Table of Contents Part I YOUR FAMILY AND HOME Foreword Our History The School Philosophy, Vision and Mission Part II THE ACADEME 1. 2. 3. 4. 5. 6. 7. 8.
Program Offerings Admission Requirements Enrollment Procedure Student’s Load Cross-Enrollment Dropping/Changing/Adding of Subjects Payment of Tuition Fees Refund of Fees
Part III ACADEMIC POLICIES 1. 2. 3. 4. 5. 6. 7. 8.
School Term Policy on Student Attendance Policy on Departmental Examination Policy on Grading System Graduation Requirements Policy on Honors and Awards Graduation with Honors Special Awards
Part IV RULES, REGULATIONS AND POLICIES OF THE SCHOOL DISCIPLINE A. B. C. D. E.
Article I. General Behavior Article II. Classification of Offenses Article III. Aggravating and Mitigating Circumstances Article IV. Report of Disciplinary Cases to Parent/Guardian Article V. Circumstances of Modifying Responsibility
Part V. STUDENTS SERVICES AND FACILITIES A. B. C. D. E. F. G.
THE COLLEGE LIBRARY AND RESEARCH FACILITIES THE COMPUTER ENRICHMENT PROGRAM GUIDANCE AND COUNSELING THE SCHOOL CLINIC GROUP STUDY PROGRAM PLACEMENT SERVICE SECURITY
PART I YOUR FAMILY AND HOME
FOREWORD Welcome to , Inc.! Whether you are an incoming freshman, a transferee, or a returning student, you are an important part of our college community, and we are very pleased that you have chosen General Trias College of Cavite to guide you with advanced and comprehensive education. In an effort to enhance your life as a student and in order to realize the vision and mission of General Trias College of Cavite in a conducive school environment, this Student Handbook was compiled. This is a conglomeration of expectations, conduct regulations and other useful information designed to help you derived the maximum benefit from your experiences as a student. We have designed this handbook in order to impart to new students all the basic information they need to know about General Trias College of Cavite (GTCC). For the old students this kind of information will constantly remind them of the important rules in their student life. Since all GTCC students are subject to the provisions of this handbook and are expected to become familiar with its contents, we urge you to read it carefully and to use it wisely. It would do well for you to get acquainted with school policies at the earliest opportunity. This way, you can contribute to orderly and efficient operation of the school and thus make your stay here academically fruitful and enjoyable. Also, upon enrolling at GTCC, you enter into agreement with the college entailing certain duties, obligations and responsibilities. And in turn, you are entitled to certain rights related to academic freedom and student life. Take advantage in making use of the facilities and services the school has. The officials of the school, the faculty and the staff are ever ready to assist you especially when you need help and advice. Lastly, we pray that the wisdom you get from GTCC will develop you into a worthy Christian, now as student and later on as professional. OUR HISTORY In 1999, in South Korea a missionary organization was formed, the Open Mind. In 2003, the Open Mind send a missionary pastor to the Philippines, Pastor Nag Shin Kim. In 2004, Pastor Nag Shin Kim, established an Open Mission Organization in the Philippines. In 2005, Pastor Kim Nag Shin, the President of the Open Mission in the Philippines founded the Open Mission School for Nursery, Kinder and Preparatory. The Pre-Elementary Education was accredited by the Department of Social Worker & Development (DSWD). It started off with small informal classes. But, “the field was big‌.. with the generous help of Christian brothers and sisters in Korea, GTCC building was built. Hence, the birth of GTCC Inc.
