2023 Yearbook Information Pack

CAPTURE YOUR TIME AT SCHOOL

Yearbooks are an invaluable memento for school leavers, providing memories of some of the happiest and most carefree years of their lives! They give students the opportunity to reflect upon the people and events that helped to shape them into the individuals that they have become. The question is, how do you find the time to design and produce a first rate yearbook which looks fantastic, contains lots of relevant information which will make it a pleasure to read and cherish for years to come, and doesn’t cost the earth? The answer lies within our fantastic range of yearbook packages, one of which is certain to meet your needs.

We offer our market leading level of service and customisation within our Terabook package, but also two other options for schools who want a fantastic looking yearbook with our Megabook and Gigabook packages, but don’t have the resources to commit to full customisation.

You can find lots of useful information on our yearbook blog at www.yearbooks.co.uk/tips including further explanation of the packages.

WHY WAVE ED?

There are many reasons to choose Wave Ed to produce your yearbook, these are just a few of the most important ones!

Simple production methods, whichever package you choose!

A tailored and enjoyable experience with your dedicated Wave Ed adviser, who will work with you from start to finish.

No clunky, stressful time-consuming software to learn. We believe part of our service is to make things as easy as possible for you.

We will help promote your yearbook to boost orders and interest with social media templates and a personalised presentation.

We employ a professional design team to carefully compile your book.

Bespoke design option for Terabook package customers.

Superb quality and durability that will withstand the tests of time.

Individually personalised hardback or softback covers.

Reliable delivery promise.

A competitive price agreed up front before we start working on your yearbook, no hidden costs!

A dedicated online shop for students and parents to order direct.

WHAT OUR SCHOOLS SAY

I can’t thank Wave Ed enough for EVERYTHING this year; they not only were AMAZING with our FIRST order but when COVID broke out we had a HUGE demand for more year books & hoodies!

The service, quality, timing, support and help has been BRILLIANT. If you’re looking for a yearbook and hoodie for 2021 look NO further...

I’ve signed up for next year!!

We would like to thank you very much for our yearbooks they are amazing! Thank you for all your hard work with putting it together and designing it we love it! I am very glad we found the company as the school has never worked with you guys before and we are so pleased we did and you worked hard to include everything we desired.

It’s amazing! Once again thank you for everything we appreciate it a lot.

Year 11 Teacher Year 11 Student

We have dealt with Wave Ed for many years with regards to our prospectus, yearbooks and hoodies and would not entertain going else where. Nothing is too much trouble.

Always receive a professional, fast service. Quality of work is second to none. Highly recommend. :)

Year 13 Staff Member

I was dreading leading the yearbook organisation, but your adviser couldn't have made the process easier or more stress-free.

Year 13 Student

The team at Wave Ed could not have been more helpful at putting together the fantastic yearbook for Year 6 - it was a pleasure to work with them. We were given an exceptional level of service ... their work ethic, quick responses and flexibility (especially at accommodating numerous tweaks and busy parents who missed yet another deadline!) were second to none. The children, parents and staff were all thrilled with the outcome and the yearbook will be treasured for a long time to come. We look forward to working with you again next year - massive thanks to you all!

ABOUT

Formats

Softback

Hardback

TERABOOK PACKAGE

The most flexible package and perfect for groups looking for the ultimate in choice and customisation.

Features

• No minimum order.

• The more you order the more you save!

• Choose from our range of customisable design themes (labelled ) or specify your own bespoke design at no extra cost!

• Choice of laminated softback or laminated or leatherette hardback covers.

• Customised page order.

• Any number of pages.

• Choose how many student profiles you would like per page.

• Choice of four montage page styles.

• Range of standard pages to include if you wish.

How it works

1. Talk to your dedicated Wave Ed adviser about your requirements, we will be there for you every step of the way! Together, we will organise the best course of action and timeline for your project to ensure your yearbooks arrive on time.

2. Think about how you would like the yearbook to look, you can either base it on one of our themes (marked with the label) or specify your own bespoke design. Let your adviser know what you have decided, if you have chosen a bespoke design we will create a couple of pages for approval before we proceed with the rest of the yearbook.

3. Decide on what you would like to include in the book. Based on your instructions, we will create your customised folders and share with you via our secure online cloud storage server.

4. Decide on the student profile entry questions and talk to your adviser about the most efficient way to collect them.

5. Upload your other content to the folders including introductions, awards and photos for montage pages.

6. The cost per yearbook is based on an estimate number you think you will sell. We will help you promote the book to your year group!

7. Once you’ve finished submitting your content to your folder, our graphic design team will make a start on the artwork.

