CARD Quarterly Report Oct - Dec 2012 by Wau Diocese

THE

SECOND:

QUARTERLY

PROGRESS

REPORT

FROM

OCTOBER

DECEMBER 2012.

Funded by European Union.

Managed and coordinated by ICCO.

Implemented by ECS-CARD

1. Description

1.1. Name

of Beneficiary of Grant contract:

The Episcopal Church of the Sudan- Christian Action for Relief and Development (ECSCARD) 1.2. Name

and title of the Contact person:

The Episcopal church of the Sudan- Christian Action for Relief and Development (ECSCARD)

ECS-CARD Quarterly Progress Report From October, November & December 2012

1.3. Name

of Partners in the Action:

The Episcopal Church of the Sudan- Christian Action for Relief and Development (ECSCARD 1.4. Title

of the Action:

Increased

Food

Security

and

Sustainable Livelihoods for Poor and Marginalized

Households in Western Bahr el Ghazal State, South Sudan. 1.5. Contract

Number:

DCI-FOOD/2012/290717

1.6. Start

date and end Date of the Reporting period:

October to December 2012 1.7. Target

Country(ies) or Region(s):

Wau and Jur River County in Western Bahr el Ghazal State- South Sudan.

Organisation Name: Episcopal Church of the Sudan, Christian for Relief and Development (ECS-CARD): … QPR #- ECS-CARD… Period covered: October, November and December 2012………………………

ECS-CARD Quarterly Progress Report From October, November & December 2012

1.8.

Final Beneficiaries &/or Target groups1 Numbers of Women and Men:

66 households, men 43, women 23, and children 200 1.9. Country

(ies) in which the activities take place (if different from 1.7):

Wau South and North Payams in Wau County and Ajugo and Kangi Payam in Jur River County of Western Bahr el Ghazal State, South Sudan

Project synopsis

A brief summary of the project, including a short description of: Project background The aim of this project is to Increased Food Security and Sustainable Livelihoods for Poor and Marginalized Households in Western Bahr el Ghazal State, South Sudan, by increasing food staple crops production and diversification of agriculture production as well as boosted awareness on nutrition issues, an improved and accessible marketing system and enhanced food access for vulnerable IDPs and returnees as well as residents. The overall objective of this project is: to reduce the incidence of general and acute malnutrition among rural households in Western Bahr el Ghazal. The Specific Objective of this project 1: To improve the food security and nutrition of particularly disadvantaged and marginalised people in Western Bahr el Ghazal, South Sudan

“Target groups” are the groups/entities who will be directly positively affected by the project at the Project Purpose level, and “final beneficiaries” are those who will benefit from the project in the long term at the level of the society or sector at large.

ECS-CARD Quarterly Progress Report From October, November & December 2012

The Specific Objective 2: To Strengthened, local institutions to better address food insecurity and climate threats. Activities The activities carried out in second quarter from October to December 2012 are as followed  Communites mobilization and sensitization was carried out in Ajugo successfully.  Identification and registration of 66 Beneficiaries under result one staple crops production in Ajugo  The House for extension officer is now available in Jur River County.  Procurement of project items have been implemented the set of desks and chairs, laptop, desktop printer; UPS, cell phone, water filter, motorbikes, and cupboard all were bought with exception of camera only.  Acquired an office space for the ECS-CARD, the FSTP office has been created and allocated for FSTP project staff.  Procurement of the input tools under result two diversification of crop production has been achieved 536 tools were bought and ready to be distributed to the farmers early next year 2012 

The staff under the

FSTP project attended M& E training and project management, financial

management conducted by ICCO  FSTP Project staff attended monthly partner coordinating meeting in Kangi organized by the agencies in this consortium.  Totally of 25 groups of farmers groups have been formed and 25 leaders were elected in all project site.  The human resource manual, procurement manual, governance organization manual and financial manual for the CARD have been developed  Two demonstration plots have been identified one in Masana Talip, Wau county and in Ajugo

ECS-CARD Quarterly Progress Report From October, November & December 2012

Jur River county 

The CARD staffs have attended the steering committee meeting organized by ICCO the leading Agency.

Results

The community were very receptive during community mobilization and sensitization as well as during registration.And The expressed their willingness to work hard under FSTP project -

Location

In Wau and Jur River County of Western Bahr el Ghazal State South Sudan

Number and kind of beneficiaries

66 beneficiaries have been registered under result one staple crop production who are poor and marginalized host population like women, widows, and impoverished agro-pastoralists. This section can remain unchanged for all reports.

ECS-CARD Quarterly Progress Report From October, November & December 2012

Assessment of implementation of Action activities 2.1.

