Facilities Connection July 2019

THE

FACILITIES CONNECTION

JULY 2019

MADISON PLAZA GARAGE DOOR REPLACEMENT RAY WEST, PROJECT MANAGER

INSIDE THIS ISSUE Campus Project Spotlight. . . . . . . . . . . 1 Welcome New Employees . . . . . . . . . . 3 Custodial Dept. Spotlight. . . . . . . . . . . 2

The Madison Plaza garage door replacement is complete. All doors were installed

by Stanley Door and Access with the help of facilities electricians. The new doors replace the swinging doors that were in the garage (near the area that takes you to the elevators). Pictured below: top row, concourse level and fourth floor sliding doors; second row, roof level and second floor sliding doors; third row, third floor doors along with Stanley technicians installing doors. The new doors look great!

Employee Spotlight . . . . . . . . . . . . . . . 2 July Birthdays. . . . . . . . . . . . . . . . . . . . . . 3 LED Lighting. . . . . . . . . . . . . . . . . . . . . . . 3 Corvel Reporting Procedures . . . . . . 4 Key Lock Management . . . . . . . . . . . 4

FACILITIES ADMINISTRATION TEAM uthsc.edu/facilities Kenneth Bradshaw

Director, Facilities Services

Kimberly Moore

Admin. Director of Facilities Business Office

Allen Barton

Superintendent, HVAC

Edwin Jeffres

Superintendent, Custodial Services

Daniel Hutchinson

Superintendent, Mechanical Services

Michael Nelson

Superintendent, Construction Services

Jeff Fields Superintendent, Logistical and Recycling Services, Automotive Shop

Whit Sutton

Energy Manager

Scott Campbell

Safety Officer (Emergency Mgmt/Safety)

Carla Griffin

Administrative Services Assistant

Rosie Davis

Administrative Specialist III

DID YOU KNOW? The University of Tennessee is an EEO/AA/ Title VI/Title IX/Section 504/ADA/ADEA/V institution in the provision of its education and employment programs and services.

The Facilities Archibus Maintenance, Key/Lock, and Motor Pool request forms can be found on our website? Visit us at: uthsc.edu/facilities

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FACILITIES CONNECTION

JULY 2019

FACILITIES ADMINISTRATION SPOTLIGHT

CAMPUS PROJECTS/DEPARTMENT SPOTLIGHT CUSTODIAL DEPT. SPOTLIGHT

ITS INSTRUCTIONAL SERVICES

Custodial Supervisor, Ursela Howell wants to make sure to keep the custodial employees in the spotlight. They work hard to take care of the UTHSC campus and perform their duties with diligence each day. Below are pictures that Ursela captured of employees in action on campus.

The final phase of the ITS Instructional Services office renovation project is complete. The project included renovation of four offices as well as upgrading the HVAC system, new carpet, lights, ceiling tile and grid. There is also new furniture being installed. Facilities carpenters, painters, mechanical, electrical and logistic teams all worked together to complete the project shown below.

Ursela Howell, Custodial Supervisor

Lal Jogi, senior custodian, came over from TSRB to the Dunn Dental building to help Cedric Woodson clean and prepare the Dean’s suite for new occupancy. Ramona Ivy and Dr. Jeffrey Brooks were pleased with their efforts.

Ray West, Project Manager

The custodial team working in the Van Vleet building did an amazing job on the floors in the building and had them clean and shiny!

FACILITIES CUSTODIAL EMPLOYEE SPOTLIGHT Edwin Jeffres, Custodial Superintendent

Custodial employees work together to ensure a mess is cleaned up after a flood in the CHIPS building.

Custodial employees stripped and waxed lab floors and offices in the TSRB.

Facilities management team and Dr. Kennard Brown received an email from OED Assistant Kirsha Smith, who wanted to share the above and beyond work efforts of one of the facilities custodial employees. Kirsha had a large spill on the break room floor one day and went to look for a mop in the utility closet on the eighth floor, but didn’t find one. She went to the custodial services office to ask for one when she saw Marvin Springfield, asst. custodial foreman, heading home for the day. She asked for a mop to clean the spill from the floor and he immediately told her he would take care of it . He said to Kirsha, “That’s what we’re here for.” Within minutes, he came to the Office of Equity and Diversity, with a mop bucket and cleaning cart.

To some people this may be small; but it meant the world to Kirsha. Knowing his shift was over, he took the time to mop the floor and put the wet floor sign out before leaving. What impressed her most was he never mentioned it was time for him to go home. He performed his duties with a smile and asked if there was anything else she needed before he left. She was impressed by him going above and beyond the call of duty. She reached out to ask if we would be sure to spotlight him the next issue of the facilities newsletter. Great Job Marvin!

UTHSC AND LED LIGHTING Whit Sutton, Energy Manager

The University of Tennessee Health Science Center is in the process of converting all of our campus building lighting to LED’s (light emitting diode) which will save us money in many ways. LED is a semiconductor that basically works like a solar cell in reverse. The effect is called electroluminescence. In the electroluminescence process, the color of the light emitted is determined by the energy required for electrons to cross the band gap of the LED semiconductor.

