AGM Minutes

VINTAGE CAR CLUB OF NZ CANTERBURY BRANCH (Inc.) Minutes of The 66th Annual General Meeting

PRESENT: Leigh Craythorne (Chairman), Rod Thrower (Secretary), And 71 members. APOLOGIES: 22 List filed with the minutes. MOVED: “That the apologies be accepted.” Michael Lavender / Colin Hey CARRIED SCRUTINEERS: MOVED: “That Andrea Dallow and Tony Meikle be appointed scrutinisers.” Leigh Craythorne / Rod Thrower CARRIED Confirmation of the minutes of 65th AGM held on 20th June 2021 MOVED “That the Minutes of the 2021 AGM as published in the August 2021 Hub be confirmed as a true and complete record of that meeting.” Andrea Dallow / Murray Trounson CARRIED MATTERS ARISING: Leigh raised matter of Lyndsey Saunders’ question on more rallies for P Group Cars, and further letter received on this, to be discussed in Calendar of events. ANNUAL REPORTS: Annual reports were published in the Notice of 66th Annual General Meeting. MOVED: “That the Chairman, Secretary, Treasurer, Club Captain, Assistant Club Captain, Veteran, Vintage, PV/PWV/P60V/P80V, Commercial, Motorcycle, Swap Meet, Bar, Library, The Hub, Vehicle Identity Cards, Spare Parts Department, 9-90s Maintenance Crew, OCBC, Web Site reports as published in the Notice of 66th Annual Meeting be accepted. Marilyn McKinlay / John Coomber CARRIED ANNUAL FINANCIAL REPORT A copy of the 2022 Annual Financial Report reviewed by Ainger Tomlin was included with the June HUB. The Report was also available at the meeting and a copy is filed with the minutes. In the absence of Robyn, Murray Trounson explained parts of her Report, and congratulated Robyn on the superb way she had managed the club financial affairs during the year.

Leigh Craythorne reiterated this, followed by applause from the meeting. Questions invited : Colin Hey raised the point that the Metal Drive had raised $850 which had been integrated into the Parts Shed Accounts. MOVED: “That the Financial Accounts and Balance Sheet as presented at the 2022 AGM be approved.” Murray Trounson / Colin Hey CARRIED APPOINTMENT OF INDEPENDENT REVIEWER Ainger Tomlin Ltd had agreed to perform an independent review for the coming year. There being no more nominations or discussion. MOVED: “That Martin Davies of Ainger Tomlin Ltd be appointed as Branch Reviewer.” (Accepted) Murray Trounson / Graham Evans CARRIED APPOINTMENT OF SOLICITOR Alexander McPhail of Clark Boyce had agreed to accept nomination again this year. There being no more nominations or discussion: MOVED: “That A. McPhail of Clark Boyce be appointed as Branch Solicitor.” Katryna Shaw / Neil Shaskey CARRIED ELECTION OF OFFICERS AND COMMITTEE The Secretary had received the following nominations by the closing date of 22nd May 2022. Chairman: Neil Shaskey Proposer: Leigh Craythorne Seconded Rod Thrower Secretary: Rod Thrower Proposer: John Coomber Seconder: Andrew Foster Treasurer: Robyn Cox Proposer: Linda White Seconder: Don Bennetts Club Captain: Katryna Shaw Proposer: Bryce Shaw Seconder: George M Kear Committee: Colin Hey Proposer: John Coomber Seconder: John Forster Graham Evans Proposer: Lyndsay Painter Seconder: Brent Miles Michael Hedgman Proposer: Ian Hedgman Seconder: Rodney Strachan Immediate Past Chairman: Leigh Craythorne These were duly elected onto the Branch Committee. The New Chairman then taking his place to continue the meeting. There were no further nominations. MOVED: Marilyn McKinlay / John Coomber CARRIED

