REGULAR BOARD MEETING Downtown Development Authority Tuesday, September 21, 2021 8:30 AM 300 Clematis Street, Suite 200 West Palm Beach, FL 33401 https://us02web.zoom.us/j/84949407610 Dial: +1 929 436 2866 Webinar ID: 849 4940 7610
CALL TO ORDER
Rick Reikenis
PUBLIC COMMENTS AND QUESTIONS •
Mayor Keith James
PRESENTATIONS •
Parking
•
Homeless Outreach
Ed Davis Jennifer Ferriol
CONSENT CALENDAR (Action Required) •
Minutes of Regular Board Meeting August 17, 2021
•
Minutes of DDA & DNA Public Meeting August 31, 2021
•
Financial Statements of August 31, 2021
Rick Reikenis
OLD BUSINESS (Action Required) •
Mobility Coalition Resolution
Raphael Clemente
NEW BUSINESS (Action Required) •
RFP 2021 – 002 Public Relations
Teneka James-Feaman
•
Legal Services Billing Rate
Raphael Clemente
ANNOUNCEMENTS ADJOURNMENT 300 Clematis Street, Suite 200, West Palm Beach, FL 33401 Phone: 561.833.8873|Fax: 561.833.5870| www.downtownwpb.com
MEMO DDA Board Rick Reikenis, Chairman Bill Jacobson, Vice Chairman Bob Sanders Upendo Shabazz Mary Hurley Lane Cynthia Nalley Varisa Lall Dass
TO:
FROM: Raphael Clemente RE:
Parking System Rate Adjustment
DATE: Tuesday, September 21, 2021
_________________________________________________________________________________________
Ed Davis, Parking Administrator for the City of West Palm Beach, will present the findings of the recent study of parking system utilization in Downtown. Key outcomes of this presentation will include the following: • • • •
Improvements to public garages Parking Wayfinding Provisions for workforce parking Parking rate adjustments
The City is seeking the support of the DDA Board for the proposed changes to the parking system.
300 Clematis Street, Suite 200, West Palm Beach, FL 33401 Phone: 561.833.8873 Fax: 561.833.5870 DowntownWPB.com
MEMO TO:
DDA Board Rick Reikenis, Chairman Bill Jacobson, Vice Chairman Bob Sanders Upendo Shabazz Mary Hurley Lane Cynthia Nalley Varisa Lall Dass
FROM: Raphael Clemente RE:
Homeless Outreach and Services in Downtown
DATE: Tuesday, September 21, 2021 _________________________________________________________________________________________
For the past two years, the DDA has allocated funding to support the City’s programs to address homelessness. This program evolved from the services provided by The Lord’s Place. After the first year these programs were brought in-house by the City under Housing and Community Development. Additional support is provided to City staff via a contract with Mental Health America of Palm Beach County. As a result of many factors, including the pandemic, rising housing costs, and higher demand for services, the challenge of homelessness persists in our City, and in the Downtown area. In an effort to more effectively address this challenge and provide services to those who are on the street and, in many cases, struggling with mental illness, the City has request that the DDA consider increasing our annual contribution from the current amount of $75,000 annually to $150,000. The additional funds would be utilized to hire a licensed mental health nurse practitioner. This individual would accompany outreach teams in the field and would enable them prescribe and dispense psychiatric medicines to homeless individuals where they are, rather than requiring them to travel to a clinic or shelter. In this manner, it is more likely that homeless individuals will be able to make the decision to seek treatment, find shelter, and ultimately get out of homelessness. Jennifer Ferriol, Director of Housing and Community Development, and Jeremy Morse, CEO of Mental Health America of Palm Beach County will be present to share details of the program and respond to Board questions regarding this request.
300 Clematis Street, Suite 200, West Palm Beach, FL 33401 Phone: 561.833.8873 Fax: 561.833.5870 DowntownWPB.com
Mental Health America of Palm Beach County (MHA) Street Clinic Program Description – Staffing Need Much of MHA’s work is guided by the philosophy that mental health conditions should be treated long before they reach the most critical points in the disease process. When we think about diseases like cancer or heart disease, we don’t wait years to treat them. We begin with prevention, identify symptoms, and develop a plan of action to stop and hopefully reverse the progression of the disease. Unfortunately, there is a long chain of neglect that leads men and women with untreated mental illness to repeated hospitalizations, jails, and homelessness. We are waiting too long to diagnose and respond to the early signs of mental illnesses. This is a tragic but preventable cycle. Our Street Clinic takes mental health care directly to those most injured by this cycle – the men and women living on the streets of West Palm Beach. We build trusting relationships and provide emotional support, therapy, crisis intervention, and psychiatric medications when needed. We also connect them to our community partners who can help with access to medical care, food, and housing. Through our partnership with the City of West Palm Beach, we were able to hire a Licensed Clinical Social Worker and a Care Coordinator in July 2020. With funding from the Southeast Florida Behavioral Health Network, we are expanding the staff in September 2021 to include a full-time peer support mentor and a part-time SSI/SSDI benefits specialist. Also in September 2021, our Street Clinic initiative will be moving to the U.B. Kinsey Educational & Community Center to better collaborate with the FAU Community Health Center (720 8th Street, West Palm Beach, FL 33401). This partnership will allow us to provide integrated mental health and medical care to homeless men and women based in one location and add nursing and wound care into our street engagement. Our next key staff position needed is a Licensed Mental Health Nurse Practitioner. Filling this position will allow us to prescribe and dispense psychiatric medications to homeless men and women in the City of West Palm Beach in consultation with the Community Health Center’s psychiatrist. The total cost for this position annually is $112,900 ($85,000 salary and $27,900 benefits) and is set by the FAU College of Nursing. MHA is raising $50,000 toward this position from private donations and requires a $50,000 match to complete the hire. A detailed budget is included below.
