Police Chaplains

Proposal To Host:

2015 Regional Training Seminar International Conference of Police Chaplains

Presented By:

Message from Visit Fort Wayne Dear Mr. Hungler, Thank you for selecting Fort Wayne for your 2015 ICPC Regional Training Seminar. As we talk about many times at RCMA and Rejuvenate shows, Fort Wayne will be a perfect fit for your group. We’re excited about hosting your group and I will do everything within my power to insure its success.

In this booklet you will find four outstanding choices for the actual facility to host your seminar. I have summarized the hotel and convention proposals in the Venue Bid Summary. The full, detailed proposals are also included. The booklet also contains more information about our city’s transportation services, numerous dining and entertainment options, attractions and other pertinent information on our city. There is a lot more information on our city and our meeting facilities at www.visitfortwayne.com I believe the next step is for you to visit Fort Wayne. Please suggest a date or dates when you and/or others can visit Fort Wayne. I will make all the arrangements for a complimentary hotel guest room(s) for a site visit, so just let me know when and where. Consider me your local liaison.

Once again, thank you for selecting Fort Wayne for the ICPC Regional Training Seminar.

Sincerely, Josie O’Donnell Group Sales Manager josie@visitfortwayne.com

Letter of Support

Venues Bid Summary (Details in Bid Packet)

Courtyard by Marriott Downtown Able to offer March 8-10, 2015 $114.00 per night - Single or Double *Meeting space $325.00 providing F&B min. of $7,000

Downtown Courtyard by Marriott

Hilton Fort Wayne at the Grand Wayne Convention Center Able to offer March 1-4 or 15-18, 2015 $109.00 per night - Single or Double *Meeting space at Grand Wayne Center $3,000 (discounted from $3,950)

Downtown Hilton Fort Wayne

Hotel Fort Wayne Able to offer March 8-10, 2015 $94.00 per night - Single or Double *Meeting space rental waived providing F&B min. of $5,000

Hotel Fort Wayne

Holiday Inn at Memorial Coliseum at IPFW Able to offer March 8-10, 2015 $114.00 per night - Standard room with 1 King or 2 Queen Beds *Meeting space complimentary

Holiday Inn at Memorial Coliseum at IPFW

**See individual hotel/convention center proposals for more details**

Fort Wayne, Indiana

Fort Wayne, Indiana’s second-largest city, is home to over 250,000 residents. Fort Wayne’s meeting and tourism facilities are first-rate, fun and affordable.

Past meetings and seminars have been impressed by Fort Wayne’s ability to put on effective events. We offer a big city feel, with a small town atmosphere, as well, as high quality facilities at low cost in a clean and friendly community.

Accessible by major interstate highways and an international airport, it’s easy to see why Fort Wayne is one of the Midwest’s most central and convenient locations.

Fort Wayne’s convenient location makes us an ideal convention location.

“

Working with Visit Fort Wayne made our ballroom dance competition much easier to put together!

See you again next year.”

— Vivian Hans, USA Dance Fort Wayne Danceport Champions

Downtown Fort Wayne

Fort Wayne’s growing and energized downtown is the largest economic and business development sector in Northern Indiana. Several exciting new commercial developments and local improvements have created new opportunities for event attendees and visitors to enjoy.

Downtown Fort Wayne offers exceptional connectivity. Our Grand Wayne Convention Center is attached to two hotels, extensive parking, our Historic Embassy Theatre, Botanical Gardens and several other attractions via our convenient skybridges.

Downtown Fort Wayne is the area’s most popular dining and entertainment destinations. With dozens of restaurants and bars located just steps from the Grand Wayne Convention Center, Fort Wayne’s downtown offers a wide variety of dining and bar options for different tastes.

Downtown’s new crown jewel, Parkview Field, offers great baseball (and unique off-site activities) in a lovely park setting.

This stadium, named the #1 in Minor League baseball, is located across the street from the convention center and offers meeting planners an easy (and fun!) evening activity solution.

In addition, Downtown Fort Wayne is the home to our arts and cultural attractions, including dozens of museums, and a vibrant arts campus. Your attendees can enjoy live performances at the historic Embassy Theatre or Arts United Center and take in the culture of our city while in town.

Activites and Dining

Visit Fort Wayne strongly believes the convention or seminar experience doesn’t have to end following the business day. Fort Wayne offers many activities for groups of all sizes to enjoy either during the day or evening hours.

