REGULAR BOARD MEETING
Downtown Development Authority Tuesday, November 15, 2022
8:30 AM
300 Clematis Street, Suite 200 West Palm Beach, FL 33401 https://us02web.zoom.us/j/82782563817 Dial: +1 301 715 8592 Webinar ID: 827 8256 3817
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300 Clematis Street, Suite 200, West Palm Beach, FL 33401 Phone: 561.833 8873|Fax: 561.833.5870| www.downtownwpb.com
CALL TO ORDER Rick Reikenis PUBLIC COMMENTS AND QUESTIONS EXECUTIVE DIRECTOR’S REPORT
Clemente
CALENDAR
Required)
Raphael
PRESENTATIONS CONSENT
(Action
Rick Reikenis
Minutes of October 18, 2022 Regular Board Meeting
OLD BUSINESS (Action Required)
Financial Statements as of October 31, 2022
Downtown Incentives
NEW BUSINESS (Action Required)
Teneka James Feaman
Budget Amendment
Vivian Ryland
Dispensaries
Downtown
in
Raphael Clemente
variance
• Setback
313 Clematis Street Raphael Clemente ANNOUNCEMENTS ADJOURNMENT
REGULAR BOARD MEETING MINUTES
Downtown Development Authority Tuesday, October 18, 2022
8:30 AM
300 Clematis Street, Suite 200 West Palm Beach, FL 33401 https://us02web.zoom.us/j/82782563817 Dial: +1 301 715 8592 Webinar ID: 827 8256 3817
ATTENDANCE
DDA Board members in attendance: Chairman Rick Reikenis, Vice Chairman William Jacobson, Cynthia Nalley, Varisa Lall Dass, Daryl Houston. Samantha Bratter. DDA Staff in attendance: Raphael Clemente, Teneka James Feaman, Vivian Ryland, Jacqueline Smith, Sheryl Muriente, Sabrina Lolo, Tiffany Faublas. Guests Armando Fana, Chris Fowler, Steve Daniels.
CALL TO ORDER
Meeting called to order by Chairman Rick Reikenis at 8:35am.
PUBLIC COMMENTS AND QUESTIONS
There were no comments or questions
EXECUTIVE DIRECTOR’S REPORT
Raphael Clemente shared details of the the trip to Vancouver, Canada for the IDA Conference. Of the many highlights, one takeaway is that most cities are facing very similar challenges; homelessness, affordability, mobility, and competition for public space. Board Chairman Rick Reikenis also shared his impressions of the trip to Vancouver, as well as the new chess park in Downtown West Palm Beach, praising both as great experiences. Clemente shared that the DDA marketing team received 6 gold awards, 3 silver and 4 bronze at the International Festivals and Events Association Convention. He also gave an update on café seating and the parklet program.
PRESENTATIONS
None
CONSENT CALENDAR (Action Required)
• Minutes of Regular Board meeting September 13, 2022
• Final Public Hearing Meeting September 21, 2021
• Financial Statements of September 30, 2021.
Motion to approve the consent items was made by Bob Sanders, Daryl Houston seconded the motion. Motion passed unanimously.
300 Clematis Street, Suite 200, West Palm Beach, FL 33401 Phone: 561.833 8873|Fax: 561.833.5870| www.downtownwpb.com
OLD BUSINESS (Action Required)
• Sheryl Muriente gave a presentation on The Next Big Thing Artist Agreement. Motion to approve the agreement was made by Bob Sanders, Bill Jacobson seconded the motion. Motion passed unanimously.
NEW BUSINESS (Action Required)
• Capital Projects Raphael Clemente and Armando Fana gave a presentation on Capital Projects. Numerous areas of sidewalks and brick pavers are either cracked or broken. The Board approved $175,000.00 in the FY 2023 budget for the repairs. The DDA received two estimates from Public Works for two phases of work totaling $170,000.00. Motion to approve the estimate was made by Bob Sanders, Bill Jacobson seconded the motion. Motion passed unanimously.
• Meyer Amphitheater Restrooms Cynthia Nalley gave a presentation and pictures on the restroom conditions. A quote to update and repair the restrooms was received for $147,000.00 from Parks and Recreations. The Board has agreed to table the item as a “Special Meeting” in November 2022 and invite the City to attend. Motion to approve was made by Cynthia Nalley, Bob Sanders seconded the motion. Motion passed unanimously.
ANNOUNCEMENTS
None
ADJOURNMENT
• Meeting was adjourned at 9:57am. Motion to adjourn was made by Bob Sanders, Bill Jacobson seconded the motion. Motion passed unanimously.