Street Clinic Staffing (Projected) Licensed Clinical Social Worker Community Care Advocate Community Care Advocate (SOAR) Recovery Support Mentor (UB Kinsey) Psychiatric Mental Health Nurse Practitioner (FAU) Rent Program Supplies/Furnishings Administration (10%)
Income City of West Palm Beach SEFBHN Health Care District MHA Annual Fund
Funds Needed:
Salary $ 66,950 $ 48,500 $ 20,800 $ 39,000 $ 85,000
Benefits $ 13,991 $ 11,808 $ 1,907 $ 9,514 $ 27,900
Proposed $ 80,941 $ 60,308 $ 22,707 * New Funded Position 2021-2022 (SEFBHN) $ 48,514 * New Funded Position 2021-2022 (SEFBHN) $ 112,900 $ 15,000 $ 10,000 $ 38,930 $ 389,300
$ $ $ $
145,000 80,000 50,000 14,300
$
289,300
$
(100,000)
MINUTES Regular Board Meeting Downtown Development Authority Tuesday, August 17, 2021 300 Clematis Street, Suite 200 West Palm Beach, FL 33401 Zoom Webinar https://us02web.zoom.us/j/82249059646 DIAL IN: 1-929-436-2866 US WEBINAR ID: 822 4905 9646 ATTENDANCE DDA Board Members in attendance included Chairman Rick Reikenis, Vice Chairman William Jacobson (via Zoom) Mary Hurley Lane, Varisa Lall Dass, Cynthia Nalley, Robert Sanders and Upendo Shabazz. DDA staff in attendance included Raphael Clemente, Catherine Ast, Tiffany Faublas, Shelly Williams and Walter Porr Esq. (Lohman Law Group). DDA staff in attendance via Zoom included Teneka James-Feaman, Samantha Moore, and Sherryl Muriente. Guests in attendance included Angela Biagi, Jonathon Cooper, Michael Davis, Harvey Oyer, and Jordan Rathlev. Guests in attendance via Zoom included Adriana Akers, D. Harrison, Lisa Nisenson, and David Taxman. CALL TO ORDER Chairman Reikenis called the meeting to order at 8:37 a.m. PUBLIC COMMENTS No public comment. PRESENTATIONS Related Project Rathlev and Oyer, representatives for Related Companies presented plans for the next phase in the continued re-imagination of Rosemary Square. Over the past 20 years, Rosemary Square has evolved from a retail and entertainment destination to a full-fledged downtown neighborhood comprised of office, residential, and entertainment spaces. To complement the success of 360 Rosemary, Related is seeking additional height and density on the AMC Theater site and existing Cheesecake Factory site to satisfy this growing demand. Requests for additional height and density will be met with increased public open space and doubling the existing plaza while supporting local job creators and businesses. A portion of the project site lies within the DDA District. Related Companies requested support from the DDA board for these projects as they move forward through the approval process with the City. Board Action: Sanders made a motion to allow the Executive Director to execute a Letter of support on behalf of the board. Nalley seconded the motion. The motion passed unanimously. Mobility in Downtown WPB Clemente and representatives from WGI, Gehl Architects, and Related Companies presented and overview of mobility in Downtown West Palm Beach since the Downtown master plan was created in 1994. Today West Palm Beach and the South Florida region is experiencing one of the greatest influxes of people, capital, and commerce in our history. Managing these opportunities will require vision and planning, specifically around issues of mobility and transit. 300 Clematis Street, Suite 200, West Palm Beach, FL 33401 Phone: 561.833-8873|Fax: 561.833.5870| www.downtownwpb.com
A coalition of the Chamber of Commerce of the Palm Beaches and the Downtown Development Authority is proposed to lead a public private partnership designed to foster and institute a vision to improve mobility in West Palm Beach. The partnership will work with City, County, and transportation leaders along with a professional planning team to identify mobility projects and funding sources that can be accessed and implemented now and into the foreseeable future. Porr advised that the board should direct staff to come back with a Resolution for approval due to Sunshine laws and potential budget expenditures. Board Action: Sanders made a motion to direct staff to prepare a Resolution to bring back for approval at the next board meeting. Shabazz seconded the motion. The motion passed unanimously. Shabazz exited the meeting at 9:52am. CONSENT CALENDAR Minutes of Regular and Organizational Board Meeting July 20, 2021 