9 May 2013 MRS J HENDRICKS Per email: jillianh@trafalgar.co.za
Dear Mrs Hendricks Berg En Dal Home Owners Association [6927] – FINANCIAL REPORTS FOR PERIOD ENDING LAST DAY OF APRIL 2013 We have pleasure in attaching your monthly management reports which include the report set that has been loaded for your scheme. Listed below are all the reports available with a brief description of each. We hope the summary will assist with interpreting the data contained in the reports you would like to receive. 1.
Financial Summary Report: this report serves as an executive summary of the financial status of your scheme answering the questions most commonly asked by our clients at review meetings.
2.
Trust Account Movement Report: a report that commences from the prior month closing balance and shows the movement of funds through your Trust Account by category (comparable to a “bank statement”). The report indicates the funds held in trust on behalf of your property, excluding any investment or call accounts.
3.
Multi-Month Detailed Income Statement: a report of the performance of your scheme for the current financial year by month and measured against the year to date budget.
4.
Balance Sheet: breakdown of asset and liability classes and values for your property, as at the end of the prior month
5.
Creditors Roll: all items included in the Trust Account Movement Report with the description “Creditors Control” are listed by supplier and all transactions that pertain to the supplier during the month are reflected.
6.
Unit Age Analysis: details of all debtors with arrear balances on their accounts including notes inserted by the individuals involved in collection activities. These notes are intended to act as an explanation and status report of any action taken to collect outstanding amounts.
A copy of your investment account statement will be forwarded to you separately. Please let your Portfolio Manager know as soon as possible should you wish to query any entry on any of the reports you have been provided. Yours Faithfully Trafalgar Property Management (Pty) Ltd
Property Managers • Home Letting • Financial Services • Commercial Brokers DBN: Docex 256 Durban JHB: Docex 47 Rosebank CT: Docex 193 Cape Town PE: Docex 114 Port Elizabeth PTA: Docex 453 Pretoria Trafalgar Property Management (Pty) Ltd. Reg. 1989/003678/07 Directors: AW Schaefer, DW Schaefer, MN Schaefer, ND Schaefer Johannesburg: (011) 214 5200 East London: (043) 726 6066 Durban: (031) 301 7017 Pretoria: (012) 326 5963 Port Elizabeth: (041) 365 6840 Cape Town: (021) 410 5500
www.trafalgar.co.za
Table of Contents Monthly Report Pack
Page No.
Letter
1
Financial Summary Report
3
Building Trust Account Statement
5
Multi-month Detailed Income Statement
6
Balance Sheet
8
Creditors Roll
10
Unit Age Analysis
12
Payroll Report
16
Page 2
P O BOX 2847 CAPE TOWN 8000 TEL:0214105500 FAX:0214105599
MR J H C MILLAR BERG EN DAL / MOUNTAINDALE P O BOX 8127 ROGGEBAAI 8012
Property:
BERG EN DAL HOME OWNERS ASSOCIATION
Account.Number:
6927
Printed on - 09 MAY 2013
FINANCIAL SUMMARY REPORT - APRIL 2013 R……
R……
YTD Actual
YTD Budget
Variance
1,667 -91,450 24,789 2,053 2,803 5,381 1,552 3,612
0 -299,476 16,667 0 0 2,632 0 2,193
1,667 208,026 8,122 2,053 2,803 2,749 1,552 1,419
YTD Recovery
YTD Expense
%
0 530,187
750 478,780
0.00 110.74
R Total of Reserve funds held
1,414,084
Note: The unaudited financial position of your Home Owner's Association is Solvent
Cash on Hand and in Bank Accounts Material Unfavourable Budget Variances (25% Plus and in excess of R500) Clearance Certificates Recoveries - Domestic Effluent/sewerage Seminars And Training Admin Fee-vat Returns Assessment Rates Entertainment And Refreshments Legal Fees - Levy Collection Meeting Costs Municipal Recoveries Electricity Water
1,525,068
Members in Arrears in Excess of R 250 (Unit number : Owner) 5806 5818 5820 5832 5846 5943 5958 5964 5967 5968 5971 5972 5984 5992
Burke A J & E Bodker J & R L Blomerus L A Mrs Smith B A & L A Bartlett J Mr Snyman J Erf 5958 Hout Bay Cc Erf 5967 Hout Bay Cc Erf 5967 Hout Bay Cc Erf 5968 Hout Bay Cc Da Gama J A Q & R C Erf 5972 Hout Bay Cc Fine M B*trfjune13* Read J Ms
4,318 5,069 3,536 3,977 7,465 5,793 2,279 2,279 2,279 2,279 4,382 2,279 2,671 2,290
Current Trade Creditors (None) Notes on the above information: Reserve funds – These are funds that are set aside for specific projects and to comply with the obligation to provide for maintenance of the common property in the future. If the financial position is insolvent, the Trustees should consider a special levy or reducing expenses to avoid possible personal liability. Note: this reserve may include funds set aside to purchase long term assets – please consult your portfolio manager. Cash on hand and in bank accounts – If the value above is positive, it represents the cash on hand which is available to spend on future maintenance projects, but limited to the amount of the reserve funds. This is not applicable if the financial position is insolvent. If the above value is negative, the cash reserves are in overdraft. Page 3
Material unfavourable budget variances – These are where the anticipated income has not been achieved, or where the amount spent exceeds the budget, both by more than 25%, and may need further investigation. External Trade Creditors – These are amounts due to normal trade creditors. There may be other loans, accruals, or creditors not displayed here.
