One complete IT Solution for
Construction ...
WE DO NOT JUST SELL THE PRODUCTS
WE SELL THE BENEFITS
CHALLENGES - Faced By Construction Industry
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OVERCOME CHALLENGES
An integrated construction specific software solution
Enhance :
Enterprise-wide visibility on all Projects
Project Performance & Control
Usage of Manpower, Material, Plant & Machinery at Sites
Eliminate / Minimize :
Material wastage
Redundant e ort and duplicated data
Projects that overrun & exceed budget
Delays / Uncertainities around Project Decision for want of up-to-date performance data
Facilitate / Provide :
A real time view of your business process
Quickly, timely and valid decision support
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Construction Information Management System (CIMS) CIMS is a comprehensive, integrated and integrative, modularized, customizable and user-friendly Construction Information Management System, ideal for organisations engaged in construction projects and businesses. Owing to its highly customizable feature, CIMS can be con gured suitably and implemented quickly, thus reducing the cost of implementation, and also the time to gain the bene ts in terms of productivity and pro tability.
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CIMS developed based on rst hand input from our parent company URC Construction with 56 years of construction experience in executing more than 600 Projects
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Integrated Software Solution to Manage Construction Operations
Projects Business Development
Planning & Budgeting
Subcontracts
Material Management
Plant & Machinery
HRMS
Overheads
Labour Execution & Monitoring
Client Billing
Safety & Quality
Project Closure Progress & Change Requests
Finance & Accounts 9
REPORTS
Business Development
Planning & Monitoring
Enquiry History Tender Trends Lost Bid Analysis
Finance
Pro t & Loss ( Sitewise & Consolidated ) Job Performance Analysis Receivables & Payables Ageing Analysis TDS Analysis
Accepted Cost Estimate Job Cost Report Job Cost Ledger Detailed Rate Analysis Budget Variance ( Cumulative & For the Month ) Material Reconciliation
Plant & Machinery
Status of Request vs Delivery Productivity Maintenance Fuel E ciency Equipment History Card
Execution
Labour Variance Client Bill vs Sub-Contractor Variance Productivity Current Execution Status Project Status
Material Mangement
Indent / Supply Summary Comparitive Statements PO Tracking Age-wise Stock Analysis Material Trend Analysis
Human Resource Transfers Salary Summary Man-Days Trend Man-power Cost Trend
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Realty Sales
CIMS Modules
Human Resource
Service Management
Work Orders Execution of Work Orders Sub-Contractor, Pieceworker Bills Advance Payment Requests Work Certi cations
Inventory
Trip Sheets Goods Receipts Budget Controlled Issues Returns Site transfers Physical Veri cation
Recruitment Attendance Leave Management Payroll Statutory Compliance Training & Appraisal
Sales Enquires & Follow-ups Property Bookings Transfers ( Property / Ownership ) Stagewise Bills Maintenance / Other Services Additional Works
Execution & Monitoring
Formworks
Machinery
Budget Controlled
Alert & Measure Deviations
Budget Controlled Mobilization Requests Hire Enquiries Hire Orders Site Transfers Repetition Analysis
Budget Override Labour Attendance & Billing BOQ Amendments Client Invoicing & Certi cation
Mobilization Requests Hire Enquiries Hire Orders Site Transfers Machinery Log
Business Development
Maintenance
Preventive Maintenance Maintenance Calls Maintenance Follow-Ups Breakdown Register Job Card
Planning & Budgeting
Procurement
Record and monitor the tender What if ? Analysis .. Pre-Quali cation Site Investigations Negotiations
Budget Controlled Requisitions Enquiries & Compare Quotations Utilize the idle stocks by allocation Purchase Orders Vendor Rating
Finance & Accounts
General Ledger Accounts Payables Accounts Receivables Fixed assets Financial Forecasting Cost Accounting Bank Guarantee Letter of Credit Insurance
Agreements Work Breakdown Structure Revisions & Compare Revisions Project & Resource Schedules Integration - Ms-Project / Primavera
Customizable reports
Integration with MS Projects* and Primavera*
Drill down facility in reports
Work ow con guration
Key Features
Compatible with MS Word*, MS Excel and PDF
Dynamic dashboards
O - line data update
Employee Self - help
Mobile compatibility
Legacy integration
Web & Windows based application *All third party trademarks copyrights are acknowledged as theirs. 13
Technology
After a thousand days of e orts with the sweat of hundreds of people, we, URCIans were able to close a chapter and reach a new height. Yes indeed, NCC Limited of Hyderabad, a construction leader launched our CIMS as their corporate ERP. It is a great honor to turn this new page and mark it as an important milestone of our organization
Growing Clientele With a client base that spans multiple industries, URC Infotec has accumulated an enviable list of clients in diverse market segments.
