Oc and FACI Application --AIESEC in Italy--
We are extremely happy to launch applications for OC and FACI Team for TTL 2018! We are looking for brave individuals willing to step up and give 100% for this thrilling experience as it is. There will be a lot of work within the next weeks in order to deliver this conference, so if you feel like challenging and developing yourself in a national organizational committee experience, go ahead and fill out the application form!
GENERAL INFORMATION The conference site is: Hotel della Torre, Trevi (PG) The conference will take place from 9째 to 11째 November for Members and Team Leaders; OC and FACI presence is required from 8째 to 11째 November. Accomodation costs are covered; Transportation costs are not covered.
FACI Application
General Explanation The FACI Team will be composed by 8 FACIs, 6 from the plenary and two international FACIs. The focus of the conference is to engage the members and TLs with AIESEC, by explain how AIESEC make an impact in our context and how AIESEC can impact them, as well as prepare them to deliver our winter peak. For that, we are looking for EBs and Internationals. The accommodation is covered, but the transportation costs are not included.
Process Explanation Applications are open to: All EBs or alumni of AIESEC. The process will be composed by a questionnaire and an interview. Depending on the number of application an additional task might me required. If you are international, an endorsement from your LC’s current LCP, or MC, is required.
Applications will close on 11° October You should upload your questionnaire, in pdf format in this link: http://bit.ly/TTL2018Italy
FACI Application
timeline 11th November
DDL Application
12 and 15th October
Interviews
15th o
October
FACI Announcement
Questionnaire 1. Why do you want to be FACI of TTL? 2. How would you evaluate your facilitation skills? (Describe a bit your profile and what kind of sessions you usually like to facilitate, try to be objective) 3. In your opinion, why TTL is important for AIESEC in Italy? 4. What were your previous experiences in AIESEC and outside AIESEC? How this experience hcan help you in this FACI Experience? 5. How would you explain AIESEC Way for someone that never heard about AIESEC in maximum 100 letters. 6. Considering the current state of the network and the timeline, if you need to choose one message to transmit to the delegates during this conference, what would it be?
OC Application
OC Structure CONFERENCE MANAGER OC LOGISTICS
OC DELEGATES (x2)
OC DELEGATE EXPERIENCE
OC Team is the final responsible of delivering logistical aspects of the conference. General duties include: delegates, venue, transportation and engagement management. The OC Team is accountable to the MC 18.19 and by extension to the whole plenary. Furthermore it’s part of the conference team and is expected to interacts and help FACIs. 100% Accountability and problem solving skills are non-negotiable for all the OC positions for the whole duration of the term. The structure can change during the process.
Process Explanation Applications are open to: All EBs or alumni of AIESEC in Italy You can apply through the following link: bit.ly/OCTTL2018 N.B: Endorsement from your LC’s current LCP is required. Proficiency in using Google Suite is required as well.
Applications will close on 11° October Based on the Application Form response, only a shortlist of applicants will be required to take part in a personal interview. Depending on the number of applications, the non shortlisted candidates may not receive elaborated feedbacks but will have a response in any case.
OC Application
timeline 11th November
DDL Application
12 and 15th October
15th October
Shortlisting and interviews
OC Announcement
OC delegate experience Responsible of : • • • • • • • • • • • • •
Co-creation and implementation of communication plan Plenary engagement creation and implementation through different channels Showcasing trough different channels Picture taking during conference Parties and gadgets management Ensuring fast communication with delegates Graphics management and creation Special effects management Co-creation of video and interactive spaces to enrich delegates experience during breaks of the conference Deep awareness about the message and objective of the conference Final video creation of the conference (after the TTL) General OC duties Final report
Profile: • • •
Fast, creative and enthusiastic. Great communication skills to interact with different stakeholder Graphic design and video editing skills are required.
OC delegates (x2) Responsible of : • • • • • • • • • •
Tracking delegates application Rooming and check-in Sugar cubes and badges management Dietary issues management Information downscaling to chief delegates Ensuring synergies for Delegate experience Roll calls management Welcoming delegates at arrival + ideas for welcoming General OC duties Final report
Profile: • •
Communicative, enthusiastic, fast and patient. Good listener and proactive in problem solving.
OC logistics Responsible of : • • • • • • •
Management of food, drinks and gadgets order Daily cash flow tracking before and during conference Shuttle service management and transportation Break’s and in-kinds logistics Session materials preparation General OC duties Final report
Profile: • •
Patient, fast and enthusiastic. Very solution oriented with good negotiation and communicative skills to interact with different stakeholders
DOUBTS? flavia.conoscenti@aiesec.net
mariaeduarda.pcorrea@aiesec.it
Conference Manager
Agenda Manager