300 Clematis Street, Suite 200, West Palm Beach, FL 33401 Phone: 561.833 8873|Fax: 561.833.5870| www.downtownwpb.com
MEMO
TO: DDA Board
Rick Reikenis, chair
William Jacobson, vice chair
Samantha Bratter
Robert Sanders
Cynthia Nalley
Varisa Lall Dass
Daryl Houston
FROM: Vivian Ryland, Director of Administration
RE: Budget Amendment 01 2023
DATE: Tuesday, November 15, 2022
The attached budget amendment will close out the 2022 fiscal year budget by moving funds to accounts that were over budget as of September 30. 2022. The net change in the budget is zero.
BUDGET TRANSFER/AMENDEMENT
Budget Amendment Resolution No. 1-2023
BUDGET BUDGET BEFORE TRANSFER AFTER CLASS ACCT NO. TRANSFER AMENDMENT TRANSFER DDA CRA
EXPENDITURES
Equipment, Computers, Programs
Pressure Washing
CRA 6040 57,000 7,500 64,500 0 7,500
CRA 6236 500,000 57,000 557,000 0 57,000
Personnel Expense CRA 7000 890,000 38,000 928,000 0 38,000
Value Added Events
Retail Promotions
CRA 6235 179,522 (52,500) 127,022 0 (52,500)
CRA 6190 65,000 (50,000) 15,000 0 (50,000)
Dues DDA 6420 9,000 500 9,500 500 0
Travel & Training
DDA 7800 17,285 9,000 26,285 9,000 0
Landscape Maintenance DDA 6270 74,600 (9,500) 65,100 (9,500) 0
Net increase/decrease 0 0
300 Clematis Street, Suite 200, West Palm Beach, FL 33401 Phone: 561.833 8873|Fax: 561.833.5870| www.downtownwpb.com
WEST PALM BEACH DDA
RESOLUTION NO. 01-2023
A RESOLUTION OF THE WEST PALM BEACH DOWNTOWN DEVELOPMENT AUTHORITY AMENDING THE ADOPTED 2021/2022 FISCAL YEAR BUDGET; PROVIDING AN EFFECTIVE DATE AND FOR OTHER PURPOSES.
WHEREAS the West Palm Beach Downtown Development Authority adopted its Final 2021/2022 Fiscal Year Budget on September 21, 2021, by Resolution No. 07-2021; and
WHEREAS the Downtown Development Authority desires to amend the prior year budget and transfer funds to balance the budget as outlined in Exhibit A Amended FY 2021 2022 Budget.
NOW, THEREFORE, BE IT RESOLVED BY THE WEST PALM BEACH DOWNTOWN DEVELOPMENT AUTHORITY THAT:
Section 1: The recitals set forth above are true and correct and are incorporated herein and are a part hereof by this reference.
Section 2: This Resolution amending the adopted 2021/2022 Fiscal Year Budget shall be attached to and made a part of said budget.
Section 3: This Resolution shall take effect immediately upon adoption.
AYE NAY
RICK REIKENIS, CHAIR
WILLIAM JACOBSON, VICE CHAIR
SAMANTHA BRATTER
ROBERT SANDERS
CYNTHIA NALLEY
VARISA LALL DASS
DARYL HOUSTON
PASSED AND ADOPTED THIS 15th day of November 2022.