Take a tour of one Fort Wayne’s most prized treasures, the Cathedral of the Immaculate Conception and Museum. Guided tours are free of charge! Stop by the beautiful Allen County Courthouse and be amazed with its historical structure. Get your taste buds ready for delicious tours at the DeBrands Fine Chocolates, Olive Twist or Mad Anthony Brewing Company.

Fort Wayne offers countless dinner and nightlife options, including several locally owned hotspots and franchised favorites. Downtown Fort Wayne offers dozens of restaurants within blocks of the Grand Wayne Convention Center, while the Memorial Coliseum is located near over 50 dining options just down the road on Coliseum Boulevard.

And after dinner, you can sit back and relax over a cocktail after a successful business day! You and your event attendees will have plenty of late-night options, whether the evening calls for live music, dancing, or just unwinding.

With countless other historic attractions awaiting your group, we can easily offer suggestions to create an outstanding off-site itinerary.

Transportation

Visit Fort Wayne understands meeting planners do not want a location where their attendees must drive many, many hours just to get to their event.

Fort Wayne is conveniently located in northeast Indiana, only a few hours’ drive from the Midwest cities of Chicago, Detroit, Toledo and Indianapolis, plus many towns in-between. It is easily accessible by I-69, I-80, as well as, US highways 30 and 24 or State highways 27 and 3.

By air, Fort Wayne has approximately 30 arrivals per day on American, Delta, US Air, United and Allegiant airlines, with connections to direct connections to Atlanta, Chicago, DallasFort Worth, Detroit, Minneapolis, Myrtle Beach, Orlando, Ft. Myers and Tampa-St. Petersburg. The Fort Wayne International Airport has been recognized as the ‘friendliest airport in America” too.

“The nation’s friendliest airport.”

- USA Today

2015 Regional Training Seminar

We are eager to host the 2015 Regional Training Seminar in our community and look forward to making it the best event possible!

Feel free to contact Josie with any additional questions. We look forward to working with you and the International Conference of Police Chaplains!

Please contact: Josie O’Donnell Group Sales Manager josie@visitfortwayne.com

Visit Fort Wayne 927 S. Harrison Street Fort Wayne, IN 46802 www.VisitFortWayne.com 1-800-767-7752

GROUP SALES PROPOSAL Courtyard by Marriott – Fort Wayne Downtown 1150 South Harrison Street Fort Wayne, IN 46802 DESCRIPTION OF GROUP AND EVENT The following represents an agreement between: Courtyard by Marriott, Fort Wayne Downtown and International Conference of Police Chaplains and outlines specific conditions and services to be provided.

DATE:

April 24, 2013

ORGANIZATION:

International Conference of Police Chaplains

CONTACT: ADDRESS:

Mr. Craig Hungler PO Box 218151 2654 Love Dr. Columbus, OH 43221

PHONE: EMAIL:

craighungler@gmail.com

HOTEL CONTACT: PHONE: E-MAIL:

Aimee Scott Senior Sales Manager 260-490-3629 aimee.scott@whitelodging.com

NAME OF EVENT:

International Conference of Police Chaplains

OFFICIAL PROGRAM DATES:

Sunday, March 8, 2015 - Wednesday, March 11, 2015

GUEST ROOM COMMITMENT The Hotel agrees that it will provide, and International Conference of Police Chaplains agrees that it will be responsible for utilizing 225 total room nights as follows:

Run of House

Sun03/08 65

Mon03/09 80

Tue03/10 80

GROUP ROOM RATES Based upon International Conference of Police Chaplains's total program requirements as outlined in this agreement, Hotel confirms the following group rates: Single: Double:

$ 119.00 $ 119.00

Hotel room rates are subject to applicable state and local taxes currently in effect at the time of check in.

Room rate includes one discounted parking space per room, per night.

COMMISSION The group room rates listed above are net non-commissionable. International Conference of Police Chaplains will advise its designated agency(ies) of these rates and address any resulting agency compensation issues directly with the management of the appropriate agency.

COMPLIMENTARY ROOMS International Conference of Police Chaplains will be entitled to one (1) complimentary room night for every forty-five (45) paid room nights utilized on a cumulative basis.

CONCESSIONS International Conference of Police Chaplains will be provided with one (1) complimentary hotel suite for the duration of the event, for purposes of hospitality room.