Board Action: Sanders made a motion to approve the Minutes of July 20, 2021, Regular and Organizational Board Meeting. Hurley Lane seconded the motion. The motion passed unanimously. Financial Statements of July 31, 2021 Board Action: Sanders made a motion to approve the Financial Statements of July 31, 2021. Hurley Lane seconded the motion. The motion passed unanimously. OLD BUSINESS Pressure Washing Contract Amendment Ast requested approval for the proposed amendment to the Pressure Washing contract, increasing the “not to exceed amount” of the contract from $350,000 to $500,000. This change is necessitated by the increased need for pressure cleaning along the Clematis corridor and other areas of the district. Board Action: Sanders made a motion to approve the Pressure Washing contract amendment not to exceed $500,000. Nalley seconded the motion. The motion passed unanimously. NEW BUSINESS Incentivizing COVID-19 Vaccinations Clemente stated that Palm Beach County is facing a soaring number of COVID cases. As of July 11, the positivity rate in Palm Beach County was 17.1%, more than a three-fold increase over just a few months ago. Only 870,000 of approximately 1.5 million Palm Beach County residents have been vaccinated to date; however, most of those persons are 65 years of age and older. The bulk of unvaccinated persons are under the age of 35. This younger group also comprises most of the employees of downtown restaurant and nightlife businesses. On a recent call with a working group convened by Congresswoman Lois Frankel, it was proposed that one tactic to encourage hospitality workers to get vaccinated is to subsidize the ability for small businesses to incentivize their employees to get the vaccine. Considering the severe impact that COVID has had on our downtown economy, and recognizing the challenges business are facing with hiring, supporting a vaccine program for downtown businesses could provide an advantage for our district in dealing with the continuing impacts of COVID. 300 Clematis Street, Suite 200, West Palm Beach, FL 33401 Phone: 561.833-8873|Fax: 561.833.5870| www.downtownwpb.com
Staff proposed designating an amount of $100 per employee for hospitality businesses within the DDA district, with a maximum amount of $30,000 to be allocated from Business Training and Support for this program. Board Action: Sanders made a motion to approve the COVID-19 Vaccine Incentive Program not to exceed $30,000 from Business Training and Support. Hurley Lane seconded the motion. The motion passed unanimously. Resolution No. 04-2021 Budget Amendment Williams explained that the attached Budget Amendment along with Resolution No. 04-2021 seeks to add funding from two separate credit card cash back programs as well as grant funding awarded from Preferred Governmental Insurance Trusts’ (PGIT) Safety Grant program; as well as reallocating funding from Pedestrian/Wayfinding to Pressure Washing and reducing funding to Landscaping. Last year, staff implemented an Accounts Payable Credit card through PNC bank which offers 3% cash back as a reward. All reoccurring charges that can be paid by a credit card are now set up to be paid automatically through this card. The DDA’s staff credit cards are still serviced through Bank of America, and they also offer 3% cash back. These measures along with a grant program offered through the liability insurance from PGIT that offers 50% reimbursement on safety equipment and PPE purchases has earned $4,677 in recaptured funds which will be added to the DDA reserves. Clemente read the title of Resolution 04-2021 for the record. Board Action: Sanders made a motion to approve Budget Amendment No. 4-2021. Hurley Lane seconded the motion. The motion passed unanimously. ANNOUNCEMENTS Reikenis announced that the International Downtown Association (IDA) Annual Conference will be held in Tampa in October this year. He will be attending along with some of DDA staff; and encouraged board members to attend. Interested board members should reach out to Clemente and Williams for additional information. ADJOURNMENT There being no further business to discuss, Reikenis called for a motion to adjourn. Board Action: Sanders made a motion to adjourn the meeting at 10:44 a.m. Hurley Lane seconded the motion. The motion passed unanimously.
