Facilities Connection - July 2020

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FACILITIES CONNECTION

JULY 2020

SAC AUDIO VISUAL BOOTH JON RAWLINSON, PE ENGINEER

INSIDE THIS ISSUE Campus Project Spotlight. . . . . . . . . . . 1 Welcome New Employees . . . . . . . . . . 3 Impacts of Covid-19 . . . . . . . . . . . . . . . . 2 Department Spotlight . . . . . . . . . . . . . . 2 July Birthdays. . . . . . . . . . . . . . . . . . . . . . 3

Steve Butler. executive director, ITS Instructional Services reached out to Facilities when excessive heat in the A/V booth at the SAC started causing expensive equipment to overheat and break. The A/V booth is used for live streaming during UTHSC events in the O.D. Larry Dining Hall. Currently, the dining hall is being used as the control center for UTHSC’s COVID-19 information awareness efforts, which means it’s of paramount importance that everything remain operational.

The Facilities HVAC department sourced a powerful but quiet fan that draws cold air from the dining hall into the booth. They also modified the exhaust system so that the equipment heat would be captured at the source, before it could do any damage. Great job and thank you the facilities team members that worked on the project. Below are a few pictures from the project.

Covid-19 Guidelines for Everyone . . 4 Fountain Project . . . . . . . . . . . . . . . . . . 3 Key Lock and Control Mgmt . . . . . . . 4

FACILITIES ADMINISTRATION TEAM uthsc.edu/facilities

Kimberly Moore

Assistant Vice Chancellor of Facilities Administration

Christopher Conrad

Director of Planning and Design

Edwin Jeffres, Interim Director of Facilities

Interim Director of Facilities Superintendent, Custodial Services

Daniel Hutchinson

Superintendent, Mechanical Services

Michael Nelson

Superintendent, Construction Services

Jesse Johnson,

Interim HVAC Supt., PM, Boiler Operations

Rosie Davis

Administrative Specialist III The University of Tennessee is an EEO/AA/ Title VI/Title IX/Section 504/ADA/ADEA/V institution in the provision of its education and employment programs and services.

DID YOU KNOW? The Facilities Archibus Maintenance, Key/Lock, and Motor Pool request forms can be found on our website? Visit us at: uthsc.edu/facilities

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FACILITIES CONNECTION

FACILITIES ADMINISTRATION SPOTLIGHT

FACILITIES NEW NORMAL - COVID-19 IMPACTS OF COVID-19 A New Normal for Facilities

BIOMEDICAL DEPARTMENT Making Plexiglass Shields

The COVID-19 pandemic has impacted the campus of the University of Tennessee Health Science Center in many ways.

Facilities had to act quickly at the onset and do our part to keep the campus clean, safe, and functional. Kimberly Moore, assistant vice chancellor of facilities and Edwin Jeffres, interim director and superintendent of custodial services, recently had the opportunity to discuss recent challenges, successes, team support/collaboration and strategies on balancing the workload within facilities on a campus HR Zoom chat. Some of those impacts are spotlighted in pictures below. As a team, we have kept the projects and work going on campus.

Employees have also been working remotely for months to ensure we close out the fiscal year end in the business office.

We continue to maintain all while staying safe, ensuring the campus is clean and sanitary, employees have masks and supplies and most of all, keeping our own employees healthy and minimizing the number of cases within our team. Take a look at the many ways we’ve managed the many challenges during this new normal.

CUSTODIAL DEPARTMENT Campus Cleaning and Sanitizing

HAND SANITIZER STORAGE TANKS UTHSC Manufacturing Hand Sanitizer

Our custodial team is at work protecting us from viruses by sanitizing our buildings with new electrostatic sprayers.

PROTECTING EMPLOYEES

Temperature Scanning and Social Distancing

JULY 2020

MADISON FOUNTAIN PROJECT Bill Crewe, Project Manager

The Madison Fountain project, a gift from Mickey Coleman, is complete. The outdoor furniture will create a pleasant sitting area for students and staff. Thank you to general contractor Castle Black, system project managers Dan Longserre and Jared Murrel and UT Project Manager Bill Crewe. Come and enjoy the beautiful space when you are on campus.

CELEBRATION TIME! WELCOME NEW EMPLOYEES Andrew Woodley HVAC Mechanic Jordan Dunn Sr. Gen. Mnt. Sk. Crft.

