AIESEC in Kenya Dinner Organizing Committee Applications
After a couple of years, AIESEC in Kenya making a comeback! Last held in 12.13, MC Volkeno is taking the bold and fearless decision to bring this great event back to life! This dinner shall bring together high achieving alumni of AIESEC in Kenya, high profile board members of entities and the national office together with the MC Volkeno and other current top leaders of AIESEC in Kenya. Sounds big right? Yes, is bound to be phenomenal and for this a super OC is required to organize the AIESEC in Kenya dinner 2017. Hear the call for the team of fearless, energetic, innovative and passionate individuals that shall be behind the logistical success of this great day in April 2017. Kick off your new year by being among these individuals that will make it to the Dinner OC. This will be an experience packed with challenges that will help you develop key leadership qualities, working closely with the MC and leaving a legacy of being the team that brought back AIESEC Kenya dinner with great success.
Are you the passionate one that has what it takes? Begin the journey begins by going through the application and filling it as you strive to gain a practical team experience in a national organizing committee. All the best as you take on this challenge to fearlessly erupt, disrupt and grow for a united AIESEC in Kenya.
ORIZABA!!! On behalf of MC Volkeno; Lorraine Syumiti MCVP, Entity Development AIESEC in Kenya 16.17
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Be keen on what is expected of you in the role you wish to hold. Availability requirements are also very key, pay attention to this. Give your best in the application process as your application will determine whether you shall be shortlisted for the next stage or not. This application package consists of OC job descriptions and application questions. Answer ALL questions under ‘The Personal section, ‘General Questions’ and ‘You in the OC’. Answer only the questions under the specific role you are applying for under the Role-related questions section. For support/ teamster roles, applicants should answer the questions under the OCVP function that they wish to support The roles are open for all members of AIESEC in Kenya and internationals as long as they can be available as needed by the role. The OC team is expected to be physically present in Nairobi to work in the months January until early May when the OC shall be discharged upon submission and approval of the event report by the MC. Ensure that your schedule allows for this commitment before you apply. All OC members must be present for the OC training and team day. Creativity is highly encouraged in your application. The application should be in PDF, font size 14 or 16 and containing folder should be named in the format AKDinner2017_Role_Name. For example: AKDinner2017_OCVP.MAC_LorraineSyumiti Please note incomplete answers or questions skipped will render the application incomplete and hence not acceptable Submit the application to lorraine.syumiti@aiesec.net with the email subject in the format similar to the application folder above, on or before Wednesday, 8th February 2017at 2359h GMT +3. Any submission after this time due to whatever reason shall be rejected.
Timelines to note
TEAMSTER
TEAMSTER OCVP External Relations
ORGANIZING COMMITTEE PRESIDENT
TEAMSTER OCVP Marketing and Communication
OCVP Logistics and Finance
DEVELOPMENT SPACE & REQUIREMENTS • Previous OC experience preferred • Team leader experience required • Crisis management skills required • People management and creativity preferred • Attention to detail • Visionary thinking • Team management skills
Job Description
• Smartly play a role in selecting the OC team from pool of applicants during reviews conducted by MC responsible • Ensure all OC team members understand the vision and purpose of the team in making the dinner a success. • Co-ordinate synergy in the team for achievement of results • Ensure upholding of all team standards throughout the OC duration. • Managing and tracking the OC team to deliver results. • Create the team action plan with the team • Develop strategies that will guarantee a successful dinner. • Set timelines and deliverables for the team. • Ensure compliance of team to the created action plan. • Track expenditures and incomes together with OC finance responsible to ensure no losses are incurred • Mobilize and delegate OC duties beyond the role as may be required with guidance from project manager • Submit weekly OC report • Submit event report after the dinner. • Liaise and co-operate with MC project managers and entire MC • Any other duties as may be assigned by the project manager and MC
DEVELOPMENT SPACE & REQUIREMENTS • BD/Partnerships background required • Attention to detail • Effective written and oral communication • Persistence • Negotiation skills • Presentation skills • Strategic thinking
Job Description • Creation, identification and tracking of pool of companies to be approached for monetary and in kind sponsorship • Create content and write up of sponsorship/partnerships proposals with guidance of MCVP Partnerships • Design table packages for alumni and BOA for sale • Sign strategic partners for both monetary and in-kind support for the event to ensure no losses • Partner servicing • Ensure external support for most expenses • Liaise and co-operate with MCVP Partnerships • Consciously delegate and track OC VP ER teamsters • Perform any other duty as may be assigned by project manager and MC
Job Description
DEVELOPMENT SPACE & REQUIREMENTS • Marketing and communications background required • Innovation and creativity • Brand alignment knowledge • Research based marketing • Graphic design skill development