Summary of Quarterly Progress Report

Over the reporting period from 1st October to December 2012, the following activities were undertaken  Communites mobilization and sensitization was carried out in Ajugo successfully.  66 beneficiaries were identified and registered under result one staple crops production.  Procurement of project items have been implemented the set of desks and chairs, laptop, desktop printer; UPS, cell phone, water filter, motorbikes, cupboard all were bought.  Acquiring an office space for the ECS-CARD, the FSTP project staff they have been allocated their office.

536 tools for diversification crop productions were procured these included 240 Water Cans, 240 Hoes, 28 Rakes, and 28 Spades for both Demo and Households.

 Procurement of the input tools under result two diversification of crop production is now achieved

536 difference tool have bought and ready to be distributed to the farmers early

next y year 2012 Organisation Name: Episcopal Church of the Sudan, Christian for Relief and Development (ECS-CARD): … QPR #- ECS-CARD… Period covered: October, November and December 2012………………………

ECS-CARD Quarterly Progress Report From October, November & December 2012



The

staff under the

FSTP project have attended M& E training and project management,

financial management conducted by ICCO The new finance and administrator under this FSTP project has been recurred.  FSTP Project staff attended monthly partner coordinating meeting in Kangi organized by the agencies in this consortium.  Totally of 25 groups of farmers have been formed and 25 leaders were elected in all project site.  The human resource manual, procurement manual, governance organization manual and financial manuals for the CARD have been developed  Two demonstration plots have identified one in Masana Talip, wau county and in Ajugo Jur River county 

The CARD staffs have attended the steering committee meeting organized by ICCO the leading Agency.

2.2.

Activities and results

Please list here all the activities in line with Annex 1, Section 1.7 of the Grant Contract document and in the Logframe. Result / Activities R.1.1 Title of Result

Progress * update

A.1.1. Title of Activity

The

community

mobilization

and

sensitization

Community Mobilization and sensitization

awareness was carried out in Ajugo successfully. 66 beneficiaries have been identified and registered

A.1.2. Title of Activity

for the staple crop production. Based on the criteria of

Beneficiaries registration

registration of beneficiaries given in baseline report.

ECS-CARD Quarterly Progress Report From October, November & December 2012

A.1.3 .Title of Activity

The items proposed for this project such set of desk

Procurement of project items

and chairs, laptop, desktop, printer, UPS, Cell phone, water filter, two motorbikes, and two cupboards were bought.

A.1.4.Title of Activities

The ECS-CARD office was created and is now available

ECS-CARD office space

for the FSTP project staff for their Activities.

A.1.5.Title of Activity

536 input tools for both demonstration plots and

Procurement of input tools for Demo and households c diversification crop production have been households diversification crop production

procured 240 Hoes 240 water cans 28 Rakes 28 spades All these are ready for distribution early next year 2013

R.2. Title of Result A.2.1. Title of Activity M&E Training staff

The ECS-CARD staff under trained

FSTP project have been

in M&E and project management as well as

financial management by ICCO A.2.2. Title of Activity

CARD

Partner coordination meeting

coordinating

staff

have meeting

attended held

monthly Kangi,

partner

which

was

organized, by the partners in this consortium. A.2.2. Title of Activity Recruitment of new finance

The new finance and administration officer has been and Admin recurred under FSTP project.

ECS-CARD Quarterly Progress Report From October, November & December 2012

officer A.2.3 Title of Activity

The CARD human resource manual, procurement

Organization Manuals

manual, financial manual governance organizations manual were developed are now available.

A.2.4 Title of Activity

Two demonstration plots have been identified one in

Identification of demonstration plots

Masan Talip and In Ajugo

A.2.5 title of Activity

25 farmer groups were formed and 25 farmers leader

Formation of farmer groups with their elected representatives A.2.6 Title of Activity

The CARD project Manager participated in the steering

Participating in steering committee meeting.

committee meeting organized by ICCO

A.2.7. Title of Activity.

The house rent for the extension officer in Kangi is

Office rent in Jury River County.

now available.

Etc.

2.3.

Analysis of Progress: Success, Constraints and Lessons Learned

Success  Communites mobilization and sensitization was carried out in Ajugo successfully.  Identification and registration of 66 Beneficiaries under result one staple crops production  House for extension officer is now available in Kangi, Jur River County.

ECS-CARD Quarterly Progress Report From October, November & December 2012

 Procurement of project items have been implemented the set of desks and chairs, laptop, desktop printer; UPS, cell phone, water filter, motorbikes, cupboard all were bought.  Acquiring an office space for the ECS-CARD, the FSTP project staff they hace been allocated their office.  Procurement of the input tools under result two diversification of crop [production is now achieved

536 difference tool have bought and ready to be distributed to the farmers early

next y year 2012 

The

staff under the

FSTP project have attended M& E training and project management,

financial management conducted by ICCO  FSTP Project staff attended monthly partner coordinating meeting in Kangi organized by the agencies in this consortium.  Totally of 25 groups of farmers have been formed and 25 leaders were elected their representatives in all project sites.  The human resource manual, procurement manual, governance organization manual and financial manuals for the CARD have been developed  Two demonstration plots have identified one in Masana Talip, wau county and in Ajugo Jur River county 

The CARD staffs have attended the steering committee meeting organized by ICCO the leading Agency.