The above information is designed to be an overall guide, and not a fully detailed financial statement. Please contact your portfolio manager should you need any additional information and before making any material decisions based on the information contained in the report.
Page 4
CO REG No 1989/003678/07
P O Box 2847 Cape Town 8000 Tel:0214105500 Fax:0214105599
VAT REG No 4540172295
Contact Staff Mr J H C Millar Berg En Dal / Mountaindale P O Box 8127 Roggebaai 8012
Portfolio Manager Account Administrator Maintenance Manager Divisional Manager
Jillian Hendricks Frede Visagie Shaun Roberts Shahiem Carr
jillianh@trafalgar.co.za fredev@trafalgar.co.za shaunr@trafalgar.co.za shac@trafalgar.co.za
BUILDING TRUST ACCOUNT STATEMENT - for the month to 30 APR 2013 Property – Berg En Dal Home Owners Association [6927] Date
Description Closing Balance Previous Month
30/04/13
Altec Refund To Traf Bus
25/04/13 04/04/13
GL Allocation
Expense R.
Levy Income [201304]
439,979.27 Accounts Rec - Other
5,460.82
Creditors Paid
As Per Creditors Roll
462,734.42
Payroll 04/2013
Salaries - Permanent Staff
26/04/13
Std Bank 26/04/13
Accounts Rec - Other
17/04/13
Trustee Meeting 16/4/13
Meeting Costs
23,230.00 5,460.82 456.00
Bank Charges
882.13
Vat Control C/f
40,418.85
Surplus On Account
Income R 177,601.52
89,859.39 623,041.61
623,041.61
Page 5
Multi-month Detailed Management Income Statement for BERG EN DAL HOME OWNERS ASSOCIATION Run Date - 09 MAY 2013 - From Jul 2012 To Apr 2013 Description
Note
INCOME
Actual YTD
Budget YTD
2,596,885
2,248,637
2,173,259
75,378
240,388
0
-1,667
0
-1,667
-1,667
0
10,281
0
10,281
39,459 1,618,926
45,434 1,342,112
32,973 1,343,666
12,461 -1,554
352,901 0 0 0 585,599
91,450 1,344 229,494 0 530,187
299,476 0 0 0 497,144
-208,026 1,344 229,494 0 33,043
2,608,006
1,986,505
2,216,405
956,617
755,166
0 367,605 5,263 0 0 583,749
2,803 273,777 750 -1,284 341 478,780
344,509 13,158 13,158 110,526 35,088 72,807 8,772 5,000 0 86,000
Annual Budget
Variance
Jul 2012
Aug 2012
Sep 2012
Oct 2012
Nov 2012
Dec 2012
Jan 2013
Feb 2013
Mar 2013
Apr 2013
178,407
73,501
159,114
222,508
185,482
280,680
302,212
142,595
463,749
650
367
2,787
3,005
197
437
635
543
1,000
661
4,462 126,753
4,628 126,898
4,708 126,898
4,865 136,081
4,646 137,171
4,612 137,171
4,598 137,171
4,148 137,171
4,324 137,171
4,442 139,627
12,399 16,200 17,914
5,357
23,903 50 5,358
385 15,815
67,548 180 -15,815
80 60,742
100
13,694 76,950 19,546
492 11,579 -93,150 20,188
58 120,367
9,807
51,184
27,062
86,364
99,529
-229,900
142,707
113,069
78,803
219,506
169,056
174,528
262,492
307,048
256,008
263,290
812,322
-57,156
333
24,432
9,387
44,418
32,843
102,531
88,679
196,288
140,774
115,482
0 311,954 4,385 0 0 495,983
2,803 -38,177 -3,635 -1,284 341 -17,203
282
2 10,568
340 4,871
596 17,435
340 13,000 100
3 39,782
310 44,314 100
309 55,393
331 48,385 550
289 40,030
50
13,862
5,460
26,387
19,403
341 62,405
43,955
140,586
91,508
75,163
150,215
305,123
-154,908
42,299
-7,569
13,667
32,701
19,688
-6,337
3,338
30,555
-3,233
25,105
384 1,371 58,611 3,932 17,200 805 1,547 0 66,364
13,158 13,158 83,333 32,895 72,807 8,772 5,000 0 76,000