• Create and develop effective marketing strategies • Create a unique registration link and ensure a high number of sign ups • Design guest mailer, AK dinner template and any other material • Create and manage guest data sheet • Responsible for shortlisting of delegates/guests together with MC • In-charge of conversion of leads from registration to ensure high attendance at the event • Research on customer attraction and satisfaction points • Ensure brand alignment • Ensure online engagement of delegates/guests and build momentum for the dinner before the event • Promote dinner within AIESEC membership and alumni network regionally • Responsible for all video and photographic coverage of the event including an outstanding red carpet arrangement • Liaise and co-operate with MC Digital Experience manager • Perform any other duty as may be assigned by the project manager and MC
DEVELOPMENT SPACE & REQUIREMENTS • Previous AIESEC conference/dinner experience (either as delegate or OC) required • Flexible availability for site visits required • Budget conscious events management preferred • Attention to detail • Negotiation skills • Creativity and innovation
Job Description
• Responsible for re-searching, identifying and securing an appropriate and cost effective venue and logistics within the first 3 weeks • Planning ,coordination and transport of all stakeholders and equipment during the entire period • Ensure all the equipment and logistical matters at the site are up to par and secured latest a month before the dinner and at the dinner • Conduct site visits to highly potential venues identified • Liaise with OCP and OCVP FLA on creation of MoU and ensure signing of the MoU with venue hotel at least a month before the dinner • Key communication channel between the hotel and the OC • Develop the budget and ensure constant tracking of all finances and proof of all payments • Periodical financial reports and updates to MC VP FLA • Manage funds as and when acquired by ER • Co-ordinate and track payment of dinner fee • Responsible for OC financial decision making in collaboration with OCP • Draft MoU for all partnerships and contracts in collaboration with OCVP ER and upon approval by MCVP Partnerships • Draft OC contracts • Liaise and co-operate with MC VP FLA • Any other duty as may be assigned by the project manager and MC
PERSONAL PROFILE Full name
Current AIESEC role (if any)
Previous AIESEC role (if any)
Primary email Address
Skype ID
Mobile Number
Insert a recent picture of yourself
Link to any of your top 3 social media platforms
2. List all the roles you are applying for 3. In a tabular form, list all the AIESEC dinners and most recent 2 conferences you have attended and your role in the dinner/conference. (Strictly AIESEC dinners and conferences and year) 4. In a tabular form, indicate most relevant positions you have held inside and outside AIESEC (Date, Organization, Position, Results achieved and key learning, max 5) 5. What are your commitments between January and May 2017? Be detailed and include location of each commitment.
General Questions 1. What benefits do you see yourself gaining through this role(s)? 2. What are the key things the OC must do to make the dinner phenomenal? 3. Describe a successful AIESEC in Kenya dinner.
YOU IN THE OC 1. What are your expectations of the MC project managers, OCP and OC team? 2. What is the biggest challenge likely to be encountered by your team mates because of working with you? 3. Take the Belbin test. Attach the result in your application folder.
Role-related Questions 1. What makes you the best OCP for AK Dinner? 2. Give a brief description of the way you plan to lead and manage a the OC team.
3. What main achievements do you foresee your OC team achieving with you as the leader? 4. In what ways will you drive attainment of results by your team? 5. Reflect upon your previous OC experience. What are the three main successes and 3 main failures that you learned from the role? 6. Video time! Use your creativity to create a 5minutes video (maximum, 3 minutes minimum) that you shall upload on YouTube and share the link in this application. Share the following in the video a) What is your vision for the dinner? Paint a clear picture of the comeback you envision b) It is a day after the dinner, what will the guests be saying about the event?( Assume both a promoter and detractor)
Role-related Questions 1.
What do you forecast as the ideal financial and in-kind sponsorship that the dinner should bring in?
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List a minimum of 5 companies you plan to approach as partners for the dinner outlining whether for monetary or in-kind sponsorship. Expound on the value proposition you shall sell to each company or organization.
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Write down your most successful sales experience, either in or outside AIESEC and what you attained? (Feel free to blow your trumpet but be keen on honesty and quantify your answers)
Role-related Questions 1. Explain how you would market the dinner to alumni and BOA given they are non-youth and a scattered audience. 2. Design a poster that can be used to market the dinner to alumni and BOA (as above) 3. What marketing opportunities can be leveraged on during the dinner that would aid success of the upcoming summer peak for AK? 4. Which graphic design skills do you possess and rate your strength in it out of 10? (E.g. Photoshop, 8/10) 5. Do tell of what you consider your most successful achievement in marketing.
Note: For this role, the application shall be used as one of the means to gauge of your design skills especially for OCVP applicants. Feel free to impress.
Role-related Questions 1. Highlight the key things that you will be looking out for when searching for the dinner venue? 2. What logistics partners will you aim at attaining in collaboration with ER? 3. Propose an effective payment tracking means that will allow accurate reservation with the hotel 4. What challenges do you foresee facing when it comes to approaching companies and how do you plan to overcome them?
Do not hesitate to inquire for any clarification at the above contact, if need be.