BFM March 2020

MARCH 2020 www.bfmmagazine.co.uk building & facilities facilities management management

SECURITY & ACCESS CONTROL | BUILDING & REFURB | RECYCLING

What is the impact of recycling in the workplace? see pages 16-17

INSIDE:

A Facilities Manager Does More Than Just Manage Contracts…

see pages 8

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On the cover: What is the impact of recycling in the workplace?

See pages 16 and 17 March 2020

BFM Team Business Development Director

James Scrivens james@abbeypublishing.co.uk Production

Sarah Daviner sarah@abbeypublishing.co.uk Accounts Manager

Katie Brehm accounts@abbeypublishing.co.uk

Contents News

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IDEAL Networks takes test reporting to the Cloud

Facilities for the Disabled

14

Closomat helps lift accessibility provision to new levels of service

On The Cover

16

What is the impact of recycling in the workplace?

Special Feature BFM is published digitally 10 times a year b ­ y Abbey Publishing Ltd. To receive a copy free of charge, contact our offices.

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Join the PSSA today

Security & Access Control

20

If It Ain’t Broke….

HVAC

22

Rinnai hot water on demand - fuel, energy, environment and finance efficient

Building & Refurbishment

24

CBE+ completes its vision for the future by bringing history to life

Some manufacturers and suppliers have made a contribution toward the cost of reproducing some photographs in this magazine.

All contents © Abbey Publishing Ltd 2017 ISSN: 1470-5281

Building & Facilities Management – March 2020

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IDEAL Networks takes test reporting to the Cloud IDEAL Networks has introduced IDEAL AnyWARE™ Cloud, a new test management system which makes managing, editing and sharing reports easier than ever for installers and technicians using LanTEK® IV cable certifiers.

To make test data management even easier, the secure, cloudbased tool can be accessed, viewed and updated on common web browsers, via PC or tablet.

Registration for the free solution can be completed quickly and easily online, and users can select from a choice of nine languages.

Once logged in to the IDEAL AnyWARE Cloud, the intuitive interface provides easy access to data from the LanTEK IV. However, the platform also includes the WalkMe interactive digital help system which provides proactive guidance every step of the way, helping users to complete any key task in the AnyWARE Cloud easily.

In terms of functionality, the test management system allows you to organise tests by building, floor, room, cabinet and panel so that thousands of results can be easily and logically viewed and managed. This makes it easy for the Project Manager to

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identify specific test results.

It also makes it simpler for technicians to carry out the tests in the field by isolating only relevant test results for display on the LanTEK IV. For instance, the tests relevant to the specific room and floor in the building. This reduces errors as they will not accidentally test cables in another room.

Users can easily create complex naming conventions that can be seamlessly transferred as a .CSV file from IDEAL AnyWARE Cloud to a label printer for fast and accurate labelling, saving time on every job.

With the IDEAL AnyWARE Cloud

platform, Project Managers can pre-configure all project information.

This eliminates mistakes from manual data entry on site, which could otherwise prove costly. As the new LanTEK IV cable certifier now includes Wi-Fi connectivity, Field Technicians can simply download the project to the LanTEK IV cable certifier and get testing. With LanTEK IV, all tests up to Cat6A can be conducted and saved in just 7 seconds, including any optional measurements such as TCL and resistance unbalance.

For enhanced collaboration, LanTEK IV also offers the Team

Building & Facilities Management – March 2020

News Viewer Live Support feature, which allows colleagues, cable manufacturers and IDEAL Networks’ Technical Support team to connect to the certifier remotely. This helps minimise troubleshooting time and reduces the need for call backs, making jobs more profitable.

Once the tests are completed with the certifier, data can then be easily synched back up to the IDEAL AnyWARE Cloud via Wi-Fi directly from LanTEK IV. There is no need to log in to a PC to upload test results.

When logged in to IDEAL AnyWARE Cloud, the modern, user-friendly system displays a neat snapshot of test passes and fails as well as providing a summary display for key data at a glance. However, by clicking on the summary, users can see detailed test information, including interactive graphs with a range of customisable views.

Reports can also be created, compiling the data from whichever tests are selected. The easyto-understand reports, which can include customer logos and be produced in a range of languages, are generated as a PDF which can be downloaded

or shared. Alternatively, customers or colleagues can be sent an email link for directly accessing any report.

For those that require a locally installed test management solution, an IDEAL AnyWARE desktop version is available.

Both the Cloud-based and desktop option represent a progression from the current IDEAL DataCENTER (IDC) test report management system, with more comprehensive reporting, seamless collaboration across devices and time saving features for cable installers and technicians.

LanTEK III and IV users can sign up for the free IDEAL AnyWARE Cloud test management solution at: https:// anyware.idealnetworks.net/ Cable installers looking to upgrade to a LanTEK IV certifier and benefit from the IDEAL AnyWARE Cloud can also take advantage of a great money-saving offer. Currently, owners of a DTX tester can trade in their existing model for a new LanTEK IV and save up to £3000.

Find out more: https://www.

idealnetworks.net/wp-content/ uploads/2019/06/28957-IdealNet-Lantek-IV-DTX-Tradeinfrust-ad-UK_v2.pdf For more information on the range of user-friendly IDEAL Networks solutions for cable and network testing, visit www. idealnetworks.net or buy now at shop.idealnetworks.net/UK.

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Global benchmark: AirRated launches to create an international certification programme for Indoor Air Quality AirRated – a joint partnership with Metrikus, a smart building platform which aggregates building data – has today launched a global benchmark for Indoor Air Quality.