-12,774 -11,787 -24,722 -28,963 -55,607 -7,967 -3,453 0 -9,636
8,600
-8,600 1,371 -14,824
23,305
567,131
483,414
470,899
557,131 10,000
483,414 0
SALARIES AND WAGES
431,073
Salaries - Permanent Staff Staff Training And Welfare Uniforms Wages - Casual Wages Workmens Compensation
203,825 0 0 227,248 0 0
Clearance Certificates Interest Received - Member Interest Interest Received Bank Investment Interest Normal Levies Recoveries - Domestic Effluent/sewerage Recoveries - Legal Fees Recoveries - Sewer Recoveries - Subscriptions Recoveries - Water
EXPENSES MUNICIPAL CHARGES Assessment Rates Domestic Effluent/sewerage Electricity Municipal Charges Refuse/city Cleansing Water
MAINTENANCE Maint - Building Maint - Electrical Maint - Garden Maint - General Maint - Roads Maint - Painting Maint - Plumbing Maint - Security Fencing Maint - Security
SECURITY Contract - Security Security - Other
1
2 3
198,593
-1,284
384 1,520
-3,500 -7,368
7,388 1,829
20,930 9,472
11,390
-8,833
2,640
18,595
17,200 805 4,200 250
2,300
40,779
420 1,400 1,095
697
12,515
45,015
49,619
118
463,399 7,500
20,015 -7,500
45,015
49,619
383,529
358,427
25,102
31,500
210,267 0 0 173,209 0 54
171,175 0 0 187,252 0 0
39,092 0 0 -14,043 0 54
15,125
430 1,139 1,792
-1,139 1,954
1,800
94,406
50,713
48,509
47,263
3,900
94,406
50,713
48,509
47,263
30,743
56,070
52,863
-6,694
52,749
65,280
15,149
40,475
15,149 22,289
36,921
42,050
-366 16,194
23,230
-7,900 16,198
2,496
94,661
49,211
3,900
118
94,661
49,211
34,618
31,536
34,864
15,125
15,125
15,149
-22,289
366 16,375
19,493
16,044
19,493 222
55,877 -40,282
15,595
46,718 -31,124 -168
15,594
Page 6
Multi-month Detailed Management Income Statement for BERG EN DAL HOME OWNERS ASSOCIATION Run Date - 09 MAY 2013 - From Jul 2012 To Apr 2013 Description
Note
ADMIN EXPENSES Accounting Fees Admin Fee-vat Returns Seminars And Training Auditors Remuneration Bank Charges Consulting And Professional Fees Entertainment And Refreshments General Expenses Insurance - Building Legal Fees - Levy Collection Legal Fees - Other Management Fees Paid Administration Meeting Costs Meter Reading Printing And Stationery Professional Fees Protective Clothing And Uniforms Secretarial Fees Telephone - Cell Telephone - Landline
OTHER - UNALLOCATED Membership Fees
SURPLUS/SHORTFALL(-) BEFORE RESERVES RESERVES SURPLUS/SHORTFALL(-)
4
Annual Budget
Actual YTD
Budget YTD
Jul 2012
Variance
303,851
214,182
264,809
-50,627
23,560
3,337 0 16,667 17,544 9,579 43,860 6,579 27,193 9,649 0 21,930
1,466 2,053 24,789 14,138 6,452 28,664 5,381 17,973 10,140 1,552 0
2,775 0 16,667 17,544 7,983 35,088 2,632 27,193 9,649 0 21,930
-1,309 2,053 8,122 -3,407 -1,531 -6,424 2,749 -9,220 491 1,552 -21,930
870
95,326 2,193 3,064 5,263 0 3,070 12,281 26,316 0
69,742 3,612 1,500 3,040 0 2,459 4,165 17,059 0
78,660 2,193 2,582 4,386 0 3,070 10,527 21,930 0
-8,918 1,419 -1,082 -1,346 0 -611 -6,362 -4,871 0
4,825
0
4,825
-4,825
4,825
0
4,825
-4,825
-11,121
262,131
-43,146
305,277
0
0
0
0
-11,121
262,131
-43,146
305,277
Aug 2012
11,970
Sep 2012
24,095
Oct 2012
12,862
Nov 2012
36,570
868
377 14,138 757
Dec 2012
18,363
Jan 2013
23,206
Feb 2013
36,186
Mar 2013
17,208
539
566
12,734
1,088
308 1,088 492
7,749
