updated JSAs to WYDOT’s designated records location. The Employee Safety Team is in the final stage of fielding a newly updated JSA Program for WYDOT. More information can be found on the Employee Safety Intranet web page http://employees.dot.state.wy.us/home/employee_safety.html or you can email Employee Safety at dot-employee-safety@wyo.gov or call 777-4460. So “Why a JSA?” Ultimately, the JSA is a living document that keeps you safe from injury and illness while at work. Coupled with your training, knowledge, experience and commitment, the JSA makes it makes it possible to make smart decisions about your safety. n
New S-1A Employee Injury or Accident Form By Todd Deporter, Employee Safety WYDOT is changing how you will report your safety incidents and accidents. Starting in December 2020, new S-1A forms and the accompanying Accident and Injury Notification, Reporting, and Review Personnel Policy (PP 16-2) will take effect. The new form is broken into two separate parts. Part I is to be completed by the employee and Part II is to be completed by the supervisor. Following all incidents involving work-related injuries, accidents, and damage to WYDOT property or equipment, the following will occur. 1. Employees will immediately contact their supervisor and complete Part I of Form S-1A. The form is then forwarded by
the supervisor to either the district engineer (DE) or program manager (PM), who will review and sign the form. The form will then be forwarded to Employee Safety Program for tracking and trend analysis within 5 working days of the incident date. 2. Supervisors will complete Part II of Form S-1A, the Supervisor’s Investigation, and forward to either their DE or PM to review and sign then be submitted to Employee Safety within 30 calendar days of the incident. The information from Part II will provide background and other relevant information necessary for the Incident Review Committee to deduct root causes, evaluate procedures, and determine future actions. The new S-1A comes with detailed instructions for each of the parts on the form. Additionally, Training Services has developed simple to follow e-learning content, which can be accessed in the Employee Safety section of the WELL. In the near future everyone will have this training assigned to them in the WELL. Please familiarize yourself with it when you get a chance. Updated Policy 16-2, Accident and Injury Notification, Reporting, and Review Along with a new reporting S-1A form, WYDOT is releasing an updated version of Personal Policy 16-2, Accident and Injury Notification, Reporting, and Review. The policy adds a new incident notification process, explains the incident reporting and investigation procedures, and addresses the roles of the Incident Review Committee. The new policy also incorporates former policies 15-6, Incident Investigation Committee and Policy 19-3, Worker's Safety Inspection/Employee Fatality Report. n
Training Maintain confidence and motivation during COVID-19 by investing in personal growth By Rebecca McGee, Training Services Using time to invest in personal growth and learning relevant new skills can help you maintain your confidence and motivation, and help you deal with challenges that may have arisen as work has evolved during COVID. “Keeping yourself stimulated and finding new ways to enhance or learn new essential skills can increase your value and open doors to new opportunities in the future,” said Namrata Murlidhar, marketing director at LinkedIn Learning. Now is a great time to polish up on key professional skills that are essential and that may need some adjustments or refining as we use new tools to complete work, such as virtual meetings. Skills like active listening, interpersonal communication and emotional intelligence are important now more than ever. Many of our interactions are not face to face and even though virtual meetings offer a bit of face to face communication, it's harder to hone in on body language to interpret the true meaning of
what is being communicated to you and being able to respond accordingly. Finding ways to deal with conflict and stress, at work as well as at home, can be found in online offerings from our Employee Assistance Program (EAP), through eLearning classes in the WELL or through LinkedIn Learning (accessible via the State of Wyoming Library). Many of our eLearning classes are grouped together in learning plans like Motivation, Coaching and Innovation for convenience. Putting a strategic professional growth plan or IDP together with the help of your supervisor is a great way to get serious about your career growth. Organizational skills and having routines are key. Being organized, maintaining the ability to meet deadlines, being able to multi-task, staying informed of project statuses, and performing work from a home-based office can be challenging. Expanding your knowledge and existing skill sets through online learning through the WELL, ReadItForMe.com or through LinkedIn Learning (accessible via the State of Wyoming Library) is a smart way to use your time and proactively contribute to your professional growth. Please contact dot-training@wyo.gov if you need any assistance accessing the learning resources available to you. n
December 2020
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