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Vermont Academy
Vermont Academy Parents’ Handbook 2013-2014
VA/2013–2014 • 2
Welcome from the Parents’ Association 2013-2014 Dear Parents & Guardians:
As members of the Vermont Academy Parents’ Association (VAPA), we welcome you to the 20132014 school year, and the newest edition of the Vermont Academy Parents’ Handbook. By virtue of having a child at Vermont Academy (VA) you are also a member of VAPA. This handbook is an introduction to life at VA, and a guide of what to expect during the upcoming year. From time to time there will be updates to the handbook, and it is designed to accommodate updates and other information, which you will find helpful. This year should be exciting and rewarding for everyone. We invite you to actively participate in your student’s life here on campus by being active in VAPA. We specifically schedule our meetings to coincide with times when boarding parents are likely to be present on campus (Thanksgiving break, in early January as young people are returning to campus after the holidays, in March after spring break, and in late May toward the end of school). We look forward to meeting each of you soon,
The Vermont Academy Operating Board Co-Chair Penny Gendron (Nick ’10, Dan ’12, & Matthew ’15) Co-Chair Nikki van der Vord (Ellie ’14)
3 • VA/2013–2014
Dear ISANNE Parents . . . Last year, ISANNE (the Independent School Association of Northern New England) sponsored a retreat for master teachers. Over the course of their time together, the teachers compiled lists of advice for teachers, trustees, Head of Schools and parents. Here is what they would like to share with you, teacher to parent.
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Look at your child as an individual, not a product.
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“Brand name” schools myth - a place that is a good fit for the kid is the “right” school or college.
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Look at your kid’s strengths and build on the positives not the “my child can’t . . .”
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Be involved in your child’s life.
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We value your input (and we need it); we want you to work with us.
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Your kids value what you think; you matter in their lives; they still need you as an anchor regardless of what they may say.
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Thank you for working with us, supporting us, supporting your kids, and being important members of our community.
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Let us do the teaching - you be the cheerleader.
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Grades do not define the kid.
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Give your kids time to be kids.
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Good health is important - sleep, social time, BALANCE.
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Let your kid make some mistakes which are part of the learning process.
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Don’t expect us to do what you won’t do.
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Don’t expect change too quickly. Change and growth will occur in your child.
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Be “on board” with the school’s mission.
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We need to respect each other as partners in a child’s education.
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Thank you for your sacrifices and all the extras.
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Your child has to learn for him or herself.
VA/2013–2014 • 4
Most Commonly Asked Questions . . . Academic What if my student needs to change courses? A great deal of effort is made to fit your student into an appropriate range and level of academic courses to course changes prepare him or her for college. Despite this effort, sometimes there is an inappropriate placement. Remedying such a situation involves discussions between the student, the course teacher, the advisor, and the Academic Dean, Fanning Hearon. There is a clearly defined add/drop period at the start of each semester. Situations arising during the semester are handled through Mr. Hearon’s office, 802-869-6265. What is the role of the advisor at Vermont Academy? Advisor Advisors serve as a student’s motivator, advocate and facilitator of communication between the many adults who have contact with your student at Vermont Academy. The advisor is also responsible for communicating with the student and the parents in a timely and thorough manner to address any concerns. What happens on my student’s birthday? Advisors and dorm parents will generally keep track of birthdays, and the dining hall staff is always happy Birthdays to bake a birthday cake, at no extra charge to you. Flowers, balloon gift packages and cakes can be ordered from local businesses. Please speak with your student’s advisor regarding this. What’s the difference between a campus weekend and a closed weekend? Campus/ Students must remain on campus for a campus weekend. These usually come directly after a vacation, Closed before finals, or during a special event. Most students leave campus for a closed weekend. This occurs on Weekends Fall and Winter Long Weekends. Questions regarding closed weekends can be directed to David Hodgson, Dean of Students at 802-869-6258. What should we do about college visits? College College visits are an excellent idea for juniors and seniors who wish to see the day-to-day activities at Visits schools they are seriously considering attending. The Academy suggests that students use their vacation time to make these visits. Seniors may, with the approval of the college counseling office, miss class days for these visits. Juniors are not sanctioned to do so. What is the Academy’s computer platform? Computers Vermont Academy is partnering with a local vendor, Systems Plus Computers, to offer VA students, and the greater VA community, multiple mobile computer options at various price-points. We have special pricing on two Lenovo options, two Apple Macbook Pro computers, accessories, and printers. For more info see vermontacademy.org/laptops What if my day student needs to stay overnight on campus? Day Students Day students are welcome to stay overnight on campus when it is necessary. For example, a student may be Overnight on on a school sponsored trip that returns very late. In this case, the student will fill out an overnight card Campus from the dean’s office. We will also need a call from you giving permission for your child to stay over. How does the student debit card work? Every student is issued a student debit card which is linked to his/her student account. The student debit Debit card can be used to make purchases at the Academy bookstore, the VA Cafe, and to make withdrawals Cards from the student bank, providing the student has sufficient funds in his/her account to cover the transaction. The debit card will also serve as a student ID and there will be a $10 replacement charge if lost. Any questions regarding the student debit card/account should go to the Karen Langston, Academy Store manager at 802-869-6248. What if my child wants to take driver education? Driver’s Driver education is offered in the fall and spring terms and is scheduled through the Studies office at 802Education 869-6265. Advance sign up is advised as there are a limited number of places available in the class and the demand is high. There is an additional fee for this class. Does my child have an Academy email address? Email Your child will be issued a Vermont Academy email address at registration. This is often how we will communicate with students. All are encouraged to check messages on a daily basis. Who do I call in case of an emergency? In case of an emergency, call the switchboard at 802-869-6200. If after hours, call the administrator cell Emergency phone at 802-376-5073. When will I receive my child’s grades? Grades/ Grades and comments are available at the end of each trimester: November, March and June and available Comments online. For complete instructions on viewing your child’s grades, please see page 17.
5 • VA/2013–2014
What if my child is having academic difficulty and needs additional support? In this situation, difficulties within specific courses are identified, and discussed with the advisor as the first step. If it is determined that the student is properly placed in the course and they are taking full advantage of extra help from the teacher, then the next most likely step is to see if Learning Skills can offer support. There is an additional charge for this service. Matt Dall, Director of Learning Skills, can be reached at 802-869-6232. What address should I use for UPS or Fed Ex packages? Packages Your child’s name Vermont Academy 10 Long Walk Saxtons River, VT 05154-0500 What happens during Fall Parents’ Weekend? Fall Parents Weekend is a time to check-in with your child and see (in person) how s/he is adjusting to Parents’ life on campus. It is also parent/teacher conference time. Parents are also welcome to attend classes on Weekend, Friday and Saturday. The Parents’ Association holds their annual fundraiser on that weekend with a Fall gala dinner. A raffle and auction are highlighted after the dinner, followed by a student cabaret. Money raised is used to enhance programs and facilities for our students. This is a great opportunity to meet other parents, attend athletic events and support a great cause. Your child is free to leave on Saturday after his or her sports commitment. This is the beginning of Fall Long Weekend and your child may leave campus until Tuesday evening. Many parents choose to spend this time with their son or daughter in the surrounding area. A word of advice: Vermont is a very popular place in the fall. It is best to make reservations early. Problems Who is responsible for notifying me if there is a problem? Your point of contact will be the advisor. You may also hear from the Academic Dean regarding an academic concern, or from the Class Dean or Dean of Students about a disciplinary or social issue. In a major disciplinary situation, you would receive a call first from your child explaining the incident, followed by a call from the dean. How can I find out if a sporting event is canceled? Sporting Events may be canceled in case of inclement weather. When in doubt, call Mike Atkins, Athletic Events Director at 802-869-6236 or the switchboard at 802-869-6200. How much money does my child need in his/her school bank account? Student Money placed in a student bank account is for personal spending and must be sufficient to cover all Bank debit card expenditures. Recommended opening deposits are $750 for boarding students and $250 for Account day students. Students may withdraw up to $20 per day. If they want more, they must have a request approved by the deans’ office. Parents may also limit the amount their student may take out each week. How can I get my student to and from campus when I can’t drive them? Transportation Transportation is handled through Cody Hatt, Assistant Dean of Students, at 802-869-6252. For a complete listing of transportation options, please see pgs. 21-22. Do all advisors, faculty members and dorm parents have voice mail? Voice All Vermont Academy faculty and staff members have their own voice mail account. In non-emerMail gency situations, you can expect Academy faculty and staff to respond to voice mail messages within Staff 24 hours. However, they may not always be prepared for a lengthy conversation and might possibly set up a mutually convenient time to discuss the situation with you. Voice mail is also available for students upon request. If I am in Saxtons River midweek is it all right to stop in? Visiting Absolutely. It is a good idea to let the deans’ office know you are visiting, especially if you want to take the your student off campus. In this case, the student knows to check-out with the appropriate faculty Academy member. Classroom visits may be arranged through the Studies Office at 802-869-6265. What do I do when my child calls to go to a friend’s house for the weekend? Weekends For a complete description of the weekend permission process, please see the sections outlining weekend cards on pg. 21. Learning Skills
VA/2013–2014 • 6
Who do I call about . . . Academic Courses: Fanning Hearon, Academic Dean 869-6265 Advisor System: David Hodgson ’89, Dean of Students 869-6258 Athletic Events: Michael Atkins, Athletic Director 869-6236 College Testing (SAT, ACT): Pauline O’Brien, Test Coordinator 869-6233 College Visits: Anne Atkins, Director of College Counseling 869-6233 Computer Issues/E-mail: Del Crouse, System Administrator 869-6269 Counseling/Emotional Issues: Robin Patch, Director of Health Services 869-6210 Day Student Issues: David Hodgson ’89, Dean of Students 869-6258 Debit Cards: Karen Langston, Academy Store Manager 869-6248 Disciplinary Issues: David Hodgson ’89, Dean of Students 869-6258 Dormitory Issues: Chris Davidson, Dean of Residential Life 869-6284 Driver Education: Doris Walker, Registrar 869-6265 Family Emergencies: 869-6200, or Head of School’s Office 869-6221 Financial Aid: Drew Millikin, Director of Admissions 869-6229 Fundraising: Jay Gundy, Director of Advancement 869-6261 Health Issues: Robin Patch, Director of Health Services 869-6210 Laundry Services: David Hodgson ’89, Dean of Students 869-6258 Learning Skills: Matt Dall, Director of Learning Skills 869-6232 Music Lessons: Steve Cady, Music Department 869-6213 Re-enrollment: Drew Millikin, Director of Admissions 869-6229 School Store/Student Bank: Karen Langston, Academy Store Manager 869-6248 Student Billing: Inessa Muse, Student Billing 869-6218 Transcripts: Doris Walker, Registrar 869-6265 Travel: Cody Hatt, Assistant Dean of Students 869-6252, Greater Falls Travel, 802-463-3919 Weekend Permissions/Invites: David Hodgson ’89, Dean of Students 869-6258 Work Program: Chris Davidson, Dean of Residential Life, 869-6284
7 • VA/2013–2014
Our Community Administration Head of School: Sean P. Brennan Responsible for the running of the school in conjunction with the Board of Trustees, he supports faculty, staff and students in their endeavors while maintaining contact with parents, alumni/ae and friends of the school. Kim Watson Administrative Coordinator for the Head of School Academic Dean: Fanning Hearon Responsible for academic programs of the school, he oversees the academic scheduling, supports students experiencing academic difficulty, and acts as a resource for parents. Doris Walker, Registrar Dean of Students: David Hodgson ’89 Responsible for the quality of life on campus, disciplinary issues and student adherence to Academy guidelines. Chris Davidson, Dean of Residential Life Cody Hatt, Director of Student Services Class deans: Amanda Hodgson (9th), Abbey Edwards (10th), David Hodgson (11th), Matt Eddy ’95 (12th) Director of Admissions: Drew Millikin Responsible for the operations of the Admissions Office and distribution of financial aid. Jenn Calver, Associate Director of Admissions Annie Muse Assistant Director of Admissions Ethel Pike, Assistant to Admissions Director of Advancement: Jay Gundy Responsible for all fundraising operations, alumni/ae affairs and parent relations. Maryann McArdle, Associate Director of Advancement Lindsay McFillin, Associate Director of Advancement, Director of Annual Giving April Worden, Development Coordinator Chief of Finance and Operations: Sean Campbell ’70 Responsible for all financial matters and management of school’s operating budget. Phyllis Davis, Accounts Payable Accountant Inessa Hardesty, Student Billing Accountant Kate Aldrich, Accounts Manager Director of College Counseling: Anne Atkins Responsible for college counseling and placement. Wendy Brennan, Associate College Counselor Pauline O’Brien, Administrative Assistant & Testing Coordinator Director of Communications & Marketing: Jennifer Jones Responsible for Academy marketing, public and media relations
Director of Athletics: Michael Atkins Responsible for athletic programs, afternoon activities and coaching staff. Russ Williams, Assistant Athletic Director Director of Buildings and Grounds: Tim Blanc Responsible for maintenance of all Academy buildings and property. Director of Dining Services: Peter Ross Responsible for all meals, dietary concerns, special food orders. Academy Store Manager: Karen Langston
VA/2013–2014 • 8
Faculty
Student Services
Fine Arts
Counseling
Lisa McNealus ’79, Chair Mary Hepburn Conor McArdle ’06
Performing Arts Steve Cady, Chair Emily Dixon Julia Tadlock
John Buser, Clinical Coordinator Kirsten Beske
Health Services Robin Patch, Director Betsy Beebe Sarah Dunbar
Learning Skills Computer Science Department Jeff Harrington ’87, Director of IT Wendell Crouse Letitia Milevskiy
English Department Lorna Schilling, Chair Wendy Brennan Joanne Fuller Amanda Hodgson Erkki Mackey Cynthia Murphy
Foreign Language Department Laura J. Frey, Chair Ricardo Carreno Ferreiro Johanna Schneider Victoria Vinidiktova Jason Wang
Social Studies Department Erin Cohn, Chair Glenn Delaney Abby Edwards Liz Mackey Lisa Wilson
Mathematics Department Russell Mayhew Chair Joseph Echanis ’79 Johnathan Edwards Robert E. Harrington Simon Jarcho Russell Mayhew Ryan Miklusak Robert Nicol Kathi Perkins
Science Department Donna Parkhurst-Ascher, Chair Christine Armiger Michael Atkins Thom Collins James S. Frey ’66 Nate Williams
Matt Dall, Chair Amy Lanterman Chris Marks Ryan Miklusak Kathi Perkins
Athletics Matthew Eddy ’95, Head Athletic Trainer John Kelly, Snowboard Coach Alexei Sotskov
Dining Services Annette Douglass Nadia Goyette Debbie LaPatta Maureen Robarge
Physical Plant Wally Brown Barry Carson Sean Cote Cathy Dawkins Gregory Francis Amanda Hall Heather Johnson David Kinney David Machelor Edmund Mack Constance Osgood Larry Rice
Peter Sheldon Gail Smidutz Maria Valadez Roger Westine
9 • VA/2013–2014
Academic Calendar August, 2013
29 30
Thursday. Friday
Proctors return by 4:00 pm Pre-season athletics start, Registration for proctors, preseason athletes and student leaders
September
1 3 4 5–7 8 9
Sunday Tuesday Wednesday Thurs.-Sat. Sunday Monday
New international students arrive on campus by 11:00 pm Returning international students on campus by 11:00 pm Registration for all other students Student orientation, Campus Weekend Formal dinner & Convocation 6:00 pm Classes begin
October
5 17 18 19
Saturday Thursday Friday Saturday
26
SAT Fall Parents’ Weekend, Conferences for day parents Fall Parents’ Weekend, Conferences for parents of boarders Fall Parents’ Weekend, conferences. Fall Long Weekend begins after last commitment Tuesday Fall Long Weekend ends, 8 p.m. Wednesday Classes resume PSAT - all sophomores and juniors ACT
November
2 23
Saturday Saturday
SAT Thanksgiving break begins, 11:50 a.m.