7,749
7,749
563 12,670
2,890 7,303 50
7,749
7,749 1,645
492
809
3,881 935
561 7,525 1,500 722
266
385
280
7,749 2,397
7,749 2,273 750
7,749 -2,703
500
2,500 726 3,667
774 4,802
383 661 80
7,749 250 2,335
705 11,550
10,160
597 807 22,289
664
Apr 2013
-11,550 102 140
1,505
1,040 -1,645
950
1,740
366 -2,257 3,354 -1,508
6,022
400 1,685
1,639
1,654
1,576
1,874
1,611
1,693
12,020 -10,279
97,681
65,337
-5,301
-60,391
53,452
10,954
18,188
-4,836
-113,412
200,459
97,681
65,337
-5,301
-60,391
53,452
10,954
18,188
-4,836
-113,412
200,459
Note 1 2 3 4
LEVY CORRECTIONS OCT-APR R2456: UNITS 5821,5822,5824,5829 TWO MONTHS RECOVERIES INCLUDED IN APRIL TWO MONTHS RECOVERIES INCLUDED IN APRIL ARC PAID R2850
Page 7
Balance Sheet - Prop :6927 Name :BERG EN DAL HOME OWNERS ASSOCIATION [6927] as at 30 APR 2013 Year to Date 30 APR 2013
Year to Date 31 MAR 2013
Month Move
50,892 71,205 1,525,068 1,647,164
25,855 71,205 1,367,948 1,465,008
25,037 157,119 182,157
1,647,164
1,465,008
182,157
Total
-1,414,084 -1,414,084
-1,213,625 -1,213,625
-200,459 -200,459
Total
-35,047 -171,650 14,035 -40,419 -233,081
-35,047 -230,150 14,035 -221 -251,383
-40,198 18,303
-1,647,164
-1,465,008
-182,157
ASSETS Non-current Assets Current Assets OPERATING RECEIVABLES ACCOUNTS RECEIVABLE CASH AND CASH EQUIVALENTS Total Total Assets RESERVES & LIABILITIES Equity & Reserves ACCUMULATED (FUND)/DEFICIT Non-current Liabilities TRADE ACCOUNTS PAYABLE ACCOUNTS PAYABLE TAXATION DUE VALUE ADDED TAX Total Reserves and Liabilities
58,500
Page 8
Schedules - Balance Sheet - Prop :6927 Name :BERG EN DAL HOME OWNERS ASSOCIATION [6927] as at 30 APR 2013 Nnla
Description
Year to Date 30 APR 2013
Month Move
50,892 50,892
25,855 25,855
69,547 1,658 71,205
69,547 1,658 71,205
130,278 886,789 500,000 8,000 1,525,068
177,602 682,347 500,000 8,000 1,367,948
-1,151,953 -262,131 -1,414,084
-1,151,953 -61,672 -1,213,625
-35,047 -35,047
-35,047 -35,047
-21,244 -13,639 -1,200 58,402 -5,000 -58,402 -130,566 -171,650
-21,244 -13,639 -1,200 58,278 -5,000 -58,278 -189,067 -230,150
14,035 14,035
14,035 14,035
144,706 -281,146 80,818 15,203 -40,419
144,706 -216,936 56,805 15,203 -221
OPERATING RECEIVABLES 4165
Units In Arrear Total
4153 4189
Accounts Rec - Other Insurance Control Account Total
3265 4113 4114 4141
Trust Account Investec-50001539645 Investec-50006367894 Petty Cash Total
ACCOUNTS RECEIVABLE
CASH AND CASH EQUIVALENTS
ACCUMULATED (FUND)/DEFICIT 2039
Contingency Fund Net Income(-)/Loss Current Year Total
3205
Accounts Payable Other Total
TRADE ACCOUNTS PAYABLE
ACCOUNTS PAYABLE 3218 3229 3253 3266 3276 3277 4165
Accounts Payable Municipal Deposits Received Suspense Account Trust A/c Dep - Jv (share) Deposit Control Susp Deposit Control Units In Advance Total
3235
Receiver Of Revenue Total
TAXATION DUE
VALUE ADDED TAX 3271 3272 3298 3299
Vat Control Pmts Vat Control - Output Vat Control - Input General Vat Control - Input Capital Total
Page 9
Creditors Roll for the month to 30 APR 2013 ASSOCIATION
Prop 6927 BERG EN DAL HOME OWNERS
Invoices / Credit Notes Name NATURAL ARCHITECTURE
THE HIREMAN
BERG EN DAL INVESTEC HOUT BAY ENGINEERING CC T/A PARAMOUNT SECURITY
Bal B/F
Inv. No.