GTCC was named after the two children of the founder, Rev. Nag Shin Kim, namely: Tae Young, his son and Hye Ji, his daughter. It means “Divine knowledge and absolute truth that can determine the best recognition”. In 2006, GTCC was granted a government permit to operate Basic Education Curriculum. In 2007, the second floor was constructed to meet the growing needs of our students. In 2008, the school was granted a full permit and Recognition for its NKP, Elementary and Secondary education. Likewise, GTCC adapts two curriculums, the local and the international curriculum (NKP – K12). This coming School Year 2010 – 2011, the Department of Education gives GTCC a permit to implement its new program, the Open High School / Home Study Program. GTCC Inc., is also an accredited member of the Western Association of Schools and Colleges (WASC), USA. At present, its application for accreditation to the Philippine Accrediting Association of Schools, Colleges and Universities (PAASCU) is already in process. Through God’s will, everything becomes possible, the mission of our President and Founder, Pastor Nag Shin Kim who brings the Open Mission in the Philippines with the help of our Christian friends in Korea. Among the priority lists for future development plans of GTCC Inc. are: a. Establishment of a College Department b. Affiliation with other schools that belong to the same Mission Group present in countries such as South Korea, China, Malaysia and the United States of America. c. Expansion of school services that will benefit mainly the deserving street children and adults who due to financial incapacity have not had the chance to complete basic education. This will be supported and sponsored by both the national and international missionaries of Open Mission. THE SCHOOL’S PHILOSOPHY Produce quality graduates and to uphold the true Christians for excellent academics and nonacademics for the need of the society for country’s progress and development. The General Trias College of Cavite, Inc. aims to provide quality tertiary education through quality teaching and training using acceptable and ethical standard; the CHED – approved the evaluated institutional methods, approaches and techniques which guiding them to develop to their maximum ability in the aspects of mental, physical, emotional, intellectual, social and moral values and provide the best teaching staff and college administrators.
VISION General Trias College of Cavite aims to develop individuals who will live to be an inspiration to others to be true Christians. It is omitted to provide an environment of innovative learning that will continuously seek and aim at academic excellence while instilling the values of Christian faith.
MISSION
The General Trias College of Cavite, Inc. focused on its goal to achieve excellence academically and spiritually shall: •
Nurture a child in God’s way with academic and spiritual knowledge to form desirable attitudes and imbibed moral values to understand the nature and purpose of the human person and thus of oneself, one’s own people, culture and race.
•
Provide an environment that courage’s active learning, values diversity and recognizes potential and cultural uniqueness.
•
Conduct professional development program to help the academic and non-academic personnel to become better learning facilitators.
•
Make use of relevant and up-to-date technology, administrative and information systems, facilities and other resources that will make way for better learning and efficient delivery of services.
PART II THE ACADEME
I.
PROGRAM OFFERINGS
The three major programs of General Trias College of Cavite are: Bachelor of Arts in Theology Education Bachelor of Arts in Christian Education Bachelor of Science in Office Administration
II.
ADMISSION REQUIREMENTS 1. High School Graduates (Freshmen) - Form 138 (High School Card) - Certificate of Good Moral Character - Passed the GTCCI admission process (GTCCAT and 2 panel interview) - Accomplished Registration Form - Pictures - 4 copies colored 2x2 2. Transferees - Transfer Credential (Honorable Dismissal) - Certified True Copy of Transcript of Records or Certificate of Grades - Passed the GTCC admission process (GTC CAT and 2 panel interview) - Accomplished Registration Form - Pictures 4 copies colored 2x2 3. Sponsored Scholars
-
In addition to those required in nos. 1 and 2 submit certification from the sponsoring company and other documents required by the school 4. Cross Registrants - Permit issued by the Registrar or Dean of the student’s home school 5. Foreign Students - Permit to Study issued by the Bureau of Immigration or Special Study Permit (SSP), TESDA/CHED - Certificate of Advanced Credits, if any, from the TESDA/CHED III.
ENROLLMENT PROCEDURE 1. New Students (Freshmen / Transferees) a. Pay the General Trias College of Cavite Admission Test (GTCCAT) fee then, take the examination administered by the Guidance Counselor b. Pass the panel interview. c. Submit required credentials to the Registrar’s Office. d. Secure and fill up Registration Form completely e. (1) For Freshmen: Copy the appropriate subject and time schedule, then proceed to the respective Academic Adviser. (2) For Transferees: Proceed to the Academic Adviser for evaluation of respective subjects and class schedule. f. Proceed to Accounting Office for assessment & payment. 2. Old Students a. Present Rating Report and Transcript Validation Listing to the Academic Adviser for evaluation b. Secure Registration Form from the Registrar’s Office and fill up the following completely: b.1 Subject and time b.2 Student Information c. Proceed to Accounting Office for Assessment and payment
IV.
STUDENT’S LOAD a. Undergraduate is not allowed to exceed the number of units specified in the semestral curriculum. b. Graduating students may be allowed to enroll an over-load provided that it is approved by TESDA/CHED.