Constraints.

ECS-CARD Quarterly Progress Report From October, November & December 2012

In the front of the car is James Umuor extension officer in short and T-Shirt is ECS-CARD project Manager Andrew Apiny tried to removed vehicle.

 The impassable road to Ajugo remain big challenges, in November 2012 the project staff car was stacked on the way between Ajugo and Kangi when they went for community mobilization and sensitization. According to the community here, the road stays impenetrable by water mostly in July to December every year. This is why community awareness, sensitization, and registration in Ajugo were behind schedule.  The recently inter tribal conflict which erupted out in Wau had interrupted project activities. The road from Busserie to Wau town was block by the community hence the track, which carried the project tools, was block out for sometimes this result into adjournment and distribution of tools to the farmers as planned.  The slowdown of transferred the funded to the implementing partner have contributed into reduce speed implementation period as planned.

ECS-CARD Quarterly Progress Report From October, November & December 2012

 Lack of water and drinking contaminated water in the intervention areas is a major constraint not only to the community as such it also the project staff. This had limited the accessibility of the staff to project site. The other hand, the community are force to move to river site during the dry season where they are accessible to water point. This will result to delay of project implementation in this period (land preparation) because the beneficiaries will come back homes in the April to May when the rain is started Whey they actually are supposed to clear their lands in dry season in Feb, March and April and start cultivating in May on ward on their farms.  Sharing one vehicle between two partners and delay of motorbikes for the extension officers have contributed to deceleration the planned to run the project activities effectively and timely.  No demonstration plots has been identified so far as

Awiel Jadid is concern because of

political instability, there is no direct contact community leader to be consult in matter to land and lack of community plot own ship in Awiel Jadid is also another factor which made it difficult for the project staff to address.

Lesson Learnt  Based on the experiences learnt, this report recommended that

the project staff to go to

Ajugo for monitoring and evaluation motorbikes is most recommended to be used special in July to December while vehicle will be use in January to June every year.  Shortage of water and using water filters for the project staff are advisable to carry with them or else buy enough purified water whenever they go into the field.  The delay of transferred of fund in the first quarter has slowdown project activities as spelled out in the proposal, in order to speed up implementation. Fund should be made available by the Donor on timely basic to the implementing partners to speed up the implementation

ECS-CARD Quarterly Progress Report From October, November & December 2012

 Transportation: to address the issue of transport between the partners effectively, the motorbike for the extension workers should be made available as soon as possible.

 Demonstration plots, there are two way to address the issue of demonstration plots in Awiel Jadid, one to training farmers on their respectively farmers or else find demonstration plot in Koromalang though this will be challenge by distance.

Where the EC Delegation in Sudan could assist in alleviating constraints. A. Initiate peace building and reconciliation project to the host communities through effective dialogue to avoid further deterioration of security situation while addressing the root cause of the inter tribal conflict.

B. Initiate water project in the areas where there is shortage of water through drilling hand pumps in Ajugo, Kangi and provide water filter to the communities who drinking contaminated waters in order to avoid multiple go guinea warm

c. Continued supporting long-term agriculture innervations to support the livelihoods of the vulnerable and marginalized communities to mitigate the impact of the current crisis food insecurity and to be self-reliance

2.4.

Please list all contracts (works, supplies, services) above 5000€ awarded for the

implementation of the action during the reporting period, giving for each contract the amount, the award procedure followed and the name of the contractor S/N 1

Contractor

work

Amount

Methedology

in Euro

Approach used

Achy Enterprise Easter The money was paied after 6240

Three quotations were

Africa Kenya

gathered.

the tools were delivered

ECS-CARD Quarterly Progress Report From October, November & December 2012

The procedure undertook to procured the tools, first the quotation was collected from different contractors afterwhich the committee analyized the quotations in which Achy Enterprise was chosen to supplied tools.

2.5.

Please provide a work plan for the next quarter

Activities

Month 0*

Month

Month 2*

Month 3*

December

February

March 2013

2012

January

R.1. Title of result 1.1 Agree with local stakeholders on selection criteria and methodology. 1.2 Identification, selection and registration of beneficiary

farmers

using

beneficiary

selection criteria.

the

agreed

1.3 organize farmers in 20-25 farmers per group and elects a lead and sub-lead farmer, one man and at least one woman. Lead farmers are contact persons for the farmer groups. 1.4 Introduction and training of farmer groups

in improved agronomic practices. Training takes place in a field of a volunteer farmer; where all other farmers come together and learn practical methods and skills, and then they implement the improved practices on their

farms

with

backstopping

from

the

trainer; who is the project extension worker.

