Facilities Connection - September 2018

THE

FACILITIES CONNECTION

SEPTEMBER 2018

INSIDE THIS ISSUE Employee of Month . . . . . . . . . . . . . . . . 1 September Birthdays . . . . . . . . . . . . . . 3 Employee Service Recognition. . . . . . 2 Employee and Project Spotlight . 2/3 Save The Date, Sept 28. . . . . . . . . . . . . 2 Facilities Monthly Training. . . . . . . . . . 4 Archibus Tips and Tools. . . . . . . . . . . . . 3 Key and Lock Control Mgmt . . . . . . . 4

FACILITIES ADMINISTRATION TEAM uthsc.edu/facilities Emile David

Associate Vice Chancellor

Kenneth Bradshaw

Director, Facilities Services

Kimberly Moore

Admin. Director of Facilities Business Office

Allen Barton

Superintendent, HVAC

Edwin Jeffres

Superintendent, Custodial Services

Daniel Hutchinson

Superintendent, Mechanical Services

Jeff Fields Superintendent, Logistical and Recycling Services, Automotive Shop

Todd Conley

Superintendent, Construction Services

Whit Sutton

EMPLOYEE OF THE MONTH: DESHANNA CANNON Congratulations to Deshanna Cannon, Purchasing and HR Coordinator on being selected as Facilities Employee of the Month! Her dedication to the facilities organization has been recognized, leading to a nomination and selection as our September 2018 winner.

Deshanna has been in the department less than a year and has taken on additional duties that now include setting up interviews for all open positions within facilities. The department currently has between twenty and thirty open positions and she now has the task of scheduling interviews for every position, which was an HR responsibility previously. She also took the lead role for Kronos and assists craft supervisors with issues that arise with employee time cards.

She initiated contract meetings with procurement to make sure we stay on top of all things related to contracts processing. In addition to her normal job duties, she goes above and beyond in any task assigned, has a great attitude and a willingness to assist in any way she can. Deshanna’s role within the facilities business office is one that helps to keep the business office running smoothly.

Thank you Deshanna, for doing your very best each day.

Job Well Done!

Energy Manager

Scott Campbell

Safety Officer (Emergency Mgmt/Safety)

Carla Griffin

Administrative Services Assistant

Rosie Davis

Administrative Specialist III

The University of Tennessee is an EEO/AA/ Title VI/Title IX/Section 504/ADA/ADEA/V institution in the provision of its education and employment programs and services.

NOMINATE THE NEXT EMPLOYEE OF THE MONTH! To submit a nomination, contact Rosie Davis at 901.448.3246 or rdavis92@uthsc.edu.

Note: Only Facilities employees can nominate or be nominated for this award.

DID YOU KNOW? The Facilities Archibus Maintenance, Key/Lock, and Motor Pool request forms can be found on our website? uthsc.edu/facilities

THE

FACILITIES CONNECTION

SEPTEMBER 2018

FACILITIES ADMINISTRATION SPOTLIGHT

CAMPUS PROJECTS, EMPLOYEES AND EVENTS EMPLOYEE SERVICE RECOGNITION PROGRAM 10, 15, 20 year honorees

Facilities’ employees were among those recognized at a ceremony held to honor employees for their loyalty, commitment and years of service with the University of Tennessee Health Science Center. Pictured below facilities employees are among those honored during the program.

Congratulations and thank you to the following facilities employees for their years of dedication and service:

CUSTODIAL DEPARTMENT SPOTLIGHT University Clinical Health, Boling Center

The custodial staff working under supervisor, Cedric Woodson were instrumental in the completion of the floor project for the University Clinical Health opening, in the Boling Center for Developmental Disabilities. LaDerrick Means, Wanda Woods, Mardricus Boyd, Lal Jogi and Lonzie Carter did a great job. Keep up the good work team!

10 years - William Crewe, Tony Deener, Eugene Mackey, James McCullum, Jimmy Miller, Jerry New, William Pittman, Maurice Ware, Derek Webb, Anthony Williams 15 years - Emile David 20 years - Sandy Boone, Kathy Fitts, Linda Perry

Campus Police Facility Roberta Childress and Everlina Taylor are in the spotlight for putting their training as certified cleaning and floor technicians to work each day. They did a great job cleaning the carpet in the campus police facility.

SAVE THE DATE!

Employee Appreciation Event - Don’t Miss It The Office of the President, Dr. Joe DiPietro, would like to thank all UT Health Science Center faculty and staff, for all you do for the University with an afternoon of food and carnival-themed fun. The event will be held outside the Student Alumni Center on Friday, Sept. 28.

Please come out from 11:30 a.m. to 1 p.m. for a buffet lunch, funnel cakes, snow cones, live music, games and more.

This event is to thank you for the work you do each day.

It’s because of you that we’re able to make an impact in classrooms, laboratories and communities across the state.

We hope to see you there.

Office of the President

Hamilton Eye Auditorium Jacque Bradford, PT, DPT, EdD, MS, emailed a housekeeping compliment for employees Shirley Sullivan and Nawella Nyaban. She wrote: “They worked on a weekend in August during our event in the Hamilton Eye Auditorium. The attendees spoke very highly of their experience here at UTHSC. I feel we owe a large portion of the event success to Shirley and Nawella, as the housekeeping was consistently above expectations in both the auditorium, lobby and restrooms. Thank you for taking such great care of us.”