8. Your adviser send you a digital proof copy for approval prior to printing, binding and delivering the books.

Produce a full size and fully featured book quickly and easily, from our fantastic range of designs.

Features

• Minimum order of 40 books.

• A choice of fantastic designs to choose from (labelled )

• Choice of laminated softback or hardback covers.

• Two pages of introductions.

• Form tutor/head of house messages.

• 12 student profiles per page.

• 10 photo montage pages (up to 200 photos!)

• Student awards page.

• Standard ‘News of Our Time’ and ‘Back in the Day’ pages.

• Personal messages page.

How it works

1. Talk to your dedicated Wave Ed adviser about your requirements, we will be there for you every step of the way! Together, we will organise the best course of action and timeline for your project to ensure your yearbooks arrive on time.

2. Choose your designs from the yearbook information pack, you can choose any design labelled

3. We will create your folders and share with you via our secure online cloud storage server.

4. Decide on the student profile entry questions and talk to your adviser about the most efficient way to collect them.

5. Upload your other content to the folders including introductions, awards and photos for montage pages.

6. The minimum order for your yearbook is 40 copies. We will help you promote the book to your year group!

7. Once you’ve finished submitting your content to your folder, our graphic design team will make a start on the artwork.

8. Your adviser send you a digital proof copy for approval prior to printing, binding and delivering the books.

MEGABOOK PACKAGE

“

A5 softback landscape size, ideal for small group looking to organise their yearbook quickly and easily.

“

Features

• Minimum order of 25 books.

• A choice of fantastic designs to choose from (labelled )

• A5 landscape size - The sizes shown in the yearbook info pack are portrait, the design will be converted to A5 size landscape.

• Softback cover.

• Two pages for introductions.

• Quarter page profile for every student (4 students per page)

• 12 photo montage pages (up to 140 photos!)

• Standard ‘News of Our Time’ and ‘Back in the Day’ pages.

• Available for larger groups with individual photos rather than individual profile entries.

How it works

1. Talk to your dedicated Wave Ed adviser about your requirements, we will be there for you every step of the way! Together, we will organise the best course of action and timeline for your project to ensure your yearbooks arrive on time.

2. Choose your designs from the yearbook information pack, you can choose any design labelled . The labelled design will be altered to A5 landscape size.

3. We will create your folders and share with you via our secure online cloud storage server.

4. Decide on the student profile entry questions and talk to your adviser about the most efficient way to collect them.

5. Upload your other content to the folders including introductions, awards and photos for montage pages.

6. The minimum order for your yearbook is 25 copies. We will help you promote the book to your year group!

7. Once you’ve finished submitting your content to your folder, our graphic design team will make a start on the artwork.

8. Your adviser send you a digital proof copy for approval prior to printing, binding and delivering the books.

“ “

• No minimum order.

• Completely customised to your requirements.

• Supply the artwork in your choice of software, discuss this with your adviser in advance.

• Support and advice provided throughout.

• Your choice of cover style and binding.

Features Supplying your artwork

Every year a handful of schools come to us with a desire to design their own yearbook from scratch, asking us to print and bind it for them. Of course, we are more than happy to help. The team will work with you to ensure that you understand the amount of work involved, plan the book layout and advise on content collection to minimise the time that it will take to produce the artwork.

Whenever a customer wishes to design their own book we always advise that they take the time to talk through their plans in detail before starting and communicate with our advisors regularly to ensure the process runs smoothly.

If you are thinking of going down this route, we would advise you to contact us before starting so that we can give you our guidelines and help by pointing out any potential problems or hurdles that you may encounter!

We believe that creating a yearbook should be a pleasure, in making your book the committee should be able to enjoy thinking about the happy memories and planning how to incorporate them. Committees should not be burdened with the task of designing their own books using unfamiliar software or online systems; as such we have a team of advisors and graphic designers who will help you to specify your perfect yearbook and who will then design it for you to an exceptional standard.

The team are on hand throughout the process to support, advise and facilitate to ensure that making your yearbook is a pleasure for both staff and students. We understand that every school, and every year group, is unique and are happy to work with you to establish a method and schedule that suits your particular needs.

The ‘how to’ guide, starting on page 117, outlines how many committees work with us to collate and produce their books.

You can also find detailed guides on our yearbook blog at www.yearbooks.co.uk/tips

YEARBOOK DESIGNS

Introduction Layout Ideas

Over the following pages you will find details and examples of our amazing yearbook design templates. We have included examples of each design family as covers, introductions, student profiles, montages and feature pages, as well as examples of bespoke designs and alternative content. Each page in this library has a code number which can be used when specifying the design of your own book.

In addition to this content we are always adding new design families to the range, check them out on our social media pages.