V.
CROSS-ENROLLMENT A student duly enrolled in General Trias College of Cavite may cross-enroll in other school with the approval of the Dean/Academic Adviser & the Registrar. This also applies to students who may wish to take Summer Programs in other school. Students from other institution may also cross-enroll in General Trias College of Cavite provided they submit a Permit (to Cross-Enroll) from their Dean or Registrar indicating the subjects to be taken.
VI.
DROPPING/CHANGING/ADDING OF SUBJECTS 1. Changing of subjects is allowed only during the second week after the start of classes. The student is required to fill-up respective form (2 copies).
Changes must approve both by the Academic Coordinator and/or the Registrar and must be submitted to the Accounting Office for adjustment purposes. 2. Dropping of course / subject will take effect on the date of approval of the Registrar is obtained. VII. PAYMENT OF TUITION FEES 1. Mode of Payments: a. Cash Basis b. Installment Basis 2. Schedule of payments for installment basis: 25% of the total fees upon enrollment 25% of the total fees before the Preliminary Examination 25% of the total fees before the Midterm Examination 25% of the total fees before the Final Examination VIII. REFUND OF FEES 1. Reservation fee is non-refundable. 2. A student who withdraws from enrollment shall be charged the following: a. Eight hundred pesos (P800.00) service charge if student withdraws before the start of classes; b. 50% of the total fees for the whole semester if withdrawal is within the first week of classes; c. 75% of the total fees for the whole semester if withdrawal is within second week of classes. d. No refund of fees if withdrawal is after second week of classes. 3. Processing of refund of fees shall be fifteen (15) working days.
PART III ACADEMIC POLICIES
A. SCHOOL TERMS 1. The academic year consists of two semesters and one summer. The number of schooldays per semester and/or summer term is contained in the school calendar, which is approved and issued annually by the TESDA/CHED. 2. The TESDA/CHED prescribes that the school term for Collegiate Courses should not be less than thirty-six weeks, or eighteen weeks a semester, of normally six school days each, exclusive of approved vacations and including registration days, legal and special holidays, and days for special activities. In any case, the total number of the days on which regular sessions are held should not be less than two hundred (200) days per school year or one hundred (100) days each semester. The summer term shall consist of six (6) weeks.
B. POLICY ON STUDENT ATTENDANCE Every student is required to attend not less than 80% of the total class hours for a given subject enrolled in a semester or term to earn corresponding credits.
A student with an aggregate absence exceeding 20% of the total class hours for a given subject is considered dropped from the roster of the active students or failed. However, absences with valid reasons can be referred to the academic head through the Guidance Office for proper action. Necessary documents / certificates (i.e. medical/police/death certificates, parental/guardian letter) must support such appeals. The school reserves the right to act favorably or unfavorably on this entreaty. Students may be allowed to be late for fifteen (15) minutes in the first period and five (5) minutes in the succeeding periods of one shift/session, and are marked “tardy”. Students who are late beyond the time specified above are considered “absent” but may be allowed by the professor to attend the class. Three (3) occurrences of tardiness shall be equivalent to one (1) absence. Any student who has been absent from class must present an “excuse slip” properly signed by the student and his/her parent/guardian to the respective instructors/professors for their information and signature, and must be forwarded to the Guidance Office for future reference.
C. POLICY ON DEPARTMENTAL EXAMINATION There are three major examinations in a semester: Preliminary, Midterm, and Final Exams. 1. General Objectives: The policies on Departmental Examination have been laid out to meet the following objectives: a. To standardize the basis of student academic evaluation; b. To ensure that the course syllabus contents are strictly followed; and c. To further improve the quality of academic instruction. 2. Policies a. Departmental Examination shall be given every grading period or a total of 3 examinations per semester. b. All departmentalized examinations shall be administered at the same time on a per session basis. c. Periodical/departmental examination and proctoring schedules shall be prepared and released by the Academic Department at least one (1) week prior to the examination date. 3. Rules governing Major Examinations a. GTCC examination booklet shall be used during major examinations. b. Students shall secure first examination permits before taking any of the periodical examinations. c. Students must report at the designated classroom earlier than the scheduled time of examination. d. Special Examination shall be given to students who failed to take on the regular schedule with a fee of P30 per subject.
e. Any student who will be caught cheating will be given a grade of 5 (Failed) in that particular examination.
