January 17, 2023 Board Meeting Packet

REGULAR BOARD MEETING

AMDNEDED AGENDA

Downtown Development Authority Tuesday, January 17, 2023 8:30 AM 300 Clematis Street, Suite 200 West Palm Beach, FL 33401 https://downtownwpb.com/DDA Dial: +1 301 715 8592 Webinar ID: 827 8256 3817

PRESENTATIONS

CONSENT CALENDAR (Action Required) Rick Reikenis

• Minutes of Regular Board Meeting December 20, 2022

• Financial Statements of December 2022

• Interest Statement from PNC Trust December 2022 OLD BUSINESS (Action Required)

• Incentive Grants Teneka James Feaman NEW BUSINESS (Action Required)

• Public Relations and Digital Campaign Teneka James Feaman

• Executive Director Annual Review Rick Reikenis

300 Clematis Street, Suite 200, West Palm Beach, FL 33401 Phone: 561.833 8873|Fax: 561.833.5870| www.downtownwpb.com

Raphael Clemente

REGULAR BOARD MEETING MINUTES

AMDNEDED AGENDA

Downtown Development Authority Tuesday, December 20, 2022

8:30 AM

300 Clematis Street, Suite 200 West Palm Beach, FL 33401 https://downtownwpb.com/DDA Dial: +1 301 715 8592 Webinar ID: 827 8256 3817

ATTENDANCE

DDA Board members in attendance: Chairman Rick Reikenis, Cynthia Nalley, Vice Chairman William Jacobson, Varisa Lall Dass, Daryl Houston, Samantha Bratter. DDA Staff in attendance: Raphael Clemente, Vivian Ryland, Jacqueline Smith, Tiffany Faublas, Sherryl Muriente, Teneka James-Feaman, Sabrina Lolo, and Attorney Jeffrey Jones

CALL TO ORDER

Chairman Reikenis called the meeting to order at 8:41 a.m.

PUBLIC COMMENTS

None

EXECUTIVE DIRECTOR’S REPORT

RaphaelClemente shared the Executive Director’s Report, summarizing a meeting with the Mayor and Town Manager for the Town of Palm Beach to discuss their partnership and collaboration with the DDA on mobility issues, starting with Circuit. Raphael also recognized DDA staff for on the successful Holiday concert.

PRESENTATIONS

None

CONSENT CALENDAR

Motion to approve the consentitems was made by William Jacobson, DarylHouston seconded the motion. The motion passed unanimously.

300 Clematis Street, Suite 200, West Palm Beach, FL 33401 Phone: 561.833 8873|Fax: 561.833.5870| www.downtownwpb.com

OLD BUSINESS

Teneka James-Feaman presented information about the DDA’s business development grant programs, including severalcase studies of previous recipients Afterdiscussion, direction was given to staff to modify the grant programs to include the entire DDA district, restrict applicants to ground floor businesses, with applicants limited to tenants or owner tenants The board requested that this item be brought back for a final decision at the January 2023 Board Meeting.

Sherryl Muriente gave an update on the Trojan Rocking Horses project, including the timeline and locations of the workshops. The workshop begins January 16, 2023, at the Fairgrounds.

NEW BUSINESS

None

ANNOUNCEMENTS

None

ADJOURNMENT

Meeting adjourned at 9:39am. Cynthia Nalley made the motion, seconded by Varisa Lall Dass. Motion passed unanimously.

300 Clematis Street, Suite 200, West Palm Beach, FL 33401 Phone: 561.833 8873|Fax: 561.833.5870| www.downtownwpb.com

MEMO

To: Rick Reikenis, Chairman

William Jacobson, Vice Chairman

Samantha Bratter

Varisa Lall Dass

Daryl Houston

Cynthia Nalley

Bob Sanders

From: Teneka James-Feaman, Associate Executive Director

RE: DDA Incentives Discussion

Date: January 17, 2023

As a follow up to the board’s discussion in December, staff will present updated downtown Incentive Programs, purpose statement and a list of non-eligible businesses.

Staff Recommendations

Façade Grant

o Current Program:

- Grants to business owners or property owners for up to 50% of the cost of exterior improvements made to building façades in the DDA district for awnings, signs, landscaping, and other similar exterior improvements.

