poured out of the basement mechanical room into the tunnel and elevator. Clean up efforts shown below included Cortez Dickerson, Stephan Cooper, Derrick Hall, Larry Harris and Will Johnson, supervisor.
Dan Hutchinson, Superintendent
Edwin Jeffres, Custodial Superintendent
HVAC DEPARTMENT
Allen Barton, HVAC Superintendent The HVAC, Mechanical, PM and Boiler departments have been super busy in the last few months! Damages due to winter weather included the following buildings: MSB room 123 fin tube coil damage, Johnson bldg. – Air Handler Unit (AHU) #7 coil damage, Pharmacy bldg. – AHU #4L coil damage, Hyman – main AHU coil damage, Alexander bldg. – AHU #4 coil damage, 920 bldg. – AHU #3 coil damage, 920 bldg. - AHU #4 coil damage and 930 bldg. AHU #5 coil damage, all of which were due to low temperatures. Pictured below is the 930 madison building cooling tower water pipe that froze and burst. This is only one example from the many phone calls and work order tickets coming in non-stop for repairs. The weather related incidents sometimes resulted in buildings being shut down for hours or closed completely while repairs took place. It was all hands on deck, almost daily, which certainly made for a busy few months of challenges. Great job to the HVAC team for their dedication and hard work during these crucial times. This team works around the clock on a daily basis to keep the campus up and running.
SAFETY NEWS - ELECTRICAL SAFETY Scott Campbell, Campus Safety Officer
Many electrical hazards spotted in the workplace include the inappropriate use of extension cords. The first and most noted violation is damaged cords. Cuts, fraying, or damaged plugs can cause electrical shock or fire if used. Although extension cords can be useful, when a cord is used for several weeks or months, OSHA doesn’t consider the use temporary. This opens the door for a violation. The NEC and OSHA make it clear that temporary electrical devices are to be removed immediately from service once the construction work or other purpose for using the temporary wiring is completed. Temporary wiring is not to be used as permanent wiring. Extension cords are not to be daisy chained to extend the length. In general a single extension cord should not exceed 100 feet in length, and should be properly rated for the job that it is required. Furthermore, extension cords can create trip hazards if they are not laid out properly or have some sort of cable guard drop cover, or “over floor” cord protector should being used. In general, many extension cords are used in environments (i.e. wet, construction, emergencies) that do not have ground fault circuit interrupters (GFCI) attached to them, or plugged into a GFCI circuit. GFCI will protect users from shock or fire if the cord is damaged, wet, or penetrated by another object and shut off the power. Its important to ensure all extension cords are protected by a GFCI device or plug while in use.
CAMPUS CLEAN UP AFTER WINTER WEATHER Snow and ice closes the UTHSC campus
A few days of snow and ice last month required facilities department efforts to clean up, shovel show, and sand walkways to ensure the safety of employees when the campus reopened. Whit Sutton, associate director of facilities, expressed how proud he was of the team members that volunteered and showed up at 4:00 am, in 8 degree temperatures to clear the campus of hazards. Hats off to Steven Massey, Jeff Fields, Robert (Willie Earl) McKinney, Ronnie Coburn, Verdale Walters and their crews. Ramona Ivy, building manager, College of Dentistry, shared her thanks: “I have received several comments on the great job clearing ice from the X lot. I too would like to commend them on a job well done with C lot and all points entering the Dunn building. I never have to worry about slipping on a slick surface when our folks are on the job. Please thank them all for everything they have done to keep us all safe.� Take a look below.
CELEBRATION TIME! WELCOME NEW EMPLOYEES Malvis Hardaway Accounts Payable Supervisor Marlo Washington Carpenter
HAPPY BIRTHDAY! FEBRUARY BIRTHDAYS: Patricia Bolden Billy Porter Emile David Mark Clayton Mary Greer Barry Dortch Stanley Tyler Stevenson Patton Derek Webb James Hancock Mon Gurung Sandra Wiggins Ronnie Coburn Everlina Taylor Dorothy Dunbar Venita Harrell Sandra Boone Kevin Wilson Tiffany Presley
THE
FACILITIES CONNECTION
FEBRUARY 2018
NEWS YOU CAN USE... KEY AND LOCK CONTROL MANAGEMENT
FACILITIES TRAINING MULTIPLE GENERATIONS IN THE WORKPLACE
Key and lock control management is under Facilities Administration. If you need to turn in, transfer, have new keys issued, or have locksmithing needs do the following:
We want to send a huge thank you to Vikki Massey for facilitating training for our entire organization on the topic: Multiple Generations in the Workplace. Trainings were held on January 29, 30 and 31 to accommodate our large organization.
1) Complete a request form found on the facilities website under the key control tab (https://www.uthsc.edu/ facilities/key-control.php). 2) Attach the form to an Archibus work order request (link found at the bottom of each page of the Facilities website). We are located in the Physical Plant Building (room 224). Office hours are 7:45 am – 4:45 pm, Monday through Friday. For further assistance, please call 901.448.6837.
Facilitator: Vikki Massey, Director ITS
We appreciate Vikki’s flexibility and taking time out of her busy schedule to train the organization again this year. She did an outstanding job facilitating the training to our team. The training included details and helpful tips for both supervisors and employees on managing every aspect of multiple generations in the workplace. Thank you Vikki for accommodating the entire facilities organization (200+ employees) with four training sessions that covered our employees’ various shift times.
Great job! OUR LIVES BEGIN TO END THE DAY WE BECOME SILENT ABOUT THINGS THAT MATTER. - DR. MARTIN LUTHER KING JR.
OUR MISSION The Facilities Services Department is responsible for the basic operation and continuous maintenance of the physical properties of The University of Tennessee Health Science Center.
YOUR ATTITUDE, NOT YOUR APTITUDE, WILL DETERMINE YOUR ALTITUDE. - ZIG ZIGLAR
UPCOMING OFFICIAL UTHSC HOLIDAY CLOSINGS March 30 SPRING HOLIDAY May 28 MEMORIAL DAY
For more information, please contact: Facilities Administration | 201 East Street | Suite 113 phone 901.448.5661
uthsc.edu/facilities
THE UTHSC CAMPUS IS OUR #1 PRIORITY! The Facilities Administration department at UTHSC is responsible for many campus and construction projects. The Facilities Connection will continue to spotlight Facilities projects and their progress to keep you informed!