AIESEC in Poland MC 15-16 Application booklet
Table of contents 1. 2. 3. 4. 5. 6. 7. 8.
Introduction General JD & Role Working & living conditions Requirements Selection process Proposed MC structure Role of areas and specific requirements Application guideline.
Dear MCVP Candidate for term 2015/2016, There is a lot if words that we could use to describe how powerful Member Committee experience is, but there is no time for talking. It's time for you to make this decision, if you want to spend whole next year contributing for something bigger that yourself, if you want to spend next year leaving and working with group of people who believe in AIESEC as much as you believe. Being in MC is not easy, but every second of this experience is worth it. What is more, being in Member Committee of AIESEC in Poland is huge responsibility. It's responsibility for our network, 17 local chapters that are striving every day for more. It's responsibility towards AIESEC network to deliver number of leadership experiences that will allow whole organization to grow. What is the most important, it's responsibility towards Poland, to shape young leaders that will take ownership for our country and make it stronger in future. If you are ready to leave this intense experience, full of challenges as well as opportunities for you to grow personally take next step and fill in this application. Generation 2015 needs brave individual. If you are reading it, you are definitely one of them. Good luck,
MC Galaxy
General Role • Ensuring of all our actions are aligned with the AIESEC Way • Ensuring accountability, sustainbility and legality of actions of AIESEC in Poland • Representation of AIESEC Poland in internal and external network • Ensuring realization of MoS of entity • Ensuring realization of global and national direction and startegies
General JD • • • • • • • •
Setting functional direction for an entity Creation and execution strategies for MoS achievement Monitoring and tracking performance of entity in terms of area Functional and cross-functional project management on national and international level Network education and management (commission, NSTs, LCPs) Coaching and consultancy for LCs National conferences delivery Representation of MC on specific events on external and internal events/initiatives
Working & living conditions • The official term 15/16 will start on 1 July 2015 and will end on 30 June 2016 • Transition for Management Team starts on 18th May 2015, for the rest of team on 25th May 2015 • You should complete your transition on LC/MC level until this date because there will be no possibility to get days off during transition period • The office is 15 minutes by walk from the house
Working & living condidtions • The salary of every MC member is 1050 PLN (~250 EUR) * per month upon revision. The salary is enough to live, assuming you keep control over your expenses. • Travel costs and fees for national conferences and team days are fully covered for the MC. Also travel costs and fees for international conferences and meetings are covered*. • Accomodation and basic living necessities are provided. *This information is subject to change based on the decision of the new MC team.
Requirements Requirements from the compendium: • You need to be a member of AIESEC in Poland to apply to Member Committee • International candidates can apply if they are a member of AIESEC in another country • Candidates to Member Committee need to have English exam passed at least on level B in AIESEC in Poland scale. It can be proved by a certificate according to AIESEC in Poland regulations passed during General Assembly. Please bring the proper document with you to the General Assembly. • Refer to chapter III of National Compendium to read more about elections to the Member Committee.
Selection process • Application – released 20 December 2014, closure: 20.01.2015 8 PM (GMT +1) • Presentation + Question & Answer - during General Assembly – 23 January 2015 in Warsaw • Assessment Center – 24-25 January 2015 in Warsaw • Interviews – 26.01-3.02.2015 • Announcement – 5.02.2015
Vice presidents are selected by the MCP elect with support of current MC team after obtaining a vote of confidence during General Assembly on 23rd January 2015. Vice presidents are allocated to certain positions by Member Committee President elect according to individual talents and capabilities.
Proposed structure MCP MC VP OD OD Manager
MC VP OP
MC VP MKT
Finance Director
MC VP oGIP
MC VP PR
MC VP oGCDP
MKT Managers
MC VP BD BD Managers
MC VP iGIP MC VP iGCDP MC VP TM
This structure is recommended by MC 14/15 team. It may change after MCP 15/16 selection.