D. POLICY ON THE GRADING SYSTEM 1. The following is the rating system, which is given only during the final grading. 1.00 1.25 1.50 1.75 2.00 2.25 2.50 2.75 3.00 5.00 INC DR
96 – 100% 94 – 95% 92 – 93% 90 – 91% 87 – 89% 84 – 86% 80 – 83% 78 – 79% 75 – 77% - Failure - Incomplete - Dropped
2. Other marks which may be given in the Final Grading Periods are as follows: INC – Incomplete (A grade of “incomplete” is given to students lacking in subject requirements or no final exam.) DR – Withdrawal with Permission (This mark is given to students who formally withdraw from the enrollment of all the subjects or any single subject duly signed and recognized by the instructor) Two weeks after the start of classes. UW – Unauthorized Withdrawal from Enrollment. (This mark is given to students who did not give proper notice to the Office of the Registrar or without accomplishing the necessary documents required by the school. All unpaid accounts for the semester shall be charged.) F – means Failed and is usually written or encircled in red ink. a. Computation for getting the Periodic Grade: (Class Standing x 2) + Major Exam
=
Periodic Grade
b. Class Standing include: 10% 40% 30% 20%
for the attendance for the quizzes for the recitation or any equivalent for the assignments, seatworks, machine works, case study, etc.
c. Computation for getting the final Grade: Prel Grd + Mid Grd = Fin Grd Equivalent
=
Final
Rating
and
its
Numeric
3. On Completion of Grade a. In case of incomplete grade in the final grading period, completion can be done only within the following semester. Failure to complete the requirements within the specified period would automatically mean a grade of 5 for the particular subject. b. Student who failed to take the major examination on the regular schedule due to valid reason, may be allowed to take Special Examination with special examination permit. c. In case of incomplete grade in a grading period, completion can be done only one week after the scheduled exams or at a specified period of time allocated by the management. Failure to comply with the requirement/s for completion within the specified period would automatically mean a grade of 50% or the currently approved floor/lowest grade for the specific area where the student failed to comply.
E. GRADUATION REQUIREMENTS The appropriate degree or title will be conferred upon a student who has complied with the following criteria: 1. All academic and non-academic requirements; 2. Cleared of all financial and school obligations; 3. Formal application for a title or degree filed with the Office of the Dean and the Registrar.
F. POLICY ON HONORS AND AWARDS A student whose weighted average for one complete curriculum year (two semesters) is 1.9 or above, automatically becomes a member of the Dean’s Honor Roll, provided that he/she does not receive a periodic grade lower than 85% in all his/her subjects, also that he/she is enrolled in not less than the full/regular units per semester.
G. GRADUATION WITH HONORS 1. Candidates must have studied in General Trias College of Cavite, Inc. for at least four (4) consecutives semesters immediately preceding high school graduation. 2. They must have completed all unit requirements for graduation including P.E. and NSTP. 3. They must be consistently on the Dean’s list throughout their residence at GTCC. 4. They must have obtained no grade below 88% taken at GTCC. 5. They must have settled all peculiarly and property obligations with the school, and must have submitted all records/documents required. For students graduating with HONORS in the four-year degree courses the following equivalents are used:
Rating Percentage Requisites (gen. Wgtd. Ave)
Rank
Other
1.5 – 1.8
Cum Laude
No periodic grade below 88 No failing grade
1.25 – 1.4
Magna Cum Laude
No periodic grade below 91 No failing grade
1.0-1.2
Summa Cum Laude
No periodic grade below 94 No failing grade
H. SPECIAL AWARD 1. Leadership Awards A leadership award is an honor granted by the school to a graduating student. a candidate for this award should meet the following criteria; a. Has been a resident in General Trias College of Cavite for four (4) / eight (8) consecutive semesters. b. Graduating not necessarily with honors but with good grades. c. Outstanding in leadership abilities, co-curricular and extra-curricular activities. d. Has shown excellent behavior during his/her entire stay in General Trias College of Cavite. 2. Service Award A service award is awarded to a working student or student assistant of General Trias College of Cavite for 4 consecutive semesters and has shown exemplary per formances and loyalty to the institution. 3. Merit Award A Merit Award is awarded to a graduation student who has excelled both in curricular and extra-curricular activities during the school year. He/She must have shown excellent behavior during his/her entire residence in this school without any disciplinary offense/record.
