Alpha Phi Alpha Fraternity, Incorporated Eastern Region P.O. Box 77873 Washington DC. 20013-7873
Greetings Brothers of AlphaEast! We hope that this message finds you both mentally and physically strong. The Alpha East staff would like to say greetings to all participants of the 79th Eastern Region Convention taking place in Bermuda March 10-13, 2011 in Bermuda! However, we have booked the hotel rate so you and your guests can enjoy the island from March 8-13!!
Registration Alumni
The Convention will be held at the Fairmont Southhampton Hotel and the Brothers in Bermuda have been working tirelessly to make sure our accommodations are met. The theme of this year’s convention is “Shaping the Future on the Basis of the Past” and we are encouraging brothers to have fun in addition to accomplishing the work of ALPHA. We hope to see you there.
Pre Registration 12/1/10 -2/21/11 $350 College
Registration Site: http://registration.alphaeast.com Hotel Reservation: https://resweb.passkey.com/go/ alphaphialpha
1-800-441-1414
Early Bird begins 03/30/10-11/30/10 $300
Early Bird begins 03/30/10-11/30/10 $200 Pre Registration 12/1/10 -2/21/11 $250
Ladies
Early Bird begins 03/30/10-11/30/10 $200 Pre Registration 12/1/10 -2/21/11 $250
Registration subject to increase after 2/21/11
• NOTE: A separate registration form must be completed for each registrant. •
BROTHER’S REGISTRATION Chapter Name:
Key Number:
First Name:
Middle Initial:
Last Name:
Address City:
State:
Phone:
Zip:
Fax:
Cell:
E-mail:
AlphaNet/Mem ID #
Life Mem #
Occupation/Major
Company/University Special Dietary Needs:
VEGETARIAN
NO SHELLFISH
NO PORK
NO NUTS
DELEGATE
YES
NO
LADIES REGISTRATION First Name:
Middle Initial:
Special Dietary Needs
Vegetarian
No Shellfish
No Pork
Last Name: No Nuts
ESTIMATED DATE OF ARRIVAL Wednesday, March 9th
Thursday, March 10th
Friday, March 11th
REGISTRATION Brothers Registration:
$
x
reg(s) = $
Ladies Registration:
$
x
reg(s) = $
PLEASE NOTE: Any registration form submitted with incomplete information, or no payment, will not be processed. Be certain to note any special dietary/physical needs. Refund Policy: 75% refund if notified in writing before February 5, 2011. Requests after February 5, 2011 will not be honored. Requests will be processed within 45 days of convention close.
ADDITIONAL TICKETS Life Membership Luncheon
$ 60
x
=$
Fraternal Luncheon
$ 50
x
=$
Pageant
$ 20
x
=$
College Brothers’ Luncheon
$ 75
x
=$
Black and Gold Banquet
$ 115
x
=$
Saturday Night Event
$35
x
=$
Saturday, March 12th
Make certified checks or money orders payable to: Alpha Phi Alpha Fraternity, Inc. - Eastern Region Convention Credit Card registrations can be faxed to: (609) 482-8040
TOTAL REMITTANCE ENCLOSED $
ALL ITEMS MUST BE COMPLETED OR REGISTRATION WILL NOT BE PROCESSED Card Type:
Visa
Mastercard
Discover
Expiration Date:
/
Cardholder Name: Card Number:
Security Code:
Signature
Date:
/
/
The issuer of the card specified above agrees to the terms & conditions of this contract and has authorized contractor to debt the above account to the total amount outlined above. In the event of dispute contractor will be notified within 5 business days from time of purchase after which contractor is no longer liable nor responsible for any restitution to the cardholder. In the event of fraud, contractor will prosecute to all limits of the law. THE CARD HOLDER MUST SIGN THIS FORM.
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ALL BROTHERS PACKAGES INCLUDE: • • • • • •
LADIES PROGRAM IS ALL INCLUSIVE, PACKAGES INCLUDE:
MISS BLACK & GOLD PAGEANT STEP SHOW/AFTER PARTY LIFE MEMBERSHIP LUNCHEON FRATERNAL LUNCHEON COLLEGE BROTHERS LUNCHEON BLACK & GOLD BANQUET
• • • • •
CONTINENTAL BREAKFAST & LUNCH (FRI & SAT) MISS BLACK & GOLD PAGEANT STEP SHOW/AFTER PARTY BLACK & GOLD BANQUET TOURS & EXCUSIONS AROUND THE ISLAND
C Travel and US Airways are proud to welcome The Members, Delegates, Family, and Friends of The 79th Eastern Region Convention of Alpha Phi Alpha Fraternity, Inc To Bermuda March 8th to 13th, 2011 C-Travel Bermuda and US Airways are proud to offer a 10% discount on US Airways from a variety of cities across the United States, with particular focus on airports throughout Alpha Phi Alpha Fraternity Inc.’s Eastern Region. For discount please follow this link: http://www.ctravel.bm/Bermuda-AlphaPhi-EasternConvention.htm
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Hotel:
The Fairmont Southampton 101 South Shore Road Bermuda, SN02
The closest airport to The Fairmont Southhampton is L.F. Wade International Airport (BDA) formerly named Bermuda International Airport.
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The Bermuda International Airport is located in St. George, approximately 35 minutes from The Fairmont Southampton. RENTAL CARS AND BUSES Bermuda must be about the only place left in the world where visitors cannot rent automobiles. Why not? Tourist safety on unfamiliar, often narrow, winding, sharply twisting roads, is cited as the main reason. Another factor is Bermuda's very small physical size and fourth-largest population per square mile in the world (after Gibraltar, Hong Kong and Monaco). Buses and taxis are readily available for guests to get around the island. Bus tokens are available at the Concierge Desk and Hotel Front Desk. TAXI FARE Taxis are available at the airport, hotel, City of Hamilton, and are available by calling the Bermuda Taxi Association at 441-296-2121. Taxi fare from Airport is approximately $40.00 USD, plus tip (1-4 persons) and is a 30 minute drive each way. Shuttles Shuttle service to and from the airport can be arranged by making online reservations at http://bermudalimo.com or by calling directly to 441-234-4366. Rates are subject to change without notice. MOPED RENTALS Mopeds can be rented from Smatt's Cycle Livery, Ltd. on hotel property • • • •
Must be minimum 16 years of age All rentals include lock, helmet, map and carry basket Cash, credit card (Visa or Mastercard) accepted, or charge to guestroom Rates available from the Smatt's Cycle Livery, Ltd. website www.smattscyclelivery.com
FERRY Between Southampton and Hamilton Exclusive for hotel guests of The Fairmont Southampton and The Fairmont Hamilton Princess (Hotel ID required) • A ferry service for guests operates between the Waterlot Inn at The Fairmont Southampton and the dock at The Fairmont Hamilton Princess (weather permitting). Please consult seasonal schedules • Golf clubs/bags are permitted on board, but no luggage is allowed • This beautiful scenic ride takes about 25 minutes one way between the islands
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Please find a list of important and Useful Tips below. 1. Bermudians are very friendly by nature. Good morning, good afternoon and good evening are expected greetings. 2. Bermuda recognizes both Bermuda and US dollars. The exchange rate is 1 to 1. 3. There are very tough anti-drug laws in effect. Any illegal substances (no matter how small) found WILL RESULT in Jail Time and Substantial Fines. 4. Assure that you do not bring any form of firearm and ammunition (guns, bullets, pepper sprays or any sort of incapacitant). Possession of such WILL RESULT in Jail Time and Substantial Fines. 5. There are no car rentals in Bermuda and rental of mopeds is discouraged. The bus system is well organized and taxis are available 24-hours a day. 6. Bermuda is no different from other jurisdictions. There are "good" and "bad" areas. Please be vigilant and protect belongings at all times. 7. When out at night, only use main roads as they are generally well lit. 8. Always use Hotel Room Safes and no not leave valuables laying around 9. A passport is required to enter Bermuda. There is also a VISA requirement for citizens of some countries. Entry Visas require an application at your nearest British Embassy. A list of Visa controlled countries can be found on next page or going to http://www.gov.bm/portal/server.pt/gateway/PTARGS_0_2_3306_214_512_43/http%3B/ptpublish er.gov.bm%3B7087/publishedcontent/publish/ministry_of_labour___haps/immigration/dept___immi gration___passports_and_visa___link_to_visa/vcn_mar_06.pdf. 10. Average Temperature during March is 65 Degrees. 11. The legal drinking age is 18. 12. When at nightclubs, use common sense and never leave drinks unattended.