REWARDING EVENT PLANNER POINTS Trip planner will be entitled to Marriott Rewards points equal to 3 points per dollar revenue actualized from the entire group block revenue, up to a maximum amount of 50,000 points. Planner points will be posted to the account of the Marriott Rewards member within 7 business days of the event. Points may be divided between two planners, and may be redeemed for airline or sleeping room points.

METHOD OF RESERVATIONS Reservations for the Event will be made by a rooming list or via secure reservation weblink. International Conference of Police Chaplains will forward its rooming list by Friday, February 6, 2015 to aimee.scott@whitelodging.com.

GUARANTEED RESERVATIONS All reservations must be guaranteed with a major credit card or by International Conference of Police Chaplains. Reservations not cancelled by 6:00PM the night of arrival, will be charged for one (1) night’s room and tax.

BILLING ARRANGEMENTS The following billing arrangements apply: Individual to pay all charges, OR Room and tax charges to Master Account, OR All charges to Master Account CUT-OFF DATE Reservations by attendees must be received on or before Friday, February 6, 2015, (the "Cut-Off Date").

At the Cut-Off Date, Hotel will review the reservation pick up for the Event, release the unreserved rooms for general sale, and determine whether or not it can accept additional reservations based upon availability of space and rate. Release of rooms for general sale following the Cut-Off Date does not affect International Conference of Police Chaplains obligation, as discussed elsewhere in this Agreement, to utilize guest rooms.

FUNCTION INFORMATION AGENDA Based on the requirements outlined by International Conference of Police Chaplains, the Hotel has reserved the function space set forth on the below Function Information Agenda.

Date

Start Time

End Time

Sunday 3/8/15 Monday 3/9/15 Monday 3/9/15 Monday 3/9/15 Monday 3/9/15 Monday 3/9/15 Tueday 3/10/15 Tuesday 3/10/15 Tuesday 3/10/15 Tuesdsay 3/10/15 Tuesday 3/10/15 Wed, 3/11/15 Wed, 3/11/15 Wed, 3/11/15 Tue, 3/10/15 Wednesday 3/11/15

3:00 PM 8:00 AM 8:30 AM 8:30 AM 8:30 AM 5:00 AM 8:00 AM 8:00 AM 8:00 AM 8:00 AM 5:00 AM 8:30 AM 8:30 AM 8:30 AM 6:00 PM 5:00 AM

11:00 PM 8:30 AM 4:30 PM 4:30 PM 4:30 PM 11:59 PM 5:30 PM 5:30 PM 5:30 PM 5:30 PM 11:59 PM 2:30 PM 2:30 PM 2:30 PM 10:00 PM 11:59 PM

Room

Function

Setup

Suite

Hospitality

Existing

Legacy AB TBA

Opening Ceremony Breakout

Theatre

TBA

Agr

**Room Rental

**Approved Set Up Fee with Waived Room Rental

Complimentary

0.00

200

600.00

75.00

Classroom

60

300.00

75.00

Breakout

Classroom

30

200.00

50.00

TBA

Breakout

Classroom

30

200.00

50.00

Suite

Hospitality

Complimentary

0.00

TBA

Breakout

Existing Set Classroom

30

200.00

25.00

TBA

Breakout

Classroom

30

200.00

25.00

TBA

Breakout

Classroom

60

300.00

25.00

TBA

Breakfast

Classroom

30

200.00

25.00

Suite

Hospitality

Existing

Complimentary

0.00

TBA

Breakout

Classroom

200.00

25.00

TBA

Breakout

Classroom

200.00

25.00

TBA

Breakout

Classroom

200.00

25.00

Legacy Ballroom Suite

Dinner

Rounds

800.00

75.00

Hospitality

Existing

Complimentary

0.00

200

FUNCTION SPACE FEES Based upon the functions identified on the Function Information Agenda/Event Agenda outlined in this Agreement, and providing that the Food and Beverage minimums listed below are met, the Hotel will reduce function space fees to $ 325.00. Meeting rooms are also subject to change. *See Food and Beverage and Final Guarantees below. All food, beverage, meeting room rental and AV are subject to 22% service charge and applicable taxes. *FOOD AND BEVERAGE AND FINAL GUARANTEES International Conference of Police Chaplains agrees that it will provide, and Hotel is relying upon total event food and beverage revenue of $ 7000.00. This food and beverage minimum does not include Service Charge and applicable Sales Tax. Although they are both subject to change, the current Service Charge is 22% and the current Sales Tax is 8.0%. Should this minimum not be met, the difference will be charged to the group as function space fees.