December
2 3 7 14 14–15 20
Monday Tuesday Saturday Saturday Sat.-Sun. Friday
Thanksgiving break ends, 8 p.m. Class resume - Beginning of winter trimester SAT ACT Campus weekend Winter break begins, 11:55 a.m.
January, 2014
6 7 11–12 25
Monday Tuesday Sat.- Sun. Saturday
Winter break ends, 8 p.m. Classes resume Campus Weekend SAT
February
1 4 5 8
Saturday Tuesday Wednesday Saturday
Winter Long Weekend begins after last commitment Winter Long Weekend ends, 8 p.m. Classes resume ACT
March
5 24 25 29–30
Wednesday Monday Tuesday Sat.-Sun
Spring break begins, 11:50 a.m. Spring break ends, 8 p.m. Classes resume - Beginning of spring trimester Campus weekend
April
12 21
Saturday Monday
ACT Earth Day
May
3 23 24 24–25 30
Saturday Friday Saturday Sat.-Sun. Friday
SAT Last day of classes for seniors, Senior banquet Commencement Campus weekend for all underclassmen Final day of classes for underclassmen
June
7 14
Saturday Saturday
SAT ACT
22 23
*Campus weekends - students may not leave campus for the weekend
VA/2013–2014 • 10
Special Calendar Events and Descriptions Opening Days/Registration Students return to the campus at the beginning of the year on different days depending on whether they are domestic or international, and on whether they are student leaders or varsity athletes. Student leaders (VASA, proctors, and team captains) are asked to return first in order to prepare for new student orientation. During the registration process, students officially register, pick up keys, sign up for laundry service and school-sponsored vacation trips if desired, meet with health services, athletics, the business office, the Dean’s office and generally become familiar with the school. It can be a bit overwhelming at times and parents are encouraged to stay and help their student become comfortable in the new setting. Orientation meetings for parents are held during registration times. You are strongly encouraged to attend to meet other parents and find out how you can participate most fully during your student’s time at the Academy. Parents are asked to accompany their students through the registration process.
Campus Weekends/ Closed Weekends We have our first “campus weekend” on September 6-8. A campus weekend means that students are not allowed leave to campus for the weekend. Campus weekends usually coincide with special events on campus, such as the opening of school, the weekends immediately following a vacation, or the weekends before exams. A “closed weekend” on the other hand, means that students must leave campus. This happens during fall and winter long weekends. We know that this can sometimes be difficult for families living at a distance. In these circumstances, students will often go home with a friend or visit a family friend or relative nearby, and we have limited facilities for students (predominantly international) to remain on campus. Please contact David Hodgson ’89, Dean of Students, if you have concerns about where your child will go when the campus is closed.
Freshmen Camping Trip The freshmen class takes a camping trip together at the beginning of the year so that they can get to know each other more quickly and feel more comfortable as a group. They stay in cabins and need no special camping gear, other than a sleeping bag and a water bottle. Faculty and student leaders serve as chaperones for this trip. Please contact Freshman Class Dean Amanda Hodgson with any questions regarding the trip.
Mountain Day Every year, the Academy devotes one day to getting out and enjoying the beauty of autumn in Vermont. Inaugurated by James Taylor, former Assistant Headmaster and founder of the Long Trail, the timing of Mountain Day remains a secret until the bell rings early in the class day on a beautiful fall morning and students and staff are off to hike, picnic and relax in the great outdoors.
Parents’ Association Potluck Dinners Several times a year, the Vermont Academy Parents’ Association sponsors a potluck gathering for local parents and parents who may be in the area. Parents will be notified of the dates when the dinners or dessert receptions are scheduled.
Fall Parents’ Weekend, October 17–19, 2013 Fall Long Weekend, October 19–22 2013 The fall parents’ weekend is a time when parents can come to campus, attend classes with their student, see an athletic competition or two, meet with teachers for conferences and enjoy our annual gala auction and student cabaret. You will receive a mailing regarding this and a registration card. Please remember to return the card (or register online) because it is the only way we’ll know to set up your conference times. We also recommend making a room reservation as early as possible because fall in Vermont is a very popular time for tourists. Your student is free to leave for Fall Long Weekend (Saturday, Oct. 19 to Tuesday, Oct. 22) immediately following his/her athletic commitment. If you have concerns as to where your student will spend Long Weekend, please contact David Hodgson ’89 at 802-869-6258.
11 • VA/2013–2014
Thanksgiving, Christmas and March brea5 Students may leave for vacations on Nov. 23, Dec. 20, and Mar. 6. Students must return to campus by 8:00 pm on Nov. 27, Jan. 2, and Mar. 25. We ask that you respect these dates and arrange whatever travel plans you may have accordingly.
Winter Long Weekend, February 1–4, 2014 The campus will close for Winter Long Weekend after classes on Saturday, Jan. 28. Boarding students must return to campus by 8 p.m. on Tuesday, Jan. 31. If you have concerns as to where your student will go on Long Weekend, please contact David Hodgson ’89 at 802-869-6258.
Winter Carnival, February 21–23, 2014 The Vermont Academy Winter Carnival is one of the oldest in the nation. The carnival is a time of indoor and outdoor fun for students and faculty alike. Teams of students are pitted against each other in a variety of wacky competitions and a good time is had by all. This is a campus weekend.
Senior Banquet/Commencement, May 23–24, 2014 The senior banquet occurs in Shepardson Center the night before commencement. Parents and families are invited to attend. It is a formal, sit down dinner. Seniors sit with their classmates at specially assigned tables. Awards are given, memories are shared and it is a touching, emotional experience. Commencement takes place on the South Lawn at 11:00 am the following morning. Ceremonies are held on the south lawn and there is a buffet luncheon to follow. The festivities wind down around 1:00 pm.
Closing of School Underclassmen have one extra week of school, May 26-May 30. It is expected that all underclassmen will be out of the dormitories by Friday afternoon.
VA/2013–2014 • 12
Area Inns and Motels Saxtons River, VT
Moore’s Guest House Maple Grove The Saxtons River Inn Studio Bed & Breakfast The Good House Cottage
802-869-2020 802-869-2143 802-869-2110 802-869-2558 802-869-1541
Everyday Inn Horsefeathers B & B Rivermist B & B Blue Haven B & B
802-463-4536 802-463-9776 802-463-9023 802-463-9008
The Old Tavern at Grafton Butternut Acres Farm Farmhouse Round the Bend Woodchuck Hill Farm Inn
802-843-2231 802-843-2429 802-843-1085 802-843-2398
Fullerton Inn Motel-in-the Meadow The Hugging Bear Inn Stone Hearth Inn Chester House B & B Quail Hollow Inn Victoria Popple Fields B & B Henry Farm Inn Glen Finert Farm B & B Park Light Inn B & B
802-875-2444 802-875-2626 802-875-2412 802-875-2525 802-875-2205 802-875-2794 802-875-4288 802-875-4219 802-875-2674 802-875-2160 802-875-4417
Putney, VT
Putney Inn Hickory Ridge House Holland Hill B & B
802-387-5517 802-387-5709 802-387-4234
Springfield, VT
Hartness House Inn Holiday Inn Express
802-885-2115 802-885-4516
Townshend, VT
Boardman House B & B Windham Hill Inn
802-365-4086 802-874-4193
Walpole, NH
The Walpole Inn Inn at Valley Farms Hooper B & B
603-756-3320 603-756-2855 603-756-4020
Colonial Motel Days Inn Latchis Hotel Econo Lodge The Quality Inn & Suites The Tudor B & B 40 Putney Rd. B & B Holiday Inn Express
802-257-7733 802-254-4583 802-254-6300 802-254-2360 802-254-8701 802-257-4983 802-254-6268 802-257-2400
Keene, NH
Best Western Sovereign Hotel Holiday Inn Express Super 8 Motel
603-357-3038 603-352-7616 603-352-9780
Landgrove, VT
White Sky Guest Farm
802-824-6100
Under 10 miles Bellows Falls
Grafton, VT
10-20 miles Chester, VT
Over 20 Miles Brattleboro, VT
13 • VA/2013–2014
Directions from the major airports From Bradley International (Hartford): approximate travel time, 1 hour, 45 minutes Exit the airport and take Interstate 91 north. Continue on I-91 until you reach exit 5 in Vermont, which is the Westminster, Bellows Falls exit. Take a left at the stop sign at the bottom of the ramp. You will soon come to another stop sign. That is the Back Westminster Rd. Take a right there and continue until that road ends at another stop sign. This is Rt. 121. Take a left and you will come into the village of Saxtons River in about 2 miles. Take a right on Pleasant St. and the entrance to the Academy will be a block up on your left. From Logan International (Boston): approximate travel time, 2 hours, 30 minutes Exit the airport and take Interstate 93 back towards Boston. Look for the exit for Storrow Drive and take that exit. Continue on Storrow Drive until you see the exit for Cambridge and Rt. 2. Take Rt. 2 west to Rt. 140 north at Gardner, MA. Stay on Rt. 140 north until you come to Rt. 12 north. Take Rt. 12 until you come to Walpole, NH. Take a left hand turn at Rt. 123 which will take you over the Connecticut River and into Vermont. Take a right on Rt. 5 and go about 1/2 mile until you see the sign for I-91. Take a left there and go straight until you come to the intersection at the Back Westminster Rd. Follow instructions from Hartford (above) from that point. From Manchester Airport: approximate travel time, 2 hours Exit the airport and take Rt. 101 west to Keene, NH. Take Rt. 12 north from Keene and follow the directions from Logan (above) from that point.