CELEBRATION TIME! WELCOME NEW EMPLOYEES Jerry Peters Senior Custodian

Here are some of the reasons why the university is interested in replacing our current lighting with LED’s:

Kelsey Moore Senior Custodian

Energy Usage - Although the initial cost of LED lighting can be over 10 times the cost of a florescent or incandescent lamp, The energy usage is 1/3 that of florescent and up to 1/20 of an equivalent incandescent. Lower energy usage means lower energy bills.

Mark Cox Tuckpoint Foreman

Lifecycle - A modern LED tube has a life cycle of 70,000 hours. With proper control, these tubes will last for a minimum of 25 years. This saves re-lamping costs. A florescent equivalent would have to be changed 4 times in that time period.

PROMOTION

Heat reduction - LED tubes emit less than 1/3 the heat of a florescent set up and 1/10 that of a typical incandescent bulb. This saves money and cooling capacity when we are trying to cool the buildings.

Will Pittman Promoted to Construction Supervisor

Light quality - LED bulbs have a very high color rendition index. This means the colors you see are brighter and properly shaded.

Switching and Dimming - LED bulbs lend themselves to switching and dimming much better that florescent lighting. The life cycle of florescent lighting is reduced by switching or dimming cycles.

Solid State - LED bulbs are solid state that means there is generally no glass, no mercury, and they are completely disposable in the solid waste stream. Because they are environmentally friendly, we don’t have to pay to dispose of them.

Design flexibility - Due to the nature of LED lighting they are not constrained by size, shape, or color in most instances. This lets designers create many new types of fixtures that were not possible before.

With all the advantages of LED lighting, it is clear we need to replace our old lighting as soon as possible with this new technology.

Although initially high priced, the last 10 years have seen prices plummet. Typically these LED retrofits will pay for themselves in between 1 and 4 years. If that is the case, and they last for a minimum of 25 years, they will return money back to the University for years to come.

HAPPY BIRTHDAY JULY BIRTHDAYS Jaqueze Roberson Eric Young Richard White Sheila Stovall Sheila Smith Justin Shrader Elzie Rosebud Giovanna Reed Danquet Pettigrew Curtis Peterson

EMPLOYEES GO RED

Michael Nguyen

2019 Go Red for Women Luncheon

Kimberly Moore

Facilities employees Stanley Tyler and A’Ishah Williams, along with other UTHSC employees attended the 2019 Go Red for Women Luncheon on Thursday June 6, 2019 at the Great Hall in Germantown. The luncheon’s mission is to bring awareness to the prevention of heart disease and stroke by promoting healthy lifestyles and raising critically-needed funds to support research and education initiatives.

London Marion Darius Madison Bertha Jones Quincy Houston Jacob Hopper Malvis Hardaway Javen Hall Aleashia Eppenger Lynn Dotson Cortez Dickerson

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FACILITIES CONNECTION

JULY 2019

NEWS YOU CAN USE...

KEY AND LOCK CONTROL MANAGEMENT Key and lock control management is under Facilities Administration.

If you need to turn in, transfer, have new keys issued, or have locksmithing needs do the following: 1) Complete a request form found on the facilities website under the key control tab (https://www.uthsc. edu/facilities/key-control.php).

2) Attach the form to an Archibus work order request (link found at the bottom of each page of Facilities website) and bring to Facilities.

Thats it!

We are located in the Physical Plant Building, room 224. Office hours are 8:00 - 11:30 am and 1:00 - 4:30 pm, Monday through Friday.

For further assistance please call 901.448.5507.

CORVEL REPORTING PROCEDURES Scott Campbell, Safety Officer

The Tennessee Department of Treasury, Division of Claims Administration Workers’ Compensation Program contracts with a third-party administrator for the processing of workers’ compensation claims and provides managedcare services to all university employees who are injured while performing their daily work duties. The state’s goals are to assist the injured employee with their recovery process, to provide access to exceptional medical services and providers, and to ensure excellent customer service during the entire workers’ compensation process. The procedures and forms are found at the UT System Office of Risk Management: https://riskmanagement.tennessee.edu/workerscompensation/ Injury reporting process: 1) Injury must be reported through Corvel for any injury performed in the course of work.

2) Injured workers must fill out an Injury Report Form after they have received the assigned corvel number and provide it to their supervisor.

3) Supervisor completes Lost Time Return To Work and the Transitional Duty Plan (if necessary). These, along with the injury report is sent to UTHSC HR workers comp coordinator (NOT CORVEL).

4) Supervisor receives any return to work status from injured worker in subsequent appointments and sends to the UTHSC HR Workers Comp Coordinator (NOT CORVEL).

5) Important Contacts: Human Resources Workers Compensation Coordinator: 901.448.8481 CorVel Corporation - Claims Management New Claims Call-In – Nurse Triage: 1.866.245.8588 Existing/old claims (questions, documents, bills, etc…): 1.888.226.7835 CorVel Corporation Customer Service: 1.888.226.7835

UPCOMING OFFICIAL UTHSC HOLIDAY CLOSING July 4, 2019 Independence Day

September 2, 2019 Labor Day

For more information, please contact: Facilities Administration | 201 East Street | Suite 113 phone 901.448.5661

uthsc.edu/facilities

THE UTHSC CAMPUS IS OUR #1 PRIORITY! The Facilities Administration department at UTHSC has the overall responsibility of all facilities activities, including basic operations, buildings systems maintenance, logistics, grounds, transportation, custodial services and continuous maintenance of the Health Science Center of The University of Tennessee.