CONSULTING AND PROFESSIONAL FEES CONSULTING AND PROFESSIONAL FEES
0116
4,802.00 2,052.00
0.00 0.00
0419
2,750.00
0.00
0410 0410 0415
3,705.00 1,615.00 2,090.00 200,000.0 0 1,800.00
518.70 0.00 0.00 0.00
0430
MAINT - GARDEN MAINT - GARDEN INVESTEC-50001539645
0.00
0.00
117-5980
NATURAL ARCHITECTURE
0.00 0.00 0.00 0.00
5196 5195 15/4/13
THE HIREMAN THE HIREMAN BERG EN DAL INVESTEC
0.00
3838
ARC (ASSOCIATION OF RESIDENTIAL COMMUNITIES)
0.00
11042member
SPENCE MOUTON & ASSOCIATES CC
0.00 0.00
31530
0.00
31606
COC 142061975 COC 142064546 COC 142874778
Amount
NATURAL ARCHITECTURE
0.00
COC 210197002 COC 142874807 COC 142008894
Date
117Y
3837
RENIER TJAART COMBRINCK
GL Allocation
0.00 0.00
0.00
TREES AND THINGS
Payments
Description
0.00 0.00 0.00 0.00 0.00 0.00
IN000001
0.00
IN000002
0.00 0.00 0.00 0.00
20130408 20130429
0.00 0.00 0.00 0.00
28/2/13 2/4/13 25/4/13
20130429 20130429 20130408 20130422
VAT
Date 0425
Amount
Bal C/F
4,802.00 0.00
0.00 0.00
0.00
0.00
0415
4,223.70 0.00 0.00 200,000.00
0.00 0.00 0.00 0.00
0411
1,800.00
0.00
HOUT BAY ENGINEERING CC T/A PARAMOUNT SECURITY HOUT BAY ENGINEERING CC T/A PARAMOUNT SECURITY ARC (ASSOCIATION OF RESIDENTIAL COMMUNITIES)
MAINT - SECURITY
0325
900.00
0.00
0.00
0.00
MAINT - SECURITY
0325
900.00
0.00
0.00
0.00
STAFF TRAINING AND WELFARE
0312
2,500.00
350.00
0409
2,850.00
0.00
SPENCE MOUTON & ASSOCIATES CC SPENCE MOUTON & ASSOCIATES CC
CONTRACT - SECURITY
0325
47,262.85 119.74
6,616.80 0.00
0423
53,879.65 53,743.15
0.00 0.00
CONTRACT - SECURITY
0402
47,143.11
0.00
0425
136.50
0.00
TREES AND THINGS TREES AND THINGS TREES AND THINGS
MAINT - GARDEN MAINT - GARDEN MAINT - GARDEN
0228 0402 0425
RENIER TJAART COMBRINCK RENIER TJAART COMBRINCK Assessment Rates ASSESSMENT RATES
SALARIES - PERMANENT STAFF SALARIES - PERMANENT STAFF ASSESSMENT RATES ASSESSMENT RATES
0322
19,600.00 5,600.00 7,000.00 7,000.00 42,050.00 25,150.00
0.00 0.00 0.00 0.00 0.00 0.00
0403
19,600.00 5,600.00 7,000.00 7,000.00 42,050.00 25,150.00
0.00 0.00 0.00 0.00 0.00 0.00
0425
16,900.00
0.00
0430
16,900.00
0.00
0404 0418
DOMESTIC EFFLUENT/SEWERAGE WATER WATER WATER
0422
0.00 0.00 8,441.20 0.00
0405 0419 0423
DOMESTIC EFFLUENT/SEWERAGE WATER WATER WATER
286.18 1.06 60,294.31 19,018.72
286.18 1.06 68,735.51 0.00
0.00 0.00 0.00 0.00
41,275.59 50.22 33,836.80 21,012.05
0.00 7.03 4,737.15 2,941.56
0.00 57.25 38,573.95 23,953.61
0.00 0.00 0.00 0.00
0422 0402 0412
0403 0425 0430
0403 0415 0415
Page 10
Creditors Roll for the month to 30 APR 2013 ASSOCIATION
Prop 6927 BERG EN DAL HOME OWNERS
Invoices / Credit Notes Name
Bal B/F
Inv. No.
0.00 0.00
20130416 20130416
COC 142874814 CPTEL 140680660001
0.00 0.00
20130429 20130409
TOTALS
0.00
Payments
Description
GL Allocation
Date
Amount
Assessment Rates DOMESTIC EFFLUENT/SEWERAGE ASSESSMENT RATES TELEPHONE - LANDLINE
ASSESSMENT RATES DOMESTIC EFFLUENT/SEWERAGE ASSESSMENT RATES TELEPHONE - LANDLINE
0412 0412
0.93 21,011.12
0.00 0.00
0418 0409
1.06 1,684.61
0.00 235.84
438,886.14
23,848.2 8
Summary – GL Allocations MANAGEMENT FEES INVESTEC-50001539645 ASSESSMENT RATES CONSULTING AND PROFESSIONAL FEES DOMESTIC EFFLUENT/SEWERAGE MAINT - GARDEN MAINT - SECURITY SALARIES - PERMANENT STAFF CONTRACT - SECURITY STAFF TRAINING AND WELFARE TELEPHONE - LANDLINE WATER
VAT
Date
0419 0410
Amount
Bal C/F
0.00 0.00
0.00 0.00
1.06 1,920.45
0.00 0.00
462,734.42
0.00
0.00 200,000.00 289.23 4,802.00 40,029.84 23,305.00 1,800.00 42,050.00 47,262.85 2,500.00 1,684.61 75,162.61
Page 11
AGE ANALYSIS for BERG EN DAL HOME OWNERS ASSOCIATION as at 30 April 2013 Unit
Door
Flag
5800 5801
5800 5801
D
5803 5806 5810 5811 5815 5816 5818 5819 5820 5822 5829
5803 5806 5810 5811 5815 5816 5818 5819 5820 5822 5829
5832
5832
Name
120 days
90 days
60 days
30 days
Current
Total
COXON C KRUGER S J P MR
-2,000.00 -1,622.77
-2,000.00 -1,622.77
MAYESWOOD TRUST BURKE A J & E WOODHOUSE T M MR ORIANI-AMBROSINI M C BERG EN DAL CC MILLAR J H C BODKER J & R L ROBINSON P BLOMERUS L A MRS ITURRALDE M P & M E BERG EN DAL CC
-3.20 4,317.80 -1,705.58 -1,377.37 -0.02 -1,733.11 5,068.68 -423.00 3,536.07 -794.41 -0.99
-3.20 4,317.80 -2,361.29 -1,377.37 -0.02 -1,733.11 5,068.68 -423.00 3,536.07 -794.41 -0.99
3,977.22
3,977.22
Date
17/04/2013 17/04/2013 15/04/2013
D
D D D
-655.71
SMITH B A & L A
15/04/2013
15/04/2013 12/03/2013 12/03/2013
5834 5835 5839 5841 5844
5834 5835 5839 5841 5844
5845
5845
C
5846
5846
D
5847 5849 5851 5853 5854 5936 5937 5943
5847 5849 5851 5853 5854 5936 5937 5943
O
C
BRITTON J G MR WREN B MR & WREN H K MRS MENELL J R & C M MR & MRS HOUT BAY CC ERF 5841 KIEVITS R
-2,959.59 -2,804.63 -5,551.60 -7,218.40 -2,581.32
-2,959.59 -2,804.63 -5,551.60 -7,504.15 -2,581.32
MORRISON R S & L*TRFMARCH13*
-1,728.09
-1,728.09
BARTLETT J MR
7,464.78
7,464.78
BARRY N L MR BARRY V V F MR REGGIANI E K MS WATERFORD FAMILY TRUST HUCKLE G J L & J L CROCKET R*TRFMAY13* HALL-BOHMCKER S E H MRS SNYMAN J
-1,275.91 -1,706.07 -4,232.34 -1,459.83 -1,594.09 -0.13 -2,060.81 5,792.56
-1,275.91 -1,706.07 -4,232.34 -1,459.83 -1,594.09 -0.13 -2,060.81 5,792.56
-285.75
22/04/2013 22/04/2013 19/04/2013 12/03/2013 12/03/2013 07/03/2013 26/02/2013
Note
09:20:26 Telephone Recovery CALLED OWNER SAID MADE PMT YESTURDAY CALLED OWNER LEFT VOICE MESS REQUESTING PMT MAILED OWNER RE DEBIT ORDER
CALLED OWNER RE WATER BILL AND D/O NOT COVERING IN AND SEND RECON OF ACCOUNT CALLED OWNER TO CHANGE D/O TO R5100.00 FOR APRIL
