Weddings 2025-2026
“Because the greatest secrets are hidden in the most unlikely places”
- Roald Dahl
outside catering package + details
Zachari Dunes on Mandalay Beach offers a stunning backdrop for your wedding festivities. This hidden gem on the Ventura County Coast is ideal for wedding events up to 300 guests. Our wedding team can assist you in planning the perfect day with an approved outside caterer.
Playa Vista Lawn or Mandalay Beach (up to 300 guests)
$5,418.80 (includes facility and gratuity charges and tax)
Playa Vista Lawn must be booked in conjunction with Tides Ballroom. All ceremony packages at Zachari Dunes include folding chairs, a sound system with 2 speakers, 1 microphone and a dedicated sound tech, up to 2-hours of event time, bridal changing area and two nights of suite accommodations at the resort.
the ceremony the celebration
Event Venues
FRIDAY EVENING RENTAL CHARGES
COASTAL BALLROOM $13,547 00 TIDES BALLROOM $20,320 50 PLAZA $3,386.75
SATURDAY EVENING RENTAL CHARGES
COASTAL BALLROOM $20,320 50 TIDES BALLROOM $29,803 40 PLAZA $3,386.75
Venue Rental includes:
60” or 72” Round Tables, Sweetheart Table, Cake Table Additional tables as needed – 6’x30” or 8’x30” Banquet Tables Hotel Linen & Napkins
Parquet Dance Floor and Staging for indoors Service Staff & Dedicated Banquet Captain China Glassware Silverware
Bar Sips
PER HOUR
PACKAGES
Gold Brands
Tito’s, Bombay Sapphire, 1800 Silver, Bacardi Superior, Jack Daniels, Bulleit Bourbon, Johnnie Walker Black, Cordials Domaine Ste Michelle Sparkling Brut, Daou Chardonay and Cabernet, includes below selection of beers
One hour - $37
Two hours - $54
Each additional hour - $12 per person per hour
Platinum Brands
Grey Goose, Hendricks, Casamigos Blanco, Ron Zacapa, Knob Creek Bourbon, Jameson, Glenmorangie 10 year Cordials, Champagne Perrier Jouet, Iconoclast Chardonnay and Cabernet, includes below selection of beers
One hour - $45
Two hours - $63
Each additional hour - $15 per person per hour
Beer & Wine
Budweiser, Coors Light, Modelo Especial, Modelo Negra, Firestone 805, Topa Topa Cheifs Peak IPA
Selection of house wines to include 2 Whites, 2 Reds and 1 Sparkling
One hour - $18
Each additional hour - $10 per person per hour
BY CONSUMPTION PRICING per drink
Gold Brand Cocktails - $14
Platinum Brand Cocktails - $16
Specialty Cocktails - starting at $18
Beer Selections
Domestics
Budweiser, Coors Light - $8
Premiums & Craft
Modelo Especial, Modelo Negra, Firestone 805 - $9
Topa Topa Brewing Cheifs Peak IPA or Local Microbrews on Rotation inquire about availability - $10
House Red and White - Per glass - $10
Soft Drinks & Bottled Water Per drink - $5
the little details
ZACHARI DUNES APPROVED CATERERS
Kosher – Exclusively Tierra Sur by Herzog | 805 983 1560 | tierrasuratherzog com
South Asian – Jay Bharat | 562 924 3310 | jaybharat com
South Asian - Manohar’s Delhi Palace | 626 964 0343 | mdelhipalace com
CEREMONY PACKAGE
Two hours of ceremony time and three hours of set up time are guaranteed with your contract. No set up can begin before 8:00am Quiet Hours are between 9:00pm and 8:00am in our outdoor public spaces Consult your Catering Manager regarding additional set up time if needed Additional hours are subject to availability All wedding ceremonies at the resort must be booked in conjunction with a banquet event in Tides Ballroom
Artificial petals, confetti (including biodegradable confetti), glitter, balloons, rice or birdseed are not allowed in outdoor ceremony locations Butterfly and/or dove releases are not permitted
Vendors are required to fully strike and clean up following the ceremony, including all flower petals. Cleaning Fees for petals/floral at the Playa Vista Lawn start at $1,500.
OUTSIDE CATERING
Client must submit to the hotel a signed Hold Harmless agreement for outside catering
Your outside caterer will not have access to the hotel’s kitchen, cooking area, prep stations or refrigeration/freezers Caterers are required to stage a temporary kitchen build out in the outdoor space adjacent to the Tides Ballroom Your caterer will be responsible for providing all cooking equipment, preparation spaces and refrigeration Your caterer is responsible for providing all serving utensils, buffet equipment, sterno, trays and displays needed for food presentation and service The hotel will not provide any carts, trays, transit cabinets or hot boxes Outside caterers are required to cover the ground in their cooking area with mats, turf, visqueen or plastic. Any damages that require deep cleaning or replacement of fixtures will result in additional charges to the client.