PART III RULES, REGULATIONS AND POLICIES OF THE SCHOOL ON DISCIPLINE
General Trias College of Cavite, Inc. aims to develop men and women to take active participation and responsibility in the Philippine Society. The school lays stress on the development of the whole person with equal attention\ to the discipline of the intellect, the formation and development of the moral, physical, social and cultural aspects. The College, committed to the country’s goal, prohibits any conduct not in conformity with the standards of a good society. Therefore students are enjoined to follow the rules, regulations and policies on discipline.
RULES AND REGULATIONS 1. Students are expected to comply with the rules and regulations of the school. Failure to do so constitutes sufficient grounds for their separation from the college. 2. Although the college cannot be held responsible for student’s conduct outside the school premises, it can still be a cause for dismissal. 3. Violation of the internal rules and regulations set here into is sufficient ground for suspension, or expulsion depending upon the nature and/or frequency of the offense. ARTICLE 1 : GENERAL BEHAVIOR Section 1. Students are required to wear the prescribed uniform upon entering the school premises. Otherwise they are not allowed entry to the campus. Section 2. Identification cards should always be worn inside the school premises. Lost I.D. should be reported to the Registrar for the proper action. Section 3. Students shall not stay in the school premises beyond class hours except when required by the school authorities and with the proper indication of purposes. Section 4.
Students can stay in the Faculty Room only during consultations hours.
Section 5.
Unnecessary noises in the school premises must be minimized.
Section 6. Students waiting for their next class are advised to go and study in the library. They are not allowed to stay in the vacant classrooms. Section 7. No student shall post any announcement without first obtaining permission and signature from the proper school officials. Tampering of bulletin board announcement is prohibited and subject to disciplinary action. Section 8. In case of emergency / brownouts, students are advised to remain in the classrooms until further instruction from the School Head. Section 9. Group movements (Traffic between class periods) should be mad with minimum noise. Refrain from staying along corridors to avoid congestion during these times. Section 10.
Students are expected to respect all school properties such as: a. Classrooms must be keep clean and tidy b. Writing boards and markers are used for instructional purpose only. c. Not to write or step on classroom furniture and walls. d. Turning off the lights and electric fans after each class and before leaving the room.
Section 11.
Students shall exhibit decency, courtesy, respects and refined behavior at all times.
ARTICLE II. CLASSIFICATION OF OFFENSES Section 1.
MAJOR OFFENSES
1. Fighting or Physical Assault with or without deadly weapon. 2. Drunkenness – causing disturbance within the school premises while under the influence of intoxicating liquor to prejudice of good order and discipline and reflecting discredit to the school. 3. Indecency a. Doing any immoral acts such as: a.1. Exposure of any private parts of the body in the presence ladies/male repugnant to morals. a.2. Caught in the act of kissing, petting, necking, etc. b. Possession of Pornographic materials c. Accessing prohibited websites 4. Insubordination – acts of insubordination against persons in authority to prejudice of good order and discipline and reflecting discredit to the school. 5. Molestation – molesting an employee, faculty, member or official of the school or fellow students to the prejudice of good order and discipline and reflecting to the school. 6. Falsification – falsification, foregoing, altering, tampering or destroying any school record, official document, or use of any false or forged school credentials and documents for any purposes. 7. Libel – any defamatory utterances or publications tending to cause the dishonor, discredit, or contempt of another person. 8. Gambling inside the school premises 9. Robbery – unlawful taking of properties belonging to another, with intent to gain, by means of violence against or intimidation of any person, or using force upon anything. 10. Estafa or theft – committing estafa or theft to the prejudice of good order and discipline and discredit to the school. 11. Smoking – inside the school premises to the prejudice of other’s health and to the property of the school 12. Habitual Delinquency – committing the same or similar offenses under Section 2 for two or more times during the academic year. 13. Any form of Vandalism includes: a. Destruction of property – destroying or damaging school property through neglect, carelessness or malice b. Writing, drawing on walls, desks, chairs, and surfaces not intended for that purpose. c. Removing, destroying or altering signs, posters, announcements and other display written or posted on bulletin boards, buildings, walls or writing boards, also writing on them. 14. Unauthorized use of the School Name reflecting discredit to the school. 15. Unauthorized Organizations and / or Fraternities or conducting unauthorized group activities. 16. Unauthorized holding of Meeting / Gatherings within the school premises. 17. Releasing, printing or issuing any publications purporting to be official or involving the name of the school without the permission of the School Head. The penalties for the Major Offenses are: 1st Offense – suspension for one week or other disciplinary measures provided by the school 2nd Offense – dismissal with transfer credentials or expulsion from the school (depending on the gravity of the offense) subject to the approval of the President. This penalty debars the offending student from seeking admission to any public or private school recognized by the government.