If you can’t find what you are looking for within our standard range, let us know as we are happy to produce bespoke designs for customers too as part of our Terabook package.

Covers

The cover of your yearbook sets the tone for what follows inside, choose whether you would like something which follows the same theme or a contrasting design. Some year groups run a cover design competition, giving students the opportunity to make the cover design truly unique, we can instructions for schools who wish to do this.

Names Standard Names Colourful TB GB MB TB GB MB

Wordle Traditional

Snapshot

Block Colour

TB GB TB GB

MB

Vintage Retro

Grunge

Swoosh

TB TB

TB GB TB GB

Micro Blog Tablet

TB TB GB TB GB TB

Passport Comic Book

Varsity Exercise Book

TB GB TB GB MB

TB GB TB GB MB

Journal Chalkboard

TB GB TB GB TB GB TB GB

Hoodie Design Options

We often get asked to include the leavers hoodie design on the back cover of the yearbook. Here are some examples. Find out more about our leavers hoodies at www.leavers-clothing.co.uk

TB GB

LAYOUT INFO

Introductions

Every book needs an introduction, whether it’s a brief comment from the yearbook committee or a lengthy message from the head of year or headteacher we’ve got some great layout ideas to ensure it will start the book in style.

Student Profiles

Student profile pages generally make up the bulk of the book, they are the space in which each member of the year group has the opportunity to present their own messages, photos and memories. Whether you want several people per page or several pages per person, we’ve got some amazing designs and concepts to suit.

Photo Montages

What better way to remember and celebrate than with photos of the people, the places and the events of the time that you’ve been together as a group. Organise photos into categories such as trips, sports and parties. or simply jumble them together and enjoy spending hours poring over the finished book, re-discovering the times that you enjoyed together as a group.

Articles

No book would be complete without some in-depth features looking at the events and achievements over the years. Popular topics include trips, sports teams, societies and special events; whatever the subject, we’ve got great designs to suit!

Message Pages

Students love to personalise their yearbooks further with personal messages from friends and staff. Include some message pages to create the perfect place for these individual memories.

SNAPSHOT

The most popular design of the past few years, Snapshot is perfect for a combination of formal and fun!

TB GB MB

SNA-19 SNA-20 TB TB GB

TB GB

Prestige is designed in the style of a glossy magazine balancing a formal theme with colour and interest.

TB

Putting your memories into a vintage album can be a classy way to catalogue your time at school.

SWOOSH

TB GB

A bright and grungy design, Swoosh can be customised to your school colour or indeed any colours you like!

MICRO BLOG

We all spend so much time on social media, why not capture your memories in this style, remembering how we communicate in this era!

SOCIAL NETWORK

TB GB

Another social media themed design, capturing the culture of a generation in a bright and fun way.

COMIC BOOK

A bright, funky design that Roy Lichtenstein would be proud of; Comic Book is a fun design that captures the essence of what a yearbook is all about!

TB GB MB

SCRAPBOOK

A yearbook is just like a collaborative Scrapbook of your school life, so why not emulate this concept through the design too!

TB GB

MB

School life wouldn't be complete without haistily written notes scrawled on scraps of paper and sticky notes, Notebook won't let you forget it.

TB GB MB

EXERCISE BOOK

MB

Leaving school means leaving Exercise Books behind, good or bad, you decide...

Exercise Book gives you a lasting memento of this school staple.

JOURNAL

We often wish we had kept a journal of our school days, so many memories! Let Journal capture the essence of one for you.

PASSPORT

GOOD BYE

Leaving school is like getting a passport to a whole new world! Capture the feeling and the memory with this colourful design!

DESKTOP

A tidy desk is something most of us aspite to but never quite attain; at least Desktop can provide some inspiration in a fun and informal design.

STYLISH

Are bold blocky colours your thing? Then Stylish is the design for you, adapt it to suit your school or house colours, or just go as bold and bright as you dare!

SHAPES

Shapes is a bright and colourful design concept which reflects the joy or sharing happy memories with friends; what a yearbook is all about.

TB TB SHA -15 SHA -16 SHA -17 SHA -18

Awards

Celebrate achievements or have a laugh with spoof awards which remind you of the people, personalities and events that have shaped your group.

MR & MISS LITTLE AWARDS

TROPHY

VINTAGE GOLDEN CUP

TB GB TB TB TB

Feature Pages

Broaden your memories of your time at school with feature pages which look at events both in and outside of school. Popular options include timelines, back in the day pages which highlight the things you are interested in and capture the popular culture of the era and big news stories from your time at school. Check out these design ideas for inspiration.