Directions to other schools For your convenience, we have included the names, addresses and directions to those schools we most often play in athletic competition. For more complete directions, it is best to contact the school directly Albany Academy
Albany, NY (518) 465-1461 Take I-90-W to I-787-S to the end. Go Straight ahead to Hoffman Ave. to traffic light at the end. Make a left onto Second Ave. Go 2 lights and cross Delaware Ave. to Whitehall Road and stay left at the V. Make a right onto Marwill St. to Hackett Blvd. Cross Hackett Blvd. and you are now on Academy Road. Make a sharp left into parking lot just before the traffic light and park in Visitors Parking. From the intersection of I-90 and I787 – approx. 7 miles. Brewster Academy
Wolfeboro, NH 603-569-1600 Brewster Academy is in the center of Wolfeboro, NH on Route 28N. Wolfeboro can be reached via Route 93 at Exit 9N onto Route 28N or via Interstate 95 to the Spaulding Turnpike in Portsmouth, NH to Exit 15, Route 11W and 28N. Cardigan Mountain School
Canaan, NH 603-523-4321 From Connecticut and Massachusetts: Driving north on Interstate 91, then south on Interstate 89, take Exit 17 onto Route 4 east to Canaan, then a sharp left at the yellow light. Travel three miles to the school. From southeastern New England: Driving north on Interstate 93, then Interstate 89 north, take Exit 17 on Route 4 east to Canaan, then a sharp left at the yellow light. Travel three miles to the school. Cushing Academy
39 School Street Ashburnham, MA 978-827-7000 Use Route 2, the main east-west highway across northern Massachusetts, which passes a few miles south of the Academy. Exit at Route 140 north (Winchendon) and proceed to Route 101 north. Turn right on Route 101 and follow it to the Academy.
VA/2013–2014 • 14 Deerfield Academy
Deerfield, MA 413-772-0241 From Interstate 91 south: Take Exit 25, turn left off ramp. At the stop sign, turn left onto Routes 5 and 10 and proceed north for approximately 4 miles. Turn left at the “Historic Deerfield” sign and proceed about half a mile to the Academy. From Interstate 91 north: Take Exit 24, turn right off the ramp, heading north on Routes 5 and 10 for 5 miles. Turn left at the “Historic Deerfield” sign onto Main Street. The Academy is half a mile up the street. Dublin School
Dublin, NH 603-563-8584 From Boston: Route 128 to Route 3 north. Cross into New Hampshire, exit at 7W, marked the Monadnock Region and Route 101A. Continue to Route 101 west toward Keene and Peterborough. Pass through Peterborough and another eight miles to Dublin, take the first right past Yankee Magazine, New Harrisville Road. The school is 200 yards on your left. From Connecticut and Western Massachusetts: Route 91 north to Exit 28, marked Northfield/Bernardston and Route 10N to Keene. In Keene, turn right on Route 101E and continue 13 miles to Dublin. Take a left after the Dublin School sign. Hebron Academy
Hebron, ME 207-966-2100 From the Maine Turnpike (Route 95 north): At Exit 12, turn left onto Routes 4 and 100. Go 4.1 miles and turn left onto Route 121 and 11. After 5.1 miles, turn right onto Route 119. Follow Route 119 for 9.4 miles to Hebron Academy. Holderness School
Plymouth, NH 603-536-1257 Take Exit 25 off Route 93 north. Turn left off the exit ramp onto Holderness Road. The entrance to the school is straight ahead. Hyde School
Bath, ME 207-443-5584 Take Route 95 north to the Maine Turnpike. From the pike, take Exit 9 (Falmouth) back onto Route 95 north. Take Exit 22 onto coastal Route 1 north (sign will read Bath/Brunswick) and follow signs to Bath. In Bath, exit right onto Route 209 (Phippsburg-Popham Beach), turn right and follow for 3 blocks. Hyde School is on the right. Kimball Union Academy
Meriden, NH 603-469-2000 From Connecticut and Massachusetts: Take Interstate 91 north to Vermont Exit 8. Bear right off the interstate. At second set of lights, turn left onto Route 12A north. Stay on 12A for 12.1 miles. Turn right onto Stage Road. Stay on Stage Road until it intersects Route 120 (6.1 miles). Turn left onto Route 120 North. Kimball Union is less than a mile. Turn left at the blinking light and proceed up the hill. From Boston: Route 93 north to Route 89 north. Route 89 to Exit 17 (Lebanon). Left off the exit onto Route 4 into Lebanon. Travel completely around the green. South on route 120, 8 miles to Meriden. Turn right at the blinking light and proceed up the hill. From the north: Route 89 south to Exit 18. Turn right onto Route 120 south. Follow 120 through Lebanon (turning right from the green). Meriden is approximately 8 miles south of Lebanon on Route 120. Turn right and proceed up the hill at the blinking light.
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VA/2011–2012• 15
New Hampton School
New Hampton, NH 603-744-5401 Take Exit 23 off Interstate 93 and turn west toward Bristol. Follow Route 104 about one half mile to the first blinker and turn left onto Route 132. One quarter mile down you will be driving through the main part of campus. Turn left at white church onto Shingle Camp Hill Road. Take next left onto Dr. Child’s Road. Locker rooms, gym, rink, fields, etc. are at end of road. Northfield Mt. Hermon
Revell Hall Northfield, MA 413-498-3000 From Interstate 91: Take Exit 28 onto Routes 5 and 10 north. Continue approximately 4 miles, and Mount Hermon campus will be on the right. From Boston: Take Route 2 west to Route 63 north. Stay on Route 63 for Northfield campus. Proctor Academy
Andover, NH 603-735-6000 From Interstate 91: Take Exit 8 (Claremont) and follow Route 11 to Andover (about an hour’s drive) or you can stay on I-91 to White River Junction, pick up Interstate 89 south, and take Exit 11. Turn left onto Route 11, follow ten miles to Andover. From Boston: Take Interstate 93 north to Exit 17. Route 4 west through Boscawen to Salisbury to Andover. Putney School
Putney, VT 802-387-5566 Take Interstate 91 to Exit 4 and turn left off the ramp, then right onto Route 5 north.Turn left at the intersection in Putney in front of the Putney General Store. Proceed approximately one mile from the village, and take a left up West Hill, bear left at the fork to the main entrance of The Putney School. Stoneleigh-Burnham School
Bernardston Road Greenfield, MA 413-774-2711 From Interstate 91: Take Exit 27 (Greenfield) and bear right again to pick up Routes 5 and 10. At the end of the ramp, go left under the bridge on Routes 5 and 10 north. The entrance to the school is on the left, just across the street from Yetter the Florist. From Route 2: Exit at routes 5 and 10 north. Proceed as above. Tilton School
Tilton, NH 603-286-1733 From Boston: Take Route 93 north to Exit 20. Turn right off exit onto Routes 3 and 11 west and follow to the center of town. Turn right onto School Street. From the west: Take route 4 and 11 east from Interstates 91 and 89 and follow to the center of town. Turn left onto School Street. White Mountain School
Littleton, NH 603-444-2928 From Interstate 93: Take Exit 40 and follow Route 18 south. Turn right at the bridge (overpass I-93). Continue to West Farm Road and the school. From Interstate 91: Take Exit 17 (Wells River exit). Stay on Route 302 to Interstate 93. Go south on I-93 to Exit 40 and follow above.
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419 Main Street Wilbraham, MA 01905 413-596-6811 From the north: Take Interstate 91 south to the Mass Pike east to Exit 7 (Ludlow). Left onto Route 21 south, follow until you go over bridge (about a mile or so), turn left again, leaving Route 21. Shortly thereafter, bear right at fork onto Stony Hill Road. Follow Stony Hill Road under a railroad overpass, through one set of stop lights, on for a couple of miles to the second set of lights, turn left, bear left at the fork. The campus is a short distance beyond. From the south: Take Interstate 91 north to Exit 2 (Forest Park-Route 83). At the top of the ramp, turn left and at the next set of lights, turn right onto Summer Avenue. Continue on that same road (name changes from Summer Ave. to Allen Street to Bicentennial Highway) for 5 miles, until first major four-way shopping center intersection is reached. Turn left, go until major intersection - approximately 2 miles (Bay Books on right). Turn right at Wilbraham sign and continue 2-3 miles, after second set of lights, bear left at the fork (Faculty Street). Campus is short distance beyond. The Williston Northampton School
Easthampton, MA 413-529-3000 From Boston: Take the Mass Pike west to Exit 4. Follow Interstate 91 north to Exit 17B, then route 141 west 4 miles into Easthampton. Follow the signs to the school. From Connecticut and New York: Take Interstate 684 north to Interstate 84 to Interstate 91 north. Proceed as above. From the west: Take the Mass Pike east to Exit 3. Follow Route 10 north to Easthampton. Follow the signs to the school. Winchendon School
172 Ash Street Winchendon, MA 978-297-1223 From Boston: Take Route 2 west to the Winchendon exit at the junction of Route 140. Follow Route 140 north into Winchendon where Route 140 joins Route 12. Turn left onto Route 12 north and continue for 2 miles. Take a sharp left onto Hall Road, then turn right onto Ash Street. Hall Road goes through our golf course. From New York and the south: Follow Interstate 91 north to the exit for Route 2 east. Proceed on Route 2 east to Winchendon exit at the junction of Route 202 north. Continue on Route 202 north. In Winchendon bear right at the junction of Route 202 north and Route 12. Continue on Route 12 for a quarter mile and bear right onto Ash Street.
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Accessing NetClassroom Vermont Academy is pleased to be using NetClassroom, an online access to academic information including grades, effort marks, attendance, report cards, schedules, information and announcements. To get started, you will need internet access on a computer and use an internet browser (Microsoft Internet Explorer or Mozilla Firefox work best). Simply log into our www.vermontacademy.org website and follow the NetClassroom link on the lower left part of the page. You can also type the following directly into the address bar of your browser: https://vaweb.vermontacademy.org/NetClassroom7. IMPORTANT: IF you receive a warning that our site is using an invalid certificate or that the issuer is unknown, tell the browser to continue anyway or to make and add an exception and continue. The certificate IS valid and the site IS secure. You will need to enter both your assigned website / NetClassroom User ID and Password. If you already have a username and password, it should be the same from year to year. If you have forgotten your username / password, simply use the “Forgot My Password” function on the login page of www.vermontacademy.org. If you still have issues, call the Studies Office (802-869-6265) or the IT Department (802-869-6269) for assistance. We recommend follow good password security such as not using your own name or phone number, etc. You are now in and ready to explore. The tabs at the top lead to various sections such as schedules, grades, and the most recent Report Card. FAQs about NetClassroom Is Netclassroom available 24 hours a day? Yes, it should be available every day, including Saturday and Sunday. We will occasionally need to do maintenance or upgrades, so please, if you can’t immediately connect, wait an hour or two and try again. How often are grades / Effort Marks updated? Effort Marks are updated every three weeks, though it does take us a few days to get them posted. Grades are updated at the end of each trimester. Again, it does take us a few days to a week once grades close to get them checked and then posted. How will I know when new grades are available? Effort Marks should be there every three weeks. For grades, please check NetClassroom approximately a week after the trimester ends. We will also post a note on VA Today web page and send an email alerting you that grades have been posted. What if I need help? If you have issues connecting to the NetClassroom website: call 802-869-6269 or email IT@vermontacademy.org.