In arranging for food and beverage events, a final guarantee must be given by 12:00 PM, 96 hours in advance. This number will be considered a guarantee not subject to reduction. All charges incurred will be based on this number. If your Catering Representative is not advised by this time, the estimated attendance will become your final guarantee. On the final bill, you will be charged the guarantee or the final number, whichever is greater. All food and beverage, audio-visual and miscellaneous charges are subject to the current service charge and sales tax.

OUTSIDE FOOD AND BEVERAGE All food and beverages served at functions associated with the Event must be provided, prepared, and served by Hotel, and must be consumed on Hotel premises. No Food and Beverage will be allowed to leave Hotel Premises DEPOSIT SCHEDULE Non-refundable deposit schedule as follows: Deposit Type Cash, Check, Credit Card

Due Date Upon receipt of signed contract

Amount Due 800.00

If Hotel does not receive deposits according to the above schedule, rooms will be released and all deposits will be forfeited and contract will be considered canceled.

ROOMS ATTRITION Hotel is relying upon International Conference of Police Chaplains use of total room nights. International Conference of Police Chaplains agrees that a loss will be incurred by Hotel should there be a reduction greater than 20% in total room nights actually used. Should the room nights actually used by International Conference of Police Chaplains be less than 80% of the total room nights, International Conference of Police Chaplains agrees to pay, as liquidated damages and not as a penalty, the difference between 80% of the total room nights and International Conference of Police Chaplains actual usage of rooms, multiplied by the average group room rate.

CANCELLATION International Conference of Police Chaplains agrees to provide Hotel with written notice of any decision to cancel or to otherwise essentially abandon its use of the total room nights (a “Cancellation�) within five (5) business days of such decision. International Conference of Police Chaplains acknowledges that a Cancellation would constitute a breach International Conference of Police Chaplains obligation to Hotel and Hotel would be harmed. International Conference of Police Chaplains therefore agrees to pay Hotel, within thirty (30) days after any Cancellation, as liquidated damages and not as a penalty, the amount listed in the Chart below.

Date of Decision to Cancel Date of Agreement to 365 days From 364 to 180 days Less than 179 days

Amount of Liquidated Damages Due 60% of estimated room revenue 80% of estimated room revenue 100% of estimated room revenue

Provided that International Conference of Police Chaplains timely notifies Hotel of the Cancellation and timely pays the above liquidated damages, Hotel agrees not to seek additional damages from International Conference of Police Chaplains relating to the Cancellation.

IMPOSSIBILITY The performance of this Agreement is subject to any circumstance making it illegal or impossible to provide or use the Hotel facilities, including acts of God, war, government regulations, disaster, strikes, civil disaster, or curtailment of transportation facilities. The Agreement may be terminated only for any one of the above reasons by written notice from either Hotel or International Conference of Police Chaplains to the other within ten (10) days of learning the basis for termination.

COMPLIANCE WITH LAW This Agreement is subject to all applicable federal, state, and local laws, including health and safety codes, alcoholic beverage control laws, disability laws, federal anti-terrorism laws and regulations, and the like.

Hotel and International Conference of Police Chaplains agree to cooperate with each other to ensure compliance with such laws.

CHANGES, ADDITIONS, STIPULATIONS, OR LINING OUT Any changes, additions, stipulations or deletions including corrective lining out by either Hotel or International Conference of Police Chaplains will not be considered agreed to or binding on the other unless such modifications have been initialed or otherwise approved in writing by the other.

LITIGATION EXPENSES The parties agree that, in the event litigation relating to this Agreement is filed by either party, the nonprevailing party in such litigation will pay the prevailing party's costs resulting from the litigation, including reasonable attorneys’ fees.

LIQUOR LICENSE International Conference of Police Chaplains understands that Hotel’s liquor license requires that beverages only be dispensed by Hotel employees or bartenders. Alcoholic beverage service may be denied to those guests who appear to be intoxicated or are under age.

PERFORMANCE LICENSES International Conference of Police Chaplainswill be solely responsible for obtaining any necessary licenses or permission to perform, broadcast, transmit, or display any copyrighted works (including without limitation, music, audio, or video recordings, art, etc.) that International Conference of Police Chaplains may use or request to be used at the Hotel.