16/04/2013
15:15:57 Telephone Recovery CALLED OWNER WILL MAKE PMT TONIGHT CALLED OWNER RE O/S BALANCE CALLED OWNER WILL MAKE PMT 08:11:52 Telephone Recovery D.Order cancelled-2nd rejection-client notified by BLOCKED AS PER YUSUF CALLED OWNER ONCE AGAIN LEAVING MESS ON ANSWERING called owner left mess on answering mach to return
26/02/2013
REVERSE INTERES AS PER MARYNA
02/05/2013
TRF ATT FRANK HOLLAND -GILL EBING 021-7906006
22/04/2013
15:21:35 Telephone Recovery
23/04/2013
Page 12
AGE ANALYSIS for BERG EN DAL HOME OWNERS ASSOCIATION as at 30 April 2013 Unit
Door
Flag
Name
120 days
90 days
60 days
30 days
Current
Total
Date
22/04/2013 12/03/2013 12/03/2013 12/03/2013 12/03/2013 06/03/2013 06/03/2013 5948 5949 5950 5952
5948 5949 5950 5952
D D
SPRONG I C O'NEILL DJ & HUNTER KM SCHOLLENBERGER H G & E T JAHN & JAHN RH & UK
-5,037.64 -2,989.06 -13.20 -325.13
-5,037.64 -2,989.06 -13.20 -325.13
19/04/2013 19/04/2013
5953
5953
KOURSARIS A & P
-65.02
-1,345.66
-1,410.68
12/03/2013 12/03/2013 12/03/2013
5954 5958 5961 5964 5967 5968 5969 5971
5954 5958 5961 5964 5967 5968 5969 5971
O O O O
NOBREGA C Z D J & B T G ERF 5958 HOUT BAY CC BOTHWELL D A ERF 5967 HOUT BAY CC ERF 5967 HOUT BAY CC ERF 5968 HOUT BAY CC MULLER M R & S DA GAMA J A Q & R C
-1,302.80 998.57 998.57 998.57 998.57 493.02
2,547.90
-1,846.31 1,280.00 -2,220.12 1,280.00 1,280.00 1,280.00 -2,444.91 1,340.64
-3,149.11 2,278.57 -2,220.12 2,278.57 2,278.57 2,278.57 -2,444.91 4,381.56
14/03/2013 07/03/2013 07/03/2013 06/03/2013 06/03/2013 06/03/2013 06/03/2013 28/02/2013 13/02/2013
Note CALLED OWNER LEFT VOICE MESS REQUESTING PMT FOR LONG O/S SAID IN MEETING BUT WILL MAKE PMT HAS A HUGE CASHFLOW TOLD HIM ITS NOT ABOUT THAT WE CALLED OWNER SAID PLACE WILL NOT GO BANKCRUPT FOR 08:27:58 Telephone Recovery 13:14:14 Telephone Recovery CALLED OWNER LEFT VOICE MESS REQUETING URGENT PMT
14:52:56 Telephone Recovery CALLED OWNER LEFT VOICE MESS FOR D/O NOT COVERING DOES NOT EVEN KNOW WHAT THEY DID AND DI NOT ASK ANYONE TO DO LANDSCAPING AND Arrears SMS sent on 05/03/2013 [mlnfv]
RECEIVED PROOF OF PAYMNET FOR R3200 AND THEN R2000 END MARCH BAD FISHING SEASON IN NAM OWNER CALLED SAID WILL MAKE PMT NEXT WEEK R3000 MAILED REQUEST AS WELL CALLED OWNER LEFT VOICE MESS REQUESTING PMT 13:16:28 Telephone Recovery CALLED OWNER LEFT VOICE MESS REQUESTING URGENT PMT CALLED OWNER ONCE AGAIN REQUESTING URGENT PMT URGENT PMT OR PROOF OF PMT Page 13
AGE ANALYSIS for BERG EN DAL HOME OWNERS ASSOCIATION as at 30 April 2013 Unit
Door
Flag
5972 5973
5972 5973
O
5980
5980
Name
120 days
90 days
60 days
30 days
Current
Total
Date 13/02/2013
ERF 5972 HOUT BAY CC WIESE B I & H D
998.57
GOSLING B H
1,280.00 -2,156.83
2,278.57 -2,156.83
-1,280.00