- Storefront: Up to $10,000

- Building façade that is 25,000 sq ft or larger: Up to $20,000

Recommend modifications:

- Include a subcategory “Café Incentive” of 50% of project costs, not to exceed $5,000 to encourage exterior café seating and Parklets

- Staff approval

Business Incentive

o Current Program

- The grant shall not exceed 25% of the total project cost up to a maximum of $75,000

- Program eligible in DDA District

- Business and Façade Grant Incentives to include not eligible businesses identified as:

300 Clematis Street, Suite 200, West Palm Beach, FL 33401 Ph: 561.833.8873 Fax: 561.833.5870 * DowntownWPB.com

▪

Vape/smoke shop, CBD/MedicalMarijuana, tattoo parlors, liquor stores, gun shops, and nightclubs.

Recommend modifications:

- Incentive available to businesses located on the ground floor only

- Incentive available to tenant or owner occupied

- DDA Board review for projects over $50,000

- Exclude National Brands, defined as a product that is distributed nationally under a brand name owned by a producer or distributor

Staff is requesting board approval for the Incentive Programs, with recommended modifications as stated above.

300 Clematis Street, Suite 200, West Palm Beach, FL 33401 Ph: 561.833.8873 Fax: 561.833.5870 * DowntownWPB.com

INCENTIVE PROGRAM PURPOSE

The incentive programs offered by the West Palm Beach Downtown Development Authority (DDA) are intended to provide funding to new businesses or existing businesses within the DDA District to assist with significant permanent modifications of commercial properties.

The goal is to attract the desired mix of uses to the Downtown including retail; for profit and not for profit Arts and Cultural facilities; unique restaurants and boutiques, and service orientated industries to better serve our downtown community.

EXAMPLES OF DESIRED BUSINESSES

Chain and independent retailers

Clothing, shoes, accessories, books, specialty gifts, sporting goods, memorabilia and collectibles, jewelry, electronics/technology, jewelry.

Home décor and design

Home furnishings, art galleries, kitchen ware, hardware and fixtures, specialty items.

Arts and cultural entertainment

Venues for live music, dance, theater, and other performance or visual arts.

Unique ethnic restaurants

Independent or chain gourmet grocers

Such as Trader Joe’s, Carmine’s, Joseph’s Classic Market

NON-ELIGIBLE USES (NON INCLUSIVE LIST)

Financial services (banking, insurance, real estate, check cashing, etc.)

Wholesale shops

National brands in any category

Convenience Stores

Consumer services (i.e. beauty salons/tanning, check cashing, photocopies, dry cleaning, photography studios, alteration shops etc.)

Copy/signage shops

Health spas, gyms, med-spas, etc.

Tattoo parlors / Body Piercing/Body Art Shops

Smoking products and accessories, vape shops

Medical Marijuana dispensaries, CBD products

Candy/ice cream/yogurt

Cafeterias

Take-out Food Services

Adult Entertainment Facilities

Nightclubs and Bars / Liquor Stores

Any Business with outstanding code enforcement violations or debt to the City

An emphasis on unique businesses is imperative. In all cases, care should be taken to find independent operators who can also fill such roles.

Downtown Incetives

Incentive Program Purpose

The incentive programs offered by the West Palm Beach Downtown Development Authority (DDA) are intended to provide funding to new businesses or existing businesses within the DDA District to assist with significant permanent modifications of commercial properties.

The goal is to attract the desired mix of uses to the Downtown including retail; for profit and not for profit Arts and Cultural facilities; unique restaurants and boutiques, and service orientated industries to better serve our downtown community.

Non-Eligible

Current Programs

Business Incentive

- Leasehold improvements only

- 25% up to $75,000

Façade Incentive

- Exterior improvements, 50% up $10,000 for storefront and $20,000 for stand alone building more than 25,000 sq ft

Grand Opening

- 50% of costs up to $1,000

Recommendations

Façade Grant

Current Program:

- Grants to business owners or property owners for up to 50% of the cost of exterior improvements made to building façades in the DDA district for awnings, signs, landscaping, and other similar exterior improvements.

- Storefront: Up to $10,000

- Building façade that is 25,000 sq ft or larger: Up to $20,000 Recommended modifications: - Include a subcategory “Café Incentive” of 50% of project costs, not to exceed $5,000 to encourage exterior café seating and Parklets Staff approval

Recommendations

Questions?

MEMO

TO: Rick Reikenis, Chairman

William Jacobson, Vice Chairman

Samantha Bratter

Varisa Lall Dass

Daryl Houston

Cynthia Nalley

Bob Sanders

FROM: Vivian Ryland

RE: Executive Director Performance Evaluation

DATE: Tuesday, January 17, 2023

Attached please find a summary of Executive Director Raphael Clemente’s annual performance evaluation as completed by the DDA Board of Directors for the 2022 calendar year.