A.R.Raju - Managing Director , Mr. R.S.Raju Sr. VP (Finance) and Richard Saldhana (Blackstone), at the launch of CIMS in NCC
URC & NCC Team
Mr.Kabilan, Executive Director of URCI addressing at the Launch of CIMS in NCC
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Process Flow - Business Development
Site Investigations
Tender / Business Enquiry
Pre-Quali cation
Tender Document Receipt
Tender Negotiations
Tender Working
Submission
Awarded / Not Awarded
Close Enquiry
Agreement Creation
BUSINESS DEVELOPMENT
T
his module handles business enquiries, pre-quali cation process cycle, tender receipts, site investigations, rate enquiries, tender workings, submission, and negotiations. It also facilitates historic similar tender analyses to sharpen pricing and margin workings to facilitate strategic negotiation.
Module processes at a glance:
Module documents/reports at a glance:
Rate Enquiries Interlinking activities between new tender and tender history Revised working for tenders Site investigation analysis Enquiries to service providers / suppliers without procurement cycle Fetching rates from the past history
Pending Business Enquiries to process
Enquiry Status Tenders, Bids, with Enclosures Contracts Acceptance; Amendments Site investigation analysis Comparison report with the previous tenders
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Process Flow - Realty Sales http://www.
Websites
Project Creation
Campaigns Sales & Marketing Plan
Referral Management
Change/Support Request
Leads Sales Team
Transfer
Cancel
Follow-ups
Proposal
Site Visits
Acceptance
Negotiations
Work progress / Billing
Cancel
Proposal Negotiations
Refund
Closure
Progress/Billing
Payables
Receivables Hand-Over
REALTY SALES
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his module helps to capture the sales enquiries and the support activities. It also minimizes the risk of missing any Enquiries / Follow-ups. This helps to manage / track the individual's sales performance and the entire sales cycle from a prospect to a customer. It also supports to manage / keep checks on the after sales formalities like generating Demand Letters, Interest Calculations etc This module helps to generate and send the bulk demand letters & payment follow-ups via. email / SMS. Scheduled email / SMS alerts can be generated during various stages of the project execution.
Module processes at a glance: Sales, Enquiry Followup Booking Transfers / cancellation Stage wise Billing Maintenance / Other Services Additional Works
Module documents/reports at a glance: Sales Trend Enquiry History Enquiry vz Booking Enquiry Status
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Process Flow - Project Planning & Estimation
 Project Creation
Project Features
Drawing Management BOQ
WBS (BOQ Analysis)
Scheduling (MS Project /Primavera)
Rate Analysis
Budget
PROJECT PLANNING & ESTIMATION
T
his module enables the user to plan the entire project with resources, including time based commitment of work activities covered in the Successful Bids/Contracts.
Module processes at a glance:
Module documents/reports at a glance:
Preliminary budgets for tasks and materials needed for the project, to be used in preparing calls for tenders/response to tenders.
Accepted cost estimate
Resource based schedules
Time based resources
Cash ow
Fund ow
Firm budgets that include the detailed workload, expense and material calculations Price lists and costs for previous plans and tenders and that facilitate calculation of precise expenses of the project and also comparison of service providers / suppliers rates from the past history
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Process Flow - Execution & Monitoring
Labor / Sub Contractor
Work Order Request
Advance
Budget
Change Request
Budget Amendments
Advances/Claims/Recoveries
Receivables
Progress
Work Order
Measurements
Progress
Worker Attendance
Sub Contract Measurements
Client Bills
Certi cation
Variance Analysis
Sub Contract Bills
Advance & Others Adjustment
Certi cation
Payables
EXECUTION & MONITORING
P
roject Execution module is a powerful
project management tool to monitor and manage projects, incorporating various capabilities and features like deviation alerts and analysis, project evaluation, designto-cost engineering to optimize construction costs; quality management - plan, collect, settle, and evaluate quality related to costs. The solution includes features that provide data to determine standard or user de ned quality scores..
Module documents/reports at a glance:
Module processes at a glance:
Labour attendance Value of work completed Labour wise value / quantity of work done
Project execution management
Labour attendance / subcontractor attendance maintenance
Labour bills
Maintain detailed library of resources, units, overhead charges and activities
Client Bills
Monitor Progress at all sites Alert for and measure of deviations Manage inventory at sites Analyze warehouse activities, including ow of materials versus workloads Record Labour Deployment and material consumption Labour billing management Client billing management
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Process Flow - Material Management
Budget / Capex
Purchase Request Deviation
Allocation
Cash Purchase
Client / Sub Contractor
Issues
Receipt
Execution
Inspection / Acceptance
Sub Contractor / Machinery
Approval for Deviation
Transfer
Enquiry
Stock
Quote & Comparative Statements
Invoicing
Returns
Payables
Excess / Shortage Notes
Purchase Order
Amendments
MATERIAL MANAGEMENT
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hese modules cover the entire purchase and stores functions of the enterprise. Tightly integrated with modules/submodules like Payables and Payments and Taxrelated Legal Compliances, this module enables Purchase and Store Managers to plan and monitor: relations with vendors, stock levels, purchase analysis, optimization of supply chain activities and costs in real time. Module documents/reports at a glance:
Vendor Detail List
Indent details report
Enquiries
Quotations
Purchase Order
Store Receipt Note
Purchase Invoice Payment authentication, budget allocations etc. Stock Report (Updated Stock, Stock as on date, Periodic Stock)
Module processes at a glance: Get complete purchase history such as cost average, cost di erence and average lead-time for each vendor, item and delivery schedules Supports standard costing methods Template supported for calculation of taxes and vendor terms and conditions Maintain Product wise preferred vendor list Prepare Purchase Bill based on GRN Track transfer of stock from company to work site and vice-versa Update stock after receipt of resources Price comparisons of quotation and nalization of best quotation Generation of request for quotation Compilation of available resources from various project sites for procurement analysis. This helps procurement of the right material at the right time and at the right place Requisitions linked to project plan Stock Balancing, Transfer Generate material receipt 25
Process Flow - Plant & Machinery
Project Plan
Mobilisation Requisition
Quotation
Hire
Transfer Request
Allocation Hire Enquiry
Comparative Statement / Negotiation
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Purchase Requisition
Transfer
Machinery Status (Idle/ Breakdown/ Use)
Hire Orders
Hire Order Amendment
Usage Log
Hire Bill
Payables
Maintenance
Advance & Others Adjustment
Receipt
Stock
PLANT & MACHINERY / FORMWORKS
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his module covers all processes and functions relating to planning, procuring, moving, using, and maintaining every piece of machinery required/engaged in construction projects.