ACCEPTANCE Prior to execution by both parties, this document represents an offer by the Hotel. Unless the Hotel otherwise notifies International Conference of Police Chaplains at any time prior to International Conference of Police Chaplains execution of this document, the outlined format and dates will be held by the Hotel for International Conference of Police Chaplains on a first-option basis until May 31, 2013. If International Conference of Police Chaplains cannot make a commitment prior to that date, the offer will revert to a second option basis or, at the Hotel’s option, the arrangements will be released, in which case neither party will have any further obligations. Upon receipt by Hotel of a fully executed version of this Agreement prior to May 31, 2013, or upon Hotel’s acceptance of a fully executed version of this Agreement after such date, it will be placed on a definite basis and will be binding upon Hotel and International Conference of Police Chaplains.

April 17, 2013 Craig Hungler International Conference of Police Chaplains P.O. Box 218151 2654 Love Drive Columbus, OH 43221 Re: 2015 Regional Training Seminar Dear Craig, It was so nice to meet you and your wife at RCMA this year!

We are excited for the opportunity to bring the International Conference of Police Chaplains to Fort Wayne! It would be a pleasure to have the group here at Hilton Fort Wayne at the Grand Wayne Convention Center. In conjunction with the Convention & Visitors Bureau, and the Grand Wayne Convention Center we would like to submit the following proposal for your review.

Facilities The newly renovated Hilton at the Grand Wayne Center is the premiere hotel in Northern Indiana. I have outlined some additional features of our hotel that will benefit the attendees.

Some of our amenities include: x Two full service restaurants and lounge x Room service x Complimentary airport shuttle x Complimentary wireless internet access x Fitness room x Indoor swimming pool x Business Center Concessions x 1 – Presidential Parlor (hospitality room) complimentary, with 2 attached guestrooms at the group rate. Light snacks and sodas can be brought in by the group. x 1/40 complimentary policy x 3– King Deluxe Suites at Group Rate for VIP’s x 2 complimentary room nights for a site inspection, subject to availability

Availability I am pleased to report that the following dates are being offered. I am able to commit the following room block for your attendees.

March 1-4, 2015 and March 15-18, 2015 Monday Tuesday Wednesday Thursday 65 85 85 c/o Rate We are pleased to extend a sleeping room rate of $109.00, plus tax. Our current rack rate is $119 - $139, so this is a significant savings for your group. It will represent an even bigger savings in 2015! The Hotel is comprised of kings (one bedded rooms) and doubles (two bedded rooms).Please note that rates are net, non-commissionable. Rates are subject to applicable taxes in effect at the time of the convention.

Meeting Space Your meeting space will be held at the beautiful Grand Wayne Convention Center. Please see the proposal from LeeAnn Pollock for detailed information on meeting space. The Hilton Fort Wayne is directly connected to the Grand Wayne Convention Center on two levels, providing a seamless flow for attendees.

Food & Beverage Our current banquet menus can be found on our website: www.ftwayne.hilton.com. If you don’t see something you’d like, just ask. Our culinary team would be happy to work with you to create a custom menu.

Parking Covered parking is available in the city-owned garage located directly across the street and connected to the hotel via the 3rd floor skywalk. Current parking charge is $7.00 per day. Parking fee per day for overnight guests will be offered half price at $3.50.

Location We are located in the heart of downtown, just steps away from many great attractions including: x Botanical Conservatory x Embassy Theater x Fort Wayne Museum of Art x Performing Arts Center x Allen County Public Library x Parkview Field As you can see, we have a lot to offer attendees during their stay.

Please keep in mind that this is a proposal. We would love the opportunity to give you a tour of the facilities and to discuss your meeting needs in more detail. The most important thing to us to that we all work together to provide attendees with a great experience! We look forward to working with you to bring the International Conference of Police Chaplains to the Hilton Fort Wayne and the Grand Wayne Convention Center.

Warm regards,

Kathy M. Stanley Sales Manager Hilton Fort Wayne

April 22, 2013 Mr. Craig Hungler International Conference of Police Chaplains P.O. Box 218151 2654 Love Drive Columbus, OH 43221 Re: 2015 Regional Training Seminar Dear Mr. Hungler: We are pleased to have this opportunity to submit our proposal to host your 2015 Regional Training Seminar in Fort Wayne, Indiana.

Currently, we can offer your group the following dates: Monday, March 2nd through Wednesday, March 4th, 2015 Monday, March 16th through Wednesday, March 18th, 2015 We suggest the following configuration for your conference based on the specs I received from Visit Fort Wayne. (Refer to the Excel spread sheet) Grand Wayne Convention Center services include one set-up per room per day and use of available chairs, tables, staging and easels at no additional charge.