-1,280.00
19/03/2013 13/03/2013 25/02/2013 25/02/2013 25/02/2013
5983 5984
5983 5984
5991 5992
5991 5992
C
BEUGELINK B K FINE M B*TRFJUNE13* MAZZARO V READ J MS
998.57
-2,156.83 2,670.72
-2,156.83 2,670.72
-1,302.80 1,291.13
-1,302.80 2,289.70
22/04/2013
OF LANDSCAPING CALLED OWNER REFUSE TO PAY LANDSCAPING TILL RECEIV TRF CALL TO DELMERINE CALLED OWNER SAID NOT AWARE OF ANY DOCUMENTATION O CALLED OWNER LEFT VOICE MESS REQUESTING PMT AND TO FAX P O P CALLED OWNER LEFT VOICE MESS REQUESTING URGENT PMT OWNER QUERY B/BFW EXPLAINE AND REQUESTED P O P IF RECEIVED CORRSPONDENCE FROM OWNER TO CHAGE D/O TO
19/03/2013 THE NUNUCK TRUST
-2,468.66
-2,468.66
12/03/2013 13/02/2013 13/02/2013
5994
5994
5997
5997
VAUGHN LDJ & C
-1,700.44
-1,700.44
25/02/2013
EVERGREEN PROPERTIES
-1,004.78
-1,004.78
25/04/2013
5998 5999
5998 5999
UYS H J MR DE VILLIERS M C & V MR & MRS
-3,302.32
1,049.46 -1,676.70
-2,252.86 -1,676.70
6000
6000
GRINTON C D MR & R MRS**NO LE
-52.69
-1,495.98
-1,548.67
6061 6063
6061 6063
FERN COM LIMITED HOLT D T & R
-5,204.44 -167.55
-6,942.93 -1,381.12
-12,147.37 -1,548.67
6065
6065
SEA WATER INVESTMENTS
-1,889.27
-12,564.73
-14,454.00
6206 5811 Z
6206
SHAPER M L
-1,166.81
-15,969.84
-17,136.65
5811
C
LE ROUX T*VACATED*
-3,587.83
-3,587.83
5994
5994
C
Vacated 26 MAR 2013 HUTCHINSON D MR*VACATED*
-778.75
-778.75
D
CALLED OWNER LEFT OVICE MESS REQUESTING P OP CALLED OWNER REQUESTING PMT OR P O P CLOSE OUR FILE REQUESTED THAT SAME BE PAID SO THAT WE CAN ANSWERED MARYNA'S QUERY RE FINAL COSTS AND BLOCKED AS PER YUSUF TRF ATT.FRANK HOLLAND -GILL EBING 021-7906006
19/03/2013
5993
CALLED OWNER LEFT VOICE MESS REQUESTING
22/04/2013 12/04/2013
22/04/2013
5993
Note
08/04/2013
06/03/2013 06/03/2013
RECEIVED MAIL FOR CHANGE OF SURNAME AND ADDRESS
CALLED OWNER IN SWAKOPMUND MAIL ADDRESS COMPLETELY MAILED OWNER RE LEVY MAIL RETURNED
Page 14
AGE ANALYSIS for BERG EN DAL HOME OWNERS ASSOCIATION as at 30 April 2013 Unit
Door
Flag
Name
120 days
90 days
60 days
30 days
Current
Total
-74,614.45
-79,674.47
Date
Note
Z Vacated 29 JAN 2013 TOTALS
-14,092.36
493.02
8,539.32
Page 15
Earnings/Cost Analysis Report for the Period april 2013 [BERG EN DAL HOME OWNERS ASSOCIATION] Prop.
P/P
E/Code
Surname
6927
10
9827
NGONO K
3500.00
910.00
4410.00
44.10
4365.90
44.10
4454.10
6927
11
9826
QOTOLOLWANA ML
4330.00
630.00
4960.00
49.60
4910.40
49.60
5009.60
6927
10
9825
LOSINI WE
3870.00
350.00
4220.00
42.20
4177.80
42.20
4262.20
254.49
6927
10
9703
NGOVO S P
4330.00
630.00
4960.00
49.60
4910.40
49.60
5009.60
273.25
16030.00
2520.00
18550.00
185.50
18364.50
185.50
18735.50
546.38
TOTALS
Monthly Basic
Other Earnings
Gross Earnings
Total Deductions
Net Salary
Total Co. Contribution
Total Cost per Employee
Leave Due
Leave Taken
18.64
Page 16