For Kosher events, client/caterer must provide their own china and silverware.
Should catering equipment require additional power, AV Masters will determine charges.
The hotel will provide a one server per 30 guest ratio for front of house service staff, 1 bartender per 75 guests and a dedicated Banquet Captain Your Outside Caterer will supply all heart of house staff and buffet/food runners
At a minimum, two printed menus per table are required indicating the meal was prepared by your selected caterer.
The resort requires a $2,000,000.00 liability insurance policy naming Zachari Dunes at Mandalay Beach as additionally insured.
GRATUITY, FACILITY CHARGE & TAX
Prices do not include current 24% Facility Charge (6%) and Gratuity (18%) or applicable sales tax (currently 9 25%) California Law stipulates that the Facility/Gratuity charge is taxable Facility/Gratuity and Sales tax are both subject to change without notice Your Catering Manager will endeavor to notify you in advance of any fluctuations in these charges
ADVANCE PAYMENTS
To confirm your wedding date at Zachari Dunes we require an initial deposit equal to 25% of your contracted minimum revenue, along with a signed Wedding Agreement, issued by your Catering Manager A detailed deposit schedule will be outlined in your Event Agreement Personal Checks are not accepted The final balance of full estimated charges is due (14) days prior to your event All deposits are non-refundable and will be applied to your final balance
BANQUET EVENT ORDER
Your Catering Manager will create a Banquet Event Order, or BEO, detailing your final event selections, set up specifications and event details and send to you for review on or before (21) days prior to the date of your event. Signed & approved BEO’s are required to be returned with your preliminary guest count and final estimated payment (10) days prior to the date of your event. Any timeline changes on the day of the event greater than 15 minutes may incur additional labor fees. Outside Catering Details must be submitted to the hotel on or before (30) days prior to the date of your event.
GUEST COUNT GUARANTEE
Preliminary guest counts must be submitted (10) days prior to the event Your final guest count is due (3) days prior to your event
AV Masters is the resort’s onsite audio visual service provider Should you wish to add lighting elements, a slideshow or additional sound to your celebration, your Catering Manager will be happy to connect you with our representative. Should you bring in your own audio visual company (excluding DJs/Bands) additional usage and liaison fees will apply. These are determined by the AV Masters team.
STORAGE OF ITEMS
Due to liability, the resort is not able to store any items in the event space overnight either before or after your event The resort is not responsible for any items left behind following your wedding celebration For extensive load in or load out additional event days must be included in your contract Rental fees will apply We are never able to hold or store wedding cakes in our walk in refrigerator with the exception of your cake top, if you are saving it The cake top must be taken with you when you depart the resort Cake tops will not be saved longer than (3) three days following your departure
EVENT TIMES & OVERTIME
Each Wedding meal includes 5 hours of event time, not including your ceremony. Additional reception time may be added. Charges in the amount of $1,500 per hour will apply to the final bill. Overtime charges do not include additional food and/or beverage.
ROOM BLOCKS
Room blocks are available for your wedding Depending on the time of year discounts may be available Should you wish to reserve a block of rooms one of our Sales Managers will be happy to get in touch with you and provide you with details
WELCOME GIFT DELIVERIES
Welcome gift bags or letters may be delivered to your guests’ rooms by our Front Services staff for a fee of $5 per room, per item. Please provide your Catering Manager a listing of all guests staying at the resort and receiving a gift. Delivery prior to guest check in is not guaranteed.
WEDDING PLANNER
The hotel requires an approved, professional Wedding Planner for all rehearsals, ceremonies and receptions at the resort They must also provide the hotel with the appropriate liability insurance The Planner will be the primary contact on the wedding day and will be responsible for setup party favors, place cards, escort cards, ceremony décor, ceremony details (music, line up of bridal party, etc.), communicating with vendors and ensuring event follows timeline outlined on the Banquet Event Order. Your Wedding Planner is also responsible for ensuring all personal items are returned to you at the end of the event. Certain exceptions can be made for Wedding Planners not from our preferred list and will require approval from the Director of Catering & Events.
DECORATIONS
Decorations or signage that will be in public areas of the hotel must be approved by the Catering Department in advance. The hotel does not allow for any items to be nailed, stapled, tacked or taped to any permanent fixture or for anything to be hung from the ballroom chandeliers. The hotel does not permit confetti, glitter, balloons or artificial petals in any of the outdoor locations or public areas of the hotel. Butterfly and/or Dove releases are not permitted for ceremonies. Cleaning fees may apply for decorations left behind or extensive clean-up of any event spaces.
Thank you for considering Zachari Dunes on Mandalay Beach for your celebration.
Our Experience Crafters are available for in person or telephone consultations by appointment.
We'll see you at the beach!