You may use your own audio visual equipment. Otherwise we recommend you allow our event manager to schedule services with our in-house AV technicians.

Here you have the comfort of knowing your equipment will be in position, ready to function with back up supplies, at daily rentals lower than outside purveyors.

The enclosed Trade Show & Technology Services Rate Sheets reflect current costs you could incur upon your needs and request. Your charges would be those in effect at the time of your conference.

A certificate of insurance liability will be required for your event. Your certificate must be submitted 30 days prior to your event in the amount of no less than $1,000,000 per occurrence, naming the Grand Wayne Center as the “additional insured�.

April 22, 2013 Page Two

We are excited about the possibility of our facility hosting the 2015 Regional Training Seminar of the International Conference of Police Chaplains at the Grand Wayne Convention Center!

Mr. Hungler, please contact me with any further items that need to be addressed.

My phone number is 260-426-4100 and my Email address is lpollock@grandwayne.com. The Grand Wayne Convention Center’s web site is www.grandwayne.com. The Grand Wayne Convention Center’s staff would welcome the opportunity to serve your group again!

Sincerely, GRAND WAYNE CONVENTION CENTER

LeeAnn Pollock Sales Manager

International Conference of Police Chaplains March 2-4, 2015 or March 16 -18, 2015

Grand Wayne Convention Center, Fort Wayne, Indiana Description

#/ Seating

Room

Rental

Discount

Total

Monday Opening Ceremony

200 ppl, Theater

A.W. Ballroom B

$1,000.00

$500.00

$500.00

Break-out Session #1

60 ppl, Classroom Seating

A.W. Ballroom A

$900.00

$650.00

$250.00

Break-out Session #2

60 ppl, Classroom Seating

Jefferson A

$250.00

$0.00

$250.00

Break-out Session #3

60 ppl, Classroom Seating

Jefferson B

$250.00

$0.00

$250.00

Break-out Session #4

60 ppl, Classroom Seating

Jefferson C

$250.00

$0.00

$250.00

Tuesday Banquet, Buffet Style

200 ppl, Banquet Seating

A.W. Ballroom B

$1,000.00

$500.00

$500.00

Break-out Session #1

60 ppl, Classroom Seating

A.W. Ballroom A

$900.00

$775.00

$125.00

Break-out Session #2

60 ppl, Classroom Seating

Jefferson A

$250.00

$125.00

$125.00

Break-out Session #3

60 ppl, Classroom Seating

Jefferson B

$250.00

$125.00

$125.00

Break-out Session #4

60 ppl, Classroom Seating

Jefferson C

$250.00

$125.00

$125.00

Description

#/ Seating

Room

Rental

Wednesday Break-out Session #1

60 ppl, Classroom Seating

A.W. Ballroom A

$900.00

$775.00

$125.00

Break-out Session #2

60 ppl, Classroom Seating

Jefferson A

$250.00

$125.00

$125.00

Break-out Session #3

60 ppl, Classroom Seating

Jefferson B

$250.00

$125.00

$125.00

Break-out Session #4

60 ppl, Classroom Seating

Jefferson C

$250.00

$125.00

$125.00

$6,950.00

$3,950.00

$3,000.00

Totals

Prepared By: LeeAnn Pollock, GWCC Sales Manager

April 19, 2013

Discount

Total

Presents 2015 Guest Room and Meeting Room Proposal Especially Designed for International Conference of Police Chaplains.

2015 Regional Training Seminar March 8 – March 11, 2015 We would like to take this opportunity to invite you to experience Hotel Fort Wayne! We can provide a group rate of $94 for the event and provide a 1:25 comp ratio.

Meeting Room rental to be waived subject to $5,000 food and beverage minimum. One of the breakout room will be available nightly for a hospitality room. Only packaged snacks and beverages may be brought in at this time. Prepared, outside food is not permitted.

Guestrooms Hotel Fort Wayne features 6 floors, 219 deluxe rooms and 3 junior suites that include amenities such as luxurious 320 thread count Pima Cotton linens with a sheeted duvet that are freshly laundered for each new guest. We also completed the new king headboard renovation which includes a cherry wood headboard and individual reading lights.

We are a smoke-free hotel and feature a newly renovated concierge lounge with two concierge floors. Our goal is to provide each guest with all the amenities and comforts of home while staying in our community.