SAC WEIGHT ROOM

Laura Mooney, Project Manager The SAC weight room project is complete. The project included removing the concrete masonry unit wall between the weight room and studio, removing the wood ceiling in the studio, glass doors and turning the studio in to an expanded weight room.

Renovation also included a new acoustical ceiling, new Mondo sports flooring throughout the entire space, a fresh coat of paint and the creation of a solution for hiding all the electrical and data for the powered equipment. Wood boxes with hinged lids and outlets on the side were added as well. Lastly, a wall was taken out to open the view to exterior windows that create an awesome new look and feel. It’s a completely different space!

Take a look at the pictures below (top row is progress after completion; bottom row is before and during renovation). Great job to our facilities teams that worked diligently on this project: carpenters, painters, electricians, movers, and tuck pointers as well as the UTHSC IT/data department.

CELEBRATION TIME! WELCOME NEW EMPLOYEES Marilyn Robinson Sr. Custodian Ormeka Graham Sr. Custodian Mahdi Albuhsain Carpenter I Todd Conley Construction Superintendent

PROMOTION Dustin Gutelius, promoted from Tuckpointer to Maint. Mechanic Foreman

HAPPY BIRTHDAY! SEPTEMBER BIRTHDAYS

ARCHIBUS TIPS AND TOOLS

Lacy Scott, Archibus/IT Administrator Archibus tips are provided to assist with the use of Archibus and provide continued support for any questions related to using the system.

September Tip: Sometimes when you try to login to the Archibus system, your browser may come up with a blank screen. Cache temporarily stores images, scripts, and other parts of websites you visit in order to speed up your browsing experience. Last month’s tip dealt with clearing the browser cache in Chrome browsers. This month we provide detailed tips for clearing cache in Firefox browsers.

To clear the cache 1.

2.

3.

4.

5.

6.

7.

Click the menu button and choose Options.

Select the Privacy & Security panel.

In the Cookies and Site Data section and click clear data….

Remove the check mark in front of Cookies and Site Data (see example right).

With Cached Web Content check marked, click the Clear button.

Close the browser. Any changes you’ve made will automatically be saved.

When you open the browser back up you should then be able to access the Archibus login.

Avery Bridges Willie Ayers Michael Garrett Ray Guest Simon Woody III Loreather Hunter Tony Settles Michael Dickerson Querita Blackburn Brian White Lacy Scott Allen Barton Ronald Ryan Marvin Springfield Henry Buchanan Jr. Mardricus Boyd Verdale Walters Jeanetta Dixon Rickey Howell Alacia Bolden Linda Perry Kathy Fitts Lonzie Carter III Catherine Reed Whit Sutton

THE

FACILITIES CONNECTION

SEPTEMBER 2018

NEWS YOU CAN USE...

KEY AND LOCK CONTROL MANAGEMENT

TRAINING NEWS - CONFLICTS OF INTEREST

Key and lock control management is under Facilities Administration. If you need to turn in, transfer, have new keys issued, or have locksmithing needs do the following:

Thank you to Melanie Burlison, assistant vice chancellor, Institutional Compliance Office and her team for training our employees on Conflict of Interests and other important compliance policies. Melanie and her staff, Jonathon Berry and April Suttles, did an outstanding job of ensuring facilities employees were educated about their responsibility of adhering to the policies covered in class.

1) Complete a request form found on the facilities website under the key control tab (https://www.uthsc.edu/ facilities/key-control.php).

2) Attach the form to an Archibus work order request (link found at the bottom of each page of Facilities website).

We are located in the Physical Plant Building (room 224). Office hours are 7:45 am – 4:45 pm, Monday through Friday. For further assistance, please call 901.448.4001.

Facilitators: Melanie Burlison, Jonathan Berry and April Suttles

Trainings were held on August 27, 28 and 29 and provided our employees with guidance on compliance with university policies as well as state and federal laws. We appreciate the time and effort to accommodate the entire facilities organization (200+ employees) various shift times.

For additional detail, refer to the UTHSC Policy Manager website: https://uthsc. policymedical.net/policymed/home/index?ID=de47aa28-16aa-408b-9c96cb04f232964f

Job Well Done!

YOU WILL FACE MANY DEFEATS IN LIFE, BUT NEVER LET YOURSELF BE DEFEATED. - MAYA ANGELOU

OUR MISSION The Facilities Services Department is responsible for the basic operation and continuous maintenance of the physical properties of The University of Tennessee Health Science Center.

PROGRESS LIES NOT IN ENHANCING WHAT IS, BUT IN ADVANCING WHAT WILL BE. - KHALIL GIBRAN

UPCOMING OFFICIAL UTHSC HOLIDAY CLOSINGS September 3 LABOR DAY November 22 and 23 THANKSGIVING HOLIDAY

For more information, please contact: Facilities Administration | 201 East Street | Suite 113 phone 901.448.5661

uthsc.edu/facilities

THE UTHSC CAMPUS IS OUR #1 PRIORITY! The Facilities Administration department at UTHSC has the overall responsibility of all facilities activities, including basic operations, buildings systems maintenance, logistics, grounds, transportation, custodial services and continuous maintenance of the Health Science Center of The University of Tennessee.