General Student Life Athletics At Vermont Academy we are committed to the principle that participation in team athletics and activities is a positive experience which challenges participants to develop themselves toward their fullest potential. Our athletic and activities programs support and promote developing the whole student (head, hand and heart) by focusing particularly on the following themes: teamwork and sportsmanship, self-discipline to acquire and apply specific athletic skills and strategies, an appreciation of being fit, and having fun. Our intent is that students, once exposed to this variety of opportunities, will carry with them a desire to remain involved, whether it be on a team or individually, in a gym or out in the wilderness. Every Academy student is expected to participate in at least two team sports/activities during the year. During the third season, a student may choose another sport or participate in an afternoon activity. Team sports for the fall are cross country, field hockey, boys’ soccer (varsity, junior varsity and thirds),
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girls’ soccer (varsity, junior varsity), equestrian, crew, outdoor challenge, and mountain biking. Cuts will be made at the varsity level and in boys’ jv soccer. Activities include drama and training room assistant. Winter sports are boys’ basketball (varsity and junior varsity), girls’ basketball, boys’ hockey (varsity and junior varsity), girl’s hockey (varsity and junior varsity), alpine skiing, freestyle skiing, cross country skiing, ski jumping, snowboarding (varsity and junior varsity), and dance. Cuts are made at the varsity and junior varsity levels. Afternoon activities are recreational ski/snowboarding, and training room assistant. Spring sports include baseball (varsity and junior varsity), boys’ lacrosse (varsity and junior varsity), girls’ lacrosse, boys’ tennis (varsity and junior varsity), girls’ tennis (varsity and junior varsity), golf (varsity and junior varsity), and crew. Cuts are made at the varsity level and in jv tennis. Afternoon activities are rock climbing, and training room assistant. Students should plan ahead and decide at the beginning of the year what they would like to do in each season. Afternoon activities can fill up quickly and students who spend a great deal of time making up their mind may find themselves locked out of the activity they wanted. When cuts are made from a sport or activity, ability and previous effort in other seasons will be considered.
Academy Store The Academy Store is located in the basement of Shepardson Center. In addition to school supplies, items like phone cards, personal hygiene products, laundry soap, stationery supplies, and school related clothing are available. Students may use cash, credit card, personal check or their debit card to make purchases.
Community Service One of Vermont Academy’s objectives challenges students to contribute to the communities of Vermont Academy and Saxtons River as preparation for active membership in the greater communities beyond. Finding a way for each student to make such a contribution is the purpose of the Community Service/Service Learning program. Through this service, both mind and spirit find opportunities to develop and grow. Students go beyond the boundaries of the classroom, find meaningful ways to connect to the larger community, and develop the skills and attitudes of responsible citizenship. Students are required to complete 10 hours of service per year, although many students exceed the required number of hours. We promote many opportunities, and encourage students and staff to participate. Campusbased activities include the Blood Drive, the Hunger Banquet, Peer Tutoring, Kurn Hattin Christmas Party, and other endeavors. Off-campus opportunities include mentoring at two local primary schools, helping and visiting some of our elderly citizens, volunteering with area social service agencies, and many more possibilities. Students completing community service over the summer or vacations can find a documentation form online at http://www.vermontacademy.org/enrollment forms or they can speak with Ms. Kathi Perkins, Community Service Coordinator.
Computer Information The IT Department at Vermont Academy supports the technology of the entire campus and provides wireless internet access to all buildings using a network of 55 wireless access points. As well, academic buildings have public printers available for student use. Internet access is provided by a dedicated 100 Mbps circuit and web traffic filters keep the content of unsavory or high bandwidth websites under control. Twenty servers, a multitude of switches, a fiber backbone between buildings, and a Hot Mesh for buildings beyond the immediate campus, extend the resources of our network to just about everywhere, including many outdoor locations, even the observatory. Most classrooms are equipped with projectors and these, in conjunction with Tablet PCs used by faculty, allow for very interactive presentations. The IT Department provides support to faculty and students from 8 AM to 4 PM during the week and Saturdays from 8 AM to Noon. Internet access times for students run from 6 AM to10:45 PM during the week, except during study time. Seniors and PGs are afforded 24 hour internet access. Students may bring their own wireless / mobile computers, connect to our network, and use them in classes. They must have the ability to create documents and "Power Point" - like presentations at a minimum. Vermont Academy offers a group of recommended (optional) models of mobile computers and sells them to students via a web page on our website (www.vermontacademy.org/laptops.) Students are able to buy them during the summer and into the school year. The offerings include both PCs and Macs and will be delivered to students.
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Basic support for personal computers will be available such as helping connect to the network, printing, and other minor problems. Major issues such as virus infections, crashed hard drives, and broken screens will ultimately be the responsibility of the student, but the IT Department will help students arrange for repairs. Support levels for the recommended computers will be higher as we will be able to return recommended computers to their original configuration quickly and do warranty / accidental damage repairs / replacements directly. The IT Department does reserve the right to deny any personal computer / device access to our network if that computer is infected or otherwise poses any kind of security threat to the network.
Dress Code Vermont Academy’s dress code permits some flexibility in attire. A student’s individuality is respected within the parameters of the following guidelines. We do not want everyone to look the same; however, students are expected to dress within these guidelines and to respond to all reasonable requests from the faculty concerning attire. Adhering to our guidelines demonstrates a student’s understanding of his or her responsibility to live within the standards set for this community. We expect students to be fully aware of how their choice of dress makes an impression on others and reflects upon them and the Academy. Here are some general guidelines for parents to consider in regard to their student’s clothing choices: Classroom dress is worn throughout the class day, from the time you leave your dorm or arrive on campus, until the end of the last class on any given day. Classroom dress is also expected whenever you are representing the Academy at off campus testing or events (SATs, college fairs, etc.) Classroom dress for girls: • Dresses and skirts of appropriate length (no more than 4” above the knee) • Blouses, dress shirts (tucked in if it has tails), collared shirts, turtlenecks, tailored cotton tops, and sweaters; all tops must have appropriately modest necklines • Dress pants or slacks, khakis, capris, skorts, corduroys, and shorts of appropriate length • Shoes, sneakers, hiking boots, and sandals, laced up or buckled • Well-groomed hair Classroom dress for boys: • Collared oxford or dress shirt, or collared polo, tucked in • Dress pants, trousers/slacks, khakis, corduroys, and shorts (at times of year sanctioned by the Head of School), worn at the waist with a belt • Shoes, sneakers, hiking boots, and sandals, laced up or buckled • Well-groomed hair • Clean-shaven, or with a full, trimmed beard/goatee/mustache (not in the early stages of growth) Unacceptable for classroom dress: • Clothing that is not neat, clean, modest, and in good repair (not frayed, torn, or patched) • Athletic clothing, including sweatpants, sweatshirts (zippered or pullover) and warm-ups • T-shirts • Spaghetti-strapped tank tops, tube tops, cropped tops, halter tops, any top that shows the midriff or has a revealing neckline • Skirts of a length that is not appropriate • Garments with inappropriate graphics or text, including any sexual connotations, violence, swearing, or drug/alcohol/tobacco • No denim pants or skirts of any color • Overalls, carpenter's pants, army fatigues, or stretch leggings • Headgear of any type, including bandanas (except for that dictated by religious observance) in all academic buildings, classrooms, the library, and the dining hall • Hats are not allowed anywhere on campus during the academic day; girls may wear a hairband • Bare feet • No clearly visible piercings other than ears Formal dress is worn for formal meals and special Academy functions. Attire for these events should be respectful in nature.
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For male students, formal dress will include: • dress shirt with tie or a banded collar dress shirt • dress slacks and belt • socks and dress shoes For female students, formal dress will include: • dress or skirt (appropriate length) with a suitable blouse (no spaghetti straps, halter, or tank tops) • dress slacks with a blazer and suitable blouse • appropriate dress shoes Casual dress worn during the weekends and after the academic day should be neat, clean and modest. At all times, students walking to the river must wear more than just a bathing suit. General dress code guidelines • Hats may not be worn indoors, except in athletic buildings, the student lounge and dormitory areas only; hats are not to be worn anywhere on campus during the academic day. • Shorts (no more than 4” above the knee) and sandals may be worn in the fall until Thanksgiving break, and in the spring; the Head of School will sanction these times. • At no time should undergarments be visible. • Personal taste and style are permitted in regard to hairstyles. However, outlandish, bizarre or otherwise inappropriate hairstyles, as determined by the Dean of Students or the Head of School, are not permitted. No abnormal hair coloring is permitted.
Residential Life The majority of students attending Vermont Academy live here. This large facet of Academy life has it’s own unique set of rules and expectations, just like academics and athletics. The expectations decided upon by the community and enforced by the dorm parents are not impossible or even difficult to achieve and maintain. In fact, what dorm parents attempt to provide is an environment not unlike a typical home. Respect for authority, cleanliness, responsibility shown for communal spaces, civility towards siblings or in this case dorm mates, and a general cooperativeness, are all characteristics of a well functioning dorm. Even though the students and the dorm parents work extremely hard to achieve a peaceful co-existence, problems do arise. There can be many causes of difficulties in the dorm. This section is not an attempt to discover and solve these problems, rather it is a simple guide that will provide you the parent with basic information about residential life. Ideally it will serve to increase communication and understanding between the three principal characters: the student, the dorm parent, and the parent. Facilities A typical dorm room consists of two beds, two deep closets each with a shelf, two bureaus, two desks, and two chairs. The room is rectangular in shape with a heavy locking door. This is the basic layout, however depending on what dorm your student lives in, this formula can vary tremendously. Your student may have a third roommate, or live alone, and depending on the shape of the room, the furniture may be different. Dorm Phones Each dormitory is equipped with its own hallway phones. The telephone system is turned off between the hours of 11:00 PM and 6:00 AM. RESIDENTIAL PHONE GUIDE
Dial 802-869-plus one of these extensions: Alumni Hall 2nd floor . . . . . . .6620, 6621, 6622, 6623 3rd floor . . . . . . .6624, 6626, 6626, 6627 4th floor . . . . . . . . . . . . .6628, 6629, 6630 Dr. Brown House . . . . . . . . . . . . . . . .6245 West Hill 1st floor 6235, 6296, 6647 2nd floor 6653, 6654, 6664 Buchanan Campbell
Sturtevant House 2nd floor . . . . . . . . . . . . . . . . .6246, 6631 3rd floor . . . . . . . . . . . . . . . . . . . . . . .6276 25 House North . . . . . . . . . . .6266, 6634 25 House South . . . . . . . . . . . .6267, 6633 Jones Hall 1st floor . . . . . . . . .6670,6671,6672,6673 2nd floor . . . . . . .6674, 6675, 6676, 6677 3rd floor . . . . . . .6678, 6679, 6680, 6681
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Cellular Phone Usage The Vermont Academy community appreciates the usefulness of a cell phone. However, we believe that used inappropriately, cell phones run counter to our value of respect for other community members. During the class day, cell phones may not be used in any academic building or the dining hall. Parents are asked to refrain from calling students if possible during the academic day. Washing machines Each residence is equipped with at least one washer and dryer. The larger halls have multiple machines on each floor. The machines are usually located in the most convenient spot, and are open to use for all who live in the dorm, or on that floor. The machines are free of charge, but must be used responsibly. It is highly suggested that the students remain with their laundry as it is being washed. This will prevent any mishap including theft and tampering. Furthermore, the students may not leave dirty or clean laundry in the machines or in the room for long periods of time. Again, the longer clothes are left unattended the greater the risk of tampering. It is the student’s responsibility to keep the laundry rooms clean. If there is a chronic problem with this, the privilege may be taken away. The Academy also has laundry service available for students and parents who choose to take advantage of that option. Cost and information is available at registration.
Dorm Expectations Cleanliness It is expected that students keep their rooms as clean as possible. This is sometimes one of the last things students think about, but it can negatively affect many aspects of your student’s daily life. There are some simple strategies that will facilitate a passable room: students should not leave food open and lying around; keep the trash empty at all times, avoid overflow; clothes and school material should be organized. Messy rooms are often a source of tension between dorm parents and students. This is an avoidable problem, and if students keep on top of it, tension is reduced significantly. Dorm faculty will check rooms regularly. Locked rooms We all strive to make this a safe, worry-free community; however, there are still instances of theft. Most of the time the theft is simply borrowing without asking permission, but sometimes items are indeed taken. This problem can be avoided if money and valuable items are stored in a locked box and the rooms are locked whenever the student leaves. Students should always carry their room keys on them to avoid lock out situations. Decoration It is expected that students will want to display pictures and posters on their walls. It is also expected that this material be absolutely appropriate. Each dorm parent reserves the right to decide what is acceptable and what is not. Students are required to respect the decision of their dorm parents in this regard.