For your event we can extend a discounted rate of $94. Guestrooms will be available in the following pattern:

Sunday

Monday

Tuesday

03/08/15

03/09/15

03/10/15

65

80

80

Meeting Space Our inventory of meeting space will meet your every expectation. Our meeting space will provide your group with an inviting environment perfect for productivity. We currently meeting space available based on your tentative agenda. No space is held until a contact and deposit are provided.

Sunday March 8, 2015 •Hospitality Room (40) – 5:00 pm – 11:00 pm Monday March 9, 2015 •General Session (200) – 7 am – 9 am •(4) Breakout Rooms (60 each) – 7:00 am – 6:00 pm •Hospitality Room (40) – 6:00 pm – 11:00 pm Tuesday March 10, 2015 •(4) Breakout Rooms (60 each) – 7:00 am – 6:00 pm •Banquet (200) – 5:00 pm – 10:00 pm •Hospitality Room (40) – 6:00 pm – 11:00 pm Wednesday March 11, 2015 •(4) Breakout Rooms (60 each) – 7:00 am – 4:00 pm

Location: Convenience is a must when traveling. Hotel Fort Wayne is located just off Interstate 69 at exit 312A, approximately 6 miles from downtown Fort Wayne. You will also find Glenbrook Shopping Mall, great dining options, and a movie theater are within walking distance or less than a five minute drive.

Customer Service: Satisfaction is extremely important to us and our staff takes pride in providing the quality and service you deserve as a customer of Hotel Fort Wayne. We strive to make everyone’s stay excellent.

Parking: Hotel Fort Wayne is pleased to offer 600 complimentary parking spaces. Our parking area provides ample space for bus, trailer, and large vehicle parking as well.

Full Service Amenities Red River Steakhouse: The great taste of today’s Western cooking in an elegant steakhouse. Enjoy the many tasteful option we offer in our award wining Red River Steakhouse, a local favorite known for our steaks, BBQ ribs, and our soup and salad bar lunch.

Rum Runners Dueling Piano Bar: Come experience a tropical paradise filled with great food, drinks, and entertainment at its best!

The piano bar, also known as “dueling pianos” is the main attraction at Rum Runners. The dueling piano concept consists of two entertainers playing baby grand pianos simultaneously. The play a variety of hit songs from the 50’s through today and focus heavily on audience participation.

Fitness Center: Our newly renovated fitness center has 24-hour access and is located on the second floor.

Additional Amenities: We have an indoor/outdoor swimming pool and Jacuzzi, airport shuttle, gift shop, room service, ATM, and laundry facilities.

Hotel Fort Wayne is proud to offer our premier service for International Conference of Police Chaplains. Please contact Wendy Mink in the Sales Office at 260-484-0411, extension 323 or via email at wmink@hotelftwaynein.com if you have any questions or would like to tour the hotel.

Your event, Your way April 22, 2013

Mr. Craig Hungler International Conference of Police Chaplains P.O. Box 218151 2654 Love Drive Columbus, OH 43221 Dear Mr. Hungler: The management of the Holiday Inn Fort Wayne is honored to have this opportunity to propose accommodations for you. We have meeting room and sleeping accommodations available that you will love.

The Holiday Inn Fort Wayne is the newest full service hotel to be built in Fort Wayne in over 25 years. Blending the old-world tradition of excellence in hospitality with a contemporary design and modern day amenities, the Holiday Inn Fort Wayne at IPFW and the Memorial Coliseum gives you the opportunity to combine business and leisure in a single location. What does that mean for you? It means you get a luxury hotel that offers the following amenities: • Extraordinary full service hotel located directly across the street from the Memorial Coliseum • 151 beautifully appointed guest rooms and suites • Complimentary shuttle service to the Memorial Coliseum, Glenbrook Mall and IPFW • Complimentary Wi-Fi and parking ( bus parking available) • The Mastodon Grill and Patio – full service restaurant with room service • The Faculty Club Lounge • Exercise room on site or guests can receive a complimentary pass for IPFW’s workout facilities • One of the largest indoor pools in the area with a 8 person hot tub • Located just minutes from many of Fort Wayne’s finest attractions: Fort Wayne Children’s Zoo – Science Central – Fort Wayne Museum of Art Glenbrook Mall - Botanical Conservatory - Crazy Pinz Family Entertainment Center Fort Wayne River Greenway- Allen County Public Library: Genealogy Department At your Service,

Brett Aschliman Sales Manager

www.fortwayneholidayinn.com 4111 Paul Shaffer Drive | Fort Wayne, IN 46825 P: 260.482.3800 l 877.482.3332

4111 Paul Shaffer Drive | Fort Wayne, IN 46825

The Holiday Inn Fort Wayne Event Center Presents:

A proposal especially designed for:

We would like to take this opportunity to invite your group to experience the Holiday Inn At IPFW Event Center!