MOVED: “That the Chairman, Secretary and Treasurer require Two of Three to signing rights to the Branch bank accounts.” Marilyn McKinlay / John Coomber CARRIED CONFIRMATION OF REPRESENTATIVES OF SUB GROUPS TO THE BRANCH COMMITTEE: Rep Parts Shed Wayne Stocks Chairman Swap Meet Colin Hey Bar Rep Gill Stevenson Maintenance Rep Mike Foster Motorcycle Section Paul Ainsworth VIC Signatory Don Bennetts Beaded Wheels Scribe Tony Becker Librarians Kay Shaskey and Ted Hockley 9 – 90s John Kuipers Velosolex Group Royce Baker Barn Bookings & Camping Kevin & Clair Campion North Canterbury Noggin Alan Hill Trophy Custodian Leigh Craythorne Hub Editor/Web Master Tony Craythorne New Member Liaison Jack Porter The Chairman then read the list of Representatives of the Sub Groups MOVED: “That those named be confirmed for the respective positions.” Andrea Dallow / Tony Meikle CARRIED PRIVACY OFFICER MOVED: “That Rod Thrower be appointed Privacy Officer.” Leigh Craythorne / Murray Trounson CARRIED DELEGATE: MOVED: “That Rod Thrower be appointed Delegate.” Leigh Craythorne / Colin Hey CARRIED PRESENTATION OF TROPHIES: MacLachlan Trophy (Awarded by formula to the Veteran Vehicle which covers the most miles for the season.) No Applicants were received Max Smith Memorial Trophy (Veteran vehicle competing in the greatest number

of Canterbury Branch events) No Applicants Received Use Not Abuse Trophy (Awarded to acknowledge the most creditable effort during the year for the same driver with the option of two vehicles (car or motorcycle) where at least two speed events and two endurance events have been successfully completed by members of the Canterbury and Banks Peninsula Branches). This was presented to Russell Yates (Banks Peninsula Branch) at their 2022 AGM. MOTORCYCLE TROPHIES PRESENTED AT THE 2022 MOTORCYCLE AGM Tolhurst Trophy (Awarded To the Oldest motorcycle attending the Annual Rally and the Annual Motorcycle Rally) Trophy Peter Lambert 1956 Triumph 6T Ian McGregor Trophy ( Awarded for the PWV motorcycle, which attends the most Canterbury Branch runs for the 2021/2022 season on the same PWV motorcycle. It has to include two of the following – The Annual Rally, Annual Motorcycle Rally, and /or Jim Toohey Run) Mike Glenday 1956 Triumph 6T Triumph Trophy (Awarded for the best performance on a Triumph over the year.) Tony Burgess 1973 Triumph The Miles Trophy – This trophy was donated by the family of Alan Miles in his memory to the Corsair Motorcycle Club (no longer functioning) and the family has now donated it to the Canterbury Branch VCC and is awarded to the rider riding a BSA to the most events during the past year. Trevor Lightfoot 1928 BSA Dave Sparrow Trophy – Best performance on a 4-cylinder Motorcycle. Dave Warren 1930 Indian Indian Trophy – Best performance on an Indian Motorcycle. Alan McLeod 1923 Indian TROPHIES PRESENTED AT THE 2022 BRANCH AGM: Rae Trophy – Vintage Restoration of the Year Herman Van Der Weert – 1931 Austin 7 Box Saloon Ray Sword Family Trophy – Commercial Restoration of the year –Donald Crawford 1930 Ford Model A Truck Certificate of Merit - Tom Stephens – 1928 Ford Model A Tudor The Judges (George R Kear, Don Bennetts, and Mark Drury were thanked for their deliberation.

Restorations of the year trophies not contestedNoel Beecroft Trophy – Veteran Robert Hayes Family Trust Trophy – Post Vintage Vehicles Noel Beecroft Trophy - Post War Vehicle CJS and M Hey Trophy - Post 1960 Vehicle Eric Walker Trophy – Motorcycle. Special Events Trophy - Awarded to Malcolm McGibbon (Citation read by Leigh Craythorne) The donors of these trophies were acknowledged for their generosity. CALENDAR OF EVENTS CANTERBURY BRANCH 2022/2023 2022 July Sun 24th Winter Run August Sat 13th National AGM (Auckland) Sun 21st VCC National Day (Daffodil Run) Sat 27th Around the Bays Motorcycle Run September Sat 3rd Women Driver Rally and Young under 25 Drivers Rally Sat 10th Awards Dinner Sun 18th Motorcycle trial Day Sun 25th Annual Veteran Rally October Fri-Sun 7/8/9th Swap Meet Sat-Sun 15/16th Girder Fork Motorcycle Rally November Sat 5th Left open for members to join the Otago 50th Taieri Tour Sun 20th Homestead Run 26th Motorcycle Annual Rally December Sat 3rd Vintage Rally Sat 10th Christmas Social Sun 18th Children’s Christmas Picnic Sun 26th Boxing Day Run 2023 January Mon 2nd Motorcycle New Year Run Sun 8th Picnic Run.

