ENTITY SUPPORT TEAM APPLICATION BOOKLET-AIESEC IN ITALY
Rules & timeline 1. 2. 3. 4.
There is no application package to be done, just apply in the link provided. The selection process will be run by each MC responsible. Positions are open globally and nationally. Everyone can apply You can apply to more than one position. Keep clear your priorities.
Booklet Launch 2016.08.03
Selec8on Process 06-09 August Applica8on Deadline 2016.08.06
Announcement 2016.08.10
EXCHANGE SUPPORT TEAM Incoming global volunteer
Outgoing global volunteer
Outgoing global talent
• LC Consultant iGV
• Global Citizen Ambassador
• LC Consultant oGT
• LC Consultant iGV
• Network Engagement
• LC Consultant oGT
• Virtual iGV Specialist
• Virtual oGV Specialist
• Scholarship Manager • International Relations
LC Consultant-igv Job Description Working closely with MCVP iGV in analyzing the performance of the entity, participating in creation and delivery of contents and solutions to solve bottlenecks. Support LCVPs in downscaling strategies at local level.
• • • • •
#weekly touch points #weekly analysis #strategies proposed #consultancy chats % of growth of the area
Position timeline Start 2016-08-01 end 2016-12-31
MC Responsible MCVP iGV: michela.proietti@aiesec.it
2 POSITIONS AVAILABLE
Virtual igv specialist Job Description Responsible of co-creation of Virtual iGIV Selling and Value Delivery strategy for Winter Peak together with MCVP iGV. Responsible for tracking LCs that are running iGIV in cities were AIESEC is not present during all the phases of Customer Flow. Responsible for planning according to the national goal the numerical contribution for the project together with MCV iGV. Accountability during the project and constant touch points with MCVP.
MC Responsible MCVP iGV: michela.proietti@aiesec.it
• • • • •
#Weekly touch points with MCVP #Schools re contacted #Opening #Approvals #Realization
Position timeline Start 2016-08-01 end 2017-03-31
1 POSITION AVAILABLE
Global citizen ambassador Job Description Responsible to manage Global Citizen in universities where AIESEC is not present, responsible for all the phases of customer flow execution, responsible for the co-creation of attraction and value delivery strategies. Accountability during the project and constant tracking
MC Responsible MCVP oGV: iago.sales@aiesec.it
• • • • • • •
Sign ups Apply Approvals #RE % NPS % LDM EP Lead touch Points
Position timeline Start 2016-08-01 end 2016-12-31
1 POSITION AVAILABLE
Network engagement - ogv Job Description Create new campaigns that engage the network towards execution and achievement. Consolidate a strong network of VPs and Team leaders that take oGV to the next level.
Position timeline Start 2016-07-01 End 2016-12-31
MC Responsible MCVP oGV: iago.sales@aiesec.it
• Number of Content for oGV network • Number of content/chats for Team Leaders and Team Members • Number of Applicants from oGV Teams • Number of participants from oGV teams at national level
1 POSITION AVAILABLE
Virtual ogv specialist Job Description Responsible to manage Global Citizen in universities where AIESEC is not present, responsible for all the phases of customer flow execution, responsible for the co-creation of attraction and value delivery strategies. Accountability during the project and constant tracking
MC Responsible MCVP oGV: iago.sales@aiesec.it
• • • • • • •
Sign ups Apply Approvals #RE % NPS % LDM EP Lead touch Points
Position timeline Start 2016-08-01 end 2016-12-31
1 POSITION AVAILABLE
Scholarship manager ogt Job Description • Working closely with MCVP oGT and applicants for Global Talent Scholarship. Providing education and guiding applicants through recruitment process, delivery of product and HR processes management.
MC Responsible MCVP oGT: aleksandra.talaga@aiