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Table of Contents «
Mission, Founders, & National Executive Board.................................................................................................................. Page 3 Behind the Scene’s – National Grand Boulé Planning Committee................................................................................. Page 4 Invitation from the International Grand Basileus................................................................................................................ Page 5 Schedule at a Glance................................................................................................................................................................. Page 6 Southern Style Performances!................................................................................................................................................. Page 7 Convention Highlights......................................................................................................................................................... Pages 8-9 ZHOPE™ Community Initiative..........................................................................................................................................Page 10 Official Tour Program “Digging It In Dallas”.......................................................................................................................Page 11 Amicae Program Highlights & Schedule......................................................................................................................Pages 12-13 Youth Program Highlights & Schedule.........................................................................................................................Pages 14-15 Male Network Program Highlights & Schedule.........................................................................................................Pages 16-17 Hotel Information............................................................................................................................................................ Pages 18-19 Convention Attire....................................................................................................................................................................Page 20 Convention Etiquette...................................................................................................................................................... Pages 21-22 Travel & Transportation..........................................................................................................................................................Page 23 Special Services.........................................................................................................................................................................Page 24 Boulé Registration Information & Policies..................................................................................................................Pages 25-26 Optional Tour Information and Policies..............................................................................................................................Page 27 Boulé Registration Form................................................................................................................................................ Pages 28-29 Youth Permission Form..........................................................................................................................................................Page 30 Youth Emergency Contact/Health Information Form.............................................................................................Pages 31-32 Boulé Checklist.........................................................................................................................................................................Page 33
Information contained in this brochure is preliminary and subject to change. Go to www.zhpib1920.org for the latest convention updates. Photographs and logos provided by and used with permission from Zeta Phi Beta Sorority, Inc., the Hilton Anatole, Viviane, Inc., My Naked Soul Productions, American Airlines, SuperShuttle, Discover Dallas Tours, and Smith, Ozman & Joseph’s. © Copyright Zeta Phi Beta Sorority, Inc.-All Rights Reserved
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Zeta Phi Beta Sorority, Inc. ÂŤ
Mission Zeta Phi Beta Sorority was established for the purposes of promoting the cause of education by encouraging the highest standards of scholarship through scientific, literary, cultural and educational programs; promoting charitable projects on college campuses and within the community; fostering the spirit of sisterly love, and promoting the idea of Finer Womanhood.
The Founders of Zeta Phi Beta Sorority, Inc.
Arizona Cleaver Stemons
Myrtle Tyler Faithful
Viola Tyler Goings
Fannie Pettie Watts
Pearl A. Neal
National Excutive Board Sheryl P. Underwood
Dr. Eunice S.Thomas
International Grand Basileus
19th International Grand Basileus
Mary Breaux Wright
Rosa Brown
National First Anti-Basileus
National Chair of Trustees
Scarlet H. Black
Machelle Alexander
National Second Anti-Basileus
National Trustee
DeAndrea Herron
Myrtle Ballard
National Third Anti-Basileus
National Trustee
Michelle Porter Norman
Dawn Kemp
National Grammateus
National Trustee
Tanya Henderson
Dr. Shirley Stansberry
National Tamias
National Trustee
Emma Faulk
Jacqueline Lemon-Denton
National Phylacter
National Graduate Member-at-Large
Janet Y. Bivins, Esq.
Veronda Baker
Chair, National Executive Board
Barbara C. Moore 22nd International Grand Basileus
Dr. Barbara West Carpenter
National Undergraduate Member-at-Large
Shaneesa Ashford
National Graduate Member to the Executive Committee
21st International Grand Basileus
Ameerah Abdur Rahmaan
National Undergraduate Member to the Executive Committee
Christina Prue
Undergraduate Representative to the National Nominating Committee
Jacqueline McNair Atlantic Regional Director
Lynette Banks-Harris Eastern Regional Director
Alice Craft Great Lakes Regional Director
Lonnette Dafney Midwestern Regional Director
Shirley Bryant Pacific Regional Director
Dr. Constance S. Hendricks South Central Regional Director
Huretta Wright Southeastern Regional Director
Donnie Faye Hull
Southern Regional Director 3
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Behind the Scenes «
You rarely see the “behind the scenes” work that goes in to the final product – a successful Boulé. Here are the people involved in making sure that your experience at “The Boulé of Sisterly Love Southern Style” will be one for the history books!
National Boulé Planning Committee Sheryl P. Underwood International Grand Basileus
Dr. Eunice S.Thomas
Emma Cavin
19th International Grand Basileus
National Director,Youth Oratorical Contest
Mary Wright
Gwen Williams
National 1st Anti-Basileus
National Director, Spelling Bee
DeAndrea Herron
Nadine Kohn
National 3rd Anti-Basileus
Coordinator, Male Network
Tanya Henderson
Stephanie Dukes
National Tamias
National Chair, Budget & Finance Committee
Janet Bivins, Esq., Chair, National Executive Board
National Elections Chair
Stacey Montez
Donnie Faye Hull Southern Regional Director
Dr. Lucille Norville Perez
Kimberly Smith-Tann
Shawna Dixon
National Director of Conventions
West Texas State Director
Director, Health Justice Initiative
Cutia Blunt
Rhetta McCoy Washington
National Credentials Chair
Basileus, Kappa Zeta Chapter
Regina Holmes Awoyefa
Rochelle White Grisafi
National Director of Protocol
Basileus, Psi Zeta Chapter
Felicia Abdullah
Machelle Alexander
Basileus, Phi Psi Zeta Chapter
National Director of Exhibits
Jihan L.Tucker
Mary Strozier Weaver
Basileus, Upsilon Nu Zeta Chapter
National Director of Amicae Affairs
Gennifer Cowan
Tamara Harris
Basileus, Omicron Beta Zeta Chapter
National Director of Youth Affiliates
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An Invitation from the International Grand Basileus
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Dear Sorors, Amicae,Youth, and Guests: I am excited to invite you to Dallas, Texas to experience “The Boulé of Sisterly Love Southern Style!” There will be no other convention like this and no other way to experience the thrill of all that this Boulé will offer except to be there and witness it first-hand!
From July 23-27, 2010, Dallas, Texas will become the city of Royal Blue and White as we converge to make history! We expect this to be the largest gathering Zeta has seen in years and in keeping with our theme, one that most signifies what we as an organization exemplifies – Sisterly Love. We’ll bring Southern Style hospitality to the forefront as we celebrate our successes, pay tribute to deserving individuals, equip ourselves for leadership in this new decade, take care of business, and have a good time.
The Southern Region is ready to welcome us with open arms. Bring your family and make it a family affair! I promise you, there’s something for everyone and you’ll feel the Sisterly Love - Southern Style!
Sincerely, Sheryl P. Underwood International Grand Basileus
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Schedule At A Glance «
Friday, July 23, 2010
Sunday, July 25, 2010
6:00 am – 5:00 pm 9:00 am – 4:00 pm 9:00 am – 4:00 pm 9:00 am – 4:00 pm 10:00 am – 12:00 pm 12:00 noon – 6:00 pm 1:00 pm – 2:00 pm 1:00 pm – 2:00 pm 1:00 pm – 5:00 pm 2:30 pm – 5:00 pm 2:30 pm – 5:00 pm 4:00 pm – 6:00 pm 5:00 pm – 7:00 pm 8:00 pm – 10:30 pm 10:30 pm – 1:00 am
6:00 am – 6:00 pm 6:00 am – 7:00 am 7:30 am – 10:00 am 10:00 am – 6:00 pm 7:00 am – 5:00 pm 10:00 am – 12:00 pm 12:00 pm – 2:00 pm 2:00 pm – 5:00 pm 2:00 pm – 5:00 pm 2:00 pm – 5:00 pm 5:15 pm – 6:30 pm 8:00 pm – 10:00 pm 10:00 pm – 12:00 am 12:00 am – 2:00 am
Attendee Registration Begins “Digging It In Dallas” Tour Program (Optional Ticketed Event for all Attendees)
ZHOPE Community Initiative – Collection Site National Executive Board Meeting Youth Coordinators Meeting Exhibit Hall Boulé Orientation Workshop MIP Workshop Youth Chaperone Orientation & Opening Male Network Hospitality Suite Amicae Social Program Opening Program Rehearsal Executive Board Dinner Opening Program VIP Reception
Attendee Registration Zeta Necrology & Rededication Interfaith Breakfast with Vickie Winans! Exhibit Hall Youth Program Leadership Workshops Life Members Luncheon (Optional ticketed Event for Life Members Only)
Zeta Plenary Session III Amicae Plenary Session III Male Network Plenary Session II Regional Caucuses ZHOPE & Health Justice Awards Dinner Meet the Candidates Dessert Reception Zeta’s Ladies First: Stepping in the Name of Sisterly Love
Saturday, July 24, 2010
Monday, July 26, 2010
6:00 am – 6:00 pm 7:00 am – 5:00 pm 8:00 am – 5:00 pm 8:00 am – 5:00 pm 8:00 am – 12:00 am 10:00 am – 6:00 pm 12:00 pm – 2:00 pm 8:00 pm – 11:00 pm
6:00 am – 6:00 pm 6:00 am – 10:00 am 8:00 am – 5:00 pm 10:00 am – 6:00 pm 10:00 am – 11:30 am 12:00 pm – 1:30 pm 12:00 pm – 1:45 pm 2:00 pm – 5:00 pm 2:00 am – 5:00 pm 8:00 pm – 11:30 pm
Attendee Registration Youth Program Zeta Plenary Session I & II Amicae Plenary Session I & II Male Network Plenary Session I Exhibit Hall Amicae Luncheon (Optional Ticketed Event for all Except Amicae)
Ms. Zeta Phi Beta Sorority Pageant
Attendee Registration Voting/Elections Youth Program Exhibit Hall Leadership Workshops State Director’s Luncheon Male Network Luncheon Zeta Plenary Session IV Amicae Plenary Session IV Grand Finale Closing Event!
Tuesday, July 27, 2010 6:00 am – 12:00 noon 8:00 am – 12:00 noon 12:30 pm – 2:00 pm
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Attendee Help Desk Zeta Plenary Session V & Closing Session National Executive Board Transition Meeting
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Southern Style Performances « Opening Program The 2010 National Grand Boulé will kick off in high style as we showcase the finest in Zeta talent and show just how Sisterly we can be! We’ll start the night honoring Sorors who have excelled in their respective fields. We have Zeta’s succeeding in high places and on this night we’ll get to know their names and faces! Then, you’ll hear from an artist whose voice sounds so brilliant it almost makes you speechless. A major new talent, Soror Terisa Griffin will grace us with her phenomenal vocal talent.Those who have tried to describe her vocal style, have used words such as mesmeric, stunning and dynamic, and trust me; her vocals are all that and more!
Ms. Zeta Phi Beta Sorority Pageant Back for the second time, this event was created to bring to light the talent within Zeta. A night where we pay tribute to the founding principle of scholarship, the Ms. Zeta Pageant will feature a talent contest, special guest appearances, and the finest demonstration of intellectual talent with Zeta Phi Beta Sorority! The evening will feature the sounds of the legendary DJ Kool! So be prepared to get your groove on throughout the evening!
Interfaith Breakfast A celebration for the whole family to enjoy, Sunday will begin our day of learning and spiritual rejuvenation! We will sing, pray and rejoice with one another in the cooperative spirit of the occasion. The perfect capstone for the Interfaith Breakfast will be a powerhouse performance from the first lady of gospel music Vickie Winans! In her 20 year career, this talented and gifted songstress has received many accolades including 6 Grammy Award nominations; 8 Stellar Awards, and an NAACP Image Award. In that same span of time, she’s released 9 projects, with 2003’s “BRINGING IT ALL TOGETHER” debuting at #1 on Billboard’s Gospel Chart. This event is sure to jump start your day and put you on the right track to being Sisterly all the live long day!
Closing Event All celebrations should end on a high note and our Grand Boulé closing event will be a night for all to enjoy. We want you to leave chock full of wonderful and memorable experiences. We’ve planned the closing celebration to be one of camaraderie, good food, dancing, and all around a good time! Be prepared to end on a high note!
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Convention Highlights «
ZHOPE™ & Health Justice Awards Dinner An event that gives accolades to our members who implement our national service program, the ZHOPE Awards Dinner is a highly anticipated event. This is an extraordinary night as chapters are praised for their efforts throughout the year for their community service initiatives and sorority programming. On this night, we’ll spotlight, Academy Awards Style, those chapters and auxiliaries who have demonstrated extraordinary achievement in their implementation of the ZHOPE program and the initiatives involving Health Justice.
Life Members Program & Luncheon An optional ticketed event, the Life Members luncheon is designed to give you the opportunity to interact with one another, share ideas, and enjoy the special benefit of being a life member. This year we have a program created especially for you the life member! As seating is limited, ticket requests for seating will be processed for Life Members on a first-come, first-served basis so don’t delay in ordering your ticket. The luncheon is for Life Members only.
Workshops that Educate, Empower and Inspire! We’re going back to basics! This year’s Leadership Workshops will focus on topics that will help you succeed in managing your chapter, becoming a better officer, understanding how to market the Zeta brand, and more! What’s more, the workshops are being presented by our own Sorors! They are all designed with you in mind and we are coming to you with a variety of topics that are sure to please! Confidence, knowledge, and finer womanhood exude from each of the Sorors you will see presenting this year’s workshops. This will be one of the most learned National Conventions ever! Your only problem will be in choosing which one to attend!
Necrology & Rededication Ceremony A staple of the national convention is to remember our triumphant Sorors. This thoughtful yet poignant ceremony serves as a lasting tribute to those who have served Zeta before us. It is also a fitting time for us to rededicate ourselves to the founding principles of our illustrious organization, which just celebrated 90 years of sisterly love, scholarship, service and finer womanhood! As is our custom, please observe the dress code and time restrictions for participating in this special, time-honored ritual.
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Convention Highlights «
Exhibitors Save your money and come with a shop till’ you drop attitude and support the exhibitors who support Zeta Phi Beta! This year’s exhibit hall will embody the best of both worlds – variety and affordability! Exhibitors from all across the country will be on hand to bring you the finest products, services, merchandise, and opportunities to help you live happier, healthier and more fulfilling lives. Special exhibitions will include a healthy eating cooking demonstration from the world renowned culinary team from Hilton Worldwide, and merchandise from the newly revamped Zeta Boutique!
Zeta’s Ladies First: Stepping in the Name of Sisterly Love Step Show’s are a tradition among Greek–lettered organizations and this one will stay true to the traditions of why step show exhibitions were created. Featuring the talents of DJ Spinderella (Salt-n-Pepa fame), the step show will be exciting and full of energy especially with DJ Spinderella at the Mic! Spinderella is now a radio personality on KKBT 100.3 in Los Angeles, California, co-hosting “The BackSpin”, a nationally syndicated weekly radio show featuring old school hiphop. She has also appeared on several episodes of the VH1 reality series The Salt N Pepa Show. The competition will showcase teams demonstrating their agility, creativity and understanding of rhythm and dance as they show precision, synchronization, originality, and showmanship. Teams will compete for trophies, cash awards and most important, bragging rights.
“Digging It In Dallas” Tour Program Dallas is a city thriving with the perfect mix of world-renowned arts, luxury shopping, incredible dining and upscale nightlife, and we want you to have a taste of it all! “Digging It In Dallas” is an optional tour program that will provide you with a menu of choices suited to the conference schedule. It is the perfect way to make the most of your time and not miss any of the convention programs!
Meet the Candidates Reception As you may know, this year’s Boulé brings with it a national election. During the “Meet the Candidates” Reception you’ll have an opportunity to talk to the future leaders of Zeta up close and personal. Conveniently located in one ballroom, the candidates will all be present to meet and greet you!
