CONTROLLED DOCUMENT: WI-FSG-1055
BUSINESS UNIT:
ABM Facility Solutions Group 152 Technology, Irvine, CA 92618
STANDARD TYPE:
Work Instruction
PROCEDURE TITLE: FSG Employee Handbook
AREA: Human Resources TYPE OF PROCEDURE:
Management System
QMS STANDARDS
DOCUMENT NUMBER: WI-FSG-1055 REVISION: 1.2
PROCEDURE STATUS IMPLEMENTED DATE REVISION DATE
Released 07/24/14 07/24/14
UNLOCK DOCUMENT TO EDIT BEYOND THIS POINT 1.0 PURPOSE/SCOPE ABM Facility Solutions Group (FSG) is committed to being the employer of choice and to recognizing our success is the result of the collective contribution and effort of our employees. In support of this commitment, FSG uses an Employee Handbook to inform its employees of the basic human resources policies, practices, and procedures in order to promote understanding and support of employees to safely and ethically perform their jobs. This Work Instruction (WI) defines the access to and distribution of the FSG Employee Handbook (hereafter referred to as the “Handbook”). The Handbook is applicable to ABM Facility Solutions Group and its business units, namely: ABM Healthcare Support Services ABM Building & Energy Solutions ABM Government Services 2.0 RESPONSIBILITIES 2.1 TASK RESPONSIBILITIES
All FSG employees are responsible for reading and understanding the Handbook. All FSG Human Resources personnel must read, understand and abide by the provisions of this WI. All Supervisors and Managers must ensure that their direct reports have access to the Handbook.
2.2 APPROVAL / ESCALATION RESPONSIBILITIES The FSG Vice President of Human Resources is the point of escalation for all matters contested or inquired upon this WI and the Handbook.
Procedure Title: FSG Employee Handbook
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CONTROLLED DOCUMENT: WI-FSG-1055
QMS STANDARDS
3.0 PROCEDURE (SOP OR WI STEPS) 3.1 ACCESS TO THE EMPLOYEE HANDBOOK The Handbook is available in a hard-copy format or electronically via the organizational intranet. It is highly suggested that the electronic copy is consulted for the latest version and that hard copies are kept at a minimum to prevent referencing outdated or obsolete information. Hardcopy – contact your divisional or business unit HR manager for a copy Electronic – log into the ABM Policy Portal to view the electronic version; system credentials are required to log into the organizational intranet: http://www.abmlq.com/wifsg1055a 3.2 DISTRIBUTION OF FSG EMPLOYEE HANDBOOK Timely access to an Employee Handbook can make the onboarding process of new employees a smooth and easy transition. Additionally, existing employees can feel confident in having HR related policies and procedures at their finger-tips when questions or issues arise. Therefore, the distribution of FSG Employee Handbook must be adhered to as defined below:
Existing Employees: HR leaders from each business unit or division will be responsible for the distribution of the FSG Employee Handbook to their existing employees.
New Hires: An acknowledgement form will be provided to and signed by each new hire informing him/her where the Handbook can be obtained via the organizational intranet. For those who will not be provisioned system credentials required to access the organizational intranet, a hardcopy can be provided or requested. Link to acknowledgement form (also included in the Handbook): http://www.abmlq.com/wifsg1055b
4.0 SPECIAL DEFINITIONS THE FOLLOWING TERMS ARE REFERRED TO IN THIS STANDARD; TO VIEW THE DEFINITION OF EACH TERM PLEASE CLICK ON THE FSG LEXICON LIBRARY LINK: LEXICON LIBRARY TERM ABMFSG, ABM Facility Solutions Group HR, Human Resources Intranet Onboarding WI, Work Instruction
5.0 ASSOCIATED REFERENCE DOCUMENTS THE FOLLOWING DOCUMENTS PROVIDE ADDITIONAL INFORMATION: DOCUMENT NAME R-WI-FSG-1055-1 FSG Employee Handbook
Procedure Title: FSG Employee Handbook
LOCATION http://www.abmlq.com/wifsg1055a
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CONTROLLED DOCUMENT: WI-FSG-1055
QMS STANDARDS
6.0 ASSOCIATED KNOWLEDGE DATABASE THE FOLLOWING KNOWLEDGE DATABASES PROVIDE ADDITIONAL INFORMATION: KNOWLEDGE DATABASE
LOCATION
7.0 ASSOCIATED TOOLS THE FOLLOWING TOOLS MAY BE REQUIRED FOR COMPLIANCE TO THIS STANDARD: ASSOCIATED TOOLS R-WI-FSG-1055-2 FSG Employee Handbook Acknowledgement Form
LOCATION http://www.abmlq.com/wifsg1055b
8.0 REVISION HISTORY REVISION (X.X) DATE OF LAST REVISION (MM/DD/YY) LAST APPROVAL DATE (MM/DD/YY)
DOCUMENT AUTHOR: Melissa Cipriani; Guy Barron
1.2 07/24/14 07/24/14
DOCUMENT MANAGER: Melissa Cipriani
REASON FOR CHANGE:
Revision 1.0 1.1 1.2
SECTION / PARAGRAPH CHANGED All 3.1 All
Procedure Title: FSG Employee Handbook
CHANGE MADE
Initial Entry Update hyperlink based on review feedback Prepare for release after final review from VP of HR
DATE OF REVISION MM/DD/YY 07/23/14 07/24/14 07/24/14
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CONTROLLED DOCUMENT: WI-FSG-1055
QMS STANDARDS
9.0 ELECTRONIC NOTIFICATION LIST: ELECTRONIC NOTIFICATIONS PLEASE CLICK HERE TO VIEW THE NAMES OF PERSONNEL CURRENTLY HOLDING THESE POSITIONS. ABMLQ, Senior Vice President ABMFSG, VP of Human Resources ABMFSG, All HR Leaders
10.0
APPROVALS
PLEASE GO TO THE LINK BELOW FOR THE ELECTRONIC RECORD OF THE REVIEW AND APPROVAL OF THIS POLICY. DOCUMENT REVIEW FIRST APPROVER NAME: GREG LUSH BUSINESS UNIT: ABM
TITLE: SENIOR VP, LEARNING AND QUALITY SIGNATURE: ELECTRONIC APPROVAL
SECOND APPROVER NAME: GUY BARRON BUSINESS UNIT: FSG
TITLE: VP OF HUMAN RESOURCES SIGNATURE: ELECTRONIC APPROVAL
THIRD APPROVER NAME: BUSINESS UNIT: TITLE: SIGNATURE:
DOCUMENT HISTORY SECTION: Document Created on 07/23/14 by Melissa Cipriani Document Modified on 07/24/14 by Melissa Cipriani Document Modified on 07/24/14 by Melissa Cipriani
Procedure Title: FSG Employee Handbook
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