THE
FACILITIES CONNECTION
MAY 2018
INSIDE THIS ISSUE Employee of Month . . . . . . . . . . . . . . . . 1 May Birthdays . . . . . . . . . . . . . . . . . . . . . 3 Welcome New Employees. . . . . . . . . . 3 Project/Employee Spotlight . . . . . 2/3 Archibus End User Training . . . . . . . . . 2 Campus Safety News. . . . . . . . . . . . . . . 3 Facilities Training . . . . . . . . . . . . . . . . . . 4 Key and Lock Control Mgmt . . . . . . . 4
FACILITIES ADMINISTRATION TEAM uthsc.edu/facilities Emile David
Associate Vice Chancellor
Kenneth Bradshaw Director
Whit Sutton
Associate Director
Kimberly Moore
Admin. Director of Facilities Business Office
Allen Barton
Superintendent, HVAC
Edwin Jeffres
Superintendent, Custodial Services
Daniel Hutchinson
Superintendent, Mechanical Services
Jeff Fields Superintendent, Logistical and Recycling
EMPLOYEE OF THE MONTH: JAQUEZE ROBERSON Congratulations to Jaqueze Roberson, maintenance helper, on being selected as the facilities employee of the month for April 2018 (pictured above along with Executive Vice Chancellor Dr. Kennard Brown (left), Emile J. David (far right), associate vice chancellor, and Kenneth Bradshaw (right), director of facilities). Jaqueze shows dedication and goes the extra mile with any task he is given. He’s very dependable and will always ask to be put on the more challenging move request that come through Archibus. Last month, Dr. Randal K. Buddington’s laboratory had to be moved from the University of Memphis, on very short notice, to the UTHSC campus. Jaqueze was up for the challenge and took the lead role to make sure the move was completed in a safe and timely manner. Moving laboratories is a challenging process, given the potential damage that can be done to the valuable equipment. By the end of the move, Dr. Buddington was so impressed with the facilities movers, he sent a letter of appreciation, via email, commending them for doing such a outstanding job. Thank you Jaqueze for taking pride in your work and giving more than your best every day!
A very special thanks to Dr. Kennard Brown for his support of the Facilities Employee of the Month program!
Services, Automotive Shop
Scott Campbell
Safety Officer (Emergency Mgmt/Safety)
Carla Griffin
Administrative Services Assistant
Rosie Davis
Administrative Specialist III The University of Tennessee is an EEO/AA/ Title VI/Title IX/Section 504/ADA/ADEA/V institution in the provision of its education and employment programs and services.
NOMINATE THE NEXT EMPLOYEE OF THE MONTH! To submit a nomination, contact Rosie Davis at 901.448.3246 or rdavis92@uthsc.edu. Note: Only Facilities employees can nominate or be nominated for this award.
DID YOU KNOW? The Facilities Archibus Maintenance, Key/Lock, and Motor Pool request forms can be found on our website? uthsc.edu/facilities
THE
FACILITIES CONNECTION
MAY 2018
FACILITIES ADMINISTRATION SPOTLIGHT
CAMPUS PROJECTS, EMPLOYEES AND EVENTS LOGISTICS AND RECYCLING DEPARTMENT Jeff Fields, Superintendent Willie Earl McKinnie, Foreman
Facilities transfer and logistics is one of our busiest departments on a daily basis moving materials, supplies, equipment and furniture. They recently had the difficult job of moving Dr. Randal K. Buddington’s lab from the University of Memphis to the campus. Dr. Buddington was so impressed with the movers, he commended Willie Earl and his team of movers for doing a great job! In his words, “It was obvious they knew what to do and they did it very well. When a lab is moved, having it done efficiently lessens the disruption. I was impressed with their care and professional attitude!” The team prides themselves on excellent customer service and satisfaction, as well as job efficiency with each and every customer move. Job well done to the entire team: Felix Johnson, Clarence Knox, Darius Madison, Quincy Houston, Jaqueze Roberson, Curtis Green, Terence Gray, Eric Young and Jean Claude Fokeu and Willie Earl McKinnie.
EMPLOYEE SPOTLIGHT Custodial Department
Custodial employees, Giovanna Reed (assistant foreman) and Curtis Peterson (senior custodian) were recognized via email for always doing a great job. “I wanted to compliment your staff in the Van Vleet Building. Being in space Planning, I’ve been in most of the buildings on campus. I have to tell you that, in my opinion, Van Vleet has the cleanest restrooms, is the best smelling, has the cleanest carpet and shiniest floors!! It is a pleasure to come to work in the mornings to a clean environment!” Rosalie Nelson, Sr. Computer Aided Drafts/Design Operator
EMPLOYEE SPOTLIGHT Plumbing Department
Anthony Williams, facilities plumber, was recognized via email sent to management commending his outstanding work efforts. “The OT Program recently had a crisis due to a plumbing issue on the 6th floor of the 920 building that was leaking down into the offices on the 5th floor. We were initially told that all of the water to our classroom and lab space would have to be cut off immediately and remain so until the repair was complete. I explained to Mr. Williams that we had splinting fabrication labs scheduled for Tuesday and Thursday of that particular week and that it would be almost impossible to reschedule the labs, especially because a local clinical practitioner teaches them and we schedule the labs 6 to 8 months ahead of time to get on her calendar. I don’t know how he did it, but Mr. Williams worked his magic and made sure that the pipes were repaired in between the lab sessions. From what I understand, it was a fairly big job. We greatly appreciate his efforts to make sure that our students’ schedule was not disrupted and we thank him for a job well done!” Anne Zachry, PhD, OTR/L, Dept. of Occupational Therapy
ARCHIBUS END USER TRAINING Lacy Scott, IT Administrator
Archibus End User training classes are held on the first Tuesday and last Thursday of each month in the facilities physical plant, room 239. This class is required for access to enter online work requests for facilities services. This class allows the end-user to review the procedures for entering work order/maintenance service requests. Visit the HR training portal to sign up for class and receive 1.5 hours of training credit. For more information, please visit the Archibus training section (https://www.uthsc.edu/facilities/ archibus-training.php ) on the website or contact Lacy Scott, lacescot@uthsc.edu. or 901-448-2223.