Dorm Responsibilities General behavior The dorm parents and the residential students live and work in a unique community. When everything is working right this community can be wonderfully supportive, enriching, and close. General behavior can go a long way towards achieving this. Abusive language, bullying, theft, vandalism, and a disregard for others privacy are all problems that will be dealt with swiftly. There is one other component in this equation, the cleaning staff. They must be respected, and they are not responsible for the dorm chores described below Dorm Chores Each dorm or floor will set up specific chores that all the residential students will share responsibility. There are typically four duties that alternate on weekly schedules. These are: taking out the trash, taking out the recycling, keeping the hallways clean, and keeping the bathrooms tidy. The housekeeping staff is responsible for the major cleaning duties. It is expected that the students not only keep their rooms clean, but their immediate surroundings as well. These duties may vary depending on the dorm parent, and the dorm itself. Roommate difficulty Living in such close quarters can sometimes create tension that if ignored can lead to more uncomfortable situations. Students are strongly encouraged to work out their own problems in a calm civilized manner. Most problems between roommates can be dealt with on this level. Student proctors are also available to help medi-
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ate situations. The dorm parent should only become involved if the situation has reached a point where no mutually agreeable solution can be found. Evening Study Hours Boarding students have structured study time in their dorm rooms Sunday, Monday, Wednesday and Thursday from 8-10:00 pm, and 8:30-10:00 pm on Tuesday and Friday. An academic atmosphere is maintained in order to provide all students with a conducive study environment.
Weekend Cards Students appreciate an occasional weekend away from campus and your son/daughter may receive an invitation to the home of another student. There is very specific protocol for students to follow when requesting a weekend. Depending on the range of permissions you gave your student on the permission sheet at the beginning of the year, we may require a phone call from you. Students must first obtain a weekend card from the Deans’ office. There are two different types of cards available. One is for a regular weekend when a student is departing after completing all of their commitments the other is for special occasions when a student will miss required commitment. All cards must show time and date of departure and return, and the students’ destination as well as their means of travel. The “blue weekend card” signifies that a student is leaving campus after completing all of their required commitments. This card requires signatures from the dorm parent, advisor, class dean and the student. If a student is going somewhere other than home or is going is going home but not riding with parents. The student will need an “invite”. This is a call to the Deans’ office inviting the student to wherever s/he may be going, which is usually the home of another student or a family friend. When the student does take a weekend to a location other than home the parents will receive this information electronically. The “yellow weekend card” is used if a student will miss a commitment. This card must be approved by the Academic Dean and also requires signatures from the dorm parent, advisor, teachers, coach and the student. The yellow card is the most demanding because we do not want students to miss commitments unless it absolutely unavoidable. A faculty member may deny a request to miss a class if a student is not in good academic standing. Likewise, a coach may also deny a request to miss a practice or game, or a dorm parent may refuse to sign due to unacceptable dorm behavior. The advisor is always the last to sign and will do so only if s/he agrees with the weekend and if all others have okayed the request.
Invitations/Parties As your student meets people on campus, s/he may wish to bring a friend home for the weekend or over a break. In that case, the student would fill out a weekend card and then wait anxiously for an “invite”. This is a phone call from you to the Deans’ office inviting that student to your home. This call is a necessity and the student will not be allowed to leave campus until we hear from you. It is best to call by Thursday so the student is not left to worry about whether or not s/he can go. When you invite a student, you become the responsible party for that student during the time s/he spends with you. The Academy assumes from your invite that you will be in residence for the entire time and that you will be aware of the student’s activities. We advise you to bear in mind that according to Vermont law, even when you are in your own home, you can be imprisoned two years or fined $1000 or both if you furnish any beer, wine or liquor to a person under 21 years of age. To make matters worse, if any partygoer under 16 who has consumed alcohol at your home breaks a state law, you may be convicted of contributing to the delinquency of a minor. These are sobering facts and something to consider when your student considers having a party.
Transportation Parents are not always able to drive their students to and from school. In those circumstances, there are various other ways for your student to get here. Please call Cody Hatt, Assistant Dean of Students, at 802-869-6252, for information on airplane shuttles and area public transportation options..
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Day Student Life Day students represent approximately a third of our student population. Although they do not live on campus, there are clear expectations for them as well. Specific questions regarding day student issues should go to David Hodgson ’89, Dean of Students, at 869-6258. Attendance Day students are expected to be on campus daily from the beginning of their first commitment until the end of their last commitment. They are expected to attend all sports and activities commitments, class meetings, and any other required all-school function. If your student is to be absent, we ask that you notify the Academy at (802) 869-6252 before 8:00 a.m Automobiles Day students planning to use a vehicle to travel to and from school will be issued a parking sticker. During the day, these vehicles must remain in the gymnasium parking lot from the time of arrival in the morning until the time of departure after the last commitment of the day. Boarding students may ride in a day student’s car only with parental permission and after following proper check-out procedures. The Academy reserves the right to check automobiles, while on school property, if there are concerns about what is inside. Day students are responsible for everything in their car. Parents and students should understand that driving a car to campus is considered a privilege. Along with that privilege comes responsibility. Any student who misuses a vehicle, whether it be transporting other students without permission, speeding or driving recklessly will lose the privilege, and face possible disciplinary consequences. Studying Boarding students have 90 minutes of supervised study each evening and we expect day students to spend the equivalent amount of time on homework. If they find they need extra help in their studies, they are encouraged to use the daily conference period for appointments with their teachers. Meals Lunch is provided for day students. If a student is going to remain on campus for an evening activity, or at the request of a faculty member, s/he is expected to adhere to all meal expectations regarding appropriate attire.This means that if it is a formal, sit-down dinner, day students are required to wear formal dress; i.e. coat and tie for boys and appropriate dress or skirt and blouse for girls, dress shoes for both. Staying overnight on campus Day students may stay overnight providing they have received permission from their parent, the dorm parent and the Dean of Students’ office. In that case, they are subject to the same rules and expectations set for boarders.
The Safety Net Advisor System The basis of student support at Vermont Academy is the advisor system. The advisor program has long been described as academic in nature, but has slowly taken on more of a personal/social counseling role. If a student has a problem, advisors are usually in the best position to help direct the student to the appropriate support person. Academic concerns are communicated to teachers and the Academic Dean; other situations may involve communication with a dorm parent, coach or parent. Conversely, the advisor is usually the first person informed of a teacher or coach’s concern regarding a student. They are the direct link from student to parent and have access to everyone in the community The primary role of the advisor is that of an advocate and motivator. The advisor meets with your child on a regular basis and will often act in a parent-like fashion, guiding, and supporting your child through their experiences here, always keeping the student’s best interests in mind. The amount of contact that students and advisors maintain throughout the school year requires at the least a positive working relationship. This makes choosing an advisor an important consideration. Returning students have the option of choosing three people as possible advisors for the coming year during the spring of
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the previous year. New students are matched to advisors during the admissions process. Situations can arise where for some reason the advisor/advisee match is not the right one. If a student does not feel comfortable with her/his assigned advisor, s/he may change advisors with the guidance of the Dean of Students. Advisors carry, on the average, between four and seven advisees. We are extremely proud of our advisor system here at Vermont Academy. It provides both the faculty and students with the opportunity to form positive and nurturing relationships that can last well beyond the high school years. The role of the advisor in a student's development is multifaceted. Effort Marks Effort marks are crucial to a student's success at Vermont Academy. They serve as an indication of whether or not your student is working to their potential. All advisors receive their advisee’s effort marks on a tri-weekly basis. The advisor discusses the marks with each advisee. These reports are then compiled to keep track of trends. If there is an area of concern, the advisor will seek out the teacher, coach, or dorm parent to discuss the situation and find out how the student could improve. Effort marks are then emailed to parents. Parent Communication Parents and advisors should communicate as frequently as both deem necessary. Parents will be contacted by their student’s advisor within the first few weeks of school to become acquainted and discuss any issues of concern to the parent. Further communications can be arranged on a mutually agreeable schedule. Course Selection Each spring, advisors meet with advisees to discuss appropriate course selections for the upcoming school year. Advisors help students keep track of the academic credits necessary to graduate and to choose courses at the correct level. The student is also encouraged to maximize their college placement options by taking challenging courses whenever possible. Parents receive a copy of the course selections for approval. Staffings Staffings are meetings held at the request of faculty members or parents to directly address academic problems, and keep them from escalating. Staffings can include the parent, and all those who are involved with your student. For example, the Academic Dean, the advisor, teachers, coach, and dorm parent may attend. This gathering is meant to be a positive experience, designed to facilitate communication to identify problems, and work out possible solutions. The advisor plays a key role in this meeting as one who is familiar with all the players.
Health Team The Health Team provides additional support and expertise on issues that are beyond the scope of the advisor. These may include adjustment issues, emotional concerns, disruptive behavior, negative behavior patterns, and difficulties with peer relationships, dorm or home issues. The team is comprised of the Director of Health Services, Counselors, the Dean of Residential Life, the Academic Dean, the Class Deans and the Director of Admissions and the ASISST Team Coordinator. The team is coordinated by the Director of Health Services. This team provides the bulk of supplemental support to students. Meetings are held weekly to communicate concerns about individual students and there is often consultation at other times during the week between team members and the student’s advisor, dorm parent, and coach. Concerns can be brought to a member of the Health Team by anyone in the community, including a student’s parent. At the meeting, which is confidential, the issue is reviewed and input from each involved team member is considered. The team then develops a plan of action to best support the student and improve the situation. This may involve communication with parents and referrals to counseling or other resources, and may include dorm interventions. The team follows each student’s case until a successful resolution of the problem can be found. Concerns of a sensitive nature are communicated discreetly to appropriate individuals on a need to know basis, and with the student’s knowledge. Pertinent information is shared with the Head of School and the faculty at general faculty meetings only when appropriate. If a student is referred to counseling, an assessment will be made by the counselors as to the appropriate treatment, with input from the parents. We have a Licensed Clinical Mental Health Clinician and a CADAC on campus that provides service covering a wide range of adolescent issues and behaviors. If counseling is not mandated, the first session is provided at no cost to the student. If treatment is extended beyond that, the counselor would discuss a fee for service contract with the parent. Whenever possible the counselor will bill the insurance
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company directly. In some cases a parent may be responsible for payment of services. In addition; there are situation when an off campus therapists may be needed to provide services to students if their needs cannot be met by our staff. These therapists may provide more individualized treatment, and support groups for a wide range of issues, including but not limited to eating disorders; behavioral issues, nicotine cessation, and anger management. Parents would be consulted prior to any arrangements being made for such services.
Health Services The health and safety of your son or daughter is our number one priority. We have developed the following guidelines and information in order to help meet the health care needs of your student while at school. Please take a moment to review the information and let us know if you have any questions, need additional information, or have suggestions for how we can improve Health Services in the future. Health Services seeks to help students maintain the best possible level of physical and emotional health - both by providing treatment for acute and chronic physical, social, emotional, and mental health issues, and by providing the knowledge and resources necessary to assist students in making healthy choices now and in the future. Proctor House Health Services is a red traditional clapboard building on the north side of campus. The building houses a medical clinic with 10 beds and a counseling center. The Health Services staff consists of four registered nurses, two counselors, and a certified athletic trainer. Our Medical Director is available for consultation when needed and is on campus one morning a week for appointment to provide care for our students. In addition our staff works in close collaboration with a local physician practice and a sports medicine orthopedic group to provide the best possible care to students. The health clinic is open daily at the following times: Monday-Friday 8:00 a.m. to 7:00 p.m. Saturday 8:30 a.m. to 1:30 p.m. Sunday on call Medication distribution takes place in Shepardson Dining Hall on Mon-Sat During breakfast and lunch Saturday During brunch and supper Medication is available during clinic hours at the Health Center if missed during the dining hall administration time. If health issues arise during the above office hours, students can either visit, or call the Health Center at 802869-6239. At all times (24 hours a day, 7 days a week), a nurse is available to handle emergencies via the Health Services pager at 802- 741-2440. Students should contact the on-call nurse through a dorm parent or faculty member who will page them. If a student has a medical concern or illness, she or he should come to Proctor House Health Services before classes to be evaluated, or as soon as symptoms develop. Non-urgent concerns will be evaluated during a nonclass period to minimize disruption to school work. When experiencing an acute illness that prevents them from attending classes, students are required to spend sick days in the health clinic where they can be monitored by the nursing staff. If students are well enough, they are then expected to return to their dormitory in the evening, where dorm parents will continue to monitor their condition. Sports related injuries will usually be referred to the athletic training room for evaluation and recommendation. Only nursing staff or athletic training staff can clear a student for return to activity following injury or illness. If a student sustains a head injury, she or he will be monitored carefully by our medical staff, including nurses, athletic trainers and physicians. We strictly enforce our head injury protocols here at the Academy to insure minimal risk of re-injury and/or second impact syndrome. Our protocols take precedence over other protocols. If a student is seen and cleared by a personal physician prior to the limitations within our stated protocol, our protocol will stand. Students with a head injury are required to check-in with nursing staff daily until cleared. In an effort to assure that students with certain health issues or concerns will seek appropriate medical assistance a student can request that health and counseling issues be kept confidential, this is in accordance with Vermont State law. While we encourage students to discuss all health and social issues with their family, if a student insists that he/she cannot communicate with parents or others, we will only share information with staff members involved in the care of the student, provided that the student does not appear to intend to do harm to themselves or others, or does not report past or present physical or sexual abuse (which by law we must report to the appropriate authorities).
