HeADCo October 2016 OCVP Applications DDL: 3/9/2016
Index -
Message from MCVP F&L
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Message from Conference Manager
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OCVPs Roles and Responsibilities
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Application Guide
Message from MCVP F&L Hello dear Applicant, Congratulations ! You made a step forward to become the Leader organizing the biggest national conference of AIESEC in Greece. The Hellenic AIESEC Development Conference ( HeADCo) is the first national conference for MC Ithaca , that will take place on October, welcomes the new generation of AIESEC in Greece and Maria Tzanaki - MCVP F&L aims to boost their leadership development path.
AIESEC in Greece 16-17 My personal commitment is to create a conference that every delegate has a story to share after this . But I can not do it by my own . A new , remarkable OC team is needed that Thanos and I will have by our side in order to deliver an unforgettable conference experience to the Greek Plenary. A team that by the end of October would have achieved their goal and have reached their own Ithaca. Do you believe that you can lead this team ? Are you are afraid ? Don’t be ! Challenges is what we came for and for leading HeADCo October will be the biggest challenge of your AIESEC Experience. Best wishes and Good luck !
Message from Conference Manager Hello dear applicant, With great honor and a big smile in my face I would like to congratulate you for opening this application. This is the first step in order to become the OCVP for HeADCo October 2016. Hellenic AIESEC Development conference, is the conference that let all the people imagine, dream and travel.
Thanos Gklinavos Conference Manager AIESEC in Greece 16-17
I would like to make an analogy. How Columbus discover America? With a ship! National conferences are exactly the same. We can tell that all the conferences is that ship that travel you, help you to make more than the biggest dreams that you can imagine and make sure that you gonna bring them to reality when you return from this amazing trip!
As a conference manager is my purpose to make sure that the OC will give the 100% of him/herself in order to create the BEST conference that AIESEC in Greece can imagine. Being part of mine #ParadeiOC in an AIESEC Conference is something special, an intense and dynamic experience awaits. So, if you are a responsible, proactive, ambitious, have a creative approach, multi-focused attention and enthusiastic person you ought to start preparing for a powerful journey which will make you exceed your limits. I know you will have an amazing time and remember " When you are dreaming the limits don't exist".
OCVP Roles And Responsibilities Roles The role of an OCVP despite the responsibilities is to be an active team member of the Organizing Committee. There are general tasks and tasks based on the specific responsibilities that the OCVP has to deliver on time, based on the OC plan. Differentiations on the job description of the OCVP apply only for the period before the conference, during the Conference the OC plan and the JDs change in order to respond to the conference needs. OCVP ER and OCVP Logistics are mostly physical positions and they need to be in Athens from the start of the working period, the earliest possible after the elections.
OCVP Roles And Responsibilities
Responsibilities OCVP Delegates: -
Coordinate Delegate Registration:
Check in of delegates & Room Allocation Managing delegate information pre, during, and post conference Compile and manage a delegate database -
Ensuring all the communication and manage all relations with delegates before during and after the conference:
Creation of Delegates booklet Budges creation Sugarcubes creation Responsible for Registrations Responsible to answer delegates questions
OCVP Roles And Responsibilities
Responsibilities OCVP Special Events: Coordination of major events (Delegates Welcoming, Opening Plenary Event, Parties, Official Dinner, Coffee breaks, other innovative events) Responsible for everything about audio-visual, music, videos, decoration, preparation and execution for every event during conference. Co operation with ER team as to sell parties to partners Reassure security for all events
OCVP Roles And Responsibilities Responsibilities OCVP ER (Physical position): Survey creation with relevant to the conference potential companies Creating and sustain conference partnerships Ensure in-kind partnerships (synergy with logistics) Manage OC CRM account and keep detail tracking Reports to OCP, MCVP F&L and MCVP BD for external actions
OCVP Logistics (Physical position): Responsible for the tracking of the conference logistics before, during and after the conference Responsible for logistics plan and distribution to the sessions Responsible for logistics sustainability Co operating with VP ER for sales plan Co-ordinate the overall transportation plan
OCVP Roles And Responsibilities Responsibilities OCVP Communications: Development and implementation of Communication Plan Promotion within AIESEC network Social Media management, capitalization and coordination Design and create promotional video and materials for the conference Online broadcasting of Conference
Teamster: The role of a teamster despite the responsibilities is to be an active team member of the Organizing Committee. There are tasks based on the specific role that supports the operations and responsibilities of the OCVPs. The full JD of every teamster will be finalized after the OC selection and it will be customized on the OC plan and conference needs. During the conference the OC plan and the JDs change in order to respond to the conference needs. The Teamster’s tasks are actually included in the OCVP’s JD. The amount of the tasks depends on the OC workload.
Application Guide -
You must answer all the questions in English, otherwise your application won’t be accepted. After your application you will receive a confirmation mail with details about the procedure. You must fill in this application form:
OCVP application form:
https://goo.gl/forms/5wrmkKmpgUekvl4A3
Conference Dates: 20 - 23 of October
DDL of OCP Applications: 3/9/2016
Best Regards and Good Luck! Maria And Thanos