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Community Initiative «
Meeting the Basic Needs of Those Spiritually Challange Operation Sisterly Love: Relief for the People of Haiti is the focus of our community service initiative. The needs of the earthquake victims will be long felt even after our Boulé, but we can help them now and in the days ahead. You’ve heard the horrific stories on the news; the devastating number of casualties; the difficult and dangerous conditions faced by courageous relief workers; and the sheer magnitude of the problems facing the Haitian people – nearly 1 million homeless, 500,000 deceased, and 250,000 injured. With seemingly no resolution in sight, each of us can do our small yet significant part to help our fellow brethren in Haiti. What they need most is money. Here’s how each chapter will earn ZHOPE points for your contributions to
Operation Sisterly Love: Relief for the People of Haiti: 1. A contribution of $50 2. A contribution of $100 3. A contribution of $150
= = =
25 bonus points 50 bonus points 75 bonus points
Bonus points may be applied to any population or dimension (Mind, Body or Spirit)
Earn Z-HOPE Points for participating!
1. Make a contribution in one or more of the amounts indicated. 2. Send your payment to: Zeta Phi Beta Sorority, Inc. Department 29 • c/o Bank of America Washington, DC 20055 3. Complete a copy of the Z-HOPE Chapter Summary form. Be sure to complete all required information. 4. Make all checks payable to Zeta Phi Beta Sorority – Stork’s Nest Charity Fund. the sorority will present one big contribution to on behalf of the organization. In the memo section of your check, write Haitian Relief. 5. Chapter credit will be given for the 2010-2011 Sorority year 10
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“Digging It In Dallas” Official Tour Program
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Tour #3 Cowboys Stadium Tour July 23, 2010
Join us for a thrilling tour of the new and awe-inspiring Cowboys Stadium, home to the world famous Dallas Cowboys, the country’s most-watched NFL team! Visit the largest domed structure in the world encompassing 3 million square feet! Your private Tour Guide takes you “behind the scenes” of this architectural mega structure. Visit the “off limits” areas of the Scoreboard Control Room, the luxurious Cowboys Locker Room, the Press Box and Player Interview Room. Tour the Dr. Pepper Starbar with its imaginative interior decorating – ice cubes and bottle caps for seating! Relax in luxurious style in the leather seats of a private Suite as your guide engages you with staggering facts and figures of the world’s largest, one-of-a-kind Center-Hung Video Board and the expansive, retractable roof – also a record breaker! End your tour with a stop in the Cowboys Pro Shop and pick up a souvenir to commemorate your visit to the world famous Cowboys Stadium!
Tour #1 Dallas Highlights July 23, 2010
This fascinating tour begins in Dealey Plaza, in the West End Historic District, birthplace of Dallas and the site of the JFK assassination. Experience the JFK tragedy firsthand…your guide will take you through the historic events of that day. See the Grassy Knoll where bystanders heard gunshots, and the corner window, used as a snipers nest. Tour the acclaimed Sixth Floor Museum at Dealey Plaza, housed in the former Texas School Book Depository, to see film clips, photographs, and memorabilia commemorating the President’s life, death, and legacy. You’ll also discover Dallas on tour routes featuring the best attractions and points of interest. At your highlighted stops, enjoy informative “mini-tours” led by your experienced guide.
Departs How Often? How Long? Departs From: Cost Per Person?
Tour #4 Southfork Ranch
Departs How Often? 9:00 am – 12:00 noon & 1:00 pm – 4:00 pm How Long? Tour last 3 Hours Departs From: Hilton Anatole Cost Per Person?
July 23, 2010
No visit to Dallas is complete without a stop at the legendary Southfork Ranch! Tour the famed Ranch and Ewing Mansion and relive exciting moments from the series. From the Visitor’s Center, relax on a guided tram tour of the ranch grounds in route to the Ewing Mansion. You’ll hear a history of the ranch and see Texas Longhorns and American Quarter Horses. At the Ewing Mansion, enjoy a fully guided tour, including interesting tidbits about the years of filming and insight into the characters on the Ewing’s.
$50.00
Tour # 2 Shopping Adventure July 23, 2010
An insider’s introduction to the best shopping in Dallas and Fort Worth where you may shop to your hearts delight! North Park Center is one of the largest indoor malls in the country with high-end shopping at Neiman Marcus, Barneys New York, Tiffany & Co., Versace, Nordstrom’s and many other boutiques. It is a premier shopping center, proudly offering shoppers a mix of the finest in luxury retail, market exclusives and fine dining with wide promenades, spacious courts, water features and lush landscaping. Departs How Often? How Long? Departs From: Cost Per Person?
9:00 am – 12:00 noon & 1:00 pm – 4:00 pm Tour last 3 Hours Hilton Anatole $65.00
Departs How Often? How Long? Departs From: Cost Per Person?
9:00 am – 12:00 noon & 1:00 pm – 4:00 pm Tour last 3 Hours Hilton Anatole $50.00
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9:00 am – 12:00 noon & 1:00 pm – 4:00 pm Tour last 3 Hours Hilton Anatole $55.00
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Amicae Program Highlights
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Amicae, Dallas is for you! Unlike any other Boulé before, as a member of the Amicae, you will experience a program of fellowship, traditions, and friendship like never before! We’re doing it big in Dallas and you should make sure you are counted in that number. At this Boulé you’ll have the opportunity to interact and network with fellow Amicae, conduct your business, and learn proven strategies that Amicae Auxiliaries across the country are employing to get new members, increase program participation, raise friends, and generate public relations. A program where you can enjoy all of the amenities and special programs offered as part of the larger convention while at the same time enjoy your own unique offerings driven by what is best suited to your needs and interests.
Amicae Opening Program & Social Hour Designed for you and by you, this special session will feature music for the mind, body, and spirit, expressions of friendship and all things Amicae!
Amicae Luncheon This special luncheon, traditionally held at Boulé, is done in honor of the Amicae to celebrate the year’s accomplishments in a festive environment, and to foster networking between Zetas and Amicae- friends forever! In keeping with our Boulé theme, the luncheon will be Southern Style! We’re going to be perfect “Southern Belles” donning pearls, sundresses, hats, and in the truest of fashion, gloves!
Special Workshops As a member of the Amicae Auxiliary, you face certain challenges that are unique to you. To increase your skill level in handling those challenges, special workshops will be presented that focus on leadership, creating meaningful experiences that rejuvenate and renew the spirit, recruitment and retention of Amicae members, and self-empowerment. You’ll also benefit from the educational workshops that will be offered to the larger convention. There’s so much for you to learn and do!
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Amicae Schedule At A Glrance
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Friday, July 23, 2010
Monday, July 26, 2010
6:00 am – 5:00 pm 9:00 am – 4:00 pm 9:00 am – 4:00 pm 9:00 am – 4:00 pm 12:00 noon – 6:00 pm 1:00 pm – 2:00 pm 2:30 pm – 5:00 pm 8:00 pm – 10:30 pm 10:30 pm – 1:00 am
6:00 am – 6:00 pm 10:00 am – 6:00 pm 10:00 am – 11:30 am 2:00 am – 5:00 pm 8:00 pm – 11:30 pm
Attendee Registration Begins “Digging It In Dallas” Tour Program (Optional Ticketed Event for all Attendees)
ZHOPE Coomunity Initiative – Collection Site National Executive Board Meeting Exhibit Hall Boule Orientation Workshop Amicae Social Program Opening Program VIP Reception
Tuesday, July 27, 2010 6:00 am – 12:00 noon 8:00 am – 12:00 noon
Saturday, July 24, 2010 6:00 am – 6:00 pm 8:00 am – 5:00 pm 10:00 am – 6:00 pm 12:00 pm – 2:00 pm 8:00 pm – 11:00 pm
Attendee Registration Amicae Plenary Session I & II Exhibit Hall Amicae Luncheon (Optional Ticketed Event for all Except Amicae)
Ms. Zeta Phi Beta Sorority Pageant
Sunday, July 25, 2010 6:00 am – 6:00 pm 7:30 am – 10:00 am 10:00 am – 6:00 pm 10:00 am – 12:00 pm 2:00 pm – 5:00 pm 8:00 pm – 10:00 pm 10:00 pm – 12:00 am 12:00 am – 2:00 am
Attendee Registration Exhibit Hall Leadership Workshops Amicae Plenary Session IV Grand Finale Closing Event!
Attendee Registration Interfaith Breakfast with Vickie Winans! Exhibit Hall Leadership Workshops Amicae Plenary Session III ZHOPE & Health Justice Awards Dinner Meet the Candidates Dessert Reception Zeta’s Ladies First: Stepping in the Name of Sisterly Love
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Attendee Help Desk Hotel check Out & Depart for Home
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Youth Program Highlights
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Developing future leaders is an integral component of the 2010 Grand Boulé program. With Southern Style and Class, we invite the Pearlettes (ages 4-8), Amicettes (ages 9-13) and Archonettes (ages 14-18) to attend the Grand Boulé. We have designed a youth program that will educate, motivate and prepare them for success in their youth auxiliaries and everyday lives. Each session is designed to prepare our youth to be productive citizens now and in the future! We invite each one to bring one. Feel free to invite your friends and family members to attend the program with you!
Dramatic Performance Contest There’s power in performance! Pearlettes,Amicettes and Archonettes will represent the eight (8) regions in a friendly competition of talent and skill while performing monologues, soliloquies, declamation, character plays and poetic interpretation with dramatic flair. In honor of their ability to reign supreme during the competition, the winner will be awarded phenomenal prizes.
Spelling Bee Contest S-P-E-L-L-I-N-G is so much fun, especially when there is a claim to fame to be the Zeta Phi Beta Sorority, Inc. National Spelling Bee Champion! The Pearlettes and Amicettes from the eight regions will participate in Zeta’s National Youth Spelling Bee. The first competition of its kind for Zeta, it’s intended to extend and enhance the vocabulary of young girls ages four (4) to thirteen (13). Let’s see who becomes our National Champion! Can you spell Jubilation?
Oratorical Contest SPEAK UP and SPEAK OUT on the issues at hand! We are proud to announce that there will be an Oratorical Contest for Archonettes representing the eight (8) regions. This contest gives our youth an opportunity to showcase their presentation, and critical thinking abilities, while at the same time demonstrate the tenets of scholarship, and finer womanhood. Held at each Boulé, the Oratorical Contest teaches our youth life long skills that help them succeed in all aspects of life.
Day Out In Dallas Dallas is the beloved home of the world famous Dallas Cowboys but it offers so much more for the youth. We have discovered a great hidden secret and will be sharing it with the youth. The “Day Out in Dallas” will begin with a trip to the African American Museum which will provide an opportunity for the youth to participate in cultural and educational activities. Later that day, they will enjoy a recreational, fun-filled and exciting afternoon at Amazing Jakes. You will be able to enjoy activities including, but not limited to, laser tag, miniature golf, bumper cars and video games.
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Youth Schedule At A Glrance
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Friday, July 23, 2010 6:00 am – 5:00 pm 9:00 am – 4:00 pm 9:00 am – 4:00 pm 10:00 am – 12:00 pm 12:00 noon – 6:00 pm 1:00 pm – 2:00 pm 1:00 pm – 5:00 pm 8:00 pm – 10:30 pm 10:30 pm – 1:00 am
Attendee Registration Begins “Digging It In Dallas” Tour Program (Optional Ticketed Event for all Attendees)
ZHOPE Coomunity Initiative – Collection Site Youth Coordinators Meeting Exhibit Hall Boule Orientation Workshop Youth Chaperone Orientation & Opening Opening Program VIP Reception
Saturday, July 24, 2010 6:00 am – 6:00 pm 7:00 am – 5:00 pm 10:00 am – 6:00 pm 8:00 pm – 11:00 pm
Attendee Registration Youth Program Exhibit Hall Ms. Zeta Phi Beta Sorority Pageant
Sunday, July 25, 2010 6:00 am – 6:00 pm 7:00 am – 5:00 pm 7:30 am – 10:00 am 10:00 am – 6:00 pm 8:00 pm – 10:00 pm 12:00 am – 2:00 am
Attendee Registration Youth Program Interfaith Breakfast with Vickie Winans! Exhibit Hall ZHOPE & Health Justice Awards Dinner Zeta’s Ladies First: Stepping in the Name of Sisterly Love
Monday, July 26, 2010 6:00 am – 6:00 pm 8:00 am – 5:00 pm 10:00 am – 6:00 pm 8:00 pm – 11:30 pm
Attendee Registration Day Out in Dallas! Exhibit Hall Grand Finale Closing Event!
Tuesday, July 27, 2010 6:00 am – 12:00 noon 8:00 am – 12:00 noon
Attendee Help Desk Hotel Check Out & Depart for Home
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Male Network Highlights
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As a member of the exclusive Male Network, you’ll be treated to four days of sophisticated relaxation perfectly suited for you! A complete program with an exceptional assortment of social activities blended with educational programming is sure to please the vacation traveler. At your own pace, you can enjoy the welcoming southern hospitality that awaits you, or feel free to jump right in and hit the ground running – experiencing all that the Boulé has to offer!
Southern Style Hospitality! One of the simple pleasures that await you at the Grand Boulé is the chance to relax and mingle with your fellow network members in a social setting. From the day you arrive until the day you leave, the hospitality room will be available to you as a place of respite, enjoyment, and camaraderie!
Big Business in Dallas Tour! (For Registered Males Only!) “Railroads, Cotton Barons, Oil Moguls, Big Bankers and High Tech Billionaires…” reads like an introduction to best seller novel! Learn how Dallas rapidly grew from a small agricultural community, to exploding into a railroad boomtown, which set the stage for Dallas to become the financial and corporate business hub of the American southwest! On this tour you’ll visit Chase Bank Tower’s 40th floor observation deck and learn about the bustling transportation industries of American Airlines and Southwest Airlines, see the world headquarters of 7-Eleven, visit the Federal Reserve Bank, the World Trade Center, and much more. You’ll also feel the excitement in the air at the American Airlines Center home to two of Dallas’ five professional sports teams!
Stress Free Saturday! Take this day to enjoy the many amenities the Hilton Anatole resort has to offer. From the beautiful infinity pool to the first class fitness center, you can enjoy as many of the activities as you like. Take a stroll on the walking path, soak in some sun on the verandah, or relax in the Gossip lounge!
Educational Workshops – For Real Men Only! We understand your concerns and that’s why we’ve created workshops that inform and inspire you to act. Knowledge is power, and for a man who knows who he is, nothing can stop him!
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Male Network Schedule At A Glrance Friday, July 23, 2010 6:00 am – 5:00 pm 9:00 am – 4:00 pm
Attendee Registration Begins “Digging It In Dallas” Tour Program
(Optional Ticketed Event for all Attendees)
9:00 am – 4:00 pm 12:00 noon – 6:00 pm 1:00 pm – 2:00 pm 2:30 pm – 5:00 pm 8:00 pm – 10:30 pm 10:30 pm – 1:00 am
ZHOPE Coomunity Initiative – Collection Site Exhibit Hall Boule Orientation Workshop Male Network Hospitality Suite Opening Program VIP Reception
Saturday, July 24, 2010 6:00 am – 6:00 pm 8:00 am – 12:00 am 10:00 am – 6:00 pm 12:00 pm – 2:00 pm 8:00 pm – 11:00 pm
Attendee Registration Male Network Plenary Session I Exhibit Hall Amicae Luncheon (Optional Ticketed Event for all Except Amicae)
Ms. Zeta Phi Beta Sorority Pageant
Sunday, July 25, 2010 6:00 am – 6:00 pm 7:30 am – 10:00 am 10:00 am – 6:00 pm 10:00 am – 12:00 pm 2:00 pm – 5:00 pm 8:00 pm – 10:00 pm 10:00 pm – 12:00 am 12:00 am – 2:00 am
Attendee Registration Interfaith Breakfast with Vickie Winans! Exhibit Hall Educational Workshops for Real Men Only! Male Network Plenary Session II ZHOPE & Health Justice Awards Dinner Meet the Candidates Dessert Reception Zeta’s Ladies First: Stepping in the Name of Sisterly Love
Monday, July 26, 2010 6:00 am – 6:00 pm 9:00 am – 12:00 noon
Attendee Registration “Big Business in Dallas” Tour
(For Registered Males Only)
10:00 am – 6:00 pm 12:00 pm – 1:45pm 8:00 pm – 11:30 pm
Exhibit Hall Male Network Luncheon Grand Finale Closing Event!
Tuesday, July 27, 2010 6:00 am – 12:00 noon 8:00 am – 12:00 noon
Attendee Help Desk Hotel Checkout & Depart for Home!
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Hotel Accommodations
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The Hilton Anatole The Hilton Anatole hotel has defined Dallas and Texas by its sheer magnitude and become a renowned destination in a city that is rich with champions, warm hospitality and Western lore.With 1,606 richly appointed hotel guest rooms and suites, a priceless art collection, impeccable dining, and the new blissfully refreshing V Spa, it’s pure, fresh and fun! Travelers from American presidents to glamorous celebrities and generations of business and leisure travelers have experienced the authentic Texas icon for one reason - the Hilton Anatole hotel transcends expectations into legendary experiences! Reservations: 1 – 800 – HILTONS Phone: (214) 748-1200 Group Code: ZET Internet: www.hilton.com/anatole 2201 N. Stemmons Freeway Rates: $145 + tax per night, Single – Quad Dallas, Texas 75207 $299 + tax per night, Suites
Reservation Details
Check-In/ Check-Out Times
1. Reservations are accepted on a first come, first served basis. 2. No individual will be allowed to make more than four (4) rooms. 3. For each room reserved, a deposit equivalent to one night’s stay plus tax is required to guarantee the reservation. The reservation must be guaranteed with a major credit card and your credit card will be charged immediately upon receipt of the reservation request. 4. Your deposit is refundable if you notify the hotel by June 25, 2010 that you are canceling your reservation. Please request a written confirmation of your transaction and a cancellation number. 5. Your reservation is subject to an early departure fee equivalent to one night of your room rate plus tax. Please be certain of your length of stay prior to arriving at the hotel. 6. By reserving a room under the Zeta Phi Beta Sorority, Inc. housing block, you acknowledge that you have read and understand the conditions (policies and procedures) under which you are making your hotel reservation. Further, you agree to abide by all terms described herein and subsequent to this notice.
Check in time is 4:00 pm Central time and check out time is 12:00 noon. Please plan your travel schedules accordingly. Should you arrive earlier than the scheduled check-in time, arrangements may be made to store your luggage with the bell staff.
Hotel Cut-Off Date The deadline for making your reservation and receiving the group discount is June 25, 2010.This is also the deadline for canceling your reservation and receiving a refund of the deposit.
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Hotel Accommodations
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Over Booking by the Hotel If for any reason the Hotel is unable to provide a guest room to a Zeta Phi Beta Sorority conference attendee holding a guaranteed reservation, the hotel will provide you with the following services for every night they are not able to accommodate you: 1. Payment and arrangements for accommodations at a comparable hotel agreed to by Zeta’s convention management for each night the hotel is unable to accommodate you. 2. One complimentary round trip ground transport to and from the hotel for the nights the hotel is not able to accommodate you. Transportation will be provided by the hotel until you are able to return. However, if you decline to return, then you become responsible for all charges incurred from the point in which the hotel is able to accommodate you. 3. In addition, any calls or mails you receive at the Anatole will be forwarded to the new hotel. 4. Upon your return to the hotel, you will receive upgraded accommodations (if available) and a welcome expression from the General Manager. Please carefully review your hotel confirmation for accuracy!
Hotel Extra Fees The only fees you are required to pay are the charges for your hotel room and applicable taxes, which are stated at the time you make your reservation. The hotel will not impose additional mandatory charges such as energy surcharges, fees for newspaper delivery, fees for in room safes, etc.You will be required to pay an early check out fee if you depart sooner than anticipated. This fee will be the equivalent to one night’s room rate plus tax. You should however, pay attention to the costs of telephone charges and Internet connections as the hotel does charge for these in-room amenities.
Daily Hold Charge When you check into the hotel, you will be required to provide a credit card in order for the hotel to be assured of payment for your room and tax charges in addition to anticipated incidental charges you may incur. In general, hotels have a set amount that each guest is required to have in available credit in order to cover incidental charges at the end of their stay.This daily amount will be held on your credit card (daily hold) in order to ensure availability of funds at week’s end.Your credit card however, will not be charged until you check out. As an additional benefit of booking under the Zeta group block, your “daily hold” charge will be limited to a maximum of $100 per day. It is advisable that you do not use an ATM card connected to your checking or savings account upon check in- use a credit card instead!
Hotel Parking Please be aware that the hotel charges a fee for car parking. The rates vary according to the following per day schedule. Parking is at your own expense and is not included with your registration.
Self Parking Valet
R ate 0 – 4 Hours $7.00, 4 – 8 Hours $13.00 Overnight $17.00
P r i v i leges
$26.00 + tax
In & Out
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No In & Out
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Convention Attire
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Convention Attire Attire at the National Grand Boulé is business, however you are encouraged to feel comfortable wearing professional looking pants suits and most importantly, comfortable shoes.We understand that the weather in Dallas will be hot, but please remember our founding principle of Finer Womanhood and the fact that our youth auxiliary members will be in attendance. Suits, ties, and after five dresses are required for certain events as detailed below. The dress code will be strictly enforced with out fail.
E vent
A tt i re
Opening Program
After Five
Plenary/Business Sessions
Business
Digging It In Dallas Tour Program
Casual
Interfaith Breakfast with Vickie Winans
Business/ Church
Step Show Competition
Zeta Paraphernalia
Ms. Zeta Phi Beta Sorority Pageant
After Five/Sophisticated
ZHOPE & Health Justice Awards Banquet
After Five
Amicae Luncheon
Business/ Southern Belle’s (Dresses, gloves, pearls)
Grand Finale Closing Event!
After Five, Sophisticated
Necrology & Rededication
Unbroken White (White from head to toe!)
A Word About Attire for Our Youth The National Grand Boulé is your opportunity to shine! As such, you will be expected to dress for the leader you will one day become. Leadership is about setting examples for others to follow and, it’s about having the courage to be who you are. Zeta Phi Beta Sorority, Inc. encourages individuality while at the same, time respect for others. It is in this spirit that we emphasize the following policies concerning the dress code for youth. This list is not exhaustive and by no means represents every possible scenario. Parents, we solicit your active involvement in helping us to ensure that these standards are met. You can help by carefully reading the convention program to gain an understanding of what will occur and then, help pack the appropriate clothing items. • No halter tops, off the shoulder, low – cut or see through blouses will be allowed. • Pants that reveal belly buttons or ones that hang off of your hips and/or buttocks, or reveal undergarments will not be allowed. • Please be mindful of wearing clothing containing text messages. They can easily be mistaken. Certainly, avoid wearing anything with profanity – regardless of how harmful you think it is. • Remember at all times that Zeta Phi Beta Sorority, is an organization of professional, cultured women. As a member of our youth auxiliary, you represent everything that we stand for. When the world sees you, they see us.
E vent
A tt i re
Opening Program
After Five
Plenary/Business Sessions
Business
Digging It In Dallas Tour Program
Casual
ZHOPE & Health Justice Awards Banquet
After Five
Grand Finale Closing Event!
After Five, Sophisticated
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Convention Etiquette
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Convention Etiquette This information is being provided to heighten your awareness of the impact that your personal behavior has on Zeta’s national reputation and its dealings with business suppliers. Each of us has a responsibility to represent the Zeta brand in the best light possible wherever we go and in whatever we do. This also holds true regardless of whether or not we have our logo or letters emblazoned across our chest. What people think of us, they think about Zeta. Etiquette is the art of knowing and using the appropriate behavior and protocol for different types of human interactions. It means having good manners in our dealings with others in order to show respect, kindness and consideration for them. It is with this in mind that we are asking all conference attendees to please observe the following common courtesies and protocols while attending the conference: 1. Refrain from discussing Zeta business in public areas (lobbies, hallways, elevators, etc).You will be surprised what hotel personnel and others learn from our casual conversations when we are not paying attention. Please save your conversation for the privacy of your guest room. 2. Be courteous to everyone at all times. Even when faced with a problem, do your best to handle it with a smile on your face.You can get much further by using a smile coupled with diplomacy when tackling a problem. Plus, it takes fewer muscles to smile than it does to frown. 3. In the interest of ensuring that everyone has an enjoyable experience at the Boulé, safety concerns, and minimizing the Sorority’s exposure to risk, no one will be allowed to harass others, form protests, or pilfer meeting space. We must be able to disagree peacefully and respectfully. For the protection of all attendees, we will have Security present at all times to help maintain an orderly environment. 4. Remember to tip hotel personnel. Legend has it, the word “tip” itself came years ago from a pub owner who used the acronym on a box “To Insure Promptness.” In that spirit, tipping should be thought of first and foremost as a reward for prompt and attentive service. Don’t feel obligated to give a tip if the service given was sub-par. On the other hand, consider giving a larger tip for those who go out of their way to provide personalized or stand-out service. Although it is not required, tipping etiquette says that unless service was severely lacking in some way, do give a tip of some sort (or at least a smile and a thank you). 5. Above all else, act like a Finer Woman. When you do this, your behavior is above reproach.
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Tipping Etiquette
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Tipping Etiquette When it comes to travel, it’s the smallest detail, such as tipping etiquette that can become the most confusing. Whom should you tip? How much? Do you need to tip at all? Never fear! With this simple guide to tipping, we’ll take the guesswork out of tipping etiquette and help you focus on more important things – like enjoying your Boulé vacation.
Below are the types of personnel you should remember to tip: 1. Sky Cap (checks your bag at the airport) 2. Shuttle Driver (loads and unloads your luggage onto the shuttle) 3. Hotel Valet (removes your luggage from the car and hails the taxi for you) 4. Bell Captain (ensures luggage arrives in your room) 5. Valet Parking Attendant (brings and returns your car to the garage) 6. Housekeeping/Maid Service (cleans your room every day during your stay) 7. Mail Room/Business Center Attendant (delivers boxes or faxes to your room) 8. Tour Guide (provides narration on your tour) 9. Hotel Concierge (recommends and makes special arrangements for dining, shows, spas, etc.)
G U I D E TO T I P P I N G
The following are recommended standard amounts for tipping personnel. You are welcome to tip more than the standard amount as this is just a reference guide. Remember, if someone went above and beyond, please reward them.
personnel
t i p amount
Airport Sky Cap
$2 per bag for medium bag, $4 for large bag
Shuttle Driver
$3 – $4 per trip
Hotel Valet
$2 for hailing a taxi; $1 per bag for luggage
Bell Captain
$2 per bag; extra for getting ice & a tour
Valet Parking Attendant
$2 each time they retrieve your car; tipping them to park it is optional
Housekeeping/Maid Service
$4 – $5 per night; do daily as cleaning staff may change
Mail Room/Business Center Attendant
$1 – $2 per package depending on size
Tour Guide
$2 per tour
Hotel Concierge
Varies on service – for restaurant reservation $5; for getting you in the best restaurant on a sold out night of everyone else $20
Everyone Else
15% – 20% of total bill. Wine Steward/ Sommelier 10% – 20% of the wine bill only.
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Travel & Transportation
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Official Airline Carrier To offer you the best possible choice, we have selected American Airlines as the official air carrier for the 2010 Boulé. American Airlines is ready to provide a five percent (5%) discount off the lowest published fare to the Dallas/Ft. Worth area! This special convention fare is offered as an incentive to attendees who use the meeting desk to book their reservation.You or your travel agent can call the special toll free number to obtain the group discount. To obtain the Boulé discount call American Airlines Meeting Services Desk at 1-800-433-1790 between the hours of 7:00 am-7:00 pm EST, Monday– Sunday or you may also go online to www.aa.com. Please reference Discount Code# A3970AF for the group discount. The five percent (5%) discount is available July 18 – July 31, 2010.
Airports There are two airports that service the city of Dallas; Dallas Ft. Worth and Dallas Love Field. Dallas Fort Worth International Airport Dallas Fort Worth International (DFW) is located approximately 20 minutes from the hotel and will cost about $40 for a taxi cab. Taxi service is available on the upper level of Terminals A, B, C and E, and on the lower level of Terminal D. An Airport Guest Assistant is available at the taxi stands between 8:00 am and midnight. Between midnight and 8:00 AM, dial (972) 574-5878 to request a taxi. Dallas Love Field Airport Dallas Love Field (DAL) is located approximately 10 minutes from the hotel and just about a $20 minute cab ride away. Taxi Cab service is provided on the upper level across the street from the baggage claim wing of the main terminal building.
Official Shuttle Service All Boulé attendee’s can take advantage of the reduced rate shuttle service provided by SuperShuttle, the number one shuttle provider in the Dallas/Fort Worth area. Super Shuttle services both airports into Dallas. The cost is only $14.00 each way when you make your reservation by following this link: http://www. supershuttle.com/default.aspx?GC=3D65M, or call 817 or 800 BLUE VAN (258-3826). Reservations are recommended via 1–800–BLUE–VAN or online at www.supershuttle.com.
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Special Services
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Medical Equipment Rentals As a service to our Boulé Attendees, special discounts on medial equipment rentals such as: motorized scooters, wheelchairs (motorized & manual), and walkers have been arranged through AABCO – Ready Rental Sales & Service. All prices are for a weekly rental covering the dates of the National Grand Boulé. The costs of rental include delivery and pick up at convention hotel only. MasterCard,Visa, and Discover cards are accepted. Other equipment is available should you have a specific need, i.e. power lifts, bathroom equipment, etc. Mention Zeta Phi Beta Sorority to receive the convention discount. Visit www.readyrentalmedical.com for more information. Please note that supplies may be limited so call early and reserve your equipment today! Listed below are the discounted convention prices for equipment rentals.
E q u i pment
convent i on
pr i ce
Manual Wheelchair
$99
Motorized 3 – Wheel Scooter
$199
Motorized Wheelchair
$249
Folding Walker
$45
2 – Wheel Walker
$50
4 – Wheel Walker with Seat & Basket
$65
(Friday - Tuesday)
Weather July is the hottest month of the year for Dallas and temperatures typically get as high as 110 degrees Fahrenheit. Before traveling to the Boulé, we recommend that you check www.weather.com to determine the weather conditions. In general, you should plan to bring convention attire that is suitable for hot and humid days while at the same time can accommodate robust air conditioning. Refer to the convention attire section for more detailed information concerning appropriate dress for specific Boulé events. In addition, remember that meeting room temperatures and personal comfort zones vary widely. It is recommended that you bring a sweater or jacket to all functions.
Official Car Company Our official car company, Avis, has assigned a specific discount number for your convenience in identifying yourself as a member of our group. The Avis Worldwide Discount (AWD) Number is D006259. Please use this AWD number when calling Avis directly at 1-800-331-1600 to receive the best possible car rental rates available. You may also go to the website listed below to go directly to the AVIS – Zeta Phi Beta website to reserve your car. https://www.avis.com/ AvisWeb/reservation/ReservationsInitializer?&AWD_NUMBER=D006259.
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Registration Information & Policies
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Your registration fee includes access to all official events of the 2010 National Grand Boulé including special performances, educational and leadership workshops, all meal functions ( except those indicated as optional ticketed items), convention registration materials, and the Boulé conference guide and commemorative souvenir journal souvenir. Please carefully review the following information to avoid delays in processing your registration.
1. Registration Information Anyone who wishes to attend the 2010 National Grand Boulé must complete an official registration form. Zetas please note that you must be financial before you can register as a member. Otherwise, you must register as a guest and you will not be granted access to the business sessions.
2. Youth Registration A fully completed and signed Youth Permission Form and Emergency Contact/Health Information form must accompany the convention registration form for all youth. There will be no exceptions so please do not ask. Please pay attention to the form and answer all questions.
3. Form Completion 1) 2) 3) 4)
Type or print clearly with a dark pen and complete all sections of the form. Tickets are not issued for educational and leadership workshops. Seating is on a first-come, first-served basis. Do not fax AND mail your form as it will be entered into the system twice and you will be charged twice. Use one form per registrant.
4. Early – Bird Discounts Registration forms must be received by April 30, 2010 to qualify for the Advance registration fee and receive the discounted rate. Registrations received after April 30, 2010 but before June 25, 2010 will be charged the Regular registration rate. Registrations submitted via fax or the Internet must be date/time stamped by 11:59 pm (Pacific Time) on the respective deadline date. Registrations received after June 25, 2010 will not be accepted.
5. Registration Methods Please choose only one of the following methods to register: Via the Internet Go online at www.zphib1920.org and process your registration at the touch of your fingertips. By Fax If you are paying by credit card, fax your completed registration form 24 hours a day by dialing 1 – 888 – 463 – 9278. By Mail Send your completed registration form with payment to: 2010 National Grand Boulé 465 Forbes Boulevard South San Francisco, California 94080 Phone: 650-416-2489 or 1-800-842-0591 Email: grandboule@amotive.com Payment Full payment must accompany your registration. The following forms of payment are accepted: Money Orders, Cashier’s Checks or Certified Checks made payable to Zeta Phi Beta Sorority. The following Credit Cards are also accepted; Discover, Master Card and Visa. We do not accept chapter checks and they will be returned immediately. 25
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Registration Information & Policies
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Confirmations All registrants will receive written confirmation of registration via, fax, e-mail, or US mail.
Cancellations and Refunds Written requests for registration refunds must be received on or before June 25, 2010.All requests must be sent to the attention of the 2010 National Grand Boulé, Zeta Phi Beta Sorority, Inc., 465 Forbes Boulevard, South San Francisco, CA 94080. Do not send refund requests to National Headquarters or it will not be processed.THERE WILL BE NO EXCEPTIONS! As this is an individual registration, it is not transferable from one person to another at anytime. Likewise, no substitutes will be allowed should you not be able to attend. Registration fees will not be refunded after the start of the convention and refunds will not be given for no – shows. A $100 administrative fee will be deducted from all refund requests regardless of when it is received. Refunds will be processed 6 weeks after the convention. These policies will be strictly adhered to and will not be altered for any reason or for anyone regardless of circumstances – please do not ask us to do so. No refunds will be given after June 25, 2010 for any reason.
Registration Deadlines Advance – Received by April 30, 2010 Regular – Received by June 25, 2010 No registrations will be accepted after June 25, 2010. No exceptions please!
Optional Ticketed Events In order to ensure adequate space and seating for registered attendees of the Boulé, tickets for the Optional Ticketed Events will be sold onsite and only to registered convention attendees. In this way, should you have family or friends in the area who wish to attend a particular event, they will be able to join you. However, you as the registered attendee must purchase the ticket.Although this may seem inconvenient at first, you will appreciate the fact that a seat has been saved for you as a registered guest of the convention. It’s our way of looking out for you! Tickets for the following events will be available for purchase beginning at 12:00 noon on Saturday, July 24, 2010. 1) Ms Zeta Pageant 8:00 pm July 24, 2010 2) Interfaith Breakfast 7:30 am July 25, 2010 3) ZHOPE & Health Justice Awards Dinner 8:00 pm July 25, 2010 4) Step Show Competition 12:00 mid July 25, 2010 6) Grand Finale Closing Event! 8:00 pm July 26, 2010 Tickets for the Amicae Luncheon and the Life Member’s Luncheon are available for immediate purchase through the Boulé registration form. You must purchase these tickets by the June 25, 2010 deadline.
Badge/Regsitration Material Pick-Up & Voting Your badge and registration materials will be held for you at the registration desk located in Trinity Hall at the Hilton Anatole.You will be the only person allowed to pick up your registration materials. Please be prepared to show a government issued photo identification (driver’s license, state ID card, passport, etc.) to receive your materials. For voting purposes, you will be required to show your government issued ID as well as your conference ID badge indicating your voting status. Only individuals who are registered and have a badge may attend events.
Registration Questions? Call: 2010 Grand Boulé Registration at (650) 416–2489 or 1–800–842–0591 or via email at grandboule@amotive.com.
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Optional Tour Information and Policies
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How To Reserve An Optional Tour 1. Tours can only be reserved using the Boulé registration form. 2. The last date we will accept advance reservations is June 25, 2010. Reservations will be accepted on site on a “space available” basis only. You are encouraged to make your reservations and send payment early. 3. We will charge your credit card upon receipt. You may cancel your tour no later than June 25, 2010 for a complete refund. Any cancellations made after June 25, 2010 are non-refundable. No-shows are non-refundable. 4. We reserve the right to cancel any activity that does not meet the minimum number of passengers required. If this should happen to you, we will refund the tour costs in full. 5. The fastest way to make your reservation is via the Internet at www.zphib1920.org, or by fax 1-888-463-9278. Please note that no cover sheet is needed. Do not fax AND mail your form as it will be entered into the computer twice. 6.
If you are paying by cashier’s check, or do not want to fax your form, please mail it to: Zeta Phi Beta Sorority, Inc. – 2010 National Grand Boulé 465 Forbes Boulevard South San Francisco, California 94080
7. Upon receipt of your reservation form, we will book your tour and deposit your payment, and send you a confirmation. 8. Tickets will be available upon your arrival at the registration desk. Please note that registration begins at 6:00 am on the same day as the tour program. We are planning for a smooth registration process and which will allow you ample time to pick up your materials and prepare for your tour. 9. Times are subject to change. Please refer to the schedules and/or tickets that you receive when you arrive in Dallas. The registration tour desk will be available to assist you. 10. All prices include tax and gratuities for drivers and guides.You may tip extra at your discretion. 11. In compliance with ADA regulations, we will take all reasonable steps to ensure that guests with disabilities are given equal and reasonable opportunities to participate in the tours offered at the 2010 National Grand Boulé. 12. Zeta Phi Beta Sorority, Inc. nor any of the tour companies are responsible for lost or damaged articles; accidents; disaster; government regulation or advisory; death; injury; illness; fire; disruption; delays, modification or cancels caused by weather conditions; or any mechanical or electrical difficulties; strikes; lockouts; acts of God; and other events beyond our control. We will make every effort to conduct the program as described; however, we reserve the right to make adjustments to the programs without affecting their overall quality. Should situations beyond our control make changes necessary, we will work with al parties on any such changes.
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Registration Form
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NOTICE: Please read the registration information and policies in its entirety before completing this form. It will enable your registration form to be processed more expediently. Also note the registration fee schedule & corresponding deadlines. Please use one form per person and answer each question. Feel free to photocopy this form.
G eneral First Name
Informat i on
Last Name
Address City
Home#
State
Work #
Zip
Mobile #
Email Address: Emergency Contact:
Emergency Phone:
Region:
State:
Chapter:
reg i strat i on
Please check the box that indicates your registration status.
¨ Zeta Graduate Member ¨ Amicae Auxiliary Member
status
¨ Zeta Undergraduate Member ¨ Youth Auxiliary Member (females only)
V ot i ng
S tatus
( F or
Z eta ’ s
¨ Male Network ¨ Guest O nly )
Please only check only the box that refers to your voting status at this Boulé. If you do not see your status, don’t worry, voting delegates will be reported via the voting delegate form submitted by Chapter Basilei. All others will be handled directly through registration.
¨ Golden/ Life Member
¨ Non – Voting Soror A dd i t i onal
Informat i on
Please help us plan better by answering the following questions. Check all that apply.
¨ This is my first Boulé. ¨ I have the following dietary restrictions. ___ Vegetarian
___ Diabetic
___ Lactose Intolerant
We are attempting to go green and reduce the amount of paper used for the convention. Would you like to receive an electronic or print version of the Business Reports Book? Please choose only one. If nothing is selected, you will receive an electronic copy. ___ Electronic ____ Print
L i ab i l i ty
W a i ver
This must be signed in order for your registration form to be processed. I agree and acknowledge that I am undertaking participation in the Zeta Phi Beta Sorority, Inc. 2010 National Grand Boulé activities as my own free and intentional act. I agree to indemnify and hold harmless the organization and its agents from and against all liabilities, injuries, expenses and claims arising out of any connection with this event. There are no warranties, expressed or implied. I give this acknowledgement freely and I am, as a result, able to participate in the Zeta Phi Beta Sorority, Inc. 2010 National Grand Boulé events and I do hereby assume responsibility for my own well – being. I also agree not to allow any other individual to participate in my place. I understand that no registrations will be accepted after June 25, 2010 and I have read and accepted the registration information and policies.
Signature:
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Date:
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B oul é
Registration Form (Part 2) R eg i strat i on
Fee Category
Registration Amount May 1, 2010 – June 25, 2010
$500 $425 $250 $500 $500
$575 $425 $250 $575 $575
Time (Select)
Fees
Tour #1
¨ 9:00 am ¨ 1:00 pm
$50 for everyone
Tour # 2
¨ 9:00 am ¨ 1:00 pm
$50.00 for everyone
Tour # 3
¨ 9:00 am ¨ 1:00 pm
$65.00 for everyone
Tour #4
¨ 9:00 am ¨ 1:00 pm
$55.00 for everyone
Shopping Adventure 7/23/2010 Cowboys Stadium 7/23/2010 Southfork Ranch 7/23/2010
Check One
Subtotal Registration Fee = $ T our F ees
O pt i onal
Dallas Highlights 7/23/2010
C ategor i es
Received by April 30, 2010
Zeta Graduates / Amicae Zeta Undergraduates Youth Male Network Guest
Tour & Date
F ee
«
Quantity
Amount
Subtotal Registration Fee = $ opt i onal Function • Date Amicae Luncheon • july24, 2010 Life Members Luncheon • july25, 2010
t i cekt
fees
Fee
Quantity
Total
$65 per person $65 per person
Subtotal Optional Ticket Fee = $ P ayment
Grand Total All Fees Due = $ Informat i on
Your signature below authorizes Zeta Phi Beta Sorority, Inc. to charge your credit card the total payment due and that you acknowledge and understand all registration policies associated with this convention. Zeta Phi Beta Sorority, Inc. reserves the right to charge the correct amount if different from the total amount due. Please note that registrations will not be processed without accompanying payment. ¨
Master Card
¨
Visa
Discover
¨
¨
Money Order/Cashier’s/Certified Check
Credit Card #______________________________________________________ Exp. Date ______________ Billing Zip Code___________________________ CID Code_______ (3 digit # on back of card) Cardholder’s Signature __________________________________________________________________________ Name that appears on card __________________________________________________________________________________________________________ Fax your completed registration form with credit card information to 1 – 888 – 463 – 9278. Mail your completed registration form with payment or credit card information to: 84th Grand Boulé, Zeta Phi Beta Sorority, Inc., 465 Forbes Boulevard, South San Francisco California 94080, Phone: 650 – 416 – 2489. Submit your registration form with credit card information online at www.zphib1920.org. Please do not mail and fax your registration. 29
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Youth Permission Form
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Name:
Date:
Address:
Age:
Sponsoring Zeta Chapter:
Phone #:
Cell Phone #: Advisor’s Name: Advisor’s Phone #:
C O D E
Event:
O F
C O N D U C T
2010 Grand Boulé
Date(s) of Event:
July 23 – 27, 2010
v Every participant must be in the proper place at all times. v Participants must be with an advisor at all times. v No one is permitted to leave the premises without notifying an advisor. v All medication must be in a prescribed labeled bottle and accompanied by a note from the parent or guardian. I agree to abide by the above code of conduct and realize that any violation of the above code may result in my being asked to leave the trip and that my parents will be called to pick me up. I, the Parent/Guardian of the above listed child agree to travel to the hotel to pick up my child if she is found to be in violation of the outlined conditions. Parent/Guardian:
Child:
Parent’s Phone #:
Parent’s Cell #:
P E R M I S S I O N
S L I P
A N D
R E L E A S E
O F
L I A B I L I T Y
I give my permission for the above minor to participate in this event. I, the undersigned parent/guardian agree to indemnity and hold harmless the organization, and its agents, harmless from and against all liabilities injuries, expenses and claims arising out of any connection with this event by the above stated minor. There are no warranties, expressed or implied. I have carefully read and fully understand the above rules, medical information and release of liability and agree to the terms and conditions. Date:
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Signature of Parent/Guardian:
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Youth Emergency/Health Form
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Health Information Form Part I PART I: ATTENDEE’S INFORMATION First Name:
Middle Initial:
Last Name:
Address:
(City, State, Zip)
Parent/Guardian Name:
Telephone:
Cell:
Parent/Guardian Name:
Telephone:
Cell:
Birthdate:
Age:
PART II: EMERGENCY CONTACT IF PARENT/GUARDIAN CANNOT BE REACHED Emergency Contact:
Best Contact #:
Address:
(City, State, Zip)
PART III: HEALTH INSURANCE INFORMATION Name of Family Physician:
Telephone:
Address:
(City, State, Zip)
Medical/Hospital Insurance Carrier:
Policy/Group Number:
PART IV: ALLERGIES/ILLNESSES Please indicate any allergies: Please indicate any illnesses (such as asthma, diabetes, etc.)
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Youth Emergency/Health Form
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Health Information Form Part II PART V: MEDICATION/MEDICAL CONDITION Is your child taking any medication?
____ No
____ Yes
If YES, list medication, dosage, and possible side effects. List any current physical, mental or psychological health conditions requiring medical treatment, special restrictions or considerations: List any dietary restrictions or special considerations:
PART VI: PARENT CONSENT I give permission for my child/dependent to receive treatment for routine medical and/or first aid needs. I understand that in the event of an emergency, every effort will be made to contact a parent/guardian or emergency contact. If no contact can be made, I hereby give authorization to Zeta Phi Beta Sorority’s officers, directors, coordinators and volunteers to give emergency medical and surgical treatment and hospitalization consent for my child/ dependent minor by a licenses physician. I know of no reason(s) other than the information indicated on this form, why my child/dependent should not participate in the prescribed activities. *All medications being taken are listed. Parent/Guardian Signature:
Date:
PART VII: HEALTH INFORMATION PRIVACY STATEMENT The record submitted is for health care concerns at the 2010 Grand Boulé and its planned activities. All records will be handled by staff/volunteers who job includes processing or using this information for the benefit of the participant. All medical records will be held in limited access by the National Youth Directors of Zeta Phi Beta Sorority, Inc. for the 2010 Grand Boulé. Minimal necessary information may be shared with event staff/volunteers in order to provide adequate safety and health care. I have read the above procedures for handling the health record information and I agree to the release of any records necessary for treatment, referral, billing or insurance purpose. Parent/Guardian Signature:
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Date:
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BoulĂŠ Checklist
ÂŤ
April 30, 2010 ___
Registration must be received by this date to receive advance registration rate.
June 25, 2010 ___
Deadline date for making your hotel reservation.
___
Deadline date for receiving a refund of your hotel deposit if you cancel your reservation.
___
Deadline date for registrations to be received.
___
Deadline date for registration refund requests.
___
Deadline for purchasing tours and optional ticketed programs in advance.
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Be the First to Know!
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Be the first to know the all the latest news and updates on the 2010 National Grand Boulé by checking any of the following sites.We’ll constantly update you on new artists, award recipients, and all things news and noteworthy!
www.ZPhiB1920.org
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Confirmations & Notes
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Hotel Confirmation Arrival Date: _____________________________________________
Departure Date: __________________
Room Type: ______________________________________________
Rate: ___________ Tax: ____________
Confirmation #:___________________________________________
Deposit Amount: __________________
Shuttle Confirmation Arrival Date: ____________________________________Time:_____
Pick-Up Location: _________________
Shuttle Type: ______________________________________________
Rate: ___________ Tax: ____________
Confirmation #:___________________________________________
Total Costs: ______________________
Departure Date: _________________________________Time:_____
Pick-Up Location: __________________
Shuttle Type: _____________________________________________
Rate: ___________ Tax: ____________
Confirmation #:___________________________________________
Total Costs: ______________________
Medical Equipment Confirmation Equipment Ordered: ___________________________________________________________________________ Arrival Date: ______________________________________________
Arrival Time: _____________________
Total Costs of Equipment: _____________________________________
Confirmation # ___________________
Return Date for Equipment: ___________________________________
Pick-Uptime: _____________________
Receipt received for equipment returned: ___________________________________________________________