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Vermont Academy expects that all routine medical, dental, and optical care will be handled when school is not in session (during the summer or vacation breaks). Should treatment for illness or injury occur while students are away from school on break or vacation, parents are asked to notify Health Services at (802) 869-6239 so we can make sure to note it in the student’s medical record (this is important, because it may impact future treatment considerations). Prescription Medications If your son or daughter will be taking prescription medications while at school, it is important that you read the following carefully. The safe and appropriate use of prescription medications in a boarding school setting is governed by a number of laws and practical considerations that we take very seriously. In an effort to keep all of our students safe and healthy, we must balance the desire to make it as easy as possible for individual students to take needed medications with the need to ensure that medications are stored securely so only the student from whom they are prescribed has access to them. In addition, we must also comply with the applicable state and federal laws governing medication administration. As a result, based on many years of experience, we have developed the following policies regarding prescription medications at Vermont Academy: • ALL prescription medications must be kept at Proctor House Health Services and be dispensed to students by a licensed nurse. In certain circumstances, with the prior approval of the Clinical Coordinator of Health Services, it may be possible to receive a waiver to this requirement if a written request from the parent is received and the physician approves. However, violation of this rule without prior knowledge and approval from Health Services may result in disciplinary action. Although such a violation will be evaluated by the Deans based on the circumstances, violations involving psychotropic medications (ex. Adderal, Ritilan, Prozac, Concerta, Focalin, etc.) or narcotics (Vicodin, Tylenol #3, Percoset, etc.) will be treated especially seriously because students having those types of medications unsupervised in the dormitory setting poses a risk to other members of the community. •
Any medication sent to the Academy must be sent directly to Health Services, not to the individual student.
•
A Vermont Academy Medication Plan form must be filled out by the prescribing physician and submit ted to Health Services for all prescription medications before it can be administered (as required by law). This form is available on our web site or by emailing the nursing staff at nurse@vermontacademy.org or by contacting Health Services at (802) 869-6239. • It is the responsibility of the student to present to Health Services or the Dining Hall to take his/her medication. We do not have the staff or resources necessary to identify and locate students to deliver missed doses of medication. If you provide us with an email address, we will notify you two times per month via email about your son or daughter’s medication compliance (you may receive more frequent notices at the beginning of the year or if your student is experiencing difficulties in consistently taking his/her medication as prescribed).
Counseling Services Counseling Services are available on campus by a Licensed Clinical Mental Health Counselor and a Certified Alcohol and Drug Addiction Counselor. If counseling is needed, it is available with a fee for services contract with the counselor or fee per semester for students in the ASISST Program. Emergency counseling services are always available as needed regardless of ability to pay and without parental agreement, if a student is in a crisis situation or in danger. Counseling sessions, which are billed directly to parents or financially responsible parties, may be covered or reimbursed by some insurance companies. Counselors may be able to bill some insurance companies directly for their services, if the counselors are unable to bill your insurance carrier directly they will assist in obtaining reimbursement if possible.. For questions about counseling services, please contact the Director of Health Services, Robin Ptach, RN, at 802-869-6210.
Healthy Relations Vermont Academy recognizes that adolescents as emerging adults have a need to develop mature, healthy and responsible relationships with their peers. Mutual trust, respect and honest communication are essential in developing these relationships. While the Academy supports the development of intimacy in relationships, sexual activity is not condoned. Abstinence is encouraged as the most appropriate behavior. The Academy’s primary concern is always to maintain the health and well-being of each student and of the community as a whole.
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Student Assistance Program—ASISST The student assistance program at Vermont Academy, ASISST (Aiding Students in Sound and Sober Thinking), is designed to provide education and positive support to students around issues involving the use of drugs and alcohol. Vermont Academy maintains the philosophy that adolescents will make mistakes and have a responsibility to learn from those mistakes. Students referred to the ASISST program by faculty, staff, parents, the Deans’ Office, or the admissions process will be provided support according to the program protocols. Furthermore, any student may confidentially request the services offered by ASISST. The Dean of Students’ Office is responsible for any related disciplinary consequences. Recognizing that the use and misuse of drugs and alcohol can be a complex problem, the ASISST Program focuses on several areas of support: intervention, individual and group counseling, sober support group meetings, random drug testing, educational activities, and professional assessment. Attendance at 12step programs such as Alcoholics Anonymous, AlAnon, Al-Ateen, and Narcotics Anonymous may be arranged on an individual basis. Communication with and the involvement of parents and/or guardians is strongly encouraged. As with other health concerns, parents and guardians or their insurance companies will be billed for services provided by any agency as a result of participation in the ASISST Program. These will include counseling, drug/alcohol assessments, and urine screening tests. All of the ASISST team’s efforts are undertaken with the clear understanding that students and their families are entitled to respect and privacy in these matters. We view confidentiality as the sharing of information with only those other professionals who have a need to know in order to act in the student’s best interests. ASISST referrals and assessments are not part of a student’s permanent record. The specific protocols which we follow are available to parents and students and may be obtained by contacting Ms. Amy Lanterman at alanterman@vermontacademy.org.
Sanctuary Policy If, as a result of the use of any substance (legal or illegal) such as alcohol or other drugs, a student believes his/her own health or safety is in jeopardy, or the health or safety of another student(s) are in jeopardy, he/she should: • Call 911 to request an ambulance and contact any adult on campus with the intention of getting medical help to the impaired student • Page the on-call nurse (802-741-2440). • Bring the student(s) directly to Health Services for assistance if directed to do so by the on-call nurse. Under such circumstances, in order to get the impaired student(s) immediate medical assistance, the student(s) involved can invoke this sanctuary policy and: • There will be no disciplinary action against the reporting student(s) or the impaired student(s). • The student(s) involved will retain anonymity to the greatest extent possible, with the exception of Health Services staff who may need to know the names of those involved in order to assist the impaired student(s). In following up on the incident: • Health Services staff will not report the names of the students involved to other school officials. • The impaired student(s) must meet with Director of Health Services within 48 hours to make arrangements to see a counselor to discuss the incident (Note - the first 2 visits to a counselor each academic year are free of charge). • The impaired student(s) will notify his/her parents of the incident either with the Director of Health Services or with a counselor. Sanctuary cannot be claimed by a student if there has already been a confrontation with a faculty/staff member or after a student(s) using or under the influence of alcohol or other drugs are discovered by a faculty/staff member (i.e. the student(s) must initiate the process and seek out assistance on their own). This sanctuary policy may be used by students for events occurring on or off campus. If law enforcement officials become involved in an incident, the school's sanctuary policy cannot release students from whatever legal action follows. If at any time a student believes that he or she has a substance abuse problem and would like to receive help, he/she can contact a member of Health Services seeking assistance without risk of disciplinary response. The information will be kept confidential unless the staff member believes that the life of the student, or other students, is in jeopardy. The intention of this policy is to keep students safe and to promote safety within our community as much as possible. When a student is found by a faculty member to be under the influence of alcohol or other drugs, Vermont Academy has no alternative than a disciplinary response. Furthermore, in such a situation, the
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faculty member or dean is under some obligation to investigate the possibility that other students may be in trouble and in need of medical attention.
Leave Protocols There are two types of leaves granted to students at Vermont Academy: a medical leave, or an administrative leave. Medical Leave - Determination of Medical Leave A medical leave is defined as a voluntary or required absence from classes necessitated by a psychosocial issue, the decision being made by at least two members of the health team. A medical leave may be required by the school under the following circumstances: a student is unable to constructively engage in Academy life for psychosocial reasons; a student’s well being or safety is deemed to be in jeopardy; the well-being and safety of other students may potentially be in jeopardy due to the continued presence of the student on campus. This type of leave could include but is not limited to eating disorders, self-mutilation, and histrionic or aggressive behaviors. Departure Plan When a medical leave is required, the counselor initiating the leave will notify the parents, the Director of Health Services, the Academic Dean, the Dean of Students, the advisor, and the dorm parents. An email to the adult community at large will follow in a timely manner. A student’s family will be provided with a copy of the medical leave packet. A student will be instructed to take home schoolbooks or other materials necessary to complete assignments while away from the Academy. The counselor will coordinate transportation arrangements with the parents While on Medical Leave Students on medical leave will be required to obtain a psychological evaluation from a licensed mental health professional following the Academy evaluation criteria. The professional must contact the health services counseling staff and provide an evaluation in writing, including his;/her assessment of whether the student has recovered sufficiently to safely return to campus. The counselor and the family must communicate throughout the medical leave process. The family will keep the counselor apprised of the evaluation appointment and the progress of the student while on leave. Once the evaluation is completed a written copy must be faxed to the counselor for review by three members of the health team. The health team will have up to thirty-six hours to review and make recommendations regarding the appropriateness of the student’s return to campus. The student is expected, to the best of his/her ability, to remain current with academic expectations via our website. The advisor will communicate with the student during the leave to offer support. Duration of Leave If after two weeks it appears that an extended absence will be needed, the parents must contact the counselor and request an extension of the initial medical leave. The counselor and/or the director of health services will then meet with the Academic Dean to review the academic implications of an extended leave before a final decision is made. If the student is unable to return within a timeframe that will ensure that academic requirements can be met, a medical withdrawal will be necessary, and the student may be considered for readmission in a subsequent semester. Return from medical leave criteria and process A student must be cleared from medical leave by three members of the health team (counselor, academic dean and the dean of students) prior to returning to campus. When a student’s return is approved, the counselor and the academic dean will draw up a support plan for the student’s re-entry to school. The written support plan must be reviewed, accepted and signed by the student and his/her parents in the presence of a health team member upon their return to campus. A copy of the signed plan will be placed in the student’s record in health services, but will not be part of the student’s permanent academic record. Administrative Leave An administrative leave can be granted by the Clinical Coordinator of Health Services, the Academic Dean or the Dean of Students for any number of reasons such as, but not limited to, family emergencies, bereavement, long term illness, surgery, significant religious events, etc. This type of leave is most often requested by the family of a student. Departure plan When an administrative leave is requested, the administrator approving the leave will initially notify the faculty and staff working with the student. An email to the adult community at large will follow in a timely manner.
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Students are responsible for keeping up with assignments on the website and doing as much work as possible while on leave. Return from Administrative Leave The administrator granting the leave will be in contact with the family during the leave to coordinate a smooth return. Any student on leave for more than one week must meet with the Academic Dean upon return to create a written support plan for reentry into the academic program. Whenever possible, this meeting will include the parent of the student. When the leave is of a medical nature, the Clinical Coordinator of Health Services will be involved in the plan for return. Appeal of the school’s decision to require leave or of a decision regarding return from leave: Parents who wish to provide additional facts that they believe should have been considered when a mandatory leave or return decision was made, or who think school policies were not appropriately applied, may appeal in writing to the Head of school within four days of the decision. The Head of school’s decision will be final.
Academy Disciplinary Policy Unfortunately, there are times when students may find themselves involved in a disciplinary situation. We include the following information for parents to understand the Academy’s position and some of the procedures we will follow in such an event. At any time, whether on campus, off campus, or on the internet, any behavior that discredits the student, and thereby the school, will result in a response from the Academy, up to and including disciplinary action. We provide the following list of major offenses to help students make the right choices. Those found to be knowingly in the presence of the commission of any major offense will also face consequences. Major offenses are: • association with or possession of alcohol, drugs, or drug paraphernalia; • harassment, hazing, bullying, serious threats or actions of violence; • tampering with fire safety equipment; • any act of vandalism; • dishonesty. lying, stealing; • possession or use of unauthorized school property, including school keys, computer software or hardware; • out of bounds and/or illegal weekends; • out of the dorm, off a dorm floor after hours, illegally behind a locked door in an Academy building, or any visitation violation; • removal from a class or sport due to three unexcused absences; • continued non-compliance with Academy rules; • conduct unbecoming a Vermont Academy student. The Academy considers the cooperation of students and parents essential in carrying out our stated purposes and objectives. Therefore, the Head of school reserves the right to terminate a student’s enrollment at Vermont Academy should such cooperation not be forthcoming.
