Facilities Connection June 2018

THE

FACILITIES CONNECTION

JUNE 2018

INSIDE THIS ISSUE Employee of Month . . . . . . . . . . . . . . . . 1 June Birthdays. . . . . . . . . . . . . . . . . . . . . 3 Welcome New Employees. . . . . . . . . . 3 Project/Employee Spotlight . . . . . . . . 3 Archibus Tip of the Month . . . . . . . . . . 2 Employee Appreciation Event. . . . . . . 2 Sick Bank Enrollment Open Now. . . 4 Key and Lock Control Mgmt . . . . . . . 4

FACILITIES ADMINISTRATION TEAM uthsc.edu/facilities Emile David

Associate Vice Chancellor

Kenneth Bradshaw Director

Whit Sutton

Associate Director

Kimberly Moore

Admin. Director of Facilities Business Office

Allen Barton

Superintendent, HVAC

Edwin Jeffres

Superintendent, Custodial Services

EMPLOYEE OF THE MONTH: QUINCY HOUSTON Congratulations to Quincy Houston, maintenance helper/logistics on being selected as the facilities employee of the month for May 2018 (pictured above along with Executive Vice Chancellor Dr. Kennard Brown (left), Emile J. David (far left), associate vice chancellor, and Kenneth Bradshaw (right), director of facilities).

Quincy has an infectious positive attitude in his interactions with everyone and goes above and beyond on many different fronts. He is an exceptional co-worker and always one of the first to volunteer and recently covered not one, but two additional jobs in the logistics department when they were shorthanded. He also stepped up and took the initiative to be a leader and present a well-received training to the new staff. The training empowered the team in their role on the recycling management. He meets all of the necessary criteria for collaboration and productivity to be an outstanding lead person.

Lastly, he stepped up when someone was needed to work in the stockroom for two weeks while an employee was on vacation. His superintendent, Jeff Fields said “Quincy is what makes us great.”

Quincy’s outstanding performance on a daily basis is witnessed and appreciated campus wide. Thank you Quincy, for always taking pride in your work every day here on campus.

Daniel Hutchinson

Superintendent, Mechanical Services

Jeff Fields Superintendent, Logistical and Recycling

A very special thanks to Dr. Kennard Brown for his support of the Facilities Employee of the Month program!

Services, Automotive Shop

Scott Campbell

Safety Officer (Emergency Mgmt/Safety)

Carla Griffin

Administrative Services Assistant

Rosie Davis

Administrative Specialist III The University of Tennessee is an EEO/AA/ Title VI/Title IX/Section 504/ADA/ADEA/V institution in the provision of its education and employment programs and services.

NOMINATE THE NEXT EMPLOYEE OF THE MONTH! To submit a nomination, contact Rosie Davis at 901.448.3246 or rdavis92@uthsc.edu.

Note: Only Facilities employees can nominate or be nominated for this award.

DID YOU KNOW? The Facilities Archibus Maintenance, Key/Lock, and Motor Pool request forms can be found on our website? uthsc.edu/facilities

THE

FACILITIES CONNECTION

FACILITIES ADMINISTRATION SPOTLIGHT

JUNE 2018

CAMPUS PROJECTS, EMPLOYEES AND EVENTS EMPLOYEE APPRECIATION - MAY 2018 THANK YOU FACILITIES EMPLOYEES FOR DOING A GREAT JOB EACH DAY!

GEB LOBBY

CELEBRATION TIME!

You may have noticed that the first floor of the General Education Building (GEB) has been going through a lot of renovations recently. Along with new carpet in the main corridors and LVT (luxury vinyl tiles) in the Lobby/Café area, the SGAEC (Student Government Association Executive Council) funded new tables, chairs and soft seating in the lobby area.

