Questionnaire en flowchart kennisveiligheid

KOWLEDGE SAFETY AND EXPORT CONTROL PREPARE YOUR INTERNATIONAL VISIT, COOPERATION, EXCHANGE OR OTHER EVENTS

PLEASE HAVE A LOOK AT THE QUESTIONS BELOW, IN CASE: • • • • • • • •

you are recruiting staff, inviting guest-researchers, hosting guests for some time, or you are planning to visit an organization to explore the possibilities for cooperation, or you are building an international consortium or working on a business proposal, or you are setting up a joint education program or inter-institutional agreement, or you are planning to set up a cooperation agreement (NDA, MoU, LoI, contract, other), or you are planning to set up shared facilities or attract foreign investments, or You are providing professional support to any of the above, or You are approving/signing any of the above

The Knowledge Safety Team (KST) will ask you for a proposal on the objective, the topics and/or technologies of the anticipated visit/ cooperation/ training/ workshop/ exchange/ facilities and for key-words.

KOWLEDGE SAFETY AND EXPORT CONTROL PREPARE YOUR INTERNATIONAL VISIT, COOPERATION, EXCHANGE OR OTHER EVENTS

1.

Check on military goods/technology

1a

Is the foreseen cooperation or agreement with a person, institute or authority outside the Netherlands (either EU or non-EU)? AND

1b

is any of the (technology / material / software / methods/ equipment or knowledge thereof) on the list of on the Common Military List of the EU?

Yes

If the answer to both 1a and 1b is ‘yes’ or ‘not sure’, an export permit may be required.

Please contact the KST to support you.

Not sure

No

KOWLEDGE SAFETY AND EXPORT CONTROL PREPARE YOUR INTERNATIONAL VISIT, COOPERATION, EXCHANGE OR OTHER EVENTS

2. Check on dual use goods/technology

Yes

Not sure

No

2. Is the foreseen cooperation or agreement with a person, institute or authority in a non-EU country?

2a. Is any of the (technology / material / software / methods/ equipment or knowledge thereof) listed1 in the Regulation 2021/821?

2b. Do the foreseen activities make knowledge, data or technology accessible/ available to the partner that could potentially or eventually be used for monitoring, surveillance or suppression of minority groups or individuals or to human rights violations?

If the answer to both 2 and 2a is ‘yes’ or ‘not sure’, OR If the answer to both 2 and 2b is yes or ‘not sure’, an export permit may be required. Please contact the KST to support you.

1

Please do a text search with key-words.

KOWLEDGE SAFETY AND EXPORT CONTROL PREPARE YOUR INTERNATIONAL VISIT, COOPERATION, EXCHANGE OR OTHER EVENTS 3. Are there doubts about possible relations/affiliations of the partner?

Yes

Not sure

No

3a. Is the foreseen cooperation with a partner from a country with an arms embargo?2 3b. Is the foreseen cooperation with a military (research, education or training) institute?

3c. Doubts about relations / affiliations of partner?

3d. Does the foreseen cooperation provide partners with access to sensitive or classified information?

If the answer to any of these questions is ‘yes’ or ‘not sure’ please contact the KST to support you.

2

The UT considers countries with an arms embargo on the list of EU and UN sanctions as ‘high-risk countries’

KOWLEDGE SAFETY AND EXPORT CONTROL PREPARE YOUR INTERNATIONAL VISIT, COOPERATION, EXCHANGE OR OTHER EVENTS

4. Compliance with international sanctions

Yes

Not sure

4a. Is the country mentioned in the list of countries in the Sanctions map?3

If the answer is ‘yes’ or ‘not sure’, please contact the KST to support you. When the country is mentioned on the sanctions list specific restrictions apply, and non-compliance with these restrictions is a legal offense.

3

Click on the top-right menu of the sanctions map (met link) and select ‘countries’.

No

KOWLEDGE SAFETY AND EXPORT CONTROL PREPARE YOUR INTERNATIONAL VISIT, COOPERATION, EXCHANGE OR OTHER EVENTS 5. Additional screening for future staff/researchers/visiting scholars, hosting guests?

Yes

Not sure

5a. Is the person from Iran, Syria, or North-Korea? (also answer this when it involves facilitation of visa, appointments or secondments, or access of lab facilities) 5b. Is the person on the sanction list? (also answer this when it involves facilitation of visa, appointments or secondments, or access of lab facilities)

If the answer is ‘yes’, or ‘not sure’ to 5a or 5b specific procedures are in place. Please contact HR at your faculty to support you.

No

KOWLEDGE SAFETY AND 5. Additional screening for future staff/researchers/visiting scholars?

EXPORT CONTROL 5a. Is the candidate from Iran, Syria, or North-Korea? (also answer this when it involves of visa, appointments or secondments, or access PREPARE YOURfacilitation INTERNATIONAL VISIT, COOPERATION, of lab facilities) EXCHANGE OR OTHER EVENTS 5b. Is the candidate on the sanction list? (also answer this when it involves facilitation of visa, appointments or secondments, or access of lab facilities) 5c. Is the group, that the (potential) researcher/visiting scholar will work for or with, one of 4 groups in ET with specific restrictions in MTCR sensitive domains?

Non-linear solid mechanics Applied mechanics Precision engineering Dynamics-based maintenance

If the answer is “yes” or “not sure”, please contact HR-ET

Yes

Not sure

No

KOWLEDGE SAFETY AND EXPORT CONTROL PREPARE YOUR INTERNATIONAL VISIT, COOPERATION, EXCHANGE OR OTHER EVENTS When you are not directed to KST or HR by answering these questions, you may proceed as usual.

Please make sure that in case of doubt, you always visit the Service Portal or contact the knowledge safety team for support.

This can be done through: Knowledge-safety@utwente.nl Export-control@utwente.nl