Immediate Dismissal Any of the following offenses will result in immediate dismissal: • • • • •
intent to supply or distribute alcohol or drugs; dishonesty during a disciplinary committee meeting; a lit flame in a Vermont Academy building; serious acts of theft; possession of a firearm or any other dangerous weapon.
Detention Offenses A detention offense may be issued by class deans, dean of students, or academic dean to indicate the gravity of a student’s misbehaviors or errors in judgment. Detention offenses will be tracked in the student's disciplinary file. Detention offenses may be issued for, however are not limited to, the following reasons: • disrespect to teacher/coach/advisor • missed community meeting • disrespect to dorm parent • missed formal meal • disrespect to peer • missed community lunch • missed academic commitment (class, field trip, etc.) • missed waiting assignment • missed athletic commitment • missed community service assignment • unexcused absence from a community event (performance, special dinner, etc.)
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Students who receive a detention offense will be assigned to Saturday night detention from 8-10 p.m.. Students who receive multiple detention offenses within the same week will serve detention on Friday & Saturday night from 8-10 p.m.. Should a student receive five detention offenses, s/he will be subject to a standards committee meeting for continued non-compliance with Academy rules. A conversation with the head of school, academic dean, and dean of students will take place for students who accumulate ten detention offenses.
Minor Offenses Minor offenses can be issued to students by any Vermont Academy faculty member. Few students go through the academic year without some minor infractions of the rules, and a few occasional reports create no major concern and carry no penalty. However, when a student begins to accumulate a significant number of minor offenses, s/he will be subject to additional disciplinary course as a result. Minor offenses will be tracked in the student's disciplinary file. Class deans review each student’s infraction and decide whether additional disciplinary action is necessary. Minor Offenses may be issued for, however are not limited to, the following infractions: • tardiness to academic commitment • up past lights out/minor dorm infractions • dress code violation • failure to respond to an email or voicemail • use of profanity • use of cell phone/headphones in non-permitted areas The accumulation of five minor offenses will result in the issuance of a detention offense for non-compliance. In addition, the class dean will call parents and explain the pattern of behavior being exhibited. This process will be repeated for every additional five minor offenses issued up to twenty five. Should a student receive twenty-five minor offenses throughout the course of a trimester s/he is subject to a standards committee meeting for continued non-compliance with Academy rules.
Standards Committee A standards committee is a standing committee consisting of two students, two faculty and the Dean of Students in a non-voting role, who convene to hear facts presented by the student(s) involved in certain disciplinary situations. After the hearing, the committee will make a recommendation to the Head of school for a course of action to be taken by the Academy. Only the Head of school, or the person acting on his behalf, can waive the need for the committee to meet.
Disciplinary Responses Disciplinary action may range from an informal warning to expulsion from the Academy. Disciplinary actions include, but are not limited to: Social Warning Status A student may be placed on social warning status for the commission of certain major offenses or for a specified period of time after coming off final warning status. Should the student commit a major offense while on this status, the student will go before a standards committee, possibly concluding with a recommendation for dismissal. Final Warning Status This is the Academy’s most serious warning status. Students on this level of warning could be dismissed without a standards committee meeting if they were to commit a major offense. We withhold all re-enrollment contracts for any student place on final warning status. In the case of seniors, an administrative review will determine eligibility to receive a diploma. Any student taken off final warning status during the school year, as a result of a positive review, will automatically be placed on social warning status. Detention Students can be assigned to Friday and Saturday for various forms of misconduct. Detentions run from 8-10 p.m. on Friday and Saturday nights. Detention assignments are at the discretion of the class deans, dean of students, and academic dean. Unexcused absences from detention will result in the issuance of a detention offense. In addition, students will be reassigned to detention the following week. A student may not reschedule his/her detention without the permission from the class dean and dean of students. These will only be granted for extenuating circumstances deemed appropriate by the dean's office. Bounds/Loss of Privileges Serious violations of school regulations can result in a student’s being placed on disciplinary restriction. For resident students this means confinement to the campus; for a day student, it is a restriction from the campus except for specified academic commitments. For all students, restriction entails attending all classes and detention/work detail. A student on restriction is not eligible to practice or compete on an athletic team or participate in co-curricular practices or performances.
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Various privileges, such as off-campus lunches, parking privileges, or participating in School activities, may be withheld as a disciplinary response. In-House Suspension When a pattern of missed advisories, class tardies or absences, or required disciplinary action on the part of teachers gives evidence that a student is unwilling to meet school expectations of attendance and/or behavior, the student will serve an in-house suspension for a day. Five detentions in a trimester will result in an in-house suspension. Students will be required to report at 7:50 a.m. but will not be allowed to attend regular classes, practices, athletic competitions or musical/theatrical performances. In-house suspensions are recorded in a student’s disciplinary file. These records are kept until the student’s graduation or permanent departure from the Academy. For an in-house suspension, a student stays on campus and is only permitted to attend classes in which announced tests and quizzes are given. Please refer to policy explanation in the section on make-up work. The student must take the responsibility to review material presented during missed lectures and class discussions. During an in-house suspension students will complete tasks deemed necessary by the class dean and dean of students. The Academy views an in-house suspension as an aspect of educating the student holistically, and therefore, in-house suspensions are not reported. As a school practice, students who serve one in-house suspension typically receive an off-campus suspension on a second offense. Suspension In certain cases, the standards committee may recommend to the head of school that a student be suspended, either in house or off campus, for a specified period of time. When a student is suspended, s/he will be removed immediately from the community. The student is responsible for all academic work while on suspension. The first day back will be devoted to completing all tests and quizzes. The faculty are not expected or required to give extra help. Any other commitments related to the disciplinary process must be met in order to return to the Academy (i.e., counseling, professional evaluation, etc.) Dismissal Any repeat of the same major offense during a Vermont Academy career will most likely lead to dismissal. Should a student be dismissed from a class or the school for academic, disciplinary or other reasons, the date of dismissal and the cumulative grade up through that date will be recorded on the student’s transcript. Vermont Academy will not award credit for courses not fully completed. Final examinations, assigned projects and other exhibitions are considered part of the course. Vermont Academy will support a dismissed student to the extent of supplying the textbook titles and chapters or pages covered. It will be the responsibility of the receiving school to decide any additional requirements and the issuing of credit. The Academy is under no obligation to provide students who have been dismissed the opportunity to receive credit for completing the academic year or term. Students who are asked to leave Vermont Academy may return to campus only after their class has graduated or with the express permission of the deans’ office. Additionally, students who leave the Academy for harassment issues are not allowed on campus until all parties involved have left the Academy. In special cases, the Academy will consider a dismissed student’s re-enrollment, most likely one calendar year following the dismissal. Disclosure of Major Disciplinary Action As a NACAC member, Vermont Academy will, when requested on the institution's application, report student conduct records to colleges – including, but not limited to, serious disciplinary violations, honor violations, academic or behavioral misconduct, probation, suspensions, and dismissals. If a senior or post graduate is suspended or dismissed after the student has applied to colleges, Vermont Academy will notify the colleges two weeks after the disciplinary action has been taken. Within this two week period students should notify the colleges of their changed status.
Specific Disciplinary Responses Some major offenses will result in a specific response. They are : Harassment/Hazing/Bullying As defined in our Statement on Diversity, the Academy insists that all members of its community actively demonstrate their respect for others, and will not tolerate the emotional or physical abuse of any individual. Note that the feelings of the recipient rather than the intentions of the author determine the measure of inappropriate behavior. Inappropriate behavior may include verbal or physical advances, unwarranted verbal remarks, or derogatory or discriminatory comments between any two individuals or groups of individuals in our community. This includes all forms of electronic communication. All members of the community have the basic right not to be harassed or hazed and are encouraged to report instances of such behavior to any trusted adult, such as the Head of School, Dean of Students, advisor, or dorm parent.
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Sexual harassment is a violation of laws against discrimination. It is defined as unwanted attention of a sexually suggestive nature, and may include: • physical assault, including rape, or any coerced sexual relations; • undue pressure for sexual activity or for a relationship that takes on a sexual or romantic coloring; • any demeaning sexual propositions; • requiring behavior or actions of a person that will put that person in an uncomfortable or demeaning position; • unwelcome touching in any form; • sexually explicit or suggestive remarks, whether verbal, in writing or e-mail, about a person’s physical attributes, clothing, or behavior, including jokes or insults; • retaliation for complaining about sexual harassment; • display of sexually explicit or offensive material in clearly visible areas of the Academy. Individuals might unintentionally or thoughtlessly act in a manner which others experience as sexually harassing or humiliating. Attempts to justify such behavior as a “prank” or a “joke” do not change its harassing nature if the object of the joke is not a willing participant. Whenever possible, explaining the unwanted outcome and the inappropriate nature of the behavior to the offender should precede more formal action. If you feel victimized by sexual harassment or if you are concerned about such behavior, you are encouraged to seek counsel from an adult in the community who will make you aware of the options available should further action be desired or advisable. All incidents of sexual harassment will be documented by the harassment committee; they will work with all parties to gather relevant information and to determine the appropriate action, up to and including dismissal. Threats All threats of violence directed toward any individual, guest, or property of Vermont Academy will be immediately reported to the Head of school; he will work with all parties to gather relevant information and to determine the appropriate action, up to and including dismissal. Drugs and Alcohol Vermont Academy’s stand on the use of alcohol, illegal drugs, and prescribed drugs is clear and unequivocal. While under the jurisdiction of the Academy, the use of alcohol is strictly prohibited–regardless of age, parental permission or faculty presence. Students and parents are responsible for understanding the Academy’s position and the consequences that may result from any infractions. The following constitute a major offense and are grounds for dismissal: • Intent to supply or distribute alcohol or drugs will result in immediate dismissal. • use or possession of alcohol or any illegal substance; • possession or misuse of any narcotic, non-prescribed or prescription medicine, or any other psychotropic substance/medication; • misuse and/or of any product or substance with the intent of altering one’s state of consciousness; • possession of drug paraphernalia; • possession or use of steroids; • Any student found knowingly in the presence of alcohol or any illegal substance will receive a response up to and including the same as the primary offender. To enforce this policy, the Academy reserves the right to require drug testing. If it is determined that there is reason to believe that a student has violated this policy, s/he may be required to submit to tests (urinalysis, breath test) at the parent’s expense. With offenses involving an association with or use of alcohol/drugs, the Academy will help the individual student to gain a better perspective on the nature of his or her involvement. For a first offense, a student will face temporary removal from campus, placement on a warning status and subsequent periodic drug testing. The student will also receive support from the ASISST Program. Any second offense will result in immediate dismissal. Weapons Weapons of any type are not permitted on campus or at any Vermont Academy sponsored event. Additionally, no explosives of any kind (including fireworks) are permitted. Fire Safety Fire safety in buildings is a grave concern. Any tampering with fire safety equipment will be considered a major offense.
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Vermont Academy Statement of Purpose We, at Vermont Academy, dedicate ourselves to our stated purpose as a school. Printed below, this sentence define what we set out to do each day.
Vermont Academy is a small secondary school, primarily boarding in nature, that sees the potential and value of every student and prepares them to thrive in college and life.
Core Beliefs The entire Vermont Academy family dedicates itself to being a strong and supportive community where each person : • is important, has worth and dignity, and is viewed as an asset; • acts with the highest level of honesty and integrity; • will grow and develop, and is given the opportunity to do so here; • seeks and gives help when appropriate; • strives to achieve high and reasonable standards in the pursuit of personal excellence; • cultivates strengths and seeks to overcome challenges; • embraces personal and direct interaction to address issues and resolve differences; • considers the impact of our actions on both the immediate and world community, for the benefit of both present and future generations..
Vermont Academy Parents’ Association Statement of Purpose & Organization It is the purpose of the Vermont Academy Parents’ Association to enrich and support the educational experience of the Academy particularly by: • interacting with students, parents, faculty and administration; • facilitating communication and networking parent-to-parent, as well as school-to-parent and between the various members of VAPA and the Board of Trustees of Vermont Academy; • welcoming and assimilating new parents into the Academy community; • advising the Administration and providing recommendations regarding policies and procedures at the Academy; • raising funds selectively for specific educationally oriented projects. Membership is open to and shall consist of all parents and guardians of children enrolled at Vermont Academy. All parents are encouraged to participate in the on-going activities of the Association. Officers of VAPA are Penny Gendron and Nikki van der Vord (co-chairs). Meetings will be held in Aldrich Lounge (in Shepardson Center). The business portion of meetings will run for one hour with time allotted afterward for parents to socialize and talk. These meetings occur before or after long weekends and vacations and are set to accommodate parents who may be picking up or dropping off students from afar. The Development Office shall provide logistical and administrative support to the Parents’ Association.
