HEALTH, SAFETY AND SECURITY TRIED AND TRUE GUIDELINES FOR STAYING SAFE ABROAD

CES SOIR – SCHOLARSHIP OFFICE & INTERNATIONAL RELATIONS AND PARTNERSHIPS

HEALTH, SAFETY AND SECURITY TRIED AND TRUE GUIDELINES FOR STAYING SAFE ABROAD

9 JUNE 2020

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CES SOIR – SCHOLARSHIP OFFICE & INTERNATIONAL RELATIONS AND PARTNERSHIPS

PRE-TRAVEL CHECK (1) • Insurance coverage. UT International Registration / travel insurance https://www.utwente.nl/en/study-abroad/practical/; • Vaccinations: Check what you need for your destination at the GGD/Travel Health Clinic. https://www.ggdtwente.nl/contact/contact-met-reizigersadvies • BuZa Country color code check: Are you allowed to travel? https://www.nederlandwereldwijd.nl/reizen/reisadviezen • Visa check: Do you need a short stay visa to enter and/or recommendation letter needed from the UT? • Health infrastructure check: Who is your port of call for assistance in case of a health emergency

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CES SOIR – SCHOLARSHIP OFFICE & INTERNATIONAL RELATIONS AND PARTNERSHIPS

PRE-TRAVEL CHECK (2) • BuZa registration: Note your presence at your destination with the Dutch government via registration at consulate or embassy. https://www.government.nl/topics/embassies-consulates-andother-representations • Mobilty Online: Make sure your travel dates are correct, and leave an emergency contact in Mobility Online • News outlets: Follow the national, regional and local news of your destination country for at least from the moment you have decided to go abroad. This helps you avoid areas where political rallies and areas of demonstrations are held.

• Modes of transport: Ask you host for safest forms of local transportation in destination country

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CES SOIR – SCHOLARSHIP OFFICE & INTERNATIONAL RELATIONS AND PARTNERSHIPS

EXTRAORDINARY CIRCUMSTANCES • Covid-19: • Allowed to travel?

• 1. NL gov and what is their advice • 2. UT (is your travel essential according to NL government and host countries’ government) • Allowed to travel in transit?

• 14-self isolation or quarantine?

• Health restrictions (masks needed/ vaccination required?)

• Health infrastructure • Additional helpful site in this regard: IATA https://www.iata.org/en/programs/covid-19-resourcesguidelines/

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CES SOIR – SCHOLARSHIP OFFICE & INTERNATIONAL RELATIONS AND PARTNERSHIPS

BEFORE DEPARTURE • Friends and Family: Tell your family and friends you are travelling abroad. Leave contact info of lodging and a travel plan and contact info of your host institution or internship host.

• Make a list: Have the following with you or on you at all times: • Copies official documents (passport, insurance) • Phone numbers: • 24/7 BZ Contact Centre: +31 247 247 247 • Local embassy/consulate • Insurance • Bank • Blood group and other medical information (medical passport via the GGD) • Calamity abroad – service • Cultural differences: gender, sexual orientation, religious tolerance (culture shock), clothing 9 JUNE 2020

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CES SOIR – SCHOLARSHIP OFFICE & INTERNATIONAL RELATIONS AND PARTNERSHIPS

UPON AN EMERGENCY • If you are able to, then contact: • Your family or friends • Your host institutions or internship host • Fellow travelers in the area • The UT via its calamity service – abroad (calamity-offcampus@uwente.nl) • Depending your nationality contact embassy/consulate of your country in host location or neighbouring country if one is not available in host country. https://www.government.nl/topics/embassies-consulates-and-otherrepresentations

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CES SOIR – SCHOLARSHIP OFFICE & INTERNATIONAL RELATIONS AND PARTNERSHIPS

TOOLS • Useful means to help prior or during travel are: • Chubb Travel App https://www.utwente.nl/en/study-abroad/practical/ • Social media: News and Twitter account BuZa: @247BZ • Information about emergencies abroad all the time via app (incl pushmessages your country): https://www.nederlandwereldwijd.nl/reizen/vraag-enantwoord/reis-app-buitenlandse-zaken

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CES SOIR – SCHOLARSHIP OFFICE & INTERNATIONAL RELATIONS AND PARTNERSHIPS

SUPPORT FROM THE UT The following channels of support are active for you during your mobiility trajectory: • Your host institution’s mobility office or internship location • In some cases: a Co-Travelling UT staff member • Calamity Service – Abroad (calamity-offcampus@uwente.nl/ WhatsApp or WeChat, weekends 09.00 am tot 21.00 pm, weekdays 07.00 am to 11.00 pm) • Your faculty exchange coordinator or your faculty internship coordinator at the UT

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CES SOIR – SCHOLARSHIP OFFICE & INTERNATIONAL RELATIONS AND PARTNERSHIPS

…AND YOU’RE READY TO TRAVEL! More on practical matters: https://www.utwente.nl/en/study-abroad/practical/

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