The aim is to help owners and occupiers of residential new build, public sector (schools, hospitals, libraries etc) and office buildings to better understand, improve and communicate air quality information with their occupants. With people now spending on average 90% of their time indoors, Indoor Air Quality is more important than ever.

Air quality is a vital determinant of our overall health and wellbeing with 5 million premature deaths caused by breathing poor air*. Air quality within buildings is at risk due to the increase in building air tightness for energy conservation and the introduction of many new materials and sources of indoor pollution. A recent study by the Royal College of Paediatrics and

Child Health and the Royal College of Physicians highlighted that children in the UK are being exposed to harmful levels of pollutants throughout their daily lives in the indoor spaces where they live, breath and learn**.

About AirRated’s AirScore The AirRated certification is underpinned by peer-reviewed academic research and is aligned to global building standards and health guidelines.

An AirScore is generated following a monitoring period of three weeks and is valid for a period of 12 months. The threeweek AirRated environmental survey gathers information about Indoor Air Quality (IAQ) using high specification sensor technology.

Outdoor data from local, insitu monitoring stations is also gathered, analysed and taken into consideration, as this heavily influences IAQ. Once collected,

AirRated’s in-house environmental scientists test these datasets against the AirRated Scoring System, to generate an AirScore.

The AirScore is comprised of five fundamental parameters, these are: PM2.5, CO2, TVOCs, Temperature and Humidity. The three most impactful of which (PM2.5, CO2 and TVOCs) must meet a minimum threshold requirement for 95% of survey hours in order to pass. The ratings are tiered, ranging from ‘AirScore Certified’, ‘Silver’, ‘Gold’ up to the highest level, ‘Platinum’.

Following the certification, AirRated can also advise clients on strategies for improving their indoor environments and on communicating this to prospective, buyers, tenants or building occupants.

Olga Turner Baker, CEO of AirRated says; “Our aim at AirRated is to create an internationally accepted industry standard for classifying

Landsby, a Tipi BTR scheme by Quintain at Wembley Park

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Building & Facilities Management – March 2020

News Indoor Air Quality across all use classes in the built environment.

At AirRated, we support our clients in promoting healthy environments by raising awareness of Indoor Air Quality and providing bespoke strategies for improvement. Air quality is arguably the single greatest determinant of our overall health and well-being in buildings, and it is paramount that we begin to map and quantify this in order to develop better strategies for improving Indoor Air Quality and creating better living, working and leisure environments.”

Launching with three high profile case studies, AirRated has monitored and advised three separate pioneering clients on their indoor air quality.

• Residential; Landsby, a Tipi BTR scheme by Quintain at Wembley Park • Public Sector; The Met Office Head Quarters in Exeter • Commercial; Summit House, The Office Group, a coworking office provider

Left to right - Francesca Brady - Head of Environmental Research, Michael Grant – COO, Olga Turner Baker – CEO, Chloe Evans - Business Analyst

Francesca Brady Head of Environmental Research at AirRated says; “Indoor Air Quality can affect so many elements of our lives from sleep and allergies to productivity at work and overall health. For example, the pollutant PM2.5 is so small that it can penetrate deep into the lungs and cause serious implications for the body; the

longer you are exposed to high concentrations, the worse it can be.

It’s now time for property developers and management companies to take action and responsibility for the air that their residents and occupiers are breathing and take necessary steps to ensure it’s the best it can be for the health of future generations.”

We manage your lifts, so you don’t have to...

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t: 01206 399555

e: info@liftconsultants.co.uk News

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A Facilities Manager Does More Than Just Manage Contracts…

If all these contracts were in one place, would that leave you out of a job, or free up the valuable necessary to do your job?

Ask any Facilities Manager what the dayto-day responsibilities of their role are and managing contractors is a part of it – yes – but just an element of the overall value and services they provide.

Paul Lucas Managing Director at Artic building Services states “Strong Facilities Management is vital to the performance of every business. Productivity, agility, safety, sustainability and compliance rely on it. Managing multiple contracts can be timeconsuming and disruptive to the Facilities Manager – who needs valuable time back to operate across the various functions that fall under their remit at a strategic level.”

The Role of Facilities Manager Managing contracts doesn’t uphold government regulations and compliance standards. It doesn’t identify and resolve problems. It doesn’t improve and streamline day-to-day operations.

But all too often managing HVAC, electrical, mechanical and refurbishments contracts across multiple sites can deplete your time, your resources and be a financial drain on the business.

Having all your contracts in one place only bolsters your ability to deal with the urgent situations that arise, supervise your various divisions and advise on business and cost-saving measures. It gives you time to focus on space and management, security and budgetary control, forecasting and planning, plans for preventative maintenance and reducing energy usage.

Partnering with a Facilities Management expert, such as Artic Building Services, allows you to delegate contract management and oversee all contracts in one place. ❖ Choose from a full range of technical and engineering solutions that are tailored to your needs. ❖ Tap into a continual resource of expertise and engineers. ❖ Reduce the time spent on dealing with a multitude of contracts.

A Facilities Management solution provides you with the support and resources necessary to ensure the many jobs under your remit get done.

Facilities Management is pressured, demanding and constant. Sites are often spread geographically, and skills and resources are tight. A partnership with Artic, gives you access to the high-level trained experts and resources you need, saving you time and money in the process.

Take back the time you need to operate as Facilities Manager at a strategic and operational level.

To find out more about what Artic can do for you, please get in touch with one of our Business Development Team. www.articbuildingservices.com

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Building & Facilities Management – March 2020

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CAREL CONSOLIDATED RESULTS AS AT 31 DECEMBER 2019 CONSOLIDATED REVENUES OF € 327.4 MILLION: + 16.8% COMPARED TO 2018 Brugine (Padova), 10 March 2020 - The Board of Directors of CAREL Industries approves the consolidated results as at 31 December 2019: consolidated revenues of €327.4 million, growth of 16.8% compared to 2018.

Excluding the contribution from the companies Hygromatik and Recuperator, the growth reached +5.1%, Financial Highlights - Consolidated revenues of €327.4 million, growth of 16.8% compared to 2018; - Consolidated EBITDA of €63.1 million (19.3% of revenues), +34.4% compared to 2018; - Consolidated net income of €35.0 million, +14.2% over the net income in 2018; - Negative consolidated net financial position of €62.1 million, substantially in line with €59.1 million reported at 31 December 2018.

Francesco Nalini, Chief Executive Officer of the Group, said: “In 2019 Carel reported a solid revenue growth of 16.8% (5.1% on a likefor-like basis) and an EBITDA Margin of 19.3%. These results are even more significant in light of an unfavourable macroeconomic scenario, characterized by a slowdown in the European economy and trade tensions between the United States and China. Even in a non optimal situation, therefore, the performances recorded are particularly positive and reflect the continuous implementation of our multi-year strategic guidelines, which in 2019 mainly consisted in: completing the plan to expand the Group’s production capacity, with a two-year investment of approximately 20 million Euros; the process of integrating the two companies acquired in 2018, Hygromatik and Recuperator, 10

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which allowed them to achieve a cumulative growth in revenues of around 10% compared to the previous year; and the signing of the first multi-year contracts for the supply of digital services to important international supermarket chains. In addition, innovation was a focal point, with investments in Research and Development of approximately 18 million (+12.6% compared to 2018) and the constant commitment to search for increasingly sustainable solutions from an environmental point of view. The same enthusiasm that guided us in 2019 will be fundamental to overcome the challenges that 2020 presents us, in particular the recent spread of Coronavirus/COVID-19, which we will face by exploiting the resilience of our recently expanded production footprint. “ Revenues Revenues amounted to €327.4 million, compared to €280.2 million as of 31 December 2018, with a +16.8% percentage increase. All geographical areas (EMEA, Asia Pacific, North America and South America) and all segments (HVAC and Refrigeration) contributed to this performance. The strategy of diversifying the target markets, the strong push for cross-selling and consolidation of the customer portfolio and the continuous updating of the solutions proposed have therefore proved effective even in a context of general market uncertainty. The contribution from Hygromatik and Recuperator was approximately €32.7 million,

a 10% overall revenues growth compared to what achieved by these two companies in 2018.

The geographical area that recorded the greatest organic increase in percentage terms was North America, with a growth in revenues of around 20%. EMEA (Europe, Middle East, Africa) also reported double-digit growth thanks to the contribution of the newly-acquired companies mentioned above and despite the slowdown in the main economies of the eurozone. Performance in APAC (Asia Pacific) was positive, with a growth of 8%, despite persistent volatility, mainly due to the introduction of duties on US/ China trade. Finally, South America as an area recorded growth of approximately 9.9%, driven mainly by the positive trend in Brazil.

When it comes to the individual business areas, the very high growth in HVAC once again benefitted from the effect of the inclusion of Hygromatik and Recuperator in the consolidation perimeter, while the performance recorded in the Refrigeration sector was mainly due to organic growth. In the second and third quarter of the year, Refrigeration sector reported a significant slow-down in its growth rate in Europe, this trend reversed in the last quarter of 2019.

Building & Facilities Management – March 2020

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Keeping your lift records compliant Do you know what lift information to look for when taking on a new building? Ensuring you obtain and retain the correct documentation is a legal requirement.

Taking over the management of a building can be a complicated administrative process. Ensuring that a complete and accurate record of all historical information is obtained is often difficult and time consuming, especially if the previous managing agents do not themselves have complete records. The presence of a lift within the building will add to the level of paperwork that needs to be collected. But what information is required in order to ensure that you comply with your statutory obligations? Below we will examine your responsibilities as a ‘Duty holder’ and determine the minimum level of information you should seek to hold on any lift within your portfolio.

Several court cases involving tragic lift accidents in the past few years have highlighted the need to ensure that an accurate record of key lift information is kept on file and available for inspection or review, if it is requested. The extent of that information is detailed within a number of regulations including the Lift Regulations 2015, The Lifting Operations and Lifting Equipment Regulations (LOLER) 1998, and The Provision and Use of Work Equipment Regulations (PUWER) 1998. Both two latter regulations are born out of the Health and Safety at Work etc. Act 1974, and it is under this regulation that many breaches will ultimately be prosecuted.

So, what do the regulations require? Well let’s start at the beginning. The Lift Regulations state that before placing a lift in service, an installer must provide the owner with a declaration of conformity certificate, which certifies the lift’s compliance with the lift regulations. The installer is also obliged to provide an operations and maintenance manual, which provides: ‘instructions containing the plans and diagrams necessary for normal use and relating to maintenance, inspection, repair, periodic checks and the rescue operations’ Both items should be held for the duration of the time that a lift is under the management of the duty holder and should be passed on to any future owner or duty holder that may take over the role. LOLER too refers to the declaration of conformity, 12

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advising that it should be retained as proof of having been subject to a thorough examination prior to initial use.

Once in service there are several regulations that may apply to your lift, but the two that tend to be ever present are LOLER and PUWER. Both place obligations on the duty holder to ensure that the lift is: ‘maintained in an efficient state, in efficient working order and in good repair’ (PUWER) And that their lifts are thoroughly examined: ‘in the case of lifting equipment for lifting persons or an accessory for lifting, at least every 6 months’ (LOLER) Along with the requirement for regular maintenance and inspections, the regulations also require the duty holder to retain records of these maintenance and inspections for minimum specified periods or until their tenure as duty holder ends, when they should pass all records on to the next owner/duty holder.

Regulation 11 of LOLER requires that the information contained within the initial thorough examination report (taken as the declaration of conformity) be retained until the duty holder ceases to use the lifting equipment. In the case of ‘in service’ thorough examinations i.e. those inspections carried out every six months, normally by your insurance inspector, the regulation requires that the information is retained until the next report is made. Where immediate or timed defect reports are issued, these too are required to be retained until the next such report is made.

Interestingly, PUWER states that there is no requirement for you to keep a maintenance log. It does, however, require that routine inspections are undertaken on the lift and that a record is kept of these inspections. These inspections fall outside of the thorough examinations required under Regulation 9 of LOLER and the inference is therefore, that they would fall under the remit of someone other than a LOLER inspection, most likely the maintenance contractor. When combined with a requirement for routine maintenance, it makes sense that both maintenance and inspections

are undertaken simultaneously and that a combined record is provided, detailing, as required by PUWER: • the date the inspection was carried out, • who carried out the inspection, • any faults, • any action taken, • and to whom the faults have been reported.

From time to time your LOLER inspector may call for additional testing of individual components on your lift. These are known as supplementary tests of in-service lifts and are carried out under the guidance of the Safety Assessment Federation (SAFed), which promotes safety within the engineering industry.

The tests are generally carried out on certain safety components or safety critical equipment on your lift, which cannot fully be examined, or their operation proven with just a visual inspection. Should your LOLER inspector call for a supplementary test, you can approach your lift maintenance contractor to complete the test or alternatively contact SAFed, who could advise you of an independent test body. Once the item has been successfully tested, a certificate will be issued, and this should be forwarded to the LOLER inspector and a copy retained within the inspection records of the lift.

Retaining a comprehensive record of your lift documents is essential to ensuring that you comply with your legal obligations under the Health and Safety at Work etc. Act 1974. There is no requirement as to how information should be stored, and the scanning of paper documents is completely acceptable. If you have any concerns about the compliance of your documentation or would like to speak to someone about any aspect of your lift, why not call one of our team today and we will be happy to assist.

Building & Facilities Management – March 2020

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Facilities for the Disabled

Closomat helps lift accessibility provision to new levels of service We all know the inconvenience of needing the toilet when away from home, but being unable to use the nearest available…

If you are disabled, and need a Changing Places assisted accessible WC facility, the situations is more than inconvenient. Yet a couple of basic measures put in place by the venue which has the Changing Places can go a long way to avoid the problem.

A Changing Places toilet facility is best practice under Building Regulations (Approved Document M 2013) and British Standards (BS8300:2018). Provided in addition to conventional wheelchair accessible toilets, a Changing Places meets the need of those who need additional help from equipment and/ or carers to deal with their intimate hygiene when away from home. As standard it includes more space, a peninsular WC, adult-sized height adjustable changing bench, and full room cover ceiling track hoist.

“Under LOLER(1) Regulations, lifting equipment should be annually serviced,” explains Closomat manual handling and Changing Places specialist Claire Haymes. “That applies to equipment such as ceiling

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Facilities for the Disabled

track hoists, which are a fundamental feature of Changing Places.

“The hoist is also the piece of equipment that users of Changing Places most frequently are frustrated about- often because it has not been properly returned to its charging point. Obviously you can’t train facility users, but you CAN train your staff, so that they can ensure the hoist is properly relocated on each inspection or cleaning visit.”

Closomat- Britain’s leading provider of Changing Places toilets- is thus offering a choice of packages to venues with Changing Places (2)in which it will train all relevant staff on how to operate and check the key pieces of equipment within the facilityhoist, height adjustable changing bench, and (where relevant) the height adjustable washbasin and wash & dry toilet, and/or provide annual service & maintenance of the relevant fixtures.

“Servicing works out at less than 55p/day(3),staff training is free of charge” observes Claire. “That’s a small price to pay for the peace of

mind that customers are going to be happy customers, that you not only have provided suitable facilities for them, but that those facilities are properly maintained and in compliant, good working order.”

Full details of Closomat’s Changing Places offering can be found on its website, under the Changing Places tab (https://www.closomat. co.uk/changing-places/changingplaces.html). The location- now acknowledged as the ‘go to’ resource for venues looking to provide a Changing Places facility- also features links to CAD blocks for free download, NBS specification clauses, top tips and white papers on the legislation and other considerations in Changing Places provision.

(1) LOLER: Lifting Operations & Lifting Equipment Regulations (2) Applies to Changing Places supplied by Closomat (3) Based on annual service contract for one piece

Building & Facilities Management – March 2020

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On The Cover

What is the impact of recycling in the workplace?

Take a look at a UK company whose waste audit with desk bins surprised their staff – recycling hadn’t been a priority, and it showed in the culture of the workplace, and the results.

Even if that doesn’t bother you, whats ending up in their bins could save them money if they were recycled.

A solution to save resources and money In two days of collections, over 20% of the waste in their General Waste bins was food, and 6-14% in every General Waste bin was paper.

Consider the weights found

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On The Cover

in the central bins multiplied by the 115 under-desk bins across the organisation’s buildings – that’s a large amount of recycling being lost, approximately 16.15kg per day. Over a week that would equal over 113 kg of

lost resources in recycling, and 5,877.4kg over a year, or roughly 6 tonnes.