February Sat 11th Boot Sale Sun 12th Moped Run Sat 18th Clip on Run Sat/Sun 25th-26th Branch Annual Rally March Sat 11th Back Country Run Sun 12th Rear Wheel Brake Run Sun 12th Moped Run Sat 18th Jim Toohey Motorcycle Run Sat 25th Commercial Annual Rally April Sun 2nd P Group Annual Rally Sat 15th Scooter Run Sat 22nd Autumn Run Tues 25th ANZAC Run Sun 30th Rural Run May Sun 21st Ross Butler Memorial Grasskhana June Sat – Sun 3rd-4th Irishman Rally Sun 11th Restoration of the Year Wed 14th Motorcycle AGM Sun 18th VCC of NZ( Canterbury Branch) AGM (To be confirmed) July Sun 23rd Midwinter Run August Sun 20th VCCNZ National Day (Daffodil Rally) Sat 26th Around the Bays Motorcycle Run September Sat 2nd Women Drivers Rally & Young Drivers Rally Sat 9th Awards Dinner Sun 24th Motorcycle Trial Day Sat 24th Annual Veteran Rally October Fri-Sun 06/07/08th Swap Meet Sat-Sun 28/29th Girder Fork Motorcycle Rally November Sat 4th Vintage Annual Rally Sun 12th Homestead Run Fri 17/18/19th Show Weekend Tour Sat 25th Motorcycle Annual Rally December Sat 9th Christmas Social

Sun 17th Children’s Christmas Picnic Tues 26th Boxing Day Run Events in italics are not organised by the branch 9-90’s OUTINGS: PARTS SHED WORKING BEES: Wednesday following the Noggin Night. 3rd and 4th Sunday morning each month 9am – 12 MOTORCYCLE NOGGINS: Noon and every Wednesday 1pm – 4.30 pm 2nd Wednesday each month COMMERCIAL NOGGINS MAINTENANCE COMMITTEE WORK DAYS: NORTH CANTERBURY NOGGIN: 4th Wednesday each month 7.30pm Rangiora RSA. Calendar of Events: MOVED: “That the Calendar of Events be adopted.” Katryna Shaw / John Forster CARRIED Letter from Lyndsey Saunders tabled raising the matter again of there not being many rallies for PWV vehicle’s(see reply from last years AGM minutes below). The OCBC convenor suggested that any members could organize a run to start at, or after the OCBC mornings for their group if they wished. The Chairman and P Group Convenor advised they would look into it and see what other opportunities were available. As Lyndsey and the past P Group convenor were not present this year it was left to the incoming committee to work on. DATE OF 2023 ANNUAL GENERAL MEETING MOVED: “That the 2023 Annual General Meeting be held at 1pm on Sunday 18th June 2023.” Royce Barker raised whether the start time would be the same, at 1PM Discussion whether earlier time was suitable for after OCBC and lunch. MOVED “That the 2023 AGM start time be 1.00pm” Neil Shaskey / Katryna Shaw CARRIED PRESENTATION: as recorded (Special events Trophy Awarded to Malcolm McGibbon for The organizing and running of the Anzac Run for the last five years )

GENERAL BUSINESS: Bob Humm asked that recognition be given to Members who have passed during the year as this was omitted from the beginning of meeting. MINUTES SILENCE: For Members who have passed away during the year Bob Humm expressed his wish that the Beaded wheels Committee be informed that Idle Torque remain as a Column in the Beaded Wheels Andrea Dallow asked if the numbering of the camping power boxes be redone as the numbers inside the boxes didn’t match the numbers on the outside. Left to Mike Foster to arrange. Gay Goodman thanked all the volunteers who help in every way at all our Branch events, a round of applause followed. Bruce McCormick asked that commercial vehicle rallies be reduced in distance travelled. Suggested from chair that participants contact rally organisers to make sure early, routes will be suitable for their vehicles. Tony Meikle pointed out that all Club eligible vehicles are welcome to go on any rally short or long they are just not eligible for trophies. Thanks were then given for all those who attended today’s meeting, and afternoon tea was served. There being no further business, The meeting was closed at 1.40 pm.

Signed ……………………………………..Chairman Date ……………………………………..