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Vermont Academy Parents’ Association Bylaws The name of this organization shall be Vermont Academy Parents’ Association, hereinafter refereed to as the “VAPA”.
Article I–Purpose It is the purpose of the Vermont Academy Parents’ Association to enrich and support the educational experience of the Academy particularly by: • interacting with students, parents, faculty and administration; • facilitating communication and networking parent-to-parent, as well as school-to-parent and between the various members of VAPA and the Board of Trustees of Vermont Academy; • welcoming and assimilating new parents into the Academy community; • advising the Administration and providing recommendations regarding policies and procedures at the Academy; • raising funds selectively for specific educationally oriented projects.
Article II–Membership Membership is open to and shall consist of all parents and guardians of children enrolled at Vermont Academy. All parents are encouraged to participate in the on-going activities of the Association.
Article III–Operating Board 3.1 General Powers The affairs of this association will be managed by an Operating Board. 3.2 Operating Board An Operating Board of not fewer than eight parents plus officers shall be elected annually at the parents’ meeting held in May. There shall be a minimum of two parents representing each grade level, (ideally) one the parent of a day student and one being the parent of a boarding student, one faculty member (preferably a parent of a student at Vermont Academy) and one member of the administration. The last two members to be appointed not elected. Parents representing incoming freshman will be elected at the Fall Parents’ Weekend. 3.3 Officers The officers of the VAPA shall be president or co-presidents (ideally one day student parent and one boarding student parent), secretary and treasurer. Officers must be members of the VAPA. All officers are automatically members of the operating board. The officers along with the members of the operating board shall be elected at the March meeting. Each shall serve a one year term. Any officer may be removed for just cause by the VAPA Board. The vacancy in any office may be filled for its unexpired term by the VAPA president or co-president or operating board. 3.4 President or Co-Presidents The president or co-presidents will be the principal executive officer(s) of the VAPA and will preside over all meetings. The president or co-presidents are ex-officio members of all committees and shall appoint the nominating committee. The president or co-presidents or their designee shall represent the VAPA on the Board of Trustees of Vermont Academy (which oversees this and all associations of the Academy.) The president or co-president or their designated representative shall report to the VAPA on these meetings. 3.5 Secretary The secretary shall keep a written record of all meetings and shall see that such minutes are distributed along with the announcement of dates, times and place of upcoming meetings and its agenda through the Development Office. 3.6 Treasurer The Treasurer shall be responsible for all financial affairs and financial records of the VAPA. The treasurer shall collect and receive all moneys that may be due and shall on behalf of the VAPA endorse for collection, transfer or deposit to the credit of the VAPA in such banks that the VAPA may designate, all notes, bills of exchange, drafts, checks and other obligations for payment of money that may be received by the VAPA. The treasurer shall have custody of all funds and securities belonging to the VAPA. The treasurer shall render to its board whenever requested an accounting of his or her transactions as treasurer and the accounting of the financial condition of the VAPA. Funds raised by the VAPA shall be retained by Vermont Academy on behalf of the VAPA and be expensed by the treasurer under the direction of the VAPA. If the Board of Trustees of Vermont Academy is in dire need and requires the funds of the VAPA to cover unexpected expenses, they may use such funds.
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Article IV–Committees 4.1 Standing Committees The VAPA shall have the following committees: • Fundraising The Fundraising Committee, with particular attention to the raffle and auction, is responsible for fund raising by the VAPA • Student Life Committee The Student Life Committee will meet with Vermont Academy Student Association and administration to discuss the quality of student life, identify student needs, and to make recommendations to the Head of School on those needs and discuss how to address those needs. • Nominating Committee The Nominating Committee shall be appointed by the president and/ or co-presidents prior to the annual meeting of the membership to propose a new slate of officers for the ensuing year. It shall consist of two members of the VAPA Board, two members of the VAPA membership and one member of the faculty or staff of Vermont Academy. • Ad-Hoc Committees The VAPA board shall appoint a chairperson(s) of such events as may be authorized and approved by the VAPA board and such chairperson(s) may appoint a special committee to organize and supervise such events. The activities of such committees shall be reported to the VAPA board. 4.2 Committee Membership Committee chairs shall be members of the operating board, however, any parent may serve as a committee member. All of these committees shall keep minutes or other records of proceedings.
Article V–Meetings 5.1 Annual Meeting An annual meeting will be scheduled for the purpose of electing the operating board and officers for the ensuing year on the return of March break. 5.2 Regular Meetings Regular meetings shall be scheduled as deemed necessary by the operating board and will normally be scheduled before or after vacation and long weekends. 5.3 Special Meetings Special meetings of the operating board of the VAPA may be called by the president and or any two board members. At least seven days notice of such meetings should be given. 5.4 Quorum At least 50% of the operating board shall be considered a quorum for all meetings. 5.5 Conflict of Interest Any possible conflict of interest should be reported to the board. When action is taken on an item with potential conflict the member shall abstain from voting. Operating Procedures In so far as practical the VAPA board shall operate through consensus. When appropriate
Robert’s Rules of Order will set the parameters for operation. Amendments These bylaws may be altered, amended or replaced or new bylaws may be accepted at any meeting of
the VAPA membership by a majority vote of those present and voting at such meeting, provided that a written notice of the alteration, amendment, repeal or adoption of new bylaws shall be contained in the notice of the meeting. Disbursement Philosophy
The Vermont Academy Parents’ Association is committed to supporting programs and activities that benefit Vermont Academy students and faculty. Highest consideration will be given to those projects which meet the following criteria: a) projects that support as many students as possible; b) projects that serve a multiple of purposes, and; c) projects that are not generally covered by the school’s operating budget.
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Vermont Academy’s Board of Trustees The Academy Board consists of up to 30 members representing alumni, parents, faculty and friends of the Academy. The responsibility of the board is threefold: 1. Acting as the guardian of the Academy’s purposes and objectives. 2. Ensuring the long-term success and viability of the Academy. In this capacity, it focuses on our financial wellbeing (capital assets, operating budgets, fundraising and endowments), on monitoring the success of the Academy at fulfilling its purposes and objectives, on compliance with applicable laws and regulations, and on the perpetuation of an effective board. 3. Selecting, supporting and nurturing the head of the Academy. The board meets three times a year (fall, winter and spring). The board’s spring meeting is the annual meeting, which is an open meeting. The Executive Committee of the Board, comprised of the heads of each board committee and others, meets several other times during the year. There is active parent representation to the board. Co-chairs of the Parents’ Association Nikki van der Vord (Elle ’14), and Penny Gendron (Nick ’10, Dan ’12, & Matthew ’15) are representatives to the board. At each meeting, they will present a Parents’ Association report. There are three active committees of the Board (Names of committees will be changing this year): Program and Enrollment: Charged with oversight of all curricular and co-curricular programs of the Academy,
admissions and reviewing the implementation of the Academy’s strategic plan and objectives. Internal Resources: Charged with review and approval of the budget including any major expenditure, with
oversight of any policies and procedures relating to the finances of the Academy, and with oversight of maintenance, deferred maintenance, capital projects and endowment. Development and Constituency Relations: Charged with securing the resources necessary to accomplish our
stated Purposes and Objectives, with marketing, and with oversight of the Academy efforts to develop and maintain strong and positive relations with its alumni, parents and friends. Should you have questions or comments in any of these areas, we encourage you to contact the parent representatives to the board, or the officers of the Parents Association. Any questions or comments to the Board of Trustees should be addressed care of the Head of School’s Office, where Kim Watson, his assistant, will forward them appropriately.
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ACADEMY PHONE NUMBERS All extensions preceded by 802-869 ADMISSIONS . . . . . . . . . . . . . . . . . . . . . .6229 ATHLETICS . . . . . . . . . . . . . . . . . . . . . . .6236 ACADEMY STORE . . . . . . . . . . . . . . . . .6248 BUSINESS OFFICE . . . . . . . . . . . . . . . . .6218 COLLEGE COUNSELING . . . . . . . . . . .6233 COUNSELING K. Beske . . . . . . . . . . . . . . . . . . . . . . . . .6668 J. Buser . . . . . . . . . . . . . . . . . . . . . . . . . .6667 DEAN'S OFFICE D. Hodgson . . . . . . . . . . . . . . . . . . . . . .6258 C. Hatt . . . . . . . . . . . . . . . . . . . . . . . . . . .6252 C. Davidson . . . . . . . . . . . . . . . . . . . . . .6284 DEVELOPMENT OFFICE . . . . . . . . . . .6223 ENGLISH . . . . . . . . . . . . . . . . . . . . . . . . . .6649 HEAD OF SCHOOL'S OFFICE . . . . . . .6221 HEALTH SERVICES . . . . . . . . . . . . . . . .6239 LANGUAGE CENTER . . . . . . . . . . . . . .6270 LEARNING SKILLS . . . . . . . . . . . . . . . . .6232 LIBRARY . . . . . . . . . . . . . . . . . . . . . . . . . .6227 MATH . . . . . . . . . . . . . . . . . . . . . . . . . . . .6234 RECEPTIONIST . . . . . . . . . . . . . . . . . . . .6611 SCIENCE . . . . . . . . . . . . . . . . . . . . . . . . . .6604 STUDIES OFFICE . . . . . . . . . . . . . . . . . .6265 FAX NUMBERS Admissions . . . . . . . . . . . . . . . . . . . . .869-6242 Business Office . . . . . . . . . . . . . . . . .869-6696 College Counseling . . . . . . . . . . . . . .869-6209 Counseling Office . . . . . . . . . . . . . . .869-6652 Development . . . . . . . . . . . . . . . . . . .869-6280 Faculty Room . . . . . . . . . . . . . . . . . . .869-2115 Health Services . . . . . . . . . . . . . . . . .869-6608
STUDENT RESIDENCES Alumni Hall 2ND FLOOR . . . . . . . . . . . . . . . . . . . .6620 . . . . . . . . . . . . . . . . .6621 3RD FLOOR . . . . . . . . . . . . . . . . . . . .6624 . . . . . . . . . . . . . . . .6625 4TH FLOOR . . . . . . . . . . . . . . . . . . . .6628 . . . . . . . . . . . .6629 Buchanan . . . . . . . . . . . . . . . . . . . . . .869-1316 Campbell . . . . . . . . . . . . . . . . . . . . . .869-1307 Dr. Brown House . . . . . . . . . . . . . . . . . . .6245 Jones Hall 1st Floor . . . . . . . . . . . . . . . . . . . . . . . .6670 . . . . . . . . . . . . . . .6672 2nd Floor..............……………. . . . . .6674 . . . . . . . . . . . . . . .6676 . . . . . . . . . . . . . . .6677 3rd Floor.............……………. . . . . . .6678 . . . . . . . . . . . . . . .6680 . . . . . . . . . . . . . . .6681 Sturtevant House, 2nd Fl.................. . . . .6246 . . . . . . . . .6631 3rd FL . . . . . . . . . . . . .6276 Twenty Five House North . . . . . . . . . . . .6266 South . . . . . . . . . . . .6267 West Hill Dorm 1st Fl . . . . . . . . . . . . . . .6647 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6296 2nd Fl . . . . . . . . . . . . .6653 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6664 FACULTY APARTMENTS Alumni 1st, Collins . . . . . . . . . . . . . . . . . .6683 Alumni 2nd, Eddy . . . . . . . . . . . . . . . . . .6661 Alumni 3rd, Hatt . . . . . . . . . . . . . . . . . . . .6656 Alumni 4th, Williams, N. . . . . . . . . . . . .6660 Buchanan House, Mayhew . . . . . . .869-1481 Campbell, Edwards . . . . . . . . . . . . . .869-1658 Davis House, Wilson/Muse . . . . . . . . . . .6662 Dr. Brown, Davidson . . . . . . . . . . . . . . . .6655 Jones 1st South, Miklusak . . . . . . . . . . . .6811 Jones 1st North, Nicol . . . . . . . . . . . . . . .6263 Jones 3rd North, Wang . . . . . . . . . . . . . . .6669 Jones 3rd South, McArdle, C. . . . . . . . . .6663 Sturtevant 1st, Armiger . . . . . . . . . . . . . .6682 Sturtevant 3rd, Schneider . . . . . . . . . . . .6809 West Hill 1st, Hodgson . . . . . . . . . . . . . .6684 West Hill 2nd, Mackey . . . . . . . . . . . . . . .6224 25 House North, Jarcho/Boomgaarten .6657 25 House South, Delaney . . . . . . . . . . . . .6645
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