By recycling efficiently and effectively, this organisation could not only save great amounts of resources being lost to landfill, but

Building & Facilities Management – March 2020

On The Cover

also save over £367 a year simply by committing to better source separation.

At Method, our purpose is to enable organisations to create behaviour change so they can recycle more and waste less. Our mission is to encourage organisations to create a more sustainable tomorrow by enabling change today, through creating spaces that facilitate environmental behaviours and creating a culture of shared responsibility and collective effort.

Reducing greenhouse gases Let’s focus first on food waste, with over 1.6 tonnes that could have composted.

Why is this important?

Non-recycled food waste contributes to 8% of www.twitter.com/BFM_Magazine

greenhouse gases and creates methane in the atmosphere, which is 25 times more potent than CO2. Moreover, recycling plastics and glass can save enough energy to heat the average UK house for 1 year.

A more sustainable future How is this organisation going forward with our help?

Firstly, they will phase out under desk bins and lone general waste bins and replace them with visible, beautiful, and effective recycling stations. Alternative options will be sought for single-use plastic bottles, and employees will be trained to be changemakers alongside their colleagues, forming their very own ‘green team’ to promote sustainability in the space.

Customised coffee cup streams and other initiatives New recycling streams for coffee and coffee cups – customised Method Twenty bins – will be introduced, and a clear waste reduction plan with clear steps to improve recycling rates, reduce cost and drive engagement.

Method makes recycling and waste sorting convenient and consistent throughout a building, with bins designed to share in spaces of any size that make a visible difference.

Are you ready to make a difference? Get in touch and the Method team can help you to find the solution for your workplace - methodrecycling.com.

On The Cover

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Join the PSSA - Launching the Public Sector Sustainability Association The Public Sector Sustainability Association (PSSA) provides a professional association and network for all those working in the Public Sector who have a common interest in sustainability. The aim of the association is to bring together a wide group of people working across all areas of the Public Sector – to help educate, train, support and connect as we work towards a more sustainable future.

Never has there been a more pressing need and indeed, requirement for individuals and organisations to turn their attention to sustainability and take stock of their environmental impact on our world.

An increasing number of UK local authorities have declared a climate emergency. But having made this important step, what happens next? Well for many sustainability professionals working within these authorities, they simply do not know. Logically, the first step that can be taken is to develop a strategy to address

the challenge of the emergency they have declared. However there are a number of pitfalls and issues which can arise when doing so and there is a need for the individuals tasked with creating such a plan to be given the knowledge and support they need to do so.

Similar issues are faced by professionals working in the NHS (the health and care system in England is responsible for an estimated 4-5% of the country’s carbon footprint), Universities, Schools and of course central Government.

Through the PSSA we hope to

provide these individuals with the support, guidance and knowledge that will assist them and by extension, the entire country in tackling the climate emergency and recuding their organisations carbon footprint. The assocation will provide the latest news and developments, best practice, case studies, white papers, reports and guides to this aim.

There is no charge for membership to those working within the Public Sector and we are now open to new members.

If you are interested in joining, please visit our website where you will find more detailed information about the association and also a membership form to join. www.pssa.info

PSSAWARDS Public Sector Sustainability Awards Highlight your commitment to sustainability - become an environmental leader.

The purpose of the Public Sector Sustainability Awards is simple - to promote environmental leadership, to innovate and to inspire all those working in the Public Sector committed to reducing the carbon footprint of their organisation.

HOW TO ENTER: There is no qualifying criteria that needs to be satisfied in order to enter the awards. All we ask is that entrants send us up to 2000 words detailing the activities undertaken by them to reduce, by any means, the impact of their organisation on our environment. Please feel free to attach any images, graphs, charts etc to support your entry.

You can focus your entry on just one project or multiple schemes. You can enter as an individual or on behalf of your organisation, or both, as there are awards for both categories.

There is no charge for entry.

If you wish to enter, please complete the registration form at www.pssa.info/pssawards or download the form from the website, complete it and email it back to us. Your completed entry needs to be submitted by the 31st January 2020 and should include images and/or logos.

Please send your entries through to submissions@pssa.info.

If that is not possible, you can mail them to: PSS Awards, 42 Wymington Park, Rushden NN10 9JP

WILL YOU BE AMONG THE WINNERS IN 2020?

Security & Access Control

If It Ain’t Broke….

James Evans, Senior Account Manager at STANLEY Security, puts the case for modern Time & Attendance systems and highlights some of the less well known benefits.

If it ain’t broke, don’t fix it, goes the well-worn saying. Long established companies often have long established business practices that have served them well over the years. Monitoring employees working hours using traditional clocking in/ out systems that are then recorded manually to a spreadsheet is one such case in hand. It works smoothly, so why go to the expense and endure the upheaval of implementing a Time & Attendance software based system?

Yes, a Time & Attendance system does come with a cost attached, but that cost is low and the return on investment (ROI) is fast. And no, there really is no upheaval involved if you pick your system and supplier well; you won’t need to change your existing accountancy etc. software and don’t even need to change how you do your reporting.

What’s more, a Time & Attendance system brings a host

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Security & Access Control

of benefits that you may not even be aware of that can have a positive impact on your business.

What is a Time & Attendance System?

Time and Attendance systems automatically calculate employees’ attendance hours, overtime, holidays and absences - all exportable to payroll in minutes - and provide evidence in proof of compliancy with working time regulations.

A basic system will include a terminal/readers and software.

The terminal/readers are used to capture the individual employee’s clocking in/out data and are available in card or fob and biometric formats, depending on your requirements and the nature of the site and activities.

Biometric readers based on fingerprint and eye scanning, are increasingly popular as they avoid issues such as lost cards or tags and forgotten pin numbers, or the sharing of these with colleagues to clock them in/out in their absence. The eye scanning readers have come down dramatically in price and increased in reliability, now making them a good option

for sites prone to dirt and dust.

The software, which makes all the relevant calculations, is either placed on your computers or can be browser-based.

It Pays to be Accurate By far the greatest benefit of moving to a modern Time and Attendance system is accuracy.

Individual employee data is monitored and calculated in real time down to the second, including hours worked, breaks, overtime, absences and allowances. Every type of work pattern and schedule can be recorded, including flexi-time. Tracking and recording such information manually opens up the potential for both false reporting and human error which can have serious consequences for a business. Furthermore, you’re never going to be able to obtain the same level of detail if you remain with a manual process.

In the logistics sector, for example, drivers frequently work outside of office hours. You either have to take their word for when their shift ended (and whilst most people are honest, there’s always those few

Building & Facilities Management – March 2020

Security & Access Control

that go against the grain) or you need to give them access to a clocking off facility inside the building, which compromises your security and is inconvenient all round. Employing a modern Time and Attendance system enables the driver to clock out through an external electronic reader; quick, simple, accurate!

Top Features of Interest Time and Attendance system have been around for a while but there are many new features and functionality being added all the time. Rather than detail them all, here’s the latest features that are proving most popular with users.

Time and Attendance mobile app: remote workers, including drivers, aren’t able to clock in/out through an onsite reader, so extending the Time and Attendance system to them through a mobile app has been hugely popular. Employees can not only enter in their times but also their exact location and any tasks they are carrying out. Depending on the sophistication of the app, they can also request holidays and perform other functions quick and simply.

Cost centring: for companies that require job costs to be allocated to a specific project or budget, or to be invoiced out, a Time and Attendance system is now almost essential as it provides details of the true cost and not just to the nearest hour or so (plus there’s evidence to verify it).

This has proven especially popular in www.twitter.com/BFM_Magazine

manufacturing and also in logistics.

Presence Indicator Panel: this shows in real-time who is currently present and who’s not, which is ideal for fire role call. In our mobile version we enable an evacuation list to be activated in cases of emergency as an added feature. This relatively new feature enables you to improve your safety procedures.

Automatic Payroll reporting: as well as calculating employee hours in real-time, Time and Attendance systems also come with full reporting and exporting features, enabling you to interface with your external payroll service provider. However, check with your provider that they are able to do this for your specific software as some systems and companies are restricted to the main software such as Sage. At STANLEY Security, we can configure our system to work with any payroll software.

Cost Concerns Of course, little of this matters if the cost outweighs the benefit.

Thankfully, Time and Attendance systems quickly pay for themselves.

When taking into account the improved accuracy and the time, and subsequent cost, saved from manual entry, we estimate that ROI is around ten times the cost of the system. We provide an easy to use calculator on our website - www.stanleysecurity. co.uk/resources/savings-calculator - if you want to check to see what the ROI could be for your business.

A further option is to finance your system through a rental scheme.

Rather than purchase the system outright, you could rent the system which makes them all the more affordable and removes the need to justify and raise capital outlay in a depreciating asset. It’s also good for cash flow as you know exactly what you’re paying each month.

We offer this service through our STANLEY Assure scheme, which also covers frequent account reviews to ensure you are getting the most from your system and software and hardware support, the latter of which has a next day repair service.

Time and Attendance systems may not be new, but the increased functionality that has been added to them over recent years has been a real driving factor in their uptake.

What’s more, new features are being added on a regular basis. A manual approach to Time & Attendance is like being on a winding country lane – it’s nice, but takes a while to get to your destination - when your business could be on the highway to arrive in half the time and without any wrong turns!

STANLEY Security is a market leader in the provision, installation, finance and maintenance of integrated Time and Attendance, access control, payroll, job costing and HR solutions to all sizes of business. www.stanleysecurity. co.uk/services/time-attendance Security & Access Control

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HVAC

RINNAI HOT WATER ON DEMAND - FUEL, ENERGY, ENVIRONMENT AND FINANCE EFFICIENT – AND NOW EASY TO CHOOSE Rinnai – makers of units delivering limitless, on demand supplies of hot water – are offering end-users an easy-to-choose facility via online interface.

The end-user simply visits the www.rinnaiuk.com website for instant assistance on choosing the right products to deliver fuel, energy and environmentally efficient hot water, reliably and constantly.

Says Chris Goggin, “Whatever your industry we have innovative products and systems that give your site or sites limitless supplies of temperaturecontrolled hot water which are designed with the environment in mind, with low emission technology and high efficiencies, as well as a host of other great features, as well as costing you significantly less than any other mode of hot water supply.”

We recognise that every application is unique and that choosing the right product can be a little daunting so we invite end-users to visit our

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HVAC

website www.rinnaiuk.com and find the ‘Help Me Choose’ facility and we will do everything else from there,” adds Mr Goggin.

Rinnai recently completed the installation of 2 x HDC1500i continuous flow hot water heating units at a busy laundrette serving businesses and the public in Stafford.

Rinnai products were chosen on the recommendation of another laundrette owner, in Lancashire, who praised the efficiency and major cost savings because of switching to cascaded continuous flow hot water units as they guarantee almost unlimited supplies of hot water at peak demand whilst savings on fuel costs.

Word of mouth is the best possible marketing and a site survey was duly arranged and completed to confirm the best solution in controlling operational costs and efficiencies.

The existing system was a heated stored water system – this meant that the site was paying to heat water it was not instantly using.

It was clear from the site survey that Rinnai units configured to maximise both space and energy efficiency – and critically – the system’s reliability – would yield seriously large cost savings to the owner.

Given that the Rinnai units were being wall mounted and externally flued, this gave extra storage space to the premises as there was no need for a dedicated plant room.

Comments Ray Gallimore, proprietor of the Weston Road Launderette, “The old storage system had become completely impractical, inefficient and needlessly expensive to run.

“For example, the washers tend to be used sporadically. During a busy weekend there could be a demand for eight to ten people battling to use the machines at once, during the week there might be one or two.

That meant we had to store a decent volume of hot water ‘just in case’ in

Building & Facilities Management – March 2020

HVAC the form of a storage water heater.

Needless to say, keeping the stored volume at optimum temperature 24/7 was often wasted energy, a really bad, expensive idea all round.”

Clearly the site needed to change the system to one that could cater for these fluctuations without running up huge energy bills and the solution wasn’t hard to find.

“I was made aware of Infinity water heaters installed in similar applications to mine and in general their experiences with their products and their personnel, such as the local Rinnai sales consultant, were consistently positive and professional.”

“The beauty of working with Rinnai is the service they offer. We presented the project to Rinnai’s Technical Sales team who came up with the design, configured the sizes of unit required and delivered the system complete and to a very tight timescale – this was key as the existing water heater had developed a leak and I was extremely mindful that the business had to remain operational to satisfy local demand. We are very happy with Rinnai and will be spreading the word,” adds Ray Gallimore.

Now two HDC1500i internal mounted water heaters with secondary circulation provide hot water for 12 commercial machines, plus a sink and a wash hand basin.

“The Rinnai system has resulted in an energy reduction and gas saving due to higher efficiencies and because we are no longer maintaining large amounts of stored hot water. It’s not rocket science to work that out!”

“In terms of gas usage running costs compared to the old wasteful storage system, our bills have virtually been halved since the Rinnai system went live five months ago which is absolutely tremendous,” says Gallimore.

Rinnai’s heavy-duty condensing range uses two heat exchangers to capture residual heat from flue gases to pre-heat incoming water, with the HDC1500i turning in 105% net efficiencies*. These figures add up to considerable on-going energy savings when compared with traditional gas fired stored water systems. www.twitter.com/BFM_Magazine

With a Rinnai condensing unit, temperature is regulated to within +/-1ºC via ‘smart’ internal controls without any variation of temperature at the outlet even when water is drawn off elsewhere. All models have full electronic ignition, no pilot light and operate on demand only, so there is no gas consumption when the unit is idle.

The units are easily configured in a manifold arrangement, ensuring there will never be a shortfall of instant hot water whatever the demand.

Rinnai, the UK’s leading manufacturer of the ErP A-rated Infinity range of continuous flow condensing gas-fired water heaters, supplies the best energy efficient range of low-NOx water heating units currently on the market.

Advanced condensing heat exchangers combined with innovative burner technology ensures that every cubic metre of gas is used to the maximum on HDC 1500i.

Legionella proliferation is answered

by Rinnai: the company has developed additional ‘SMART’ controls for secondary return DHW systems in the form of an advanced temperature control system which allows for safe running of water at 42°C core temperature during the day and 60°C at a time when the building is closed.

By the time the building reopens, core temperature is 42°C for safe use.

Another Rinnai innovation addresses an age-old industry problem with hot water delivery lime scale build-up. The company’s integrated scale control system is an innovative solution and comes in the form of an LC (lime check) code on the display of the controller.

Almost all water-fed appliances, including plate heat exchangers, boilers and water heaters will accumulate scale deposits when used within hard water areas over time. Lime scale consists of calcium carbonate (calcite) with lesser amounts of other calcium salts such as the sulphate. Sometimes lime scale deposits contain corrosion debris and this scale build-up can affect the water heaters by reducing their efficiency and overall performance.

Ultimately, ongoing use with hard

water may shorten the lifespan of conventional water heating appliances and systems. To safeguard against this Rinnai units continually self-monitor for lime scale deposits around the heat exchanger. If a lime scale build up has being identified, a message is sent to the built-in interface panel on the front of the appliance. The message is displayed as ‘LC’, which alerts the end user that it is time to call a Rinnai service agent to perform a lime scale flush to clear the potentially harmful deposits. This avoids and eliminates the adverse effects associated with lime scale build up, including lower energy efficiencies and rapid product de-generation.

Rinnai’s HDC range offers condensing technology with up to 107% gross efficiency, ultra-lowNOx of less than 20 ppm, a widely expansive modulation range of 54kW4kW and high flow rates of 37/ltr/min.

Add to these benefits are the peace of mind of an extended warranty, a top A-rating exceeding the demands of eco-labelling legislation, the flexibility of external wall mounting and delivery to site with all relevant accessories and the knowledge that the HDC range is future-proofed against future regulatory and legislative changes. * Tested and certificated

by Technigas to EN 26.

FOR MORE INFORMATION VISIT WWW.RINNAIUK.COM HVAC

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Building & Refurbishment

CBE+ completes its vision for the future by bringing history to life Specialist precision engineering sub-contractor CBE+ has completed a major refurbishment of its 80,000 sq. ft facility in Chesterfield, which has seen the manufacturer’s offices transformed into a modern, state-of-the-art workspace.