300 Clematis Street, Suite 200, West Palm Beach, FL 33401 Phone: 561.833-8873|Fax: 561.833.5870| www.downtownwpb.com
MINUTES DDA & DNA Public Meeting Downtown Development Authority Tuesday, August 31, 2021 300 Clematis Street, Suite 200 West Palm Beach, FL 33401 Zoom Webinar https://us02web.zoom.us/j/89024379629 DIAL IN: 1-929-436-2866 US WEBINAR ID: 890 2437 9629 ATTENDANCE DDA Board Members in attendance included Chairman Rick Reikenis, Vice Chairman William Jacobson Mary Hurley Lane, Varisa Lall Dass, Cynthia Nalley, and Upendo Shabazz (via Zoom). DNA Board Members in attendance included President Cynthia Nalley, Vice President Erin Sadler, Stacy Blum, Peter Cruise, Andres Hortet, and Tamara Sager (via Zoom). DDA staff in attendance included Raphael Clemente, Teneka James-Feaman, Catherine Ast, Tiffany Faublas, Shelly Williams, and Max Lohman Esq. (Lohman Law Group). DDA staff in attendance via Zoom included Samantha Moore. Guests in attendance included Chief Frank Adderly, Jordan Brooks, Pamela Cairns, Michael Cuevas, William Feaman (via Zoom), Jennifer Ferriol, Sitima Fowler, Commissioner Christy Fox, Susan Landeryou, and Amelia Ostroksy. CALL TO ORDER Chairman Reikenis called the meeting to order at 5:36 p.m. PUBLIC COMMENTS NEW BUSINESS Welcome and Introductions Reikenis welcomed The DNA board and guests to the joint meeting and discussion. Both boards introduced themselves for the record. DDA Overview/Budget Summary Reikenis provided an overview of the DDA’s charter which is to make the Downtown District a better place to live, work, and help businesses grow. He highlighted current DDA projects and programs; including programs added to help alleviate the effects of COVID-19 on the downtown community over the last 18 months such as the Tier One grant program, Dining on the Spot, and Vaccine Incentive Program. Clemente presented a brief history and functions of the Downtown Development Authority. He then explained the fiscal relationship and Interlocal agreement in place with the CRA and City of West Palm Beach. The current Interlocal agreement and work plan were adopted in 2020 are in effect until 2024. Clemente explained the considerations that went into the preliminary budget for fiscal year 2021 – 2022. He stated that a budget workshop was held in May and highlighted the top priorities identified which include clean, safe, and attractive. He provided a summary of the current budget and proposed budget 300 Clematis Street, Suite 200, West Palm Beach, FL 33401 Phone: 561.833-8873|Fax: 561.833.5870| www.downtownwpb.com
for the upcoming fiscal year 2021 – 2022. He shared potential opportunities for collaboration with the DNA.
DNA Survey Sadler presented an overview of the Downtown Neighborhood Association. She highlighted membership, social media following and engagement, and recent DNA hosted events. She then shared some upcoming projects such as a Downtown clean up event with Beautify America, Havana Nights, and Cruise presented results from recent surveys the DNA has conducted. The results showed that residents top priorities include enhancing the tree canopy, improving the Flagler waterfront, and a fitness trail/park. He added that 63% of respondents strongly agree that the COVID surplus and carryforward budgets should be used for separate tangible capital projects. The respondents also stated that they would like more input and access in the DDA budget process and operation. Nalley added that the proposed budget for FY 2021 – 2022 reduces the capital project budget by $50,000 and additional funds are being added to reserves. Residents pay 51% of the mill and want to see improvements that they can point out and more of an effort to reach out to the residential community. Shabazz asked what the response rate was for the survey and how many times it was sent to residents. Nalley stated the survey was sent to the entire DNA mailing list of 1,400 and 174 responses were received and is a good sample size. Jacobson stated that any future communication or survey’s regarding the DDA budget or operations should be discussed at a DDA board meeting prior to sending to residents. He added that at the budget workshop meeting it was discussed that there is room for improvement in communication with residents. Reikenis suggested creating a plan with action items to identify the top priorities. He used the example of picking 15 tree beds to start with, identify if the property owner is willing to maintain the trees after they are planted. Once a plan is in place and the property owners have agreed the plan can be presented to the DDA board and the City to move forward. ANNOUNCEMENTS ADJOURNMENT There being no further business to discuss, Reikenis called for a motion to adjourn. Board Action: Hurley Lane made a motion to adjourn the meeting at 7:16 p.m. Lall Dass seconded the motion. The motion passed unanimously.
300 Clematis Street, Suite 200, West Palm Beach, FL 33401 Phone: 561.833-8873|Fax: 561.833.5870| www.downtownwpb.com
Total Assets
Total Other Assets
Other Assets Lease Security Deposit
Total Current Assets
Petty Cash
PNC Bank Operating Seacoast Bank - Money Market
Current Assets
No CPA provides any assurance on these financial statements.
4,970,531
Total Liabilities and Fund Balance
858
0 0 478 380
4,970,531
23,000
4,947,531
4,969,673
3,610,669 1,359,004
23,000
4,787,899 159,582 50
Total Fund Balance
Net Income
Fund Balance
Due to Lincoln National Vision Premium Payable Flexible Spending Withholding Suppl Med Ins. Premium Payable
CURRENT LIABILITIES
ASSETS
West Palm Beach Downtown Development Authority Balance Sheet August 31, 2021
1,358,999 180,169 1,830,000 2,010,169
(528,017) 116,607 740,240 856,847 328,830
Current Year Surplus (Deficit)
DDA Carryforward
Total Carry Forwards
Net Total Surplus (Deficit)
0
481,652 2,896,102 3,377,754
(3,377,754)
1,191,547 1,507,798 1,884,106 1,766,907 171,067 47,815 244,000 875,285 35,906 190,012 18,000 17,179 314,451 8,264,073
4,886,319
Budget
Gross Annual
37.4% 63.2% 59.5%
40.1% 58.9% 27.0% 32.5% 46.2% 0.0% 39.8% 88.1% 84.3% 77.5% 87.1% 86.9% 0.0% 43.8%
101.9%
%
Budget
1,276,636
111,915 695,164 807,079
469,557
2,223,139
132,666 888,111 0 28,936 79,072 17,596 97,190 771,500 30,268 147,199 15,678 14,923
2,692,696
Y-T-D
Work Plan
No CPA provides any assurance on these financial statements.