Role of MC VP OD Drive local entities organizational performance and health through the organizational development model Local entities development Performance and health monitoring Ensuring coherency of local strategies with national/global direction Management of internal communication system of AIESEC in Poland Cooperation with MSC
Role of OD Manager ďƒź Enhancing performance and capacity of the lowest performing entities & working on @PLAD's ability to expand, ďƒź Working in the field with new chapters and LC's growing through Specialized Units
Role of MC VP OP Aligning & leading VP operation s towards realization of established entity direction and ELD goals Downscaling global & national plan & initiatives Drive customer orientation behaviour in national and local level using Net promoter Score Quality management Innovation and product development
Role of MC VP’s GIP and GCDP To foster the sustainable development of operations in AIESEC in Poland, increasing number and productivity of GCDP and GIP To deliver and develop support services to local committees in exchange programs in a way that it enables the network to achieve the expected outcom and MoS achievement To develop, implement and manage programs in the national network, generating exchange experiences and enhancing global learning environment Ensuring compilance of exchange processes with formal and legal requirements, both internally and externally
Role of MC VP TM To develop TMP and TLP program in AIESEC in Poland by implementing strategies, innovations and constants improvements for MoSes achievement and growth To implement startegies for driving GIP and GCDP growth Ensuring creation and implementation strategies enabling AIESEC in Poland to delivery ledership in every experience Providing leadership & skills development in the oprganization aligned with national strategy and supporting grwoth in ELD programs
Role of MC VP MKT To lead the marketing and communication efforts to increase the number of customers and supporters To ensure marketing support in each phase of customer flow To ensure network strategy implementation for marketing & PR in AIESEC in Poland To ensure effective synergy between marketing team and other functions on AIESEC in Poland towards achieving MoS To expand the physical and virtual reach of the AIESEC brand and subsidiary brands in Poland To ensure cohesion our brands with global direction MKT team management
Role of MC VP PR To develop and implement PR strategies towards short-term and longterm organizational goal achievement To ensure alliances with other organizations and institutions to support AIESEC 2015 realization (Government, NGOs, etc) Positioning AIESEC as youth leadership development organization Media relations management
Role of MKT Managers To audit, manage and develop the brand of AIESEC in Poland and subsidiary brands To ensure marketing support in each phase of new customer flow To expand the physical and virtual reach of the AIESEC brand and subsidiary brands in Poland
Role of MC VP BD Ensuring sales and delivery of our portfolio of our products Ensuring quality of services provided to external partners of AIESEC in Poland BD team management Responsible for GEP contracts in Poland Cooperation with MCVP iGIP on driving GIP sales and improving sales intensity in LCs and on building B2B channels for iGIP and downscaling it to LCs Driving GIP sales in NET Developing social selling skills in organization Cooperation with MCVP OD on R&R and MCVP F on maintaining cash flow in organization Cooperation with oGIP on GEP development both outgoing and incoming Driving synergy work and ELD support among NET (i.e. iGCDP sales) Responsible for opening up to new markets and tracking economic trends in order to achieve organization’s full potential
Role of BD Managers Strategic account management Product development Product delivery together with network NST management Partnership upscaling New sales Downscaling NET direction to the network Co-sales with LCVPs ELD support on MC level
Role of Finance Director Ensuring financial accountability of our association & LLC Supporting other areas in legal and financial aspects of decision making process Managing financial resources in order to secure growth and sustainability of our organization Ensuring the obligation set by domestic and organizational law are being fulfilled Cooperation with ASC & FSC
Application guidance The application package for AIESEC in Poland MC 2015/2016 team should consist of: 1. CV: give us all important information we need to know about you, your AIESEC Experience, other jobs you have had, your contact details etc. You can use maximum 1 page to create your CV. 2. Endorsement letters: Collect at least 2 endorsement letters with contact details of authors. At least one endorsement letter should be provided by a customer/external stakeholder that have cooperated with you in your AIESEC Experience (representative of company, NGO, BoA, Alumni, Exchange participant) 3. Questionnaire- not more than 9 pages including title page. 4. Scan of English certificate (not rerquired for native English speakers) 5. *For international candidates: all positions are open except Finance Director & BD team. Internationals will take part virtually in Assessment Center. More information during the process. Please provide us extra pdf file (1 page) with explanation of requirements to get a year-long visa and timeline.
Application guidance Submit your application with attachements by 8:00 PM (GMT +1) 20 of January 2015 To MCP current and MC VP TxP 2014/2015 katarzyna.nabrdalik@aiesec.pl karolina.mlenko@aiesec.pl Send one zip file with all documents in the format: „MC VP_Name_Surname_MC_Poland.zip�. Make sure you create separate files for all documents. You will receive a confirmation within 24 hours. If the application will not fullfill all requirements the candidate may be rejected from the process. After sending your application package you will be invited to General Assembly. When the candidate receives the vote of confidence he / she will be asked to filling online MBTJ test and Belbin test (results will be shared only with MC selection responsibles). The next step will be the Assessment Center and interviews. After the General Assembly the MCP elect has the right to reject candidates on each step of the process. If you have any questions about the application process, please contact : Katarzyna Nabralik, MCP 14/15 and Karolina Mlenko, MC VP TxP 14/15
Good luck!