2009 Alpha Phi Alpha Eastern Region Convention Call

Eastern Region · P.O. Box 77873 · Washington, DC 20013-7873 • Phone: (301) 604-2149

77

th

OFFICIAL CONVENTION CALL

November 15, 2008 On behalf of the staff of the Eastern Region, it is our pleasure to issue the official convention call for the 77th Annual Eastern Region Convention. The convention will be held April 2nd - 5th, 2009 at the Downtown Marriott in Philadelphia, PA. The Brothers of the Regional Staff, in conjunction with the Brothers in Philadelphia are planning a convention that promises to be another grand occasion in the history of AlphaEast.

The theme of this year’s convention is “Brotherhood On One Accord”. During the convention you will be encouraged to fellowship with your Brothers, learn more about the national programs and special project implementation as well as participate in personal and fraternal workshops. We are pleased to offer you the following convention registration packages: ALL BROTHERS PACKAGES INCLUDE: Miss Black & Gold; Stepshow/After-Party; Life Membership Luncheon; Fraternal Luncheon; College Brothers Luncheon; Black & Gold Banquet

LADIES PROGRAM IS ALL INCLUSIVE, PACKAGES INCLUDE: Continental Breakfast & Lunch (Fri./Sat.), Stepshow, Miss Black & Gold, and Black & Gold Banquet

College Bro Golden Registration Special (Ends Nov 15, 2008) • College Registration ................ $150.00

Early Bird Registration (Aug 16, 2008 - Dec 31, 2008) • Alumni Registration.................. $280.00 • College Registration ................ $180.00 • Ladies Registration .................. $225.00

Pre-Registration (Jan 1, 2009 – Feb 28, 2009) • Alumni Registration ................. $325.00 • College Registration ................ $250.00 • Ladies Registration .................. $250.00

Late Registration (Mar 1, 2009 - Mar 15, 2009) • Alumni Registration.................. $450.00 • College Registration ................ $325.00 • Ladies Registration .................. $350.00

THERE WILL BE NO ON-SITE REGISTRATIONS. So make your plans now to be among the vanguard who steadfastly remain true to our credo, and who will assure that AlphaEast remains First of All, Leading the Way. Looking forward to seeing you and yours!

Fraternally,

Brother Dennis G. Kemp, Sr. Vice President, Eastern Region

Brother DaShawn A. Hickman Assistant Vice President, Eastern Region

Brotherhood On One Accord Accord

Alpha Phi Alpha Fraternity, Inc. 77th Eastern Region Convention • NOTE: A separate registration form must be completed for each registrant. •

BROTHER’S REGISTRATION Chapter Name:

Key Number:

First Name:

Middle Initial:

Last Name:

Address City:

State:

Phone:

Zip:

Fax:

Cell:

E-mail:

AlphaNet/Mem ID #

Company/University

Occupation/Major

Special Dietary Needs:

VEGETARIAN

NO SHELLFISH

NO PORK

NO NUTS

Life Mem #

DELEGATE

YES

NO

LADIES REGISTRATION First Name:

Middle Initial:

Special Dietary Needs

Vegetarian

No Shellfish

No Pork

Last Name: No Nuts

ESTIMATED DATE OF ARRIVAL Thursday, April 2, 2009

Friday, April 3, 2009

REGISTRATION Brothers Registration:

$

x

reg(s) = $

Ladies Registration:

$

x

reg(s) = $

ADDITIONAL TICKETS Life Membership Luncheon

$ 50

x

=$

Fraternal Luncheon

$ 50

x

=$

Step Show, Pageant and Party

$ 20

x

=$

College Brothers’ Luncheon

$ 65

x

=$

Black and Gold Banquet

$ 80

x

=$

Saturday Night Event

$ 20

x

=$

TOTAL REMITTANCE ENCLOSED $

Saturday, April 4, 2009

PLEASE NOTE: Any registration form submitted with incomplete information, or no payment, will not be processed. Be certain to note any special dietary/physical needs.

Refund Policy: 75% refund if notified in writing before February 5, 2009. Requests after February 5, 2009 will not be honored. Requests will be processed within 45 days of convention close.

Make certified checks or money orders payable to: Alpha Phi Alpha Fraternity, Inc. 2009 Eastern Region Convention P.O.Box 77873 Washington, DC 20013-7873 Credit Card registrations can be faxed to: (609) 482-8040

ALL ITEMS MUST BE COMPLETED OR REGISTRATION WILL NOT BE PROCESSED Card Type:

Visa

Mastercard

Discover

Expiration Date:

/

Cardholder Name: Card Number: Signature

Security Code: Date:

/

/

The issuer of the card specified above agrees to the terms & conditions of this contract and has authorized contractor to debt the above account to the total amount outlined above. In the event of dispute contractor will be notified within 5 business days from time of purchase after which contractor is no longer liable nor responsible for any restitution to the cardholder. In the event of fraud, contractor will prosecute to all limits of the law.

THE CARD HOLDER MUST SIGN THIS FORM.

Brotherhood On One Accord Accord

REGION CONVENTION HOTEL & TRAVEL INFORMATION Address: 1201 Market Street, Philadelphia, PA 19107 Phone: (215) 625-2900 Fax: (215) 625-6000 Toll Free: 1-800-320-5744 Please request the group rate for Alpha Phi Alpha Fraternity Inc., rooms are $149 and are subject to applicable state and local taxes.

Suites are available upon request for an additional fee. Room reservation cut-off date is February 25, 2009.

You can reserve a hotel room via the internet by going to http://www.marriott.com/hotels/travel/Phldt?groupCode=apaapaa&app=resvlink&fromDate=4/2/09. On the right, you will see an area to “Check Rates & Availability.” Enter your dates and in the section entitled “Optional Information”, enter the group rate code.

Our Group/Convention Code is apaapaa. This will ensure you get our negotiated rates.

The Philadelphia Marriott Downtown commands a towering presence in the heart of America’s original capital. Surrounded by rich revolutionary history and culture, this Center City hotel exceeds the expectations of both business and leisure travelers. Business guests will enjoy the hotel’s close proximity to the Pennsylvania Convention Center and vacationers can take in the sights of Independence Hall and the Liberty Bell located within 8 blocks. A collection of Philadelphia’s finest restaurants are located on-site or within walking distance of the hotel in addition to the city’s best shopping and entertainment venues. Located in downtown Philadelphia, it is easy to reach by any mode of transportation. The hotel is just one mile from the 30th Street Train Station and nine miles from Philadelphia International Airport.

SUITES ARE AVAILABLE UPON REQUEST FOR AN ADDITIONAL FEE. CONTACT REGISTRATION VIA REGISTRATION@ALPHAEAST.COM. AMENITIES • Onsite Dining • High Speed Internet Access ($9.95/day) • Onsite Fitness Center • Handicap Accessible • Business Center • Onsite Swimming Pool & Onsite Whirlpool • Wireless Internet Access (In public spaces)

CHECK-IN/CHECKOUT • Check-in: 4 p.m. - Checkout: 12 noon • Express Check-in and Express Check-out • Video Review Billing, Video Checkout

PET POLICY • Pets not allowed

TRAVEL DISCOUNTS Amtrak offers a 10% discount off the lowest available rail fare to Philadelphia, PA which includes travel up to three days prior to the convention start date and three days following the last day of the meeting. To book your reservation call Amtrak at 1 (800) 872-7245 or contact your local travel agent. Please refer to Convention Fare Code X67T-942 when making your reservation a 10% discount has been approved. Conventions cannot be booked via Internet. This offer is not valid on the Auto Train and Acela service. Offer valid with Sleepers, Business Class or First Class seats with payment of the full applicable accommodation charges. Fare is valid on Amtrak Regional all departures seven days a week, except for holiday blackouts.

Brotherhood On One Accord Accord

DIRECTIONS From the North (Areas from Trenton, Princeton): Using I-95 South AND From the South (Areas from Phila. Airport, Baltimore, Washington DC, Virginia): Using I-95 North Take I-95 to Exit 22 (I-676 West/Central Philadelphia). Follow I-676 West for one mile to the Broad Street exit. At the end of the ramp make the first left onto Vine Street/Local Traffic. Proceed on Vine Street 3 traffic lights to 12th Street. Make a right on onto 12th Street, proceed 3 blocks to Filbert Street.

The hotel will be on the right corner of 12th & Filbert, one block past the PA Convention Center.

From the Northeast (Using the PA Turnpike, Northeast Extension, Route 9): Follow the Northeast Extension South until it ends. Take I-476 South to Exit 6: (I-76 East/Philadelphia). Proceed on I-76 East to Exit 38: (I-676 East/Central Philadelphia). Proceed on I-676 East for one mile to the Broad Street exit. Exit to the left, follow the traffic signs to Vine Street/Local Traffic.

Proceed on Vine Street 3 traffic lights to 12th Street. Make a right on 12th Street and proceed 3 blocks to Filbert Street. The hotel will be on the right corner of 12th & Filbert, one block past the PA Convention Center.

From the East (Areas of Northern New Jersey, New York): Using the New Jersey Turnpike Take the New Jersey Turnpike to exit 4: Camden/Philadelphia. Stay to the right though the tollbooths, take Route 73 North to Route 38 West. Proceed on Route 38 West to Route 30 West. Continue on 30West to the Benjamin Franklin Bridge. Proceed across the bridge staying in the center lane to I-676 West/Central Philadelphia. Proceed on I-676 West for one mile to the Broad Street exit. At the end of the exit ramp make the first left onto Vine Street/Local Traffic. Proceed on Vine Street 3 traffic lights to 12th Street. Make a right onto 12th Street and proceed 3 blocks to Filbert Street. The hotel will be on the right corner of 12th& Filbert, one block past the PA Convention Center.

From the West (Areas from Penn State College, Pittsburgh): Using the Pennsylvania Turnpike Take the Pennsylvania Turnpike East to exit 24: (Valley Forge/I-76 East). Proceed on I-76 East for 17 miles to exit 38: I-676 East/Central Philadelphia.

Proceed on I-676 East for one mile to the Broad Street exit. Staying to the left follow the traffic signs to Vine Street/Local Traffic. Proceed on Vine Street 3 traffic lights to 12th Street. Make a right on 12th Street and proceed 3 blocks to Filbert Street, The hotel will be on the right hand corner of 12th & Filbert. One block past the PA Convention Center.

From Southern New Jersey (Areas from Jersey Shore Points, South Jersey): Using the Walt Whitman Bridge Take the Atlantic City Expressway east to the end, merging with Route 42 North. Continue on 42 North, following the traffic signs for the Walt Whitman Bridge. Upon crossing the bridge, proceed on I-95 North to exit 22: (I-676 West/ Central Philadelphia). Proceed on I-676 West for one mile to the Broad Street exit. At the end of the exit ramp, make the first left onto Vine Street/Local Traffic. Continue on Vine Street 3 traffic lights to 12th St. Make a right on 12th St. and proceed 3 blocks to Filbert St. and the hotel will be on the right corner of 12th & Filbert

Eastern Region of Alpha Phi Alpha P.O.Box 77873 Washington, DC 20013-7873

77th OFFICIAL CONVENTION CALL CONVENTION REGISTRATION INFORMATION ENCLOSED

Brotherhood On One Accord Accord