3,369,168
477,324 888,111 508,522 575,015 79,072 17,596 97,190 771,500 30,268 147,199 15,678 14,923 0 3,622,398
34,603 85,641 61,759 228,842 19,950 1,444 7,069 67,626 0 14,364 0 6,739 0 528,037
CRA Carryforward
4,981,397
Year-to-Date
20
Current Year Revenues - Schedule 1 Expenditures Business Development - Schedule 2 Public Realm Maintenance - Schedule 3 Marketing/Public Relations- Schedule 4 Neighborhood Services - Schedule 5 General Office - Schedule 6 Operations - Schedule 7 Professional Services - Schedule 8 Total Personnel Expense Insurance Expense Rent Expense Tax Collection Travel and Training Reserves Total Expenditures
Month
Statement of Revenues And Expenditures August 31, 2021
West Palm Beach Downtown Development Authority Trolley
607,332
0 110,880 110,880
496,452
110,880
110,880
607,332
Y-T-D
Services
1,065,090
68,254 424,358 492,612
572,478
508,522
508,522
1,081,000
Y-T-D
Marketing
317,218
0 302,048 302,048
15,170
435,199
435,199
450,369
Y-T-D
Security
102,892
0 297,550 297,550
(194,658)
344,658
344,658
150,000
Y-T-D
Incentives
20
Total Current Year Revenues 4,981,397
2,305,741 (2,103,786) 0 4,389,557 385,000 398 0 0 3,568 919 0 0 0
Year-to-Date
4,886,319
2,285,771 (2,103,786) (75,000) 4,389,557 385,000 100 0 0 0 4,677 0 0 0
Budget
101.9%
100.9% 100.0% 0.0% 100.0% 100.0% 398.0% 0.0% 0.0% 0.0% 19.6% 0.0% 0.0% 0.0%
%
2,692,696
2,305,741 (2,103,786) 0 2,330,856 155,000 398 0 0 3,568 919 0 0 0
Y-T-D
607,332
0
432,332 175,000
Y-T-D
Trolley Work Plan
Services
Budget
Gross Annual
No CPA provides any assurance on these financial statements.
0 0 0 0 0 20 0 0 0 0 0 0 0
Month
Current Year Revenues Tax Revenues TIF DDA/City Interlocal Agreement DDA/CRA Interlocal CRA Project Funding Interest Income Virgin Trains USA Ticket Sales Sponsorships Fees and Services Grants and Contributions Total Reimbursements Other Miscellaneous Income Rosemary Square MOU
SCHEDULE 1 - CURRENT YEAR REVENUES
August 31, 2021
Supplemental Schedules
-
1,081,000
1,026,000 55,000
Y-T-D
Marketing
450,369
450,369
Y-T-D
Security
150,000
150,000
Y-T-D
Incentives
388,961 87,158 11,225 273,855 126,522 390 0 888,111
SCHEDULE 3 - PUBLIC REALM MAINTENANCE 37,855 Clean Team 18,018 Graffitti Maintenance 1,000 Landscape Maintenance 28,768 Holiday Lights 0 Signage & Pedestrial Wayfinding 0 Capital Projects/Alleys 0
Total Physical Environment
1,507,798
500,000 162,811 46,470 449,383 142,814 56,320 150,000
1,191,547
447,550 216,515 42,000 360,640 93,457 31,385
58.9%
77.8% 53.5% 24.2% 60.9% 88.6% 0.7% 0.0%
40.1%
77.0% 8.9% 3.6% 21.2% 35.2% 7.5%
%
Work Plan
888,111
388,961 87,158 11,225 273,855 126,522 390 0
132,666
19,363 1,500 76,550 32,908 2,345
Y-T-D
Y-T-D
Services
Budget
Annual Budget
Trolley
Gross
No CPA provides any assurance on these financial statements.
85,641
477,324
34,603
Total Business Development
Pressure Washing/Street Clean
344,658 19,363 1,500 76,550 32,908 2,345
Year-to-Date
SCHEDULE 2 - BUSINESS DEVELOPMENT Property and Buss Incentives 15,852 Facade Improvements 9,363 Leasing/Brokers Meeting 0 Total Business Training and Support 1,573 Business Partnerships 7,815 Grand Open/New Business 0
Month
Supplemental Schedules August 31, 2021
West Palm Beach Downtown Development Authority
0
0
Y-T-D
0
0
Marketing
Y-T-D
Security
0
0
0
344,658
344,658
Y-T-D
Incentives
575,015
0 110,880 435,199 23,068 (132) 6,000
508,522
44,759 51,980 20,714 24,700 259,522 50,675 56,172
Year-to-Date
1,766,907
10,000 783,519 790,514 94,713 55,286 32,875
1,884,106
160,974 285,690 78,807 219,472 663,612 238,587 236,964
32.5%
0.0% 14.2% 55.1% 24.4% -0.2% 18.3%
27.0%
27.8% 18.2% 26.3% 11.3% 39.1% 21.2% 23.7%
%
Work Plan
0
0
28,936
23,068 (132) 6,000
Y-T-D
0
110,880
110,880
Y-T-D
Services
Budget
Annual Budget
Trolley
Gross
No CPA provides any assurance on these financial statements.
