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TABLE OF CONTENT I.
ORGANIZATION INTRODUCTION....................... 3
II. PROGRAM OVERVIEW ...................................... 6 III. APPLICATION PROCEDURES .............................. 8 IV. CANDIDATE JOB DESCRIPTIONS ...................... 11
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ORGANIZATION INTRODUCTION
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ORGANIZATION INTRODUCTION 1. AIESEC AIESEC has 68 years of experience in developing high-potential youth into globally minded responsible leaders. Presented in over 126 countries and territories and with over 100,000 members, AIESEC is the world's largest youth-run organization. Focused on providing a platform for youth leadership development, AIESEC offers young people the opportunity to participate in international internships (Exchange programs), experience leadership (Team Member and Team Leader program) and participate in a global learning environment. What makes AIESEC unique is the youth driven impactful experience that it offers to its members. AIESEC is run by young people for young people, enabling a strong experience to all its stakeholders. 2. AIESEC VIETNAM Founded in 2006, AIESEC Vietnam has more than 600 members from over 20 top universities. There are 7 official AIESEC Local Chapters in Hanoi, Danang and Ho Chi Minh City. 3. AIESEC FTU HN AIESEC FTU HN is one of AIESEC’s 7 Local Chapters. Our market now consists of 9 universities: Foreign Trade University (FTU), Diplomatic Academy of Vietnam (DAV), Academy of Journalism and Communications (AJC), Hanoi Law University (HLU), British University Vietnam (BUV), Hanoi National University of Education (HNUE), Hanoi University of Industrial Fine Arts (HUIFA), Academy of Finance (AOF), FPT University (FU). AIESEC FTU HN Local Chapter includes 5 Exchange functions and 3 Supporting functions. AIESEC FTU Hanoi Front Office oGCDP
oGIP
iGCDP
Back Office ER
EM
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MarCIM
TM
Finance
oGCDP (Outgoing Global Citizen Program) Responsible for recruiting and sending local students abroad to work for various community development projects hosted by AIESEC or local NPO/Social enterprises, which all aim at generating social impacts through culture exchange oGIP (Outgoing Global Talent Program) Responsible for recruiting and sending local students and fresh graduates to work in companies abroad, providing professional and cross-culture working opportunities iGCDP (Incoming Global Community Development Program) Responsible for recruiting international students to work for community development projects by AIESEC or connect them with projects of local NPO/Social enterprises, which all aim at generating social impacts through culture exchange ER (External Relations) Responsible for recruiting international graduates to work in Vietnamese companies, providing professional and cross-culture working opportunities MarCIM (Marketing Communication and Information Management) Responsible for organizational external branding and internal communication F (Finance) Responsible for managing and ensuring the short-term and long-term financial health of the organization EM (Expansion Management) Responsible for expanding and delivering AIESEC programs and AIESEC impact to more students in other markets in Hanoi that are currently not engaged to AIESEC
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PROGRAM OVERVIEW
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PROGRAM OVERVIEW 1. What is Team Member Program (TMP)? Team Member Program is an experience provided for AIESEC’s full member to develop entrepreneurial and responsible leadership by living a practical team experience at a local, regional, national or global level. 2. How we run this program? We provide a practical learning and development experience to a young person, who takes part in a team and takes responsibilities towards managing AIESEC’s performance and the delivery of its experiences. 3. What can a young person gain through this program? With this program, a young person gains access to AIESEC’s platform, and he or she experiences: A practical team experience Practical hard and soft skills development Access to global network An entrepreneurial and responsible attitude towards being a better leader TMP participants can have different types of practical team experiences, such as being a part of a project team, a functional team, the organizing committee of an event…
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APPLICATION PROCEDURES
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APPLICATION PROCEDURES Candidates applying for this category are 1st, 2nd year students who would like to work for AIESEC as a full member in a specific project 1. This Candidate Booklet is available for students from Foreign Trade University (FTU), Diplomatic Academy of Vietnam (DAV), Academy of Journalism and Communications (AJC), Academy of Finance (AOF), Hanoi Law University (HLU), Hanoi University of Industrial Fine Art (HUIFA), National University of Education (HNUE) and British University Vietnam (BUV). 2. Candidates must read the Candidate guideline to get the necessary information for applying. 3. Deadline for submitting the application form is 23h59’ Sunday May 8th 2016 Below this is the selection process for Team Member Program Spring Recruitment 2015
Group Work Week Assessment Center Application Form
14th, 15th May 2016
Apr 17th – May 8th 2016
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16th - 20th May 2016
Final Interview 21st – 20nd May 2016
Application Form (Apr 17th – May 8th) Fill out the questionnaire in the application form and take the Assessment Test and submit before 23:59 Sunday May 8th 2016.
Assessment Center (May 14th, 15th) After passing the Application Form round, candidates will be informed of the time and venue for Assessment Center. This round includes activities to assess candidates’ competencies.
Group Work Week (May 16th – 20th) Selected candidates from Assessment Center will be formed into teams to plan and deliver an assigned project.
Final Interview (May 21st, 22nd) After Group Work Week, candidates will present the outcome of their project and the selected ones will join the Final Interview, which is the final round of the Recruitment.