Module processes at a glance:
Analysis for Capital Purchase Equipments Hiring Usage Costing, Maintenance Module documents/reports at a glance: Equipment Usage E ciency & E ectiveness Measures Billing Maintenance
Module documents/reports at a glance:
Equipments Register Usage History Replacement Analysis Usage Costs Maintenance
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Process Flow - Human Resource
Project Plans
Employee Request
Recruitment Process
Attendance
Leave Management
Payables / Statutory
Salary Process
Salary Structure
HUMAN RESOURCE
T
his module enables the user to plan the entire project with resources, including time based commitment of work activities covered in the Successful Bids/Contracts.
Module processes at a glance: Hiring Maintenance of Employee Details and history of service Leave Administration Welfare, Perquisites, Loan Administration Payroll Training, Development Appraisals, Promotions
Module documents/reports at a glance:
MIS reports
Attendance Report
Leave Balance as well as details
Vouchers Salary Structure Statutory compliances MIS on productivity, competence
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Process Flow - Finance & Accounts
Project Plan
Stock Management
Work Orders Certi cations
Stock Journals
Client Bills / Receivables
Payables Statutory
Advances
Payables
Receivables
Vouchers Reconciliation
Day Controls Month Controls Fin. Year Management
Taxation TDS Service Tax TCS VAT
Bank Guarantee
General Ledger
Ageing Analysis
MIS
Letter of Credit
FINANCE & ACCOUNTS
T
his core module meets almost all accounting requirements, with
special emphasis on ratios and measures speci c to construction business. It enables optimized accounting, integrating payroll, purchase, business development, project planning , project execution and maintenance modules thus delivering a comprehensive picture of the enterprise's nancial robustness at any given point of time. Both consolidated as well as site-wise pro tability and performance analyses are facilitated. Its integrated approach delivers control, speed and responsiveness with cost savings.
Module processes at a glance:
Module documents/reports at a glance:
Maintain nancial year wise transaction details De ne and generate di erent types of vouchers such as Credit, Internal Transfer, Journal and Petty cash, as desired by the user Calculate all tax related computations, to ascertain and comply with legal requirements with all payments and receipts Maintain and manage Receivables and Payables Bank reconciliation Accounting with construction-speci c functionalities Job cost reporting in real-time, including work-in-progress schedules and detailed bonding reports Billing and cost tracking by lot, plan and elevations Interface with Attendance-Payroll-related devices, including time cards Residential templates for housing developments Buyer options and change order tracking software to capture revenue for work outside a job's original scope
Balance Sheet / Projectwise Balance Sheet Trial Balance / Projectwise Trial Balance Pro t and Loss Account / Projectwise P & L Account Account Books like day cash, bank transactions etc. General Ledger and multiple ledgers
Stock Report
Ageing Analysis - Debtors / Creditors
MIS Repots
Cash Flow Analysis
Fund Flow Analysis
Ratio Analysis
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SAFETY ADVISORY SERVICES TO THE EMPLOYEES TO HELP THEM MANAGE RISK, INCREASE RELIABILITY & REDUCE LOSS.
SAFETY
S
afety process is used to make the workplace safer place to work.
Safety process is very essential in minimizing the risk to Men, Material and Resources. The main purpose of safety process in an organization is to reduce the risk at work by providing safety advisory services to the employees to help them manage risk, increase reliability & reduce Loss.
Module processes at a glance:
Safety budget Safety Planning Medical Checkup & Safety Induction Training Machinery Fitness Checkup Training & Meeting Updates Unsafe Conditions/ unsafe Actions 33
URC Infotec is a team of young and energetic techno entrepreneurs, engaged in designing, developing and deploying Enterprise Systems and Solutions (ESS), both as products and services. Its strength is derived from the backing of URC Construction P Ltd., a construction group well known in South India, with over 56 years of construction experience in executing more than 600 projects.
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