228,842
Total Res. Services/Quality of Life
Community Engagement
Public Space Programs
Transportation Security and Policing
Homeless Outreach
Residential Programming
61,759
9,455 0 100 6,250 45,559 147 248
0 50,723 175,588 531 0 2,000
SCHEDULE 5 -NEIGHBORHOOD SERVICES
Total Marketing/PR
Community & Cultural Promotion
Marketing Programs
Advertising and Promotion
Retail Promotion Value Added Events
PR/Marketing
SCHEDULE 4 - MARKETING/PR Collateral Materials
Month
Supplemental Schedules August 31, 2021
West Palm Beach Downtown Development Authority
0
508,522
44,759 51,980 20,714 24,700 259,522 50,675 56,172
Y-T-D
Marketing
0
435,199
435,199
Y-T-D
Security
Y-T-D
Incentives
0
0
Total Operations
Telephone Expense
Publications
SCHEDULE 7 - OPERATIONS Dues Hospitality Board Meeting
Total General Office
Equipment, Computers, Programs
General Postage
SCHEDULE 6 - GENERAL OFFICE General Office Expense
17,596
4,562 2,021 1,769 248 8,996
79,072
6,164 382 72,526
Year-to-Date
47,815
22,337 10,250 3,685 300 11,243
171,067
42,967 23,816 104,284
36.8%
20.4% 19.7% 48.0% 82.7% 80.0%
46.2%
14.3% 1.6% 69.5%
%
Work Plan
17,596
4,562 2,021 1,769 248 8,996
79,072
6,164 382 72,526
Y-T-D
Y-T-D
Services
Budget
Annual Budget
Trolley
Gross
No CPA provides any assurance on these financial statements.
1,444
0 176 832 11 425
19,950
1,309 41 18,600
Month
Supplemental Schedules August 31, 2021
West Palm Beach Downtown Development Authority
0
0
Y-T-D
0
0
Marketing
Y-T-D
Security
0
0
Y-T-D
Incentives
0
0
97,190
20,000 33,690 22,950 12,500 8,050
Year-to-Date
244,000
24,000 88,857 29,500 65,953 35,690 39.8%
83.3% 37.9% 77.8% 19.0% 22.6%
%
Work Plan
97,190
20,000 33,690 22,950 12,500 8,050
Y-T-D
Y-T-D
Services
Budget
Annual Budget
Trolley
Gross
No CPA provides any assurance on these financial statements.
7,069
Total Professional Services
Some rounding error may occur.
2,000 3,063 450 0 1,556
SCHEDULE 8 - PROFESSIONAL SERVICES Accounting Professional Service Audit Studies and Surveys Legal
Month
Supplemental Schedules August 31, 2021
West Palm Beach Downtown Development Authority
0
Y-T-D
0
Marketing
Y-T-D
Security
0
Y-T-D
Incentives
0
MEMO TO:
DDA Board Rick Reikenis, Chairman Bill Jacobson, Vice Chairman Bob Sanders Upendo Shabazz Mary Hurley Lane Cynthia Nalley Varisa Lall Dass
FROM: Raphael Clemente RE:
Enhance Multimodal Transportation
DATE: Tuesday, September 21, 2021
_________________________________________________________________________________________
Staff requests approval of the attached Resolution that will allow the DDA to join a coalition of various partners such as the Chamber of Commerce of the Palm Beaches, entities both public and private, as well as the City, County, transportation leaders and planning professionals to identify mobility projects and funding sources to implement long term solutions to single occupant vehicles in the Downtown.
