Wellness at the barn - Final exhibitor pack

Page 1


CONTENTS 1.  Front Cover 2.  Contents 3.  Introduction 4.  Brands Booked 5.  Venue Layout 6.  Key Note Speakers 7.  Farbridge Site Plan 8.  How to get to Farbridge 9.  Your stand location, Stand Cost, Invoices and Final Payments 10.  Overview of Marketing Campaign 11.  Stand Presentation 12.  Accommodation 13.  Loading In and Out information 14.  Terms and Conditions


15-16th May 2019 Â INTRODUCTION First and foremost thank you again for booking a stand with The Rare Brand Market at this BRAND NEW Summer event, your business is appreciated. We spend a lot of time on this information pack, because we want you to know that we take our job as the venue hirer, and event organizer very seriously. We also do it with so much care because we want you to have all the information you need to trade successfully and smoothly. If there are mistakes concerning your booking or any information quoted about your brand in this document that is incorrect, please be assured that this is internal information and is not publicized on our website. Please just contact us ASAP via email to office@therarebrandmarket.co.uk For this event we have put together a wonderful array of summer lifestyle brands from clothing and jewelry to homewares, childrens products and skincare. We will be returning to Farbridge Barns which is a venue that we have loved using for previous events. Set in the rural landscape of the Sussex Downs, with easy access from London and the South. We will be using Lavant Valley Barn for the summer shopping and Meadow Barn for the wellness workshops/ talks. These workshops will be led by our 4 fabulous key note speakers who will be joining us and discussing mindset for reinvention, nourishing children & female hormones, resilience training and holistic heath & the gut. Similar to our other events Wellness at the Barn suits a young emerging brand who is trying to sell to a stylish ABC1 Customer, a brand who perhaps cannot afford to do all the London events on offer and wishes to get in front of the right customer without breaking the bank and grow their database regionally. Never in retail has there been a more vital time to get in front of the customer profile you appeal to, in a lifestyle driven way and not just rely on online activity. ENGAGEMENT is key, and quality over quantity of customer is key to build a great following for your brand.


Brands Booked Wellness at the Barn 2019 BB Vegan www.bbvegan.com Birdie London h7ps://birdie.london/ Coconut Blue h7ps://www.instagram.com/ coconutbluelifestyle/ Coopers Beans & Leaves www.coopersbeansandleaves.com Crash Bang Kids www.crashbangkids.co.uk Feather Edge www.featheredge.com Flopz www.flopz.com Howe www.howefarmrarebreeds.com Ikigai Apparel www.ikigaiapparel.com Indigo Island www.indigoisland.co.uk Juno Skincare www.junoskincare.com Kembali Jewellery www.kembalicollecUons.com

Lacorine www.lacorine.co.uk Luxury Scope www.luxuryscope.com Meg & Bee www.megandbee.co.uk Millie Rose Design www.millieandrosedesigns.com Natures Wish www.natureswish.co.uk Pinks and Green www.pinksandgreen.co.uk Scarle7 Woods London www.scarle7woods.co.uk Six Love London www.facebook.com/sixlovelondon/ Sisi & Seb www.sisiandseb.com So Souk www.sosouk.co.uk The Holiday Shop www.theholidayshop.london The Makeshed www.themakeshed.co.uk


Venue Layout MEADOW BARN

9

10

11

HOWE Rare Breed Fleece

Coconut Blue

Kembali Jewellery

18

Ikigai Apparel

P

19

P

8ft 13 Lacorine

Sisi & Seb

Meg & Bee

20

21

15

14 Exit to Crash Bang Kids Courtyard

So Souk

6

P

P

Indigo Island 4 10ft

Scarlett Woods London 8ft 3

P

Natures Wish

Millie Rose Design

2a

2

P

Reception

The Holiday Shop

Pinks & Green

Fire Exit 8ft

Fire Exit 8ft

BAR

LAVANT VALLEY c BARN

P

P 8ft

The Makeshed 7

Juno Skincare

P

P

12

Feather Edge

16

17

8ft

WC & Cloakroom

8 Six Love London

Fire Exit 8ft

Birdie London

10ft

Fire Exit 8ft

Flopz

BREAKFAST ROOM

P

1

Customer Entrance

Key:

P

6ft 4ft

Dashes indicate Space Only Window

Power booked

Electrics £30 + VAT

S

Venue single socket

D Venue double socket

STANDS (PLUS VAT) 2 x DAYS TRADING •6ft – £300 •8ft - £350 •10ft - £400 •12ft - £450


15-16th May 2019 Â

Keynote Speakers At the Rare Brand Market we have been growing our sub-brand Wellness Wednesday for over a year. We have been working with some amazing Wellness professionals. Our Key note speakers for this event are: Laura Coleman www.bemodernmeditation.com Lucinda Miller www.naturedoc.co.uk Sally Harding www.sallyhardingcoaching.com Dr Indika www.drindika.com


A286

Farbridge Barns Site Plan

Customer Car Park

Exhibitor Car Park 5min walk (Slight incline)


How to get to Farbridge Barns By road Farbridge is located just outside Chichester between Lavant and West Dean. FARBRIDGE POSTODE FOR SATNAV IS – PO18 0JT Farbridge Barns is on the A286 road, 1.5 miles north of Chichester City centre or 7 miles south of Midhurst.

Map data ©2019 Google

200 m


Your stand location, Stand Cost, Invoices and Final Payments

Your stand location: At the point of booking we aim to agree a stand location with you. Sometimes the stand number changes because of venue layout changes and the numerical layout of the venues, but your stand position should stay as agreed from the outset, e.g. the booking stage. Please make sure that you look at the floor plan carefully and ensure you are happy with your position that was booked. We will not be able to adjust anything on the actual event days as this is too logistically challenging. Your stand costs: We sell stand space at our event in the form of 6ft and 4ft trestles (both 2ft6” depth) and via specially agreed “space only” pitches. Each type of space/stand sold has a price tag according to what you have told is you need. Some brands who book early to get the best spots, in the best locations and with the best space have paid a premium for this. With regards to the space you have been allocated… If you end up coming with roller rails, furniture or other display kit in addition to your stand space the WE HAVE TO KNOW about this. We need to allocate space to you in accordance with how you need to set up your stand. Please make sure you inform us about your space requirements accurately, so that if you need more than your booked table, we know about it. Different charges may need to be applied. TRBM is VAT registered. So 20% does get applied to all our charges Power or EXTRA lighting for your stand is charged EXTRA – please make sure you have booked it with us. If we have had a booking from you for Electrics then we will have marked your stand with a BLUE P SYMBOL – please double check the floor plan to make sure the plan had this for you, if it does not then please email enquiries@therarebrandmarket.co.uk Receipts and Invoices: you should have recived your receipt/invoice to confirm your stand purchase (deposits and final balances) this would have come by email. Please contact us ASAP in you have not: accounts@therarebrandmarket.co.uk


Overview of Marketing Campaign Etc magazine editorial advertising Chichester Observer editorial advertising West Sussex gazette editorial advertising Sponsored/Paid for Facebook and Instagram advertising Social media campaign X5000 leaflets locally distributed Dedicated TRBM database e-shot marketing over 2 months X5 road banners, Waitrose, Majestic Wine, local prep schools X40 road signs within 12 mile radius of Chichester


Stand Presentation We know you are all pretty experienced at exhibiting at events, but please ensure you aim for high standards of “stand presentation�, especially P.O.S that is well branded and clear for the shopper. We are available to help should you need anything.