DOWNTOWN DEVELOPMENT AUTHORITY
RICK REIKENIS, CHAIRMAN
ATTEST: CERTIFICATE
I, the undersigned Executive Director of the West Palm Beach Downtown Development Authority, do hereby certify that the foregoing is a true and correct copy of the Resolution adopted by said Authority on the 15th day of November 2022
RAPHAEL CLEMENTE EXECUTIVE DIRECTOR
Amended Carryforward Budget Resolution No. 03-2022
2021-2022
DDA 2021-2022 CRA CRA/City Project Fund CRA Carry Forward DDA Carry Forward Grand Total
4010 Tax Revenues 2,460,385 $ - $ - $ - $ - $ 2,460,385 $ 4020 TIF (2,278,400) 0 0 0 0 (2,278,400)
4030 DDA/CRA Interlocal Agreement 74,600 4,738,785 0 0 0 4,813,385
4032 DDA/City Interlocal Agreement 0 0 0 0 0 0
4035 CRA Project Funding 0 0 0 0 0 0 4040 Marketing/Sponsors/Dues 0 0 0 0 0 0
4046 Reimbursements - Physical Environment 0 0 0 0 0 0
4047 Reimbursements - Business Devlopment 0 0 0 0 0 0 4048 Reimbursements - Marketing & PR 0 0 0 0 0 0
4050 Interest - Seacoast Bank 100 0 0 0 0 100 4060 Rosemary Square MOU 0 0 0 0 0 0 4070 Grants 0 0 0 0 0 0
4071 Fees/Services 0 0 0 0 0 0 4072 Sponsorships 0 0 0 0 0 0 4080 Virgin Trains USA Ticket Sales 0 0 0 0 0 0 Carryforwards 0 0 0 3,527,916 276,706 3,804,622 Total Revenue 256,685 $ 4,738,785 $ - $ 3,527,916 $ 276,706 $ 8,800,092 $
West Palm Beach Downtown Development Authority Exhibit A
2021-2022 DDA 2021-2022 CRA CRA/City Project Fund CRA Carry Forward DDA Carry Forward Grand Total Business Development
6140 Grand Openings/New Business Training - $ 10,000 $ - $ 29,040 $ - $ 39,040 $ 6195 Leasing/Brokers Meetings 0 0 0 40,500 $ - $ 40,500 6230 Business Training and Support 0 0 0 145,450 $ - $ 145,450 6230-01 Business Training and Support - 12x12 0 0 0 $ 52,987 $ 52,987 6240 Façade Improvement Programs 0 100,000 0 106,515 $ $ 206,515 6320 Property & Business Incentives 0 324,000 0 75,000 $ $ 399,000 6330 Business Partnerships 0 45,000 0 60,000 $ $ 105,000 Totals - $ 479,000 $ - $ 456,505 $ 52,987 $ 988,492 $
Amended Carryforward Budget Resolution No. 03-2022
6220 Holiday Lights - $ 160,000 - $ 105,000 - $ 265,000 6236 Pressure Washing, Cleaning & Maintenance $ 532,000 $ $ 25,000.00 $ 0 557,000 6245 Signage and Pedestrial Wayfinding - $ 29,785 - $ 80,000 0 109,785 6270 Landscape Maintenance 65,100 $ 470,000 62,487 0 597,587 6280 Graffitti Removal - $ 15,000 - $ 10,000 0 25,000 6290 Capital Projects $ $ $ 20,000 $ 0 20,000 6295 Downtown Cleaning Team - $ 360,000 55,000 0 415,000
Totals 65,100 $ 1,566,785 $ - $ 357,487 $ - $ 1,989,372 $
6120 Advertising - $ 150,000 $ - $ 332,295 $ 60,596 $ 542,891 $ 6122 PR/Marketing 0 75,000 0 151,240 0 226,240 6190 Retail Promotions 0 0 0 15,000 0 15,000 6210 Community and Cultural Promotions 0 110,000 0 60,000 30,000 200,000 6235 Value Added Events 0 22,500 0 104,522 0 127,022 7700 Marketing Programs, Equipment & Web 0 125,000 0 50,000 0 175,000 6300 Collateral Materials 0 75,000 0 50,000 48,873 173,873 Totals - $ 557,500 $ - $ 763,057 $ 139,469 $ 1,460,026 $ 2021-2022 2021-2022 CRA/City
6372 Residential Programming 11,000 39,000 - $ - $ - $ 50,000 6375 Community Engagement - $ 60,000 - $ 15,000 - $ 75,000 7500 Transportation (Trolley) - $ 50,000 - $ 855,000 - $ 905,000
7600 Security and Policing - $ 575,000 - $ 250,000 - $ 825,000
7605 Public Space Programs - $ 20,000 - $ 120,000 - $ 140,000 7610 Homeless Outreach 65,000 0 - $ 75,000 10,000 150,000
Totals 76,000 $ 744,000 $ - $ 1,315,000 $ 10,000 $ 2,145,000 $
Downtown Development
Exhibit
West Palm Beach
Authority
A
2021-2022 2021-2022 CRA/City CRA DDA Grand
Public Realm Maintenance DDA CRA Project Fund Carry Forward Carry Forward TOTAL
2021-2022 2021-2022 CRA/City CRA DDA Grand Marketing /Public Relations DDA CRA Project Fund Carry Forward Carry Forward TOTAL
CRA DDA Grand Neighborhood Services DDA CRA Project Fund Carry Forward Carry Forward TOTAL
Amended Carryforward Budget Resolution No. 03-2022