300 Clematis Street, Suite 200, West Palm Beach, FL 33401 Phone: 561.833.8873 Fax: 561.833.5870 DowntownWPB.com
RESOLUTION NO. 05-2021 A RESOLUTION BY THE BOARD OF THE WEST PALM BEACH DOWNTOWN DEVELOPMENT AUTHORITY SUPPORTING THE EFFORTS OF THE CHAMBER OF COMMERCE OF THE PALM BEACHES, PRIVATE SECTOR PARTNERS, AND OTHERS TO IMPROVE AND ENHANCE MULTIMODAL TRANPORTATION OPTIONS IN THE DOWNTOWN WEST PALM BEACH AREA; PROVIDING AN EFFECTIVE DATE AND OTHER PURPOSES. WHEREAS, West Palm Beach is experiencing one of the most significant periods of growth in population, capital improvements, and commerce in the City’s history; and WHEREAS, maximizing these opportunities will require vision and planning in order to address the challenges associated with moving people into and out of the City’s urban core; and WHEREAS, multimodal transportation systems, including various forms of transit, bicycles, high-quality public spaces, publicly accessible shuttle services, and emerging technologies support the continued growth and development of the Downtown District by focusing on moving people rather than simply building road to move automobiles; and WHEREAS, transportation of the workforce into, out of, and within the Downtown District, which is the City’s highly concentrated employment center, is critical to the continued economic growth and development of the area; and WHEREAS, the expansion of mobility options improves quality of life for residents in and around the Downtown District by providing safe, convenient, and affordable alternatives to single-occupant vehicle travel; and WHEREAS, the requirements of the Downtown District’s designation as a Traffic Concurrency Exception Area mandate that alternatives to private and/or single-occupant vehicle use be implemented to provide a complementary variety of transportation options; and WHEREAS, the West Palm Beach Downtown Development Authority acts as an advocate and representative for the Downtown residential and business communities in its advisory role to City of West Palm Beach officials and staff; and WHEREAS, the West Palm Beach Downtown Development Authority has determined that adoption of this Resolution is in the best interests of the citizens and residents of the Downtown District, the City, and the public at-large.
NOW, THEREFORE, BE IT RESOLVED BY THE WEST PALM BEACH DOWNTOWN DEVELOPMENT AUTHORITY THAT: Section 1. The West Palm Beach Downtown Development Authority shall join a coalition of the Chamber of Commerce of the Palm Beaches and other entities, public and private, to work with City, County, and transportation leaders along with a professional planning team to identify mobility projects and funding sources that can be accessed and implemented in the furtherance of a comprehensive mobility plan now and into the foreseeable future. Section 2.
This Resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED THIS 19TH DAY OF September 2021. DOWNTOWN DEVELOPMENT AUTHORITY
___________________________________ Richard Reikenis, CHAIRMAN ATTEST: ______________________
CERTIFICATE I the undersigned, Executive Director of the West Palm Beach Downtown Development Authority, do hereby certify that the foregoing is a true and correct copy of the Resolution adopted by said Authority on the ____ day of September 2021
_____________________________ RAPHAEL CLEMENTE EXECUTIVE DIRECTOR
MEMO TO:
DDA Board Rick Reikenis, Chairman Bill Jacobson, Vice Chairman Varisa Lall Dass Mary Hurley Lane Cynthia Nalley Bob Sanders Upendo Shabazz
FROM: Teneka James-Feaman RE:
Public Relations Services RFP Finalists Presentations
DATE: Tuesday, September 21, 2021 _________________________________________________________________________________________
In July, the Downtown Development Authority (DDA) released a Request for Proposals (RFP) for Public Relations Services. The RFP was released via Demandstar, the DDA website and advertised in the Palm Beach Post. The scope of the RFP for public relations consulting services should incorporate strategic events and activities to effectively engage Downtown West Palm Beach stakeholders including residents, workers, business, and property owners. This will also include short and long-term strategies to accomplish several goals including: • • • •
Develop and execute a media strategy to communicate initiatives, projects, events and to market Downtown West Palm Beach Prepare campaigns for diverse groups annually development and execution of communication strategy for Spanish-language media. Develop a comprehensive electronic media kit for each initiative, event, and activity produced by the DDA. Pitch stories and photo opportunities to local, regional, and national outlets
Selection Committee for this RFP process included: 1. Alex Wasil, Director of Brand Strategy, Pathos 2. Shana Ostrovitz, Executive Director 1909 3. Alexa Krahe, Marketing Coordinator CRA 4. Sasha Jozefczyk, Director of Marketing & Experience Related Companies 5. Maria Cadet - Downtown Resident and Influencer
300 Clematis Street, Suite 200, West Palm Beach, FL 33401 Phone: 561.833.8873 Fax: 561.833.5870 DowntownWPB.com
We received four (4) proposals. The agencies that submitted to the RFP are: 1. 2. 3. 4.