Local Accommodation All approximately between 15 and 30 minutes of the venue Goodwood Hotel https://www.goodwood.com/estate/the-goodwood-hotel/\ Chichester Park Hotel https://www.chichesterparkhotel.com/ Linden House https://www.lindenhousewestwittering.com/ Travel Lodge https://www.travelodge.co.uk/ Rooks Hill Bed and Breakfast http://www.rookshill.co.uk/ Royal Oak https://www.royaloakeastlavant.co.uk/ Rubens Barn http://www.rubensbarn.co.uk/ The Brambles (Amberley house cottages) https://www.amberleyhousecottages.co.uk/ Â


Loading In and Out information You can either load in and set up the day before i.e. Tuesday 14th May from 2pm-6pm or the morning of the 15th May between 6am-8am. Its up to you. BUT if you do wish to load in the day before then PLEASE let us know and we can ensure TRBM have the appropriate levels of staffing to assist you. You may use the Customer car park to load in just please remember to move your vehicle to the exhibitor car park ASAP. A Rare Brand Market team member will be waiting with luminous jackets and clipboards to check you off our list! Load Out of the market will commence at 5.15pm on Thursday 16th May, unless we communicate otherwise on the event day itself.


TERMS AND CONDITIONS Each exhibitor is allocated a pre-agreed space within the venue and will be provided with the agreed number of tables / spacing as confirmed when booking the event. Any changes will be made in consultation with you should changes be imposed by the venue. The Rare Brand Market makes no representation in relation to footfall or potential sales at the event, although it will share with you footfall from previous events. Although the Rare Brand Market invests in marketing, signage and other footfall generators for the event, sales depend on a multitude of factors including the exhibitor’s products, displays, pricing and engagement with the customers at the event. Please note x1 chair per pitch, 1 x table and an A4 sign will be allocated to you. Please check the venue plan with the stand-layout and please email us if you have a query ASAP. Load in and set up for the event will take place on Tuesday 14th May from 2pm – 6pm and on Wednesday morning 15st May between 6am and 8am. Doors open at 9am. We are unable to assist with load in. Please bring a trolley or specialist equipment if you have particularly heavy items. Stock delivered to site must be delivered to The Farbridge Offices, only on load in dates and trading days between 10am and 3pm. Each exhibitor is responsible for the removal of all packaging and refuse generated from their stand and should ensure this is not left anywhere at or outside the venue. A rubbish bag will be provided but all excessive rubbish will be the exhibitors responsibility to remove. Exhibitors are not allowed to make any alterations to the flooring or walls, and the cost of any damage caused will be charged to the exhibitor. Each exhibitor should expect a Risk Assessment to be undertaken by The Rare Brand Market prior to trading to ensure no escape or key routes are obstructed and should comply with any instructions. TRBM have their own event/public liability insurance, and so do the venues. Each exhibitor needs to have their personal stock insured for loss and damage, and please make sure this includes ‘stock in transit’ and off-site from your base premises/storage facilities, including cover for stock whilst trading at the venue. TRBM will not take any responsibility for the loss or damage to exhibitor stock, stand equipment or personal effects. Each exhibitor should ensure that their stand is manned during the event trading hours and work with others to have breaks. Each exhibitor should allow for sufficient carrier bags to support their sales. You will be offered access to a power point at an additional cost but you should specify this on the booking form or advise us whether this is required in advance of the event. Any equipment must be PAT tested and comply to current electrical standards. Each exhibitor should try to be able to offer either mobile EPOS/Streamline or the ability to accept cash and cheque as payment for goods. The purchase of all goods is a transaction between an individual customer and that exhibitor. Each exhibitor should ensure that their terms and conditions of sales are made available for customers to view and that any recourse or refund is dealt with directly with the individual customer. The Rare Brand Market is not party to any retail transactions made at the event. Cancellation policy; •  12 wks or more 25% admin fee •  8 wks or more 50% admin fee •  4 wks or more 90% admin fee •  Under 4 wks - non refundable You will not be guaranteed a stand booking unless full payment is received. Therefore if you book and say you are transferring monies by BACS, we will not formally book your stand and process the paperwork until the transfer has reached our accounts team. All BACS transfers need to have a reference of your brand name and the Farbridge May event name.


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