2021-2022 2021-2022 CRA/City CRA DDA Grand
6010 General Office $ 35,000 $ $ $ $ 35,000 $ 6040 Equipment, Computers & Programs 0 49,500 0 15,000 0 64,500 6030 General Postage 0 8,000 4,000 0 12,000
Totals - $ 92,500 $ - $ 19,000 $ - $ 111,500 $
2021-2022
6420 Dues 500 0 0 0 9,000 9,500 6430 Hospitality 7,000 0 0 0 3,250 10,250 6440 Board Meetings/Legal Notices 5,500 0 0 0 0 5,500 6450 Publications 300 0 0 0 300 6460 Telephone 14,000 0 0 0 0 14,000
Totals 27,300 $ - $ - $ - $ 12,250 $ 39,550 $
2021-2022 2021-2022
6241 Studies and Surveys $ 50,000 $ 32,300 $ $ 82,300 6510 Accounting 24,000 0 0 0 0 24,000 6520 Audit 0 25,000 0 2,500 0 27,500 6530 Legal 20,000 0 0 0 12,000 32,000 6540 Professional Services 0 58,000 0 37,000 0 95,000 $ Totals 44,000 $ 133,000 $
West Palm Beach Downtown Development Authority Exhibit A
General Office DDA CRA Project Fund Carry Forward Carry Forward TOTAL
2021-2022 CRA/City CRA DDA Grand Operations DDA CRA Project Fund Carry Forward Carry Forward TOTAL
CRA/City CRA DDA Grand Professional Services DDA CRA Project Fund Carry Forward Carry Forward TOTAL
CRA/City CRA DDA Grand DDA CRA Project Fund Carry Forward Carry Forward TOTAL
$
Expenses
- $ 71,800 $ 12,000 $ 260,800 $ 2021-2022 2021-2022
7000 Personnel $ 928,000 $
$ $ 928,000 $ 7100 Insurance 0 40,000 0 0 0 40,000 7200 Rent 0 198,000 0 0 0 198,000 7300 Tax Collection 18,000 0 0 0 0 18,000 7800 Travel & Training 26,285 0 0 8,000 0 34,285 7900 Reserves 0 0 0 537,067 50,000 587,067 Totals 44,285 $ 1,166,000 $ - $ 545,067 $ 50,000 $ 1,805,352 $ Total
256,685 4,738,785 0 3,527,916 276,706 8,800,092
MEMO
To: Rick Reikenis, Chairman
William Jacobson, Vice Chairman
Samantha Bratter
Varisa Lall Dass
Daryl Houston
Cynthia Nalley
Bob Sanders
From: Teneka James Feaman, Associate Executive Director
RE: DDA Incentives Discussion
Date: November 15, 2022
As a follow up to the board’s discussion in September, staff will present updated options for review to better serve the changing needs of the DDA District. The proposed changes reflect the evolving economic and business climate in the Downtown district.
Staff is requesting board feedback and approval for the recommended changes to the Incentive Programs, as detailed below.
Façade Grant
o Current Program: Grants to business owners or property owners for up to 50% of the cost of exterior improvements made to building façades in the DDA district for awnings, signs, landscaping, and other similar exterior improvements.
Storefront: Up to $10,000 Building façade that is 25,000 sq ft or larger: Up to $20,000
Recommend modifications:
Include a subcategory “Café Incentive” of 50% of project costs, not to exceed $5,000 to encourage exterior café seating and Parklets
Staff approval
Business Incentive
o Current Program
The grant shall not exceed 25% of the total project cost up to a maximum of $75,000
300 Clematis Street, Suite 200, West Palm Beach, FL 33401 Ph: 561.833.8873 Fax: 561.833.5870 * DowntownWPB.com
Program eligible in DDA District
Business and Façade Grant Incentives to include not eligible businesses identified as: Vape/smoke shop, CBD/Medical Marijuana, tattoo parlors, liquor stores, gun shops, and nightclubs.
Recommend modifications:
Incentive available to businesses located on the ground floor only
Prioritize businesses located outside of the Clematis District. Clematis District is defined as Banyan Blvd. to Datura St., Flagler Dr to Australian Ave.
DDA Board review for projects over $50,000
New Program Option
Minority / Small Business Incentive
Coordinate with the City’s Office of Small and Minority/Women Business Programs Available to businesses with 20 employees or less
Target area outside of Clematis District. Clematis District is defined as Banyan Blvd. to Datura St., Flagler Dr. to Australian Ave.
300 Clematis Street, Suite 200, West Palm Beach, FL 33401 Ph: 561.833.8873 Fax: 561.833.5870 * DowntownWPB.com