BlueIvy Communications The Buzz Agency, LLC Carli PR rbb Communications
The Selection Committee ranked each proposer based on the following scale: Evaluation Factors Factor Points Description 1
2
Total
Organizational Overview Experience, Strength, and Qualifications of Firm as it relates to this solicitation
30
Local Preference Businesses located within the DDA District will be afforded 5 additional points
5
Small Business; Minority/Women Business Enterprise; Veteran Owned As defined by the Equal Opportunity Office of the City of West Palm Beach https://www.wpb.org/our-city/mayor-s-office/office-equal-opportunity Note: Veterans will need to submit a DD 214
3
5
4
50
Strategy and Program Development Firm’s Technical Response to RFP’s Scope of Services
5
10
Fee Information Fee Proposal
100
Members of the Selection Committee ranked the following proposers as the top (3) three. These proposers will make oral presentations to the Board for final decision. Based on the Selection Committee results the three (3) companies presenting today are: -
The Buzz Agency Carli PR Rbb Communications
Each presenter will have 12 minutes for presentation and 3 minutes of Q&A (not to exceed 15 minutes). The DDA Board will evaluate each company after each presentation. 300 Clematis Street, Suite 200, West Palm Beach, FL 33401 Phone: 561.833.8873 Fax: 561.833.5870 DowntownWPB.com
At this meeting, staff is requesting that the DDA Board award the contract for a Public Relations Services company and begin contract negotiations. The final agreement will be presented to the DDA Board for review and approval in October 2021. To review the RFP proposals submitted for rbb Communications, Carli PR or The Buzz Agency, click here: https://spaces.hightail.com/receive/0SCVZnPjsB
300 Clematis Street, Suite 200, West Palm Beach, FL 33401 Phone: 561.833.8873 Fax: 561.833.5870 DowntownWPB.com
5
4
3
2
1
#
Proposer
BlueIvy Communications The Buzz Agency Carli PR rbb Communications
Marketing
77.50 67.50 77.50 95.00
45.00 67.50 67.50 47.50
62.5 87.5 72.5 95.00
82.5 88.75 72.5 82.5
68.75 88.75 95 95
Committee Member - Committee Member - Committee Member - Committee Member Committee Member Maria Cadet Sasha Jozefczyk Alexa Krahe Shana Ostravitz - Alex Wasil
SUMMARY RESULTS RFP 2020-002 Public Relations Services
67.25 80.00 77.00 83.00
Total Score
MEMO TO:
DDA Board Rick Reikenis, Chairman Bill Jacobson, Vice Chairman Varisa Lall Dass Mary Hurley Lane Cynthia Nalley Bob Sanders Upendo Shabazz
FROM: Raphael Clemente RE:
Legal Services Billing Rate
DATE: Tuesday, September 21, 2021
_________________________________________________________________________________________
The Lohman Law Group has provided legal services to the Downtown Development Authority for over a decade. The last billing rate adjustment was nearly a decade ago. Lohman Law Group requesting a billing rate adjustment from the current rate of $175 per hour to $225 per hour. Max Lohman has prepared a letter, attached to this memo, detailing the increase and included services.
300 Clematis Street, Suite 200, West Palm Beach, FL 33401 Phone: 561.833.8873 Fax: 561.833.5870 DowntownWPB.com
R. MAX LOHMAN1 •2 WALTER H. PORR,JR. 3 BRADLEY W. BIGGS, P.A. 1,4 .S
/
Attorneys at Law 1 Board Certified Specialist - City, County and local Government law 2 Admitted to Practice in Florida and the District of Columbia 3 Admitted to Practice in Florida and California 4 Florida Supreme Court Certified County and Circuit Court Mediator 5 Of Counsel
500 S. Australian Avenue Suite 531 West Palm Beach, Fl 33401 561-203-8208 lohmanlawGroup.com
September 15, 2021 Raphael Clemente Executive Director West Palm Beach Downtown Development Authority 300 Clematis Street, Suite 200 West Palm Beach, Florida 33401 Re:
Fee Agreement - General Counsel Lohman Law Group, P.A.
Dear Mr. Clemente: May I take this opportunity to thank you sincerely for the confidence that you and the Board of Directors have placed in me and my firm by allowing me to represent the DDA the past fifteen years. The purpose of this correspondence is to address the firm's hourly rate. It is never comfortable to discuss a rate increase with any client, but it is particularly difficult in this instance due to the longstanding relationship that the DDA and my firm have enjoyed. However, our rates have only been increased once in the past nine years, but due to increased overhead costs it has become necessary to increase our blended hourly rate. Currently, the firm's blended hourly rate for general representation is $175 per hour and $195 per hour for litigation and administrative hearings. Effective October 1, 2021, the firm will charge a blended hourly rate of $225.00 per hour, billed at 0.1 hour increments, for any and all legal services provided. The blended hourly rate will be subject to a 3% annual increase, effective 10/1 each year. Actual reimbursable costs expended on behalf of the DDA will be continue to be included on each monthly invoice and will include items for which our firm has incurred outside costs, such as recording documents, parking, retaining court reporters and sending items by Federal Express or other overnight courier. There will be no charge for in house photocopies, faxes sent or received, long distance telephone charges or Westlaw. There will also be no charge for travel time between the DDA and the firm's office. Paralegals are not used at our firm; all work is completed by an attorney. Invoices for all matters will be fully itemized and rendered on a monthly basis. Invoices will continue to be provided by department or matter as applicable. Payment is expected within fifteen (15) days of receipt of an invoice.
Lohman Law Group, P.A. is honored and pleased to continue to provide legal service to the DDA in accordance with the above/stated terms and conditions. No retainer is necessary, we serve at the DDA Board's pleasure. We look forward to continuing our long and mutually beneficial relationship working with the West Palm Beach Downtown Development Authority.
. . ., President roup, P.A.
The Board of Directors of the West Palm Beach Downtown Development Authority hereby appoints the law firm Lohman Law Group, P.A. as General Counsel in accordance with the terms and conditions set forth above, and authorizes the Chairman of the Board, to execute this fee agreement on behalf of the DDA.
Dated: ---------
By:____________ Rick Reikenis, Chairman