2013 Alpha Phi Alpha Eastern Region Convention Call

81st Annual Eastern Region Convention Call

April 25-28, 2013 Hyatt Regency Buffalo Hotel and Conference Center Two Fountain Plaza Buffalo, NY 14202 Phone: 716.855.4950 Fax: 716.855.4958 Alpha Phi Alpha Fraternity, Incorporated Eastern Region P.O. Box 77873 Washington, D.C. 20013-7873 Greetings Brothers of AlphaEast!

We hope this message finds you both mentally and physically strong.

We send greetings to all who are planning to attend the 81st Annual Eastern Region Convention. We are traveling to Buffalo, New York and have created an extensive list of events for you and your guests.

The Convention will be held from April 25-28, 2013 and the regional staff, in conjunction with the NYACOA District and all local host Chapters, is working hard to make this an enjoyable time.

The Hyatt Regency Buffalo Hotel and Conference Center is prepared to absorb your reservations and we urge you to register early to ensure the availability of your accommodations.

Please take the time to fill out the registration materials and we’ll see you in Buffalo!

Brother Sean L. McCaskill Eastern Region Vice President

Brother Brandon Johnson Eastern Region Assistant Vice President

“A Broader Bond of Brotherhood”

www.AlphaEast.com

• NOTE: A separate registration form must be completed for each registrant. •

(Check one)

BROTHER’S REGISTRATION Chapter Name:

ALUMNI

COLLEGE

Key Number:

First Name:

Middle Initial:

Last Name:

Address City:

State:

Phone:

Zip:

Fax:

Cell:

E-mail:

AlphaNet/Mem ID #

Company/University

Occupation/Major

Special Dietary Needs:

VEGETARIAN

NO SHELLFISH

NO PORK

NO NUTS

DELEGATE

YES

NO

Please note Greek affiliation (if any):

LADIES REGISTRATION First Name:

Middle Initial:

Special Dietary Needs

Life Mem #

Vegetarian

No Shellfish

No Pork

Last Name: No Nuts

ESTIMATED DATE OF ARRIVAL Wednesday, April 24, 2013

Thursday, April 25, 2013

Friday, April 26, 2013

REGISTRATION Brothers Registration:

$

x

reg(s) = $

Neophyte Registration

$

x

reg(s) = $

Ladies Registration:

$

x

reg(s) = $

Please note: Any registration form submitted with incomplete information, or without payment, will not be processed. Be certain to note any special dietary/physical needs.

Registration can also be mailed to: Alpha Phi Alpha Fraternity, Inc.; Eastern Region; P.O. Box 77873; Washington, D.C. 20013-7873

ADDITIONAL TICKETS Life Membership Luncheon

$ 30

x

=$

Fraternal Luncheon

$ 40

x

=$

Pageant

$ 20

x

=$

College Brothers’ Luncheon

$ 40

x

=$

Black and Gold Banquet

$ 75

x

=$

Saturday, April 27, 2013

Refund Policy: 75% refund if the Eastern Region is notified in writing before February 6, 2013. Requests after February 6, 2013 will not be honored.

TOTAL REMITTANCE ENCLOSED $ Neophyte Rates (Fall 2012/Spring 2013)

Alumni Brothers Rates

College Brothers Rates

Ladies Rates

Early Expires 1-26-13

$325

$250

$250

College $225

Pre Expires 2-28-13

$375

$300

$300

Alumni $300

Late from 3-1-13 through the convention

$475

$350

$350

ALL ITEMS MUST BE COMPLETED OR REGISTRATION WILL NOT BE PROCESSED Card Type:

Visa

Mastercard

Discover

Expiration Date:

/

Cardholder Name: Card Number:

Security Code:

/ / Signature Date: The issuer of the card specified above agrees to the terms & conditions of this contract and has authorized contractor to debt the above account to the total amount outlined above. In the event of dispute contractor will be notified within 5 business days from time of purchase after which contractor is no longer liable nor responsible for any restitution to the cardholder. In the event of fraud, contractor will prosecute to all limits of the law.

THE CARD HOLDER MUST SIGN THIS FORM.