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Visa Controlled Nationals as of 1st May 2010 Nationals of the following countries would require Bermuda entry visas with effect from 1st May 2010. This list would replace that issued on 15th September 2004. Afghanistan Albania Algeria Angola Armenia Authorities United Arab Emirates Azerbaijan Bahrain Bangladesh Belarus Bolivia Bolivia Bosnia-Herzegovina Bulgaria Burma Burundi Cambodia Cameroon China (People’s Republic of)= Colombia Congo (Brazaville) Congo (Kinsasha) Cote d’Ivoire Croatia
Cuba Cyprus, Republic of (northern part of) Djibouti Dominican Republic Ecuador Egypt Eritrea Ethiopia Gambia Georgia Ghana Guinea (Rep. of) Guinea-Bissau Haiti India Iran Iraq Jamaica Jordan Kazakhstan Kenya Korea (Democratic People's Republic of) Kosovo Kuwait Kyrgyzstan
Lebanon Lesotho Liberia Libya Macedonia (Former Yugoslav Rep. of Macedonia)
Malawi Moldova (Rep. of) Mongolia Montenegro (Rep. of) Morocco Myanmar (Burma) Nepal Nigeria Oman Pakistan Palestinian Panama Philippines Qatar Romania Russian Federation Rwanda Saudi Arabia Senegal Serbia (Rep. of)
Sierra Leone Somalia South Africa Soviet Union (former) Sri Lanka Sudan Swaziland Syria Tajikistan Tanzania Tunisia Turkey Turkish Rep. of N. Cyprus Turkmenistan Uganda Ukraine Uzbekistan Venezuela Vietnam Yemen Yugoslavia (former Soc. Fed. Rep. of) Zimbabwe
NB: =Holders of Hong Kong Special Administrative Region Passports or British National (Overseas) passports do NOT require visas for Bermuda. _______________________________________________________________________________________
EXCEPTIONS: Visa controlled nationals who: • have the right to reside in the United States (Permanent Resident), Canada (Permanent Resident) or the United Kingdom (no limit on stay in the United Kingdom); and • are in possession of proof of such status and a valid passport; do not require Bermuda entry visas.
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PASSPORTS All Brothers & Guests MUST have a valid passport in hand before you travel. Applications can be obtained from your local post office or online from: http://www.travel.state.gov/passport/
Questions can be directed to: Brother Corey Bowen Director of Conventions - Eastern Region of Alpha Phi Alpha Fraternity, Inc. cjbowen@umes.edu Brother Craig Marchbanks Associate Director of Conventions - Eastern Region of Alpha Phi Alpha Fraternity, Inc. craigmbanks@comcast.net Mailed documents can be sent to: Alpha Phi Alpha Fraternity, Inc. 2011 Eastern Region Convention P.O. Box 77873 Washington, DC 20013-7873 Credit card registrations can be faxed to: (609) 482-8040 Corporate sponsorships, advertisements and all other communication related materials: Brother Brian Cook Director of Communications Brian.Cook@AlphaEast7.com
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