Section 2.
MINOR OFFENSES
1. Cheating during examination – the act of looking, talking to seatmates, or neighbors, making use or attempting to use notes and other materials not authorized by the instructor, and giving aid or receiving aid from others during examination will be construed as cheating. The student concerned shall automatically be given a grade of “5.00” for that specific examination. 2. Wearing of earrings by male students within the school premises. 3. Wearing of long and untidy hair. 4. Chewing gums is strictly prohibited within the premises. 5. Spitting and littering anywhere within the school premises. 6. Coming to school not in the prescribed and complete uniforms or in proper attire (during regular class days). 7. Failure to wear the school’s official identification (ID) cards inside the school premises. 8. Students should refrain from wearing the following attire: a) Plunging neckline b) See-through c) Spaghetti straps d) Hanging blouses e) Backless/tubes f) Mini-skirts g) Slippers 9. Disrespect – any discourtesies or ill manners towards fellow students, instructors, and other persons in authority. 10. Failure to settle library obligations. 11. Violation of Laboratories and Library Regulations. 12. Loitering within the school premises, such as along corridors and stairways. 13. Eating in unauthorized places such as the library, laboratories, classroom, etc. 14. Using and charging of cell phones and other electronic items inside the classrooms and laboratories. The penalties under the Minor Offenses are: 1st Offense – Verbal Warning 2nd Offense – Probation Status with parents/guardian consent 3rd Offense – Curtailment of Students privileges Disqualification of Honors th 4 Offense – Suspension for one week Or such other disciplinary measures provided by the school. ARTICLE III. AGGRAVATING AND MITIGATING CIRCUMSTANCES Section 1. Among other things, lying during investigation will be considered as aggravating circumstances while voluntary confession of guilt will be considered as mitigating circumstances. ARTICLE IV. REPORT OF DISCIPLINARY CASES PARENT/GUARDIAN Section 1. Any disciplinary action taken against a student shall be reported to his/her parent/guardian. ARTICLE V. CIRCUMSTANCES MODIFYING RESPONSIBILITY Section 1. to wit:
In the imposition of the proper penalty the following factors may be taken into account,
1. 2. 3. 4. 5. 6. 7.
Previous record of student Behavior during investigations Inherent gravity of the offense Character and position of the aggrieved person Established precedent Restitution in cases of offense against property Length of preventive suspension undergone by the offender.
SCHOOL SERVICES AND FACILITIES 1. The College Library and Research Facilities The College Library contains an adequate collection of books and periodicals to serve the needs of the students and the faculty. Also, they can make use of the Multimedia for general references at minimal charge. 2. Computer Enrichment Program All GTCC bonafide students are entitled to free hands-on. 3. Guidance and Counseling Guidance and Counseling is an integral part of the education of GTCC. It aims to help develop the total personality of the students. 4. The School Clinic An annual physician check-up is required of every student. Clinic services are available to students daily on specified hours. 5. Group Study Program A group of students with common academic problems can avail of group study sessions with the concern instructors during consultation hours under the supervision of the Guidance Office. 6. Placement Services GTCC gives assistance to its graduates by helping them find satisfactory employment after graduation. The Placement Bureau informs its students and graduates of any job opportunities it obtains from business corporation and government agencies. 7. Security The College is physically secured and protected by a security force and 24 hours CCTV in hallways and every room.