Information and application form
What is the Kirklees Volunteering Quality Award? It is a certificate awarded to organisations to show that they involve volunteers in ways that have been agreed as good practice by Volunteering Kirklees, Kirklees Council and NHS Kirklees. The Kirklees Volunteering Quality Award is valid for three years, after which an organisation needs to apply again.
Why should my organisation apply? Receiving the Kirklees Volunteering Quality Award will show that your organisation values volunteers and provides them with a high quality, positive experience. Having the award will help to attract new volunteers.
The application process To apply for the certificate you need to provide information about your organisation, plus some photocopied documents and written evidence. Take a look at the checklist to see what these are. However if your organisation has already achieved a quality award please call us to discuss how to apply for the Kirklees Volunteering Quality Award. The application process is run by Volunteering Kirklees. Applications will be judged by representatives from Volunteering Kirklees, Kirklees Council, NHS Kirklees and the Kirklees Volunteer Supervisors’ Network. The panel will meet four times a year. Please send the completed form and documents to Volunteering Kirklees by email or post: Email: vk@voluntaryactionkirklees.co.uk Post: Volunteering Kirklees, The Volunteer Centre 15 Lord Street, Huddersfield, HD1 1QB
Where can I get more information or help? From the guidance notes (on a separate sheet, contact Volunteering Kirklees if it is not enclosed). From the Volunteering Kirklees Volunteer Programme Toolkit – a guide to the core elements of recruiting, training and managing volunteers well. Take a look at www.volunteeringkirklees.co.uk or email us at vk@voluntaryactionkirklees.co.uk or call us on 01484 518457.
Checklist of evidence required:
✓
Category
Essential evidence
1 2
Status of organisation
• The constitution or rules that govern
Volunteering is open to everyone
• Organisation’s equal opportunity/
• Evidence that
3
Recruitment of volunteers is fair
• Short description of your recruitment
• Copy of
4
Appropriate policies for managing volunteers
• Volunteer policy /statement • Health and safety policy (including
• Volunteer
your organisation
diversity policy or statement
process, please enclose supporting information (eg posters, application forms etc)
an example of a completed risk assessment)
• Confidentiality policy (if applicable) • Safeguarding policy (if applicable) • Outline of your problem solving processes
• Statement of position regarding payment of volunteer expenses
5
Volunteers are supported and supervised within their role
• Details of induction programme
6
Volunteers are encouraged to develop their skills
• Outline of informal and /or
7
Insurance policies
• Copies of relevant insurance policies. • If volunteers use their own vehicles,
for volunteers
• Outline of how organisation allocates and organises responsibility for supporting volunteers
formal training offered for each volunteer role
your policy for dealing with this
8
Offering a positive experience to volunteers
Desirable evidence
• Statement from at least one of your volunteers
these policies are put into practice
volunteer role descriptions for each role handbook
✓
Application form: Name of organisation: Address:
Please tell us briefly about your organisation. What does it do? What are the outcomes and benefits of these activities?
Please tell us briefly about why you have volunteers, what they do and how they benefit your organisation?
Principle contact (name and role): Telephone contact: Email address: Signature:
volunteering kirklees
Kirklees
designer www.johnpolley.co.uk
Date: