Using Your Research Grant Funds

Once you’ve successfully received an internal or external research grant, there are a number of steps to consider.

External Grant Only*

1. If you have not already done so, please fill out a RSH (Research Starts Here) form in WebGrants with your external grant information.

2. Be sure to send the Notice of Award letter from the external funder to researchoffice@uwinnipeg.ca to attach to your RSH form.

Both Internal and External Grants*

1. Staff in the Research Office will process your award and send a request to Research Accounting to set up the award with a unique award number.

2. Once set up, Research Accounting will send you the award number with instructions on how to view the account in WebClient (Nav).

› All of the forms you will need to request reimbursement and/or access the funds are available on the Financial Services website: uwinnipeg.ca/financial-services/forms.html You will use the award account number provided to you on these forms.

More details on using your grant funds are available in the *NEW* Research Account Management: Best Practices guide

› Travel costs: Fill out an “Application for Travel” form. You can also request an advance in this form to cover the costs up front. Travel costs such as flights and accommodations can be charged directly to your award account if you book through Out ‘N About Travel. Otherwise, you can pay for your travel up front and get reimbursed after the trip. Keep all receipts and boarding passes to submit with your “Travel Expense Claim Form”.

› Hiring costs: To hire a student as a Research Assistant, please contact your HR representative for more information on the process.

› Research material costs: Fill out a “Payment Voucher Awards” form to get reimbursed for research material and other expenses.

› Research equipment costs: For larger equipment purchases, including computers and other hardware, please contact the Purchasing department for the proper forms and procedures.

3. Once your project has finished, please fill out a final status report on the grant in WebGrants and Research Office staff will work with Research Accounting to close your account.