ECS-CARD Quarterly Progress Report From October, November & December 2012

1.5 Procurement, transport and distribution of

R.2. Title of result

2.1

sets of tools (cost sharing around 20%) and improved varieties of seeds, in particular sorghum,

groundnuts,

and

maize.

The

stipulated percentage of cost recovery from the beneficiary farmer, for tools received, will also

included

the

contract.

The

percentage will be adjusted, if necessary, depending on the findings of the survey, done during the inception phase, on affordability and feasibility of an appropriate inputs cost recovery system for the target group 1.6 Beneficiary farmers prepare fields and start planting seed from mid to the end of May; expected to plant 67% of the field with traditional varieties and 33% improved seeds.

Agree

with local leadership including

women leaders (25% of FHH expected) on beneficiary criteria, selection methodology, and mode of decision-making. 2.2 Selection and registration of beneficiaries for

horticulture

(vegetable

gardens)

and

poultry raising through application of the set criteria. 2.3 Procurement of horticulture inputs; sets of

tools for which a contribution of 20% will be requested equivalent to Euro 10; procurement of improved vegetable seeds.

ECS-CARD Quarterly Progress Report From October, November & December 2012

2.4 Distribution of tools and seeds, first tools.

Seeds will only be distributed when garden is prepared. 2.5

Procurement

poultry

chickens

(improved breeding cockerels and local hens) and chicken feed). 2.6 Distribution of the poultry and chicken feed to 30 groups (80 HHs) in year 1 and the same 30 groups but new beneficiaries (80 HHs) in year 2. 2.7 Establish 22 demonstration plots in all 11 areas (average size 1,000m2). 2.8 Train and coach HHs with a focus on women in improved horticultural practices and environmental-friendly

soil

conservation

including composting (LEISA principles). 2.9 Pest and disease control (environmental-

friendly); inputs must be procured by the HHs. 2.10 Training on post-harvest handling and

marketing. 2.11 Pre- and post-harvest assessments. 2.12 Nutrition awareness and sensitization messages:

including

community

FGDs,

demonstrations, posters and public notices or bill boards in places like schools, churches, markets and the area where the trainings take place.

ECS-CARD Quarterly Progress Report From October, November & December 2012

R.3 title of results 3.1

Formation

market

committees

payam level and include payam authorities, (lead) farmers, and local business community. 3.2 Train, guide and backstop committees in accessing local and urban markets and market information and to connect producers and traders 3.3 Provide farmer groups with basic and

relevant training in business and marketing kills. 3.4 Explore and select modes/channels of communication information

and

disseminate

producers

and

market

traders

means of signboards, radios, newspapers and other means. 3.5 Improve on the formal functional market

information system in collaboration with WBS Ministry of Agriculture. 3.6 Weekly updates of market prices at local markets

and

outside

urban

markets.

Collaboration with other states in order to get information on their demand and prices of commodities in major markets 3.7 Collaborate with SMoAF&I on transfer of the

facilitating

Government.

role

Link

from also

Local

with

NGOs

Chamber

Commerce.

R.4 title of results

ECS-CARD Quarterly Progress Report From October, November & December 2012

4.1 Orientation of all stakeholders, partners, staff on key project outcomes, the capacities needed

for

implementation

and

main

strategies to be used. 4.2 Follow the baseline survey, done at inception, with an M&E workshop to determine capacities of partners and stakeholders in M&E systems and tools. Partners will be introduced and guided to apply a functional M&E system (consultancy assignment of 1 week including appropriate tools and formats). Two refresher workshops: In year 2: 1 week and year 3 also 1 week. In

August/September

2013,

mid-term

review will be another good occasion as the centrepiece for capacity building in M&E and review of the project. 4.3 Financial training and coaching of financial and project staff of partners. Trainer: ICCO Juba or regional ICCO staff 4.4

Training

extension

workers

learning/teaching coaching methodologies and the provision of adequate extension services. Exposure and exchange visits within South Sudan. 4.5 3rd year university students will be trained on the job and coached in extension services (ongoing) 4.6

Organisational

development

and

assessments

implementation

CBOs; of

ECS-CARD Quarterly Progress Report From October, November & December 2012

capacity building plan. 4.7

Training

Executive

Payam

Directors,

and

administrators, relevant

line

Ministries departments of the Counties. Year 1: Project Cycle Management (PCM), M&E and resource mobilisation and report writing; Year 2: leadership training and HR management,

Year

Assessments

and

Project Formulation Proposal. The Coverage will be the two counties, the Payams and bomas authorities.

* Month 0 is the last month of the quarter already reported on. Months 1, 2, and 3 are the months comprising the next quarter. Annex A: Quarterly Financial Report (QFR) (a separate EXCEL file) Annex B: Indicators Matrix (a separate EXCEL file)