“A Broader Bond of Brotherhood”

www.AlphaEast.com

Hyatt Regency Buffalo ADDRESS Two Fountain Plaza, Buffalo, NY 14202, USA Phone 716-856-1234 SALES FAX 716-855-4958 Web www.buffalo.hyatt.com

RESERVATIONS: https://resweb.passkey.com/go/alphaphialphamain

ACCOMMODATIONS • 396 guestrooms, including 17 suites / parlors, 222 kings, 157 • double / doubles, nine accessible rooms, and 392 non-smoking rooms • All accommodations offer: • Hyatt Grand Bed™ • Wired high-speed Internet access • 32-inch LCD flat-screen television with remote control, cable movie channels, • in-room pay movies • Video messages, video account review, video checkout • Voice mail, two telephones with message light, data port • Individual climate control • Electronic door lock • Turndown available upon request • Full / deluxe bath amenities • Hair dryer • Iron / ironing board • Coffeemaker • AM / FM alarm clock • Large work desk with ergonomic chair

CONFERENCES & BANQUETS • A total of 21,352 square feet of flexible meeting space, featuring the 10,125-squarefoot Grand Ballroom, the 3,000-square-foot Regency Ballroom, and 4,070 square feet of prefunction space. The Buffalo Convention Center, offering an additional 110,000 square feet of exhibit and meeting space, is connected to the hotel via an enclosed, climatecontrolled walkway • 21 meeting and banquet rooms offer individual or master controls for sound, music, telephones, multiple electrical / microphone outlets, special lighting effects and 110V single-phase and 220V single phase electricity • High-speed Internet access; T1 lines available in all meeting rooms • The Atrium offers impressive space for prefunction and theme receptions and dinners • Connected to the Buffalo Conference Center, a state-of-the-art Complete Meeting Package (CMP) facility, offering six meeting rooms for 10-140 people; featuring built-in AV, ergonomic chairs, special lighting, acoustics, “tack walls” and conference tables • Off-premise catering available • In-house audiovisual services • Hyatt Gold Passport® Planner Rewards program

SERVICES & FACILITIES • Hyatt Express Check-In Kiosks • Hyatt Fast Board™ • 1-800-CHECK-IN® • Web-in / PDA check-in • In-room dining • Hyatt E-Concierge • Business center • Multilingual staff • Assistive listening devices • Currency exchange • ATM • Safe-deposit boxes at front desk • Laundry / dry cleaning • Bus parking • Gift shop • Soda and ice machines • Refrigerators and microwaves upon request

RECREATIONAL FACILITIES • 24-hour Hyatt Stay Fit gym, featuring Life Fitness® equipment with individual LCD screens • Nearby golf courses • Jogging paths • Nearby sport fishing, jet skiing, boating and waterfront charter cruises • 25 miles from downhill and cross country skiing

RESTAURANTS & BARS • Atrium Bar and Bistro—enjoy casually elegant surroundings and spectacular American style cuisine • Atrium Bar—sit back and unwind with your favorite cocktail in a relaxed atmosphere featuring an impressive beverage and light fare menu • EB Green’s Steakhouse—enjoy world class steaks and seafood in our award winning, fine dining establishment

POINTS OF INTEREST • Niagara Falls • HSBC Arena • Chippewa Entertainment District • Shea’s Performing Arts Center • Darien Lake Amusement Park and Performing Arts Center • Albright Knox Art Gallery • Buffalo Museum of Science • Buffalo / Erie County Historical Society • Ralph Wilson Stadium • Coca Cola Stadium • Erie County Naval and Military Park • Walden Galleria Shopping Mall • Niagara International Factory Outlet Mall • Buffalo Waterfront Area • Frank Lloyd Wright Homes • Burchfield Penney Art Center

“A Broader Bond of Brotherhood”

www.AlphaEast.com

AlphaEast Registration Site: http://Registration.AlphaEast.com AlphaEast Convention Site: http://Convention.AlphaEast.com Hotel Reservations for AlphaEast Convention: https://resweb.passkey.com/go/alphaphialphamain

Contacts:

Brother Corey Bowen AlphaEast Director of Conventions cjbowen@umes.edu/443-614-2886

Brother Brian A. Cook AlphaEast Director of Communications BCook1906@gmail.com/720-989-1906