Initiate 2019 OC Application
Index ▪ Message from MCVP F&L ▪ OC Structure ▪ OCPs&OCVPs Roles and Responsibilities ▪ Application Guide
Message from MCVP F&L Dear Applicant, It is with great honour and full of excitement,to congratulate you for considering to make a step forward to become one of the leaders who will organize the Initiate of 2019 conference of AIESEC in Greece. Initiate 2019 is the conference of AIESEC in Greece that welcomes the current and elect EBs. Being part of an OC team in an AIESEC Conference is a special,unforgettable,challenging and developing experience for you. My personal commitment is to create one of the most unforgettable conferences that every delegate will make at least one unique and beautiful memory of it. But I cannot do it by my own . A new OC team is needed that by my side will deliver a boomerang conference experience to the Greek plenary. If you are the person that can be part of this team,the person that is not compromised with nothing less than the best,the Doer!,then you have nothing else to do than to apply for this position. Initiate 2019 is your opportunity to live this unique experience. Best of luck!
OC Structure OCP OCVP Logistics
OCVP Delegate Services
OCVP Special Events
OCVP: Roles & Responsibilities Roles The role of an OCVP despite the responsibilities is to be an active team member of the Organizing Committee. There are general tasks and tasks based on the specific responsibilities that the OCVP has to deliver on time, based on the OC plan. Differentiations on the job description of the OCVP apply only for the period before the conference, during the Conference the OC plan and the JDs change in order to respond to the conference needs.
OCVP: Roles & Responsibilities Responsibilities OCVP Delegate Services & Teamster Delegate Experience: ✓ Creation of Delegates booklet ✓ Managing communication with delegates pre, during and post conference ✓ Budges creation ✓ Sugarcubes creation ✓ Responsible for Registrations ✓ Responsible to answer delegates questions ✓ Compile and manage delegate database ✓ Coordinate Delegate Registration ✓ Delegates Check In & Room Allocation
OCVP Logistics: ✓ Responsible for the tracking of the conference logistics before, during and after the conference ✓ Responsible for logistics plan and distribution to the sessions ✓ Responsible for logistics sustainability ✓ Co-operating with VP ER for sales plan ✓ Co-ordinate the overall transportation plan
OCVP: Roles & Responsibilities Responsibilities OCVP Special events & IT: ✓ Coordination of major events (Delegates Welcoming, Opening Plenary, Parties, Official Dinner, Coffee breaks, other innovative events) ✓ Responsible for everything about audio-visual, music, videos, decoration, preparation and execution for every event during conference.
General Questionnaire Name: LC: Phone: Email: Skype: Previous AIESEC experience:
Specific Questionnaire ● What is your motivation to apply for OCVP position for Initiate 2019? ● What is the position you wish to apply for and what makes you the best candidate for this? (you can apply for more than one position). ● Describe me what do you consider a successful conference. How will you make sure the conference will be successful? ● Mention 3 strengths & 3 weaknesses of yourself. How you will use the strengths & handle the weaknesses in order to ensure good implementation of the conference. ● In how many conferences you have participated as delegate? ● What kind of experience you have in organizing conferences, events? ( if you have OC experience mention it and provide a short evaluation upon it - what worked /what didn't work).
Application Guide ▪ You must answer all the questions in English, otherwise your application won’t be accepted. ▪ After your application you will receive a confirmation mail with details about the procedure. ▪ No application will be accepted after the given ddl. ▪ The OC starts work from 10/12/2018 and needs to be physically in the office from 10/12/2018. DATES of Initiate 2019 11-14 of January DDL OF APPLICATION 7/12/2018 22.59 Send your application to: mary.giannitsani@aiesec.net and daphne.faneromenou@aiesec.net .
Best regards and Good luck! -Mary-
Application Guide ▪ You must answer all the questions in English, otherwise your application won’t be accepted. ▪ After your application you will receive a confirmation mail with details about the procedure. ▪ No application will be accepted after the given ddl. DATES of Initiate 2019 11-14 of January DDL OF APPLICATION 7/12/2018 22.59 Send your application to: mary.giannitsani@aiesec.net and daphne.faneromenou@aiesec.net .
Best regards and Good luck! -Mary-