Congress Committee President Application booklet AIESEC in Poland International Congress 2016
Table of contents 1. 2. 3. 4. 5.
Introduction Role/ JD Working conditions Application process Application questionnaire
“The soul of Poland is indestructible... she will rise again like a rock, which may for a spell be submerged by a tidal wave, but which remains a rock.” - Sir Winston Churchill, Speech to the House of Commons, 1939 Dear Applicant,
With great pride and pleasure, we as AIESEC in Poland would like to hereby open the applications for Congress Committee President of International Congress 2016, to be hosted in Poland. AIESEC in Poland has hosted International Congress in the years 1996 and 2006, and for the 3rd time in a row, we are hosting it after a gap of a decade. As an entity, AIESEC in Poland has gone from strength to strength, and the year 2016 will be an important milestone in our 40+ year history with us hosting this event. Needless to say, the challenge falls on the shoulders of a giant who is willing to take up this responsibility and show the network the power our entity has – to deliver IC 2016 in the best way possible for students and organizations from more than 120 countries, showcase Poland as a country in the best way possible, and along the way create experiences for the numerous people you will lead as part of the Congress Committee. Poland throughout history has shown it’s bravery and it’s time to show it once again.
Remember the two main reasons why AIESEC in Poland is hosting IC 2016 – to host an event that will spark and unite the ambitious young minds of this country, and as a nation showcase AIESEC to the young minds that live here in the heart of Europe. Poland throughout, has shown that if there is a common goal, Poles are ready to give everything needed in order to achieve it.
We ask you to be the person who can show this to the world today. On that note, good luck and congratulations on taking this brave step! Regards, MC Galaxy
Role / Job Description Team Management The CCP will lead the whole Conference Committee which will comprise of the core team (CCVPs) and extended team (CC TLs and Teamsters). Responsibilities include: • Establish structure of the CC • Develop JDs and select CCVPs • Facilitate selection of extended CC • Track performance of the CC • Enable execution of team plan to deliver IC in August
Conference Management • Responsible for timely execution of IC plan • Regular and seamless communication with the AI • Regular and seamless communication with AIESEC in Poland Member Committee • Accountable to the National Plenary • Overall responsible for IC 2016 to be executed as envisioned Suggested Reference for Application:
• AIESEC in Poland BID for IC 2016: http://aiesecinpoland.wix.com/ic2016bid
General information • The position is open to MC, LCP’s or members with experience in organizing conference at least at national level • Candidate for position has to be fluent in Polish • The CCP term is from 26 January 2015 to 30 September 2016 * • The CCP along with core of CC will start work from 1st April 2015 • The CC team will receive a salary of 800 PLN per month upon revision. CC team will be hired by AIESEC which implicates Tax declaration for Poles. * Subject to change.
Working conditions • AIESEC provides office and flat from April 2014* • Whole CC team needs to move to Warsaw (or it’s suburbs) in April 2014 • Costs of travelling & conference fee to IC 2015 to India for CCP are fully covered *CCP is responsible for finding suitable flat & office which will have to be approved by the MC team.
Application process • 19.12.2014 – application opening • 20.01.2015 8 PM (GMT +1) – application closure • 21-22.01.2015 – Review Board in Warsaw • 23.01.2015 – General Assembly • 26.01.2015 – Results announcement
Application package: 1. CV where you will put detailed information about you, your experience, languages [max. 1 page] 2. Application questionnaire [max. 11 pages] 3. Endorsement letters: Collect at least 2 endorsement letters wth contact details of authors. At least one of them should be provided by customer/ external stakeholder that have cooperated with you in your AIESEC Experience. 4. Scan of English certificate
Application submitting Submit your application with attachement by 8 PM GMT +1 20th January 2015 to MC VP TxP 14/15 karolina.mlenko@aiesec.pl (karolinamlenko@gmail.com) Send the zip file with all documents in the format : „CCP IC 2016_name_surname.zip�. You will receive confirmation within 24 hours. If you have any questions about application process please contact Karolina Mlenko, MC VP TxP 14/15.
Application questionnaire 1.
Why are you applying for Conference Committee President of IC 2016?
2.
List the 3 most important experiences in your life. What did you do and what were your achievements? How will they contribute to the role you are applying for?
3.
What are your key strengths and weaknesses? How will they affect the role you’re applying for? What according to you will be your biggest personal challenge in the role of a CCP?
4.
What is your vision of IC 2016? What are the MoSes by which you will consider it a successful event?
5.
What do you see as the impact of IC 2016 on AIESEC in Poland and Poland as a country?
6.
Please state how you see the relationship between : a) CC and AIESEC International, b) CC and Member Committee. Also state if you expect any particular challenges with these parties.
7.
Please create a calendar of main milestones of the conference starting from 1st of February 2015 till the end of the conference in August 2016.
8.
What is the CC structure that you want to implement? Describe ideal profile and necessary skills/characteristics required for each of CC VP specific to his/her position.
9.
What would be your five critical success factors for IC 2016? For each one please mention the steps you would put in place to ensure its achievement.
10.
Suggest ideas or strategies on how you would use the special events to enhance AIESEC visibility in the student, corporate & NGO sectors. Please feel free to add any inputs for special events.
11.
Please evaluate the last international conference hosted by AIESEC in Poland. What are the biggest learning points and how will you ensure their implementation for IC 2016’s realization?
12.
Assess the crucial financal sourcing of incomes. How do you want to collect this money and propose the timeline of those activites and point out all crucial points.
Good luck!