Facilities Connect November 2019

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FACILITIES CONNECTION

INSIDE THIS ISSUE Campus Project Spotlight. . . . . . . . . . . 1 Welcome New Employees . . . . . . . . . . 3 Employee Service Recognition. . . . . . 3 New Garage Doors Installed. . . . . . . . . 2

NOVEMBER 2019

TENNESSEE CLINICAL AND TRANSLATIONAL SCIENCE INSTITUTE (CTSI) LAURA MOONEY, PROJECT MANAGER

The CTSI project renovation on part of the second floor of the Pauline building, is complete. A break room was added including a sink and cabinets, as well as new paint, carpet and new furniture. The Facilities trades working on this project included painters, carpenters, HVAC, plumbers, electrical as well as IT and an outside vendor for flooring and furniture. Pictures below shown below from the completed space. Teamwork is key to accomplish project goals. Great job team!

November Birthdays. . . . . . . . . . . . . . . . 3 Employee Spotlight . . . . . . . . . . . . . . . 2 News You Can Use . . . . . . . . . . . . . . . 4 Key Lock and Control Mgmt . . . . . . . 4

FACILITIES ADMINISTRATION TEAM uthsc.edu/facilities Kimberly Moore

Assistant Vice Chancellor of Facilities Administration

Kenneth Bradshaw

Director, Facilities Services

Christopher Conrad

Director of Planning and Design

Allen Barton

Superintendent, HVAC

Edwin Jeffres

Superintendent, Custodial Services

Daniel Hutchinson

Superintendent, Mechanical Services

Michael Nelson

Superintendent, Construction Services

Jeff Fields Superintendent, Logistical and Recycling Services, Automotive Shop

Whit Sutton

Energy Manager

Scott Campbell

Safety Officer (Emergency Mgmt/Safety)

Carla Griffin

Administrative Services Assistant

Rosie Davis

Administrative Specialist III The University of Tennessee is an EEO/AA/ Title VI/Title IX/Section 504/ADA/ADEA/V institution in the provision of its education and employment programs and services.

DID YOU KNOW? The Facilities Archibus Maintenance, Key/Lock, and Motor Pool request forms can be found on our website? Visit us at: uthsc.edu/facilities

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FACILITIES CONNECTION

NOVEMBER 2019

FACILITIES ADMINISTRATION SPOTLIGHT

CAMPUS PROJECTS/DEPARTMENT SPOTLIGHT HVAC EMPLOYEE SPOTLIGHT Allen Barton, HVAC Superintendent

Facilities management received an email commending two HVAC employees for doing a great job recently. Bobbie Scott, Executive Assistant to Dean Stephen Alway wrote: “I did not want this day to go by without letting you know that two of your employees came to my rescue recently.

Tyrone Cordero and Javen Hall were passing through the 920 Madison corridor and saw that a delivery driver had a issue with getting some items to the destination in the 920 building, 5th floor, due to the service elevator being down. I was desperate to find a way to get the items to the proper location. Without hesitation, they both stepped in and provided assistance to the delivery driver. I appreciate the fact that they wanted to help with such a positive, professional and caring attitude. These two young men exemplified teamwork and I wanted say thank you so much to Mr. Cordero and Mr. Hall.” We appreciate the feedback regarding the positive experience and wanted to thank Tyrone and Javen for stepping in to assist. Great job.

NEW GARAGE DOORS INSTALLED

Mike Nelson, Superintendent - Construction Services The Facilities Construction department recently added new garage doors to house their construction materials in the storage areas on the physical plant vehicle lot. The idea was to close in the open spaces for a more secure atmosphere to keep their tools and supplies. Great job to carpenter’s Marlo Washington, Willie Ayers and Paul Stojanovic.

CUSTODIAL EMPLOYEE SPOTLIGHT Edwin Jeffres, Custodial Superintendent

Custodial Superintendent, Edwin Jeffres, received a letter of gratitude from Jeff Taylor with the Department of Physical Therapy to spotlight custodial foreman, Bertha Jones, for her outstanding efforts. Below is a portion of that letter: “With this message, we would like to let you know how much we appreciate the work Ms. Bertha Jones, Custodian Foreman and her crew performed for us recently. At the start of the week, we placed a work order requesting room# EC013 to be cleaned on Wednesday, October 9. We were having outside guests coming in on that Thursday and we wanted to give a good impression. Additionally, our lab needed more work than anticipated to get it in a “welcoming guests” shape. We communicated our concerns to Ms. Jones and she personally came to the lab to see what was needed and right away, her staff began the cleanup. Before we left on Wednesday, her staff had already cleaned and vacuumed, not just our rooms but also the hall ways leading to the Lab. The hallway was clean and shiny with a new wax coating and the lab floor was clean and shiny as well. We don’t know how she got the night crew to do that work in such short notice, but she did. You may say that Ms. Jones and her crew just did their job, but we feel that they went beyond just doing a good job. They were responsive to our needs and making sure it happened under such tight schedule. In the end, Ms. Jones and her staff not only helped us leave a good impression, but we believe that they contributed for all of the guest leaving with a good impression of UTHSC.” Job Well Done Bertha and team!

WELCOME BACK TO UTHSC LESLIE GRAY Whit Sutton, Energy Manager

Leslie Gray has returned to work for the University after a stint teaching at Moore Tech. Leslie is helping to implement in-house energy conservation work and is beginning in his new role retrofitting LED lighting in the Facilities Physical Plant buildings. Leslie is dedicated to saving the University money through energy conservation and you will begin to see him on campus replacing bulbs or working on other energy conservation devices. Below he is pictured changing florescent lights to LED in the facilities business office. His next project will be in the Johnson/Wittenborg buildings.

