FACULTY COMPENSATION IMPLEMENTATION TEAM MINUTES October 20, 2009 CJI (Rm. 218) @ 9:30 A.M. Present: Stan Stone (co-chair), Jean Marie Fuhrman (co-chair), Jim Franklin, Joe Livingston, Keith Houck, Dannette Johnson, Lisa Macon, Maryke Lee, Kaye Walter and Michael Shugg.
TOPIC:
I.
Committee Meeting Dates, Times & Locations
Dr. Stone posed the following question to the committee: a. What will be the best day and time of the week for the committee to meet?
II.
The committee decided that the best day and time to meet would be Wednesday, preferably in the afternoon around 1p.m.
III.
The committee also decided to meet every other month and to continue holding meetings in the CJI building.
TOPIC: I.
Professional Development & Institutional Effectiveness Incentives
Dr. Stone asked Joe Livingston to give the committee an update on issues that HR encountered during the processing of the Professional Development Incentives. The issues encountered were as follows: a. HR did not know who was eligible /or ineligible for the incentive i. List was not prepared and submitted to HR. b. Missing signatures on forms i. Employees were not present when signatures were needed; which led to employees signing for one another (this presents an auditing issue).
II.
Maryke Lee stated initially the process was not clear. They did not know they needed to submit forms in order to receive the incentive they were under the assumption it was automatic. This issue was further discussed among the committee members and HR informed the committee that all qualified Faculty members received the Professional Development incentive.
III.
Jean Marie asked if it was possible for the forms could be submitted electronically. a. Joe Livingston stated yes this is possible, the forms could be submitted via EPAF. b. Maryke informed the committee the issue was not a matter of submitting forms manually versus electronically; however, the issue was communication of the process and following it.
IV.
The committee discussed the issues that arised and the possible solutions to this problem.
V.
The committee decided that processes and procedures for Professional Development Incentives needed to be developed.
FACULTY COMPENSATION IMPLEMENTATION TEAM MINUTES (cont.) October 20, 2009 CJI (Rm. 218) @ 9:30 A.M.
VI.
Dr. Stone tasked Joe Livingston and Wendi Dew with drafting the processes and procedures on how the process works for faculty to receive the incentive for Professional Development.
VII.
Michael Shugg stated that a set of rules and a threshold on who is eligible and who’s ineligible for Institutional Effectiveness needed to be established.
VIII.
The committee decided that the Institutional Effectiveness committee needs to review and reevaluate what is the qualifying criteria and how will it work.
IX.
Jean Marie asked, if faculty who had not previously received the Institutional Effectiveness monies; could request this money at this time.
X.
Keith Houck informed the committee that the Institutional Effectiveness money was not budgeted and it was not set aside in another funding source that could be transferred for this use.
XI.
The committee was informed that the Institutional Effectiveness incentive will be disbursed every three years.
XII.
Dr. Stone suggested that the committee review the Faculty Compensation Plan regarding the Institutional Effectiveness Incentive.
XIII.
Jean Marie and Michael Shugg were tasked with developing the time table chart up to 2020.
XIV.
Michael Shugg asked the committee if everyone needed to continue serving on the Faculty Compensation Implementation Team or do we need to solicit for other members since the plan is now fully implemented.
XV.
Jean Marie stated she would look into bringing two more Faculty members in addition to the current members.
XVI.
The committee approved the recommendation.
XVII.
Meeting adjourned approximately at 11:00a.m.
XVIII. Next meeting December 9, 2009 at 1p.m.
Rev 12/09