REMEMBER THAT TIME DO YOU REMEMBER? TB TB TB GB TB GB

EARLY LEAVERS TRIPS TB TB

TB TB

SCHEDULES

The time taken to produce a Yearbook from the date that you submit the information to us is around 10 weeks, so if you want the books for the end of April you would need to get the information to us by the middle of February, this includes us doing the design, proofing the artwork to you and printing and binding the books. When deciding on a timescale, take into consideration what other commitments that you have such as mock exams, work experience or revision. We always advise setting short deadlines and aiming to get your part of the process completed as quickly as possible to give you more time to concentrate on your work and revision!

If you have any special requirements such as including prom photos in a book that you would like to hand out before the prom, please contact us as there are a number of options and solutions that we can offer!

COPY

SENT TO WAVE ED

End of February

Mid March

End of March

Mid April

End of April Mid May

PROOF

CUSTOMER

Mid March

End of March

Mid April

End of April

Mid May

End of May

Mid June

ARTWORK

End of March

Mid April

End of April Mid May End of May Mid June

End of June Mid July

End of April

Mid May

End of May Mid June End of June Mid July End of July

Before Exam Results Day

How long does it take to produce a yearbook?

Production (artwork, printing and binding) timescales are dependent on the package and type of book that you choose, typically the inital proof will be ready in around two weeks, proofing (making changes) can take another couple of weeks and production takes around three weeks. Collecting the content for the book (your bit of the process) is really dependent on how quickly the committee work to get everything together, we have had really great books compiled in just a couple of weeks and others have taken six months. The best bet to get an accurate idea of timescales is to get in touch with our team to discuss your particular requirements and we will be able to advise from there.

How many pages will I need?

We see a lot of variation here, but a typical yearbook for a Year 11 group would have a few pages of introductions, 8-12 profile entries per page, a few feature pages and around 10-12 photo montage pages, bringing a typical book out between 40 and 50 pages. For year 13 groups page numbers will probably be slightly lower due to smaller groups, although we would typically see 4-8 profiles per page. Of course you can have as many pages as you like with the Terabook package - we’ve produced books with over 200 pages before. For Megabook and Gigabook packages the number of pages is dictated by the package structure and the size of your year group.

How much support do you offer?

Our support is unrivalled. We work closely with schools to ensure committees are supported throughout the process. You can contact your dedicated adviser Monday to Friday between 9am and 5pm on the phone, by email or via our social media channels. Depending on your location we will also try to get out to school at least once to help you get the project underway and keep it on track. You can also find loads of help on our yearbook tips blog pages on our website.

How do we send the content to you?

You can submit content either on Google Drive (a free online collaborative working tool, which we’ll help you set up) or we can send you a set of customised folders for you to start collecting your content on your computer. We will then arrange for your folders to be sent to us via our online secure shared portal. We will help you every step of the way!

£How are the Yearbooks ordered?

We can set up a personalised online shop, unique to the school! There will be an additional cost of £1 per yearbook to cover transaction and admin fees. Alternatively, the school can take your order, and we will arrange payment with them. This will be at no extra cost.

How do we promote the sale of the yearbooks?

We support you with this too. We will send you posters and leaflets which will advise the year group how to order and when they need to order by. We’ll also send you some blank posters on which you can write your own messages such as reminders about sending photos for the montage pages - you could even put one in the staff room as a reminder to staff about submitting their comments.

Can you help with the profile photography?

The short answer is yes. However to what extent depends on where in the country you are. Visit our website at www.yearbooks.co.uk/ free-photography for more information. There is also a great blog post offering help and advice on taking your own profile photos. As ever if you have further questions please do get in touch.

If you have questions that aren’t answered in this book, please don’t hesitate to get in touch with our team of Yearbook advisers on 0121 454 9441 or at team@wave-ed.co.uk who will be delighted to help!

Revised packages offering our best ever quality and value, with options to suit all budgets and requirements and our market leading service as standard.

Many more garments and options available, see www.leavers-clothing.co.uk for more details and prices...

• A wide range of stylish heavy weight hoodies

• Free personalised online ordering facility

• Help and support throughout the ordering process with a dedicated contact

• Free promotional materials and resources

• Detailed visual proofs - so you know exactly what you are getting

• Big company support, from our small caring team

AUTOGRAPH BOOKS

• Two great packages to choose from

• Ideal for collecting personal messages

•

HOMEWORK PLANNERS

• Tough coil-lock spiral binding

• No limits on school specific content pages

• Diary pages designed to your specification

• Reliable delivery and realistic deadlines

• For more info, visit

45-47 Stour Street, Birmingham, B18 7AJ t: 0121 454 9441 e: team@wave-ed.co.uk www.wave-ed.co.uk | www.yearbooks.co.uk www.leavers-clothing.co.uk | www.homeworkplanners.co.uk

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