We would be honored at the opportunity to serve as your host hotel.

P: 260.482.3800 l 877.482.3332

Guestrooms & Suites

•151 beautifully appointed guest rooms and suites •Free High-Speed Internet •Sealy Posturepedic Mattresses •Choice of Soft and Firm Pillows •32” Flat Screen TV in every room •Family Suite that accommodates up to 6 people •Celebration Suite with separate sleeping area a 2-sided Fireplace •All rooms are Non-smoking •Complimentary Shuttle Service to Airport, IPFW, Memorial Coliseum and Glenbrook Square Mall •Complimentary parking (ample bus parking) The Holiday Inn Fort Wayne would be able to extend the following discounted rate:

$114.00 per night plus tax **Standard Room with 1 King Bed or 2 Queen Beds For :

65 Rooms, Sunday, March 8th, 2015 80 Rooms, Monday, March 9th, 2015 80 Rooms, Tuesday, March 10th, 2015

Concessions:

1 per 30 Comp Policy Complimentary Meeting Space Complimentary Wi-Fi Throughout the Hotel Complimentary Hospitality Suite

Amenities at the Facility

• The Only Hotel on IPFW Campus and across from the Memorial Coliseum • 151 Beautiful Guest Rooms and Suites - Chancellor’s Suite, Coliseum Suite, and 4 KidSuitesTM •The Mastodon Grill and Patio Restaurant • The Faculty Club Lounge • 6,000 square feet of flexible meeting space – including University Ballroom (accommodates up to 250 guests) • 20,000 gallon Heated Indoor Pool with Fitness Center • 100% Free Wi-Fi in Entire Hotel and Free Parking • SealyTM Posturepedic Mattresses, Walk-In Showers, and a 32” HDTV Monitor in every room

Meeting Space The top photo is the Holiday Inn Boardroom, available as shown with seating up to 20.

The University Ballroom is 3700 square feet that can accommodate up to 250 guests, or can be split into three smaller areas. **************** The Holiday Inn at IPFW and the Memorial Coliseum has flexible meeting space that would work for your event. **************** Opening Ceremony (Monday) University Ballroom

Banquet (Tuesday) University Ballroom

Breakout Rooms Available

We would also like to offer you a Chancellor Suite to be used as your Hospitality Suite for the duration of your reunion. We would waive the rental of this room and allow you to bring in your own food and beverage.

University Ballroom A University Ballroom B University Ballroom C IPFW Boardroom Mastodon Grill (Depending on times required)

Please let me know if you have further questions.

We do have a complete banquet menu to be able to cater any need that may arise.

Mastodon Grill Great food, Great service Located in our Lobby

Hours of Operation: • Breakfast:

Monday – Friday 6:30am – 10:00 am Saturday & Sunday 6:30am – 11:00 am

•Dinner:

Daily 5:00pm – 10:00 pm

•Room Service – Available During Restaurant Hours •Lounge:

Sunday – Friday 4:00 pm – 11:00 pm Saturday & Sunday 3:00pm – midnight

Fort Wayne River Greenway

Crazy Pinz

Interstate 69-Exit 312A to Coldwater Rd. South, Turn left on Coliseum Blvd. and we are a few lights down on the left on Paul Shaffer Dr.

Fort Wayne Children’s Zoo

Location • We are located on the near north side of Fort Wayne • Located just minutes from many of Fort Wayne’s finest attractions: Fort Wayne Children’s Zoo – Science Central – Fort Wayne Museum of Art Glenbrook Mall - Botanical Conservatory - Crazy Pinz Family Entertainment Center Fort Wayne River Greenway - Allen County Public Library: Genealogy Department

Benefits of Priority Club Rewards When it comes to loyalty and rewards, see what makes Priority Club Rewards an award-winner year after year in the hospitality industry. Frequent guests know that we offer more ways to earn points and miles, and easily redeem them for great rewards. Discover how loyalty pays off.

• Points never expire • No blackout dates for Reward Nights • Redeem for stays at any hotel, anywhere—including our rivals (may not be available in all regions) • Get great brand-name merchandise from electronics to house wares