CONTACT Ms Tran Thu Trang: 0989 613 516 – Organizing Committee Promotion and Delegation Fanpage: https://www.facebook.com/ftuhanoi.aiesec Email: ftu.hnvn@aiesec.net
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CANDIDATE JOB DESCRIPTIONS
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CANDIDATE JOB DESCRIPTIONS AVAILABLE POSITIONS
iGCDP EVENT EXECUTIVE Position available: 01 Maximum hour required per week: 20
Competencies required/Key learning points
Job description - Create budgeting and financial planning for events - Prepare logistics, create onsites and arrange human resources preevent. - Take the main charge of event running in terms of human resource, time and logistics
Stake-holders
- Analytical thinking - Managerial & organizing skills External - Financial mindset (preferred) students, venue - Resource coordinating partners - Effective communication - Solution-orientation
P&D EXECUTIVE Position available: 01 Maximum hour required per week: 20
Job description
Competencies required/Key learning points
- Do market research - Develop project's promotion plan - Implement promotion activities and initiatives via multiple online and offline channels - Manage project's media coverage - Deliver information to project's attendees.
- Stakeholder focus - Inter-personal skills - Basic Marketing, promotion and copywriting skills - Designing skills (preferred)
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Stake-holders
External students & media partners (if any)
CONTENT EXECUTIVE Position available: 01 Maximum hour required per week: 20
Competencies required/Key learning points
Job description - Research on project's topic and targeted stakeholder. - Build project's content framework - Coordinate with foreign interns to develop detailed content for the project
- Conceptual thinking - Resourcefulness - Business mindset - Effective communication - English is a plus - Stakeholder focus - Social awareness (preferred)
Stake-holders
Learning partners, project consultant, international interns
SERVICE EXECUTIVE Position available: 01 Maximum hour required per week: 20
Competencies required/Key learning points - Do market research - Inter-personal skills - Conduct interview with - English is a must foreign interns - Solution-orientation - Support foreign students - Outgoing and resilient during their stay in - Facilitating skills (preferred) Vietnam - Adaptability SERVICE EXECUTIVE Job description
Stake-holders Servicing agents/ companies (to do servicing for interns)
Position available: 01 Maximum hour required per week: 20
Job description - Research and analyse local NPOs/social enterprises - Set partnerships with them to work with AIESEC in Global Citizen Program
Competencies required/Key Stake-holders learning points - Good communication in English & Vietnamese - Negotiating skills Local NPOs/ - Network in NPOs/ social social enterprises (preferred) enterprises - Efficient working individually & in a team
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oGCDP SERVICE EXECUTIVE Position available: 02 Maximum hour required per week: 14
Competencies required/Key learning points - Manage event onsite - Systematic - Create budget plan and logistic - Resilience for events - Detailed - oriented - Prepare logistics, event onsite - Stakeholders focus - Build Email system for external - Customer centric students - Resourceful IR EXECUTIVE Job description
Stakeholders External students, venue partners
Position available: 01 Maximum hour required per week: 14
Job description
Competencies required/Key learning points
- Build email system to communicate with AIESEC international network - Deliver content email/ Design - Communication and Email template negotiation - Build, maintain and enhance - Systematic thinking partnership within AIESEC - Researching skills International network to - Stake Holder focus support local students in applying for an abroad internship opportunity. MARKETING EXECUTIVE
Stakeholders
AIESEC International network
Position available: 01 Maximum hour required per week: 14
Job description - In charge of Offline promotion including: theme, model, topic, content and delegation. - Execute post-event follow-up activities
Competencies required/Key learning points - Communication - Critical thinking - Innovative thinking - Resilience and accountability - Fast learning
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Stakeholders - External students, learning partner and guest speaker
oGIP SERVICE EXECUTIVE Position available: 01 Maximum hour required per week: 14
Job description - Manage event (including budget plan, logistics, onsite...) - Support and consult local students after they are matched with suitable internship - Design program’s materials like video, bookle
Competencies required/Key learning points - Resilience - Detailed - oriented - Stakeholders focus - Customer centric - Persuasive communication - Designing skills
Stakeholders
External students and AIESEC international network
IR EXECUTIVE Position available: 03 Maximum hour required per week: 14
Job description
Competencies required/Key learning points
- Contact and consult local - Analytic thinking students while they search for - Systematic thinking and suitable internship working - Contact and set partnership - Stake-holder focus within AIESEC international - Persuasive communication network MARKETING EXECUTIVE
Stakeholders External students and AIESEC international network
Position available: 01 Maximum hour required per week: 14
Job description - Manage product's fanpage and other promotion channels - Manage Marketing event. - Do market Research in targeted markets
Competencies required/Key learning points - Energetic - Communication - Resourceful - Resilience and accountability - Fast learning - Creative
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Stakeholders
External students
ER SALES EXECUTIVE Position available: 02 Maximum hour required per week: 20
Competencies required/Key learning points - Do market research - Good communication - Define sales strategies for - Resilience & patience each products/ markets - Stake-holder focus - Sell Global Talent products - Commitment to results to companies in market - Detail-orientation researched - Critical Thinking SERVICE EXECUTIVE Job description
Stakeholders
Partners
Position available: 01 Maximum hour required per week: 20
Job description - Manage intern service execution - Define customer relations management strategies for partners - Hold networking events to support partnership setting
Competencies required/Key learning points - Good communication - Accountability - Stake-holder focus - Resilience & patience - Problem-solving skills
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Stakeholders International students, partners, other agencies
Finance FINANCE EXECUTIVE Position available: 01 Maximum hour required per week: 14
Job description
Competencies required/Key learning points
- Analyze projects’ financial performance and risk - Coordidate information flow between team Finance and Project - Improve the operational systems, processes and policies in support of Project - Perform and optimize accounting process system
- Analytical thinking - Numerical and analyzing skills - Critical thinking - Resilience - Commitment to results - Please note that English skill is not a preferred competency for this position
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Stakeholders
Partners, venue partners, logistic suppliers
BECOME ONE OF US AT Application Form: http://bit.ly/TMP_Form
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