Working closely with WorkBox UK, a South Yorkshire and Midlands based commercial interior solutions provider, CBE+ has upgraded its facility by introducing a contemporary open plan office space, a new boardroom and bespoke steel fire escape staircase. In addition, a cafe style dining breakout area and staff kitchen have been added to enhance its facilities to employees.

An interactive seating area has also been introduced adjacent to the manufacturing facility for use during client meetings, to bring customers closer to manufacturing process. The space also includes four specially manufactured workstations, which bring the history of the business to life with an individual overview of each division and a timeline detailing its heritage.

CBE+ also worked with a local artist to create a bespoke one-of-akind table and matching lampshades sculpted from machine tools, gears and parts, which both act as striking focal points within the newly decorated reception area.

Marie Cooper, Group CEO of CBE+, said: “We wanted to create a manufacturing and office environment for the future; where the facilities not only incorporate the latest design and technologies to reflect our approach to engineering, but can also be used by local organisations for conferencing and training, plus education of the next generation.

We were also keen to celebrate the history of our business, so as part of the design we incorporated a historical overview and timeline within the visitor workstations in our interactive seating area and included old and new images along our corridors.”

“We are extremely pleased with the entire refurbishment. WorkBox UK were exceptional in their delivery and carried out the entire fit out without any disruption to the dayto-day running of our business.”

The design-led, refurbishment also includes the addition of partitioning, suspended ceilings, signage and manifestation design and installation, and bespoke furniture.

WorkBox UK also installed new lighting, power and data, new HVAC systems and constructed additional laser cutting machine workshops as well as bespoke factory display stands and digital screens.

Matt Jackson, Director of WorkBox UK, comments: “CBE+ is a great client, with a forward thinking and innovative outlook and some very exciting plans for the future. We are delighted to have worked closely with the team to bring their vision for a contemporary workplace to light and look forward to building our relationship further.”

CBE is a worldwide supplier to the oil & gas and aerospace markets. The company offers precision engineering with in-house assembly lines and pressure testing facilities, electroless nickel plating, gear cutting and machining and laboratory services.

CBE+ Ltd was formerly known as Cooper Brown Enterprises and is the parent company of CBE+ Precision, CBE+ Gears, CBE+ Beam Pumps, NiTEC Ltd in Partnership with CBE+ and Spire Laboratories in Partnership with CBE+.

WorkBox UK is a leading commercial interior solutions and construction provider consisting of a comprehensive team across the UK. The company offers an extensive range of services tailor made to meet its existing and future client’s needs. For more information about the business, visit http:// www.workboxuk.co.uk/.

For more information about CBE+, and its manufacturing businesses, visit www.cbeplus.com.

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Building & Refurbishment

Building & Facilities Management – March 2020

NO STREAKS, NO STRESS

SMOOTH

LAYER

Johnstone’s Trade Perfect Matt with Smooth Layer technology.

Perfect Matt is the wall paint that creates a flawless flat matt finish in any colour for every project. The increasing number of spotlights and large windows will often affect the appearance of colour and can impact the aesthetics of your overall project. Choose Johnstone’s Trade Perfect Matt for a flawless flat matt finish in any colour, every time.

Search www.johnstonestrade.com to find out more.

Energy Management

Companies on ‘emission’ to be sustainable The only zeros most business leaders or finance managers used to concern themselves with were the ones added to a long line of figures on a balance sheet.

However, mention the word zero nowadays and it’ll most likely be included in a conversation about sustainability.

This is not boardroom smoke and mirrors stuff, the mindshift can be seen in all business sectors as the world economy strives for a greener future.

And while the race to join countries such as Bhutan and Suriname – which are already carbon negative, absorbing more emissions through their forests than they produce – has still got a long way to run, there are plenty of examples to show the will is there.

Emission reduction is no flight of fancy Some classic blue sky thinking from budget airline, Ryanair, has seen them appoint their first director of sustainability, Thomas Fowler.

He is the man responsible for the company meeting its own target of reducing emissions per passenger per kilometre from 66g at the end of 2019 to 60g by 2030.

Following in its slipstream are Etihad Airways who have started to make long-haul flights free from single-use plastic.

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Energy Management

Fossil fuels are history Another company changing the narrative, this time in the financial world, is Blackrock, the world’s largest asset manager. Blackrock has already made strides on its stance to remove fossil fuels from its portfolio and is committed to embedding climate action into its investment decisions.

Elsewhere, the drinks are on BrewDog, in celebration of the trendy craft beer firm’s pledge to give customers an equity stake in the company if they recycle beer cans.

And Heineken-owned cider brand, Old Mout, have unveiled a new partnership with the World Wildlife Fund (WWF), aimed at uniting young consumers in a drive to protect natural habitats and save endangered species from extinction.

The green machine Figures released by BloombergNEF (BNEF) show that

there has been a large increase in new corporate sustainability commitments. Their Corporate Energy Market Outlook found that corporates purchased 19.5GW of clean power through power purchase agreements (PPAs) last year, up from 13.6GW in 2018 and more than triple the levels recorded in 2017.

Small steps to sustainability Of course, not all companies or organisations are big enough to warrant having a director of sustainability on their books or write open cheques to charitable causes, but there are plenty of small measures that can be easily implemented in an affordable way.

Energy Management has a new Net-Zero business model that helps clients reduce their carbon emissions. If you’d like to hear more about this, you can get in touch with us by email sales@ energymanagementltd. com or call 01225-867722.

Building & Facilities Management – March 2020

INTRODUCING THE CHOICE ENERGY FRAMEWORK (CEF) Promoting competition and choice in your search for Public Sector energy

Energy Management LLP, the energy and water procurement specialists

Specialists in energy procurement