Based on the results of the performance evaluation, Raphael is eligible for a 3% salary increase, to become effective as of January 1st, 2023.

300 Clematis Street, Suite 200, West Palm Beach, FL 33401

Phone: 561.833.8873 Fax: 561.833.5870 www.DowntownWPB.com

2022 EXECUTIVE DIRECTOR PERFORMANCE EVALUATION

Performance Factors

Q1. Knowledge, Skills & Abilities

Consider the degree to which the employee exhibits the required level of job knowledge and/or skills to perform the job and this employee’s use of established techniques materials and equipment as they relate to performance.

Q2. Quality of Work

Does the employee complete assignments meeting quality standards? Consider accuracy, neatness, thoroughness and adherence to standards and safety rules.

Score 3 5 5 5 5 5 5 Average 33 5 Score 3 5 5 5 5 5 Average 5 5 33

Q3. Quantity of Work

Consider the results of this employee’s efforts. Does the employee demonstrate the ability to manage several responsibilities simultaneously; perform work in a productive and timely manner; meet work schedules?

Q4. Work Habits

To what extent does the employee display a positive, cooperative attitude toward work assignments and requirements? Consider compliance with established work rules and organizational policies.

Score 4 4 5 5 5 5 Average 5 5 33 Score 3 5 5 5 5 5 Average 5 5 33

Q5. Communication

Consider job related effectiveness in dealing with others. Does the employee express ideas clearly both orally and in writing, listen well and respond appropriately?

Q6. Dependability

Does the employee monitor assigned projects and exercise follow-through; adhere to time frames; is on time for meetings and appointments; and responds appropriately to instructions and procedures?

Q7. Cooperation – Internal

How well does the employee work as a contributing team member? Does the employee demonstrate consideration of others; maintain rapport with others; help others willingly?

Q8. Cooperation – External

How well does the employee work with stake holders and community partners?

Q9. Initiative

Consider how well the employee seeks and assumes greater responsibility, monitors projects independently, and follows through appropriately.

5 5 5 5 5 Average 5 5 33 Score 3 5 5 5 5 5 Average 5 5 33 Score 3 4 5 5 5 5 Average 5 5 32

Q10. Adaptability

Consider the ease with which the employee adjusts to changes in duties, procedures, or work environment. How well does the employee accept new ideas and approaches to work, respond appropriately to constructive criticism and to suggestions for work improvement?

Q11. Judgment

Consider how well the employee effectively analyzes problems, determines appropriate action for solutions, and exhibits timely and decisive action; thinks logically.

Q12. Leadership

Consider how well the employee demonstrates effective supervisory abilities; gains respect and cooperation; inspires and motivates subordinates; directs work group toward common goal.

Score 3 5 5 5 5 5 Average 5 5 33 Score 3 5 5 5 5 5 Average Average Behavior 5 5 5 33 Score 3 5

Q13. Delegation

How well does the employee demonstrate the ability to direct others in accomplishing work; effectively select and motivate staff; define assignments; oversee the work of subordinates?

Q14. Planning and Organizing

Consider how well the employee plans and organizes work; coordinates with others and establishes appropriate priorities; anticipates future needs; carries out assignments effectively.

Q15. Administration

How well does the employee perform day-to-day administrative tasks; manage time; administer policies and implement procedures; maintain appropriate contact with the board and utilize funds, staff or equipment?

5 5 5 5 Average 5 5 33 Score 3 5 5 5 5 5 Average 4 5 32 Score 3 5 5 5 5 5 Average 5 5 33 Score

Q16. Personnel Management

Consider how well the employee serves as a role model; provides guidance and opportunities to their staff for their development and advancement; resolves work-related employee problems; assists subordinates in accomplishing their work-related objectives. Does the employee communicate well with subordinates in a clear, concise, accurate, and timely manner and make useful suggestions?

3 5 5 5 5 5 Average 5 5 33 Score 3 5 5 5 5 5 Average Average Supervisory 5 5 5 33

Score Summary

Performance Factors (5) 5

Behaviorial Traits (6) 5 Supervisory Factors (5) 5

TOTAL AVERAGE SCORE

Score Summary 1 2 3 4 5 # of responses

Performance Factors (5) 5 5 Behaviorial Traits (6) 6 6 Supervisory Factors (5) 5 5

Add up the number of ratings in each column 16 16

Multiply total rating in each column by rating value 0 0 80