#1171
OCVP Application HeADCo April 2019
Index: ★ Message from MCVP F&L ★ Message from OCP ★ Structure ★ Roles & Responsibilities ★ Application guide ★ Timeline
Message from mcvp f&l: Dear Applicant, It is with great honour and full of excitement,to congratulate you for considering to make a step forward to become one of the leaders who will organize the Headco April 2019, the BIGGEST conference of AIESEC in Greece. HeADCo April 2019 is the conference of AIESEC in Greece that welcomes the whole plenary and aims to boost the leadership development path of the entity. Being part of an OC team in an AIESEC Conference is a special,unforgettable,challenging and developing experience for you.
mcvp finance&legal AIESEC in greece 18.19
My personal commitment is to create one of the most unforgettable conferences that every delegate will make at least one unique and beautiful memory of it. But I cannot do it by my own . A new OC team is needed that by my side will deliver a boomerang conference experience to the Greek plenary. If you are the person that can be part of this team,the person that is not compromised with nothing less than the best,the Doer!,then you have nothing else to do than to apply for this position. HeADCo April 2019 is your opportunity to live this unique experience and to Recognise the Greatness of AIESEC in Greece.
BEST OF LUCK!
Message from ocp: Dear Applicant, I am in the happy position to welcome you in the application process of the Organizing Committee of HeADCo April 2019! By entering this OC, you will have the chance to experience how it is to organize a very big conference, gain new skills and meet the plenary of AIESEC in Greece by providing an amazing experience to them. Looking for accountable, determined, creative and hard working individuals that will create a next level conference.
oc pRESIDENT hEADCO APRIL 2019
I will make sure that we will have an amazing team experience, well organized, that it’ ll make us enjoy this conference as well and make it the best ever. We shall not forget that it is the biggest conference of the year! Looking forward to receive your application and have you in the team. Good luck! - Katerina
Structure:
STRUCTURE: OCP OCVP
OCVP
OCVP
DS
LOGISTICS
SPECIAL EVENTS
TEAMSTER DS
TEAMSTER LOGISTICS
TEAMSTER SPECIAL EVENTS IT RESPONSIBLE
OCVP MARKETING
OC ROLES & RESPONSIBILITIES:
OCVP ROLES & RESPONSIBILITIES: The role of an OCVP despite the responsibilities is to be an active team member of the Organizing Committee. There are general tasks and tasks based on the specific responsibilities that the OCVP has to deliver on time, based on the OC plan.
Differentiations on the job description of the OCVP apply only for the period before the conference, during the Conference the OC plan and the JDs change in order to respond to the conference needs.
ROLES & RESPONSIBILITIES: OCVP Delegate Services & Teamster Delegate Experience: ✓ Creation of Delegates booklet. ✓ Managing communication with delegates pre, during and post conference.
✓
OCVP Logistics: ✓ Responsible for the tracking of the conference logistics before, during and after the conference.
✓ Budges creation. ✓ Sugarcubes creation.
✓ Responsible for logistics plan and
✓ Responsible for Registrations. ✓ Responsible to answer delegates questions.
✓ Responsible for logistics sustainability.
✓ Compile and manage delegate database. ✓ Coordinate Delegate Registration. ✓ Delegates Check In & Room Allocation.
distribution to the sessions. ✓ Co-operating with MC responsible for ER and sales. ✓ Co-ordinate the overall transportation plan for the logistics.
ROLES & RESPONSIBILITIES: OCVP Special events teamster special events & IT:
OCVP Marketing: ✓ Development & implementation of communication.
✓ Coordination of major events (Delegates Welcoming, Opening Plenary, Parties, Official Dinner, Coffee breaks, other
✓ Promotion within AIESEC network. ✓ Social media management, capitalization and coordination.
innovative events). ✓ Responsible for everything about
✓ Design and create promotional materials for the conference.
audio-visual, music, videos, decoration, preparation and execution for every event
✓ Photos of every session, coffee break and party during the conference.
during conference.
✓
Upload posts after conference of the conference and of the partners of the conference.
application QUESTIONNAIRE
General information: Name: Age: Studies: LC: Phone: Email: Previous AIESEC experience:
questionnaire: 1.
What is your motivation to apply for an OC position for HeADCo April 2019?
2.
What is the position you wish to apply for and what makes you the best candidate for this? (you can apply for more than one position).
3.
Describe a successful conference. How will you make sure the conference will be successful?
4.
Mention 3 strengths & 3 weaknesses of yourself. How you will use the strengths & handle the weaknesses in order to ensure good implementation of the conference.
5.
In how many conferences you have participated as delegate?
6.
What kind of experience you have in organizing conferences, events? ( if you have OC experience mention it and provide a short evaluation upon it what worked /what didn't work).
Application process details: ★ You must answer all the questions in English, otherwise your application won’t be accepted. ★ After your application you will receive a confirmation mail with details about the procedure. ★ No application will be accepted after the given ddl. ★ DATES of HeADCo April 2019: 4-7 of April. ★ The OC team must be physically in Athens from 5/3/2019. ★ DDL of application 24/2/2019 23:59. ★ Send your application to mary.giannitsani@aiesec.net and katerinalochaiti.aiesec@gmail.com.
Timeline of the application! 19/2
24/2
25-27/2
Application launch
Deadline of the application
Interview
28/2 OC Team starts
GOOD LUCK!