WELCOME NEW EMPLOYEES

Kari Conrad, Project Manager

Gone is the dark carpet,cherry floors, old dark tables/chairs and the well-worn lounge chairs. In their place are nice bright tables, large lounge chairs and ottomans to give the space a more modern look. Some of the dining tables have the UTHSC LOGO engraved in them and some tables have power, to plug in your technology! Great job, and thank you to everyone involved working to make this space look so much better for the Campus.

Avery Bridges Carpenter I William Molder Sr. Pipefitter Wanda Graham Sr. Custodian

HAPPY BIRTHDAY! JUNE BIRTHDAYS: Dannel Jones Betty Reed Terence Gray Laura Mooney Martha Macklin Curtis Dodson Jr. James McCullum

ARCHIBUS TIP OF THE MONTH

Carlton Rutherford

Starting this month, we will have tips to assist with the use of Archibus. These tips will come from issues described by the facilities crafts and supervisors or simply refreshing something that may have been forgotten or needing clarification. The intent is to provide continued support for questions pertaining to using the Archibus System.

Patrick Loggins

Lacy Scott, IT Administrator

Tip of the Month: Signing in and out of Archibus is critical to ensure licensing is available to all users. When you have completed your work in Archibus, sign out to return the license back to the pool. Additionally, the system will automatically log you out after 10 minutes of nonactivity. To log out of your application session, click “Sign Out” on the top, right-hand corner of the screen.

Cedric Woodson Michael Jones

THE

FACILITIES CONNECTION

JUNE 2018

NEWS YOU CAN USE...

KEY AND LOCK CONTROL MANAGEMENT Key and lock control management is under Facilities Administration. If you need to turn in, transfer, have new keys issued, or have locksmithing needs do the following: 1) Complete a request form found on the facilities website under the key control tab (https://www.uthsc.edu/ facilities/key-control.php).

2) Attach the form to an Archibus work order request (link found at the bottom of each page of Facilities website).

We are located in the Physical Plant Building (room 224). Office hours are 7:45 am – 4:45 pm, Monday through Friday. For further assistance, please call 901.448.4001.

OUR MISSION The Facilities Services Department is responsible for the basic operation and continuous maintenance of the physical properties of The University of Tennessee Health Science Center.

SICK LEAVE BANK ENROLLMENT NOW OPEN Written by Jenna Fielding | May 2018

Open enrollment is April 1, 2018 – June 30, 2018 The Sick Leave Bank (SLB) was created to help seriously ill employees who have exhausted all of their paid leave.

Following a one-time donation of 3 days of sick leave, eligible SLB members may receive up to 90 calendar days of sick leave bank hours per year.

Visit the HR website to learn more or enroll today using the SLB Enrollment form: https://uthsc.edu/hr/employee-relations/documents/sick-leave-bank-enrollmentrequest-2018.pdf For any questions, please contact Jenna Mednikow in HR at 448-8481.

INFORMATION SECURITY TIP OF THE WEEK Written by Mary Madeksho | May 2018

What is malware? Malware is software–a computer program–used to perform malicious actions. In fact, the term malware is a combination of the words malicious and software. Cyber criminals install malware on your computers or devices to gain control over them or gain access to what they contain. Once installed, these attackers can use malware to spy on your online activities, steal your passwords and files, or use your system to attack others.

PATIENCE IS NOT THE ABILITY TO WAIT, BUT THE ABILITY TO KEEP A GOOD ATTITUDE WHILE WAITING.

- JOYCE MEYER

UPCOMING OFFICIAL UTHSC HOLIDAY CLOSINGS July 4 INDEPENDENCE DAY September 3 LABOR DAY

For more information, please contact: Facilities Administration | 201 East Street | Suite 113 phone 901.448.5661

uthsc.edu/facilities

THE UTHSC CAMPUS IS OUR #1 PRIORITY! The Facilities Administration department at UTHSC has the overall responsibility of all facilities activities, including basic operations, buildings systems maintenance, logistics, grounds, transportation, custodial services and continuous maintenance of the Health Science Center of The University of Tennessee.