Electrician

SPOTLIGHT ON HVAC, BOILER, PM DEPARTMENT Jesse Johnson, Interim HVAC Superintendent The HVAC, boiler operations, and preventive maintenance department at UTHSC are working around the clock to keep our buildings open and healthy. The boiler department is critical to UTHSC in providing building heat, hot water, and steam used for sterilization. The boiler department at UTHSC is working 24/7/365 and should be commended for their outstanding work. The HVAC department is working hard to keep building functions going during this difficult time. The HVAC and Preventative Maintenance crews are working as well to keep the A/C on and the air clean, given millions of square feet they have to keep in operation when every day presents new challenges. Great job to this team!

HAPPY BIRTHDAY JULY BIRTHDAYS Larry Neely Timmie Robertson Sr. John Menne London Marion Danquet Pettigrew Aleashia Eppenger Jacob Hopper Justin Schrader Cortez Dickerson Elzie Rosebud Jaqueze Roberson Darius Madison Eric Young Quincy Houston

WELCOME TO FACILITIES

Facilities HR Coordinator - Kameron Lurry With nearly four years of experience as a human resource professional working in both the private sector and higher education, Kameron Lurry has joined us as an HR Coordinator.

As a recent graduate, Kameron holds a bachelor’s degree in professional studies with a concentration in Organizational Leadership from the Univ. of Memphis. Kameron is adapting quickly especially coming in right before the pandemic began. Welcome aboard! .

Facilities Business Solutions Assistant’s (BSA’s) Tabatha Bortters, William Gray, Danielle Jackson, Victoria West Welcome four new BSA’s to facilities. They are responsible for aligning with each of the superintendents in the Facilities department to answer the many calls and to enter and dispatch all Archibus work requests for the UTHSC campus. The goal is to guarantee one hundred percent customer satisfaction for each and every Archibus customer. They have also been working with Campus Police and performing daily temperature scanning for every person entering the Facilities building. They are doing an awesome job!

Sheila Stovall Kimberly Moore Rosie Davis Bertha Jones Curtis Pearson Sheila Smith Giovonna Reed Michael Nguyen Lynn Dodson

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FACILITIES CONNECTION

JULY 2020

NEWS YOU CAN USE...

KEY AND LOCK CONTROL MANAGEMENT

Key and lock control management is under Facilities Administration. If you need to turn in, transfer, have new keys issued, or have locksmithing needs do the following: 1) Complete a request form found on the facilities website under the key control tab (https://www. uthsc.edu/facilities/key-control. php).

2) Attach the form to an Archibus work order request (link found at the bottom of each page of Facilities website) and bring to Facilities.

We are located in the Physical Plant Building, room 224. Office hours are 8:00 - 11:30 am and 1:00 - 4:30 pm, Monday through Friday.

For further assistance please call 901.448.4001.

COVID-19 CAMPUS GUIDELINES FOR EVERYONE TIM BARTON, CHIEF SAFETY OFFICER

Following the CDC’s recommendation to wear masks or face coverings in public settings, all essential UTHSC employees working on campus and UTHSC employees or students who come to campus for any reason, are REQUIRED to wear face protective gear.

Per the CDC, cloth face coverings should: • • • • •

In addition to wearing face masks and practicing social distancing, the UTHSC Facilities staff will be further protecting us from viruses by sanitizing our buildings with new electrostatic sprayers. These sprayers will send out disinfectants evenly into rooms and kill viruses within two minutes of contact.

It’s important for us to all do our part to keep each other safe during this pandemic. Thank you in advance for wearing a mask or face covering, constantly washing your hands or using hand sanitizer, and continuing to practice social distancing when around other people!

OPEN ENROLLMENT FOR THE SICK LEAVE BANK HAS BEEN EXTENDED THROUGH AUGUST 31, 2020!

FOR QUESTIONS, PLEASE CONTACT BRANDI MARTIN AT BMARTI75@UTHSC.EDU OR BY PHONE 901-448-8481.

UPCOMING OFFICIAL UTHSC HOLIDAY CLOSING September 7 Labor Day November 26 and 27 Thanksgiving

For more information, please contact: Facilities Administration | 201 East Street | Suite 113 phone 901.448.5661

uthsc.edu/facilities

fit snugly but comfortably against the side of the face be secured with ties or ear loops include multiple layers of fabric allow for breathing without restriction be able to be laundered and machine dried without damage or change to its shape

THE UTHSC CAMPUS IS OUR #1 PRIORITY! The Facilities Administration department at UTHSC has the overall responsibility of all facilities activities, including basic operations, buildings systems maintenance, logistics, grounds, transportation, custodial services and continuous maintenance of the Health Science Center of The University of Tennessee.