Process for Entering & Claiming in the Practice PMS Flu Vaccinations administered by WBOPPHO Outreach The WBOPPHO nursing team have been providing vaccinators for drive-thru vaccinations and home visit vaccinations, the following process is required for both correct upload to the NIR, and for the claim process to occur. PRACTICE ADMINISTRATION: 1) a) A consent form is completed for all patients at drive thru’s • These will be scanned and emailed back to the practice • Scan the consent form into the patients’ notes b) eReferral received by the Health & Wellness Service for a home visit • Inbox GP letter sent to the practice with vaccination information • No consent form is sent, consent is part of the patient notes in Health & Wellness Medtech. NURSING STAFF: Provided below a screenshot of the following steps: (apologies to those not on Medtech) 1) Need to have the usual GP in the ‘Provider’ space (blue arrow) 2) Change the date given if appropriate. (red arrow) 3) Ensure you have chosen the correct eligibility option. (orange arrow) 4) Enter the vaccination in the outcome as ‘given’ NOT ‘given elsewhere’. (Purple arrow) ***Please note - If entered as ‘given elsewhere’ this will not generate a claim, and in some PMS’s it also will not message to NIR 5) Enter the agreed vaccinator in the space. (yellow arrow). Each practice may wish to have the same vaccinator entered for all vaccinations completed by the Health & Wellness Service for ease of future audit purposes - discuss this process with the Practice Manager. 6) Remember to check the ‘auto-bill’ is ticked for all eligible patients. (green arrow)
WBOPPHO 23.4.20 Process for entering Flu Vaccinations given by HWS v1
24 March 2020
Process for Entering & Claiming in the Practice PMS Flu Vaccinations administered by WBOPPHO Outreach
7) In the Consultation notes enter the following information: • For Vaccinations at Drive thru Clinics: “Vaccination was given by WBOPPHO Outreach vaccinator at (whichever appropriate drive thru site), following all appropriate consent and safety protocols. See the Inbox for a scanned copy of the consent form.” • For Vaccinations following an e-Referral: “Vaccination given by WBOPPHO Outreach Vaccinator at (note where given), following all appropriate consent and safety protocols. See Inbox letter from H & W Service”
WBOPPHO 23.4.20 Process for entering Flu Vaccinations given by HWS v1
24 March 2020