Welcome back Leslie!

THANK YOU TO THE FACILITIES LOGISTICS TEAM

Pamela Houston, Director, Special Events and Community Affairs Facilities Transfer and Logistics is one of our busiest departments on a daily basis moving materials, supplies, equipment, and furniture, as well as setting up for campus events. Jeff Fields, superintendent and Willie Earl McKinnie, foreman appreciate the efforts of the team and wanted to spotlight them for the great work they do here on the UTHSC campus.

Take a look at pictures of movers working behind the scenes. Great job team!

Pam Houston shared her gratitude with the facilities management in an email: “Good Morning Jeff. Thank you for all that you and Willie Earl do to support our efforts with such a wonderful attitude. Your guys are by far the best on this campus when it comes to serving with such a pleasant attitude. I specifically appreciate their support during the set up for the all Employee Appreciation recently. It was extremely hot and I recognize smiling and being kind can be challenging in those elements. I have cards for those who helped with the set up in my office. Rather than schedule a luncheon with perhaps some items that some will like and some won’t, we have purchased meals in the form of a gift certificates. This allows them to select what they desire, dine with whom they desire and on whatever day they desire. They are truly impressive young men and a real joy to partner with. Kudos to the logistical team!”

CELEBRATION TIME! WELCOME NEW EMPLOYEES Jeremy Dulin, Maintenance Mechanic Ronald Phillips, Maintenance Mechanic Brandon Taylor, Facilities Grounds Custodian Nathaniel Tate III Facilities Grounds Custodian Juakin Blackburn, Maintenance Mechanic Kenneth Nazor Project Manager Robert Gertz, Maintenance Mechanic Edna Houston, Senior Custodian Leslie Gray, Sr. General Skilled Craftsman Electrician

EMPLOYEE SERVICE RECOGNITION (25+ YEARS) October 2019 - Student Alumni Center (SAC)

Facilities’ employees were among those honored during an awards luncheon held to recognize them for their loyalty, commitment and years of service with the University of Tennessee Health Science Center. Two facilities employees (pictured below with Chancellor Steve Schwab and Executive Vice Chancellor Dr. Kennard Brown) were in attendance to celebrate their career milestone. Kenneth Bradshaw, facilities director, was not present for the event. Congratulations and thank you to all of our employees who are celebrating their 25+ years of service with UTHSC this year!

25 years: Cedric Woodson (pictured left) 35 years: Page Whitworth Sutton (pictured right) 45 years: Kenneth Bradshaw (not pictured)

HAPPY BIRTHDAY NOVEMBER BIRTHDAYS Sharon Andersen Kerry Beers Dalton Brown Marie Faulkner LaDonna Ford-McCormick Edna Houston Felix Johnson Ronald Lloyd Jr. Nyaban Nawella Annie Nettles Eddie Pryor III Jack Roye Janette Smith Raymond West A’Ishah Williams

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FACILITIES CONNECTION

NOVEMBER 2019

NEWS YOU CAN USE...

KEY AND LOCK CONTROL MANAGEMENT

Key and lock control management is under Facilities Administration. If you need to turn in, transfer, have new keys issued, or have locksmithing needs do the following: 1) Complete a request form found on the facilities website under the key control tab (https://www. uthsc.edu/facilities/key-control. php).

MEET THE NEW ASSISTANT VICE CHANCELLOR OF FACILITIES WRITTEN BY AMBER CARTER | OCTOBER 2019 (Photo by Allen Gillespie/UTHSC)

Kimberly Moore, MBA, has been named assistant vice chancellor of Facilities Administration at the University of Tennessee Health Science Center.

Moore has been with the university since 2007.

She previously served as the director of Facilities Administration. Prior to that, she was the assistant director for the Office of Accounting and Budget with Finance and Operations at UTHSC.

2) Attach the form to an Archibus work order request (link found at the bottom of each page of Facilities website) and bring to Facilities.

As assistant vice chancellor, Moore‘s responsibilities will include directing, overseeing, and integrating the budgetary and fiscal activities for Facilities Operations.

She will also lead the design, implementation, and support of financial systems and related policies and processes needed to identify and manage funds, revenue, and expenditures, and ensuring fiscal compliance while establishing fiscal controls to safeguard UTHSC funds while allowing UTHSC to accomplish its programmatic missions.

We are located in the Physical Plant Building, room 224. Office hours are 8:00 - 11:30 am and 1:00 - 4:30 pm, Monday through Friday.

Moore’s main focus is to align her workforce strategy with institutional goals.

“Workforce planning is having the right people with the right skills, experiences and competencies in the right jobs at the right time,” she said. “Our future is within our control and I look forward to us improving our capabilities and skill sets together.”

For further assistance please call 901.448.5507.

Before joining UTHSC, Moore worked for the City of Memphis in the Finance Division as senior financial analyst and budget manager. Moore is an alumna of Christian Brothers University and holds an MBA from Webster University.

UPCOMING OFFICIAL UTHSC HOLIDAY CLOSING November 28 and 29 Thanksgiving December 23 through December 27 Winter Holiday

For more information, please contact: Facilities Administration | 201 East Street | Suite 113 phone 901.448.5661

uthsc.edu/facilities

THE UTHSC CAMPUS IS OUR #1 PRIORITY! The Facilities Administration department at UTHSC has the overall responsibility of all facilities activities, including basic operations, buildings systems maintenance, logistics, grounds, transportation, custodial services and continuous maintenance of the Health Science Center of The University of Tennessee.