DEAN’S OFFICE, COLLEGE OF HEALTH PROFESSIONS Laura Mooney, Project Manager
Dr. Stephen Alway, the office of the new dean of the college of health profession, was upgraded (930 Madison building, 6th floor) with new carpet, paint and new furniture. Facilities carpenters, painters, tuckpointers, electricians, movers along with IT, all worked on the project.
CELEBRATION TIME! WELCOME NEW EMPLOYEES Ruby Williams Senior Custodian Nathan Roy Sr Gn Sk Craft Wk/Carpenter Michael Garrett Sr Gn Sk Craft Wk/Carpenter Clarence Martin Sr Gn Sk Craft Wk/Carpenter
MADISON BUILDING CONCOURSE Bill Crewe, Project Manager
Two renovation projects are underway here on campus. The demolition at the Madison Building concourse (left) which our facilities carpenters and electricians worked on and a new concrete pad installation at the Hyde Building (right).
Willie Ayers Carpenter I
WELCOME TO FACILITIES Lacy Scott IT Administrator
CAMPUS SAFETY NEWS - SLIPS, TRIPS AND FALLS Scott Campbell, Campus Safety Officer
From Jan 2018 through March 2018, Slips Trips and Falls (STF) have been the most common cause of UTHSC reported injuries. Of the 15 incidents, 8 (or 54%) were caused by STF in various circumstances that included ice, water, housekeeping items and stairs. A slip, trip or fall at work can lead to injuries – and even death. Not to mention loss of work, and cost to the worker and University. Slips occur when there isn’t enough friction or traction between a person’s footwear and the walking surface. Common causes of slips include wet or oily floors, spills, loose or unanchored mats, weather hazards, etc. Trips happen when a foot strikes an object, causing a person to lose his or her balance. Workers trip for a variety of reasons, including clutter in walkways, poor lighting, uncovered cables, drawers being left open, and wrinkled carpeting or rugs. The Centers for Disease Control and Prevention states that falls can happen in all occupational settings, and “circumstances associated with fall incidents in the work environment frequently involve slippery, cluttered or unstable walking/working surfaces; unprotected edges; floor holes and wall openings; unsafely positioned ladders; and misused fall protection.” To prevent slips and trips, clean up spills, keep walkways and hallways free of obstacles and clutter, and keep cabinet drawers closed when not in use. To reduce the risk of falls, UTHSC encourages workers to pay attention to their surrounding, take your time and walk at a pace that matches the work performed, and suitable for the surface being walked on. If you have any questions or concerns, please call Campus Safety, Scott Campbell at 901-448-1334.
HAPPY BIRTHDAY! MAY BIRTHDAYS: Carl McKinney Merdith Turner Clarence Martin Burnie Mitchell Ebone Treadwell Carl Roberts James McGowan Daniel Hutchinson Shirley Sullivan Stephan Cooper Aubrey Smith Jerry New Glenda Tate Marlo Washington Clinton Stacks
THE
FACILITIES CONNECTION
MAY 2018
NEWS YOU CAN USE... KEY AND LOCK CONTROL MANAGEMENT Key and lock control management is under Facilities Administration. If you need to turn in, transfer, have new keys issued, or have locksmithing needs do the following: 1) Complete a request form found on the facilities website under the key control tab (https://www.uthsc.edu/ facilities/key-control.php). 2) Attach the form to an Archibus work order request (link found at the bottom of each page of Facilities website). We are located in the Physical Plant Building (room 224). Office hours are 7:45 am – 4:45 pm, Monday through Friday. For further assistance, please call 901.448.4001.
TRAINING NEWS - CODE OF CONDUCT HR 0580 Facilitators: Mary Kallaher and Brandi Sewell
Thank you to HR team members, Mary Kallaher and Brandi Sewell for training our employees on Code of Conduct. Trainings were held on April 23, 24 and 26. Trainings provided our employees with guidance on how to conduct themselves in an ethical and responsible manner. The policy covers Respect for Others, Responsible Use of University Resources, Respect for Persons, Respect for Property, Standards of Attendance and Compliance with Laws and University Policies. The code of conduct focuses primarily right vs. wrong, professionally and ethically. We appreciate the time and effort to accommodate the entire facilities organization (200+ employees) various shift times. For additional detail, refer to the UTHSC official Code of Conduct
Job Well Done! “IF YOU WANT TO LIFT YOURSELF UP, LIFT UP SOMEONE ELSE.” – BOOKER T. WASHINGTON
OUR MISSION The Facilities Services Department is responsible for the basic operation and continuous maintenance of the physical properties of The University of Tennessee Health Science Center.
LIFE IS TEN PERCENT WHAT HAPPENS TO YOU AND NINETY PERCENT HOW YOU RESPOND TO IT. - CHARLES SWINDOLL
UPCOMING OFFICIAL UTHSC HOLIDAY CLOSINGS MAY 28 MEMORIAL DAY July 4 INDEPENDENCE DAY
For more information, please contact: Facilities Administration | 201 East Street | Suite 113 phone 901.448.5661
uthsc.edu/facilities
THE UTHSC CAMPUS IS OUR #1 PRIORITY! The Facilities Administration department at UTHSC has the overall responsibility of all facilities activities, including basic operations, buildings systems maintenance, logistics, grounds, transportation, custodial services and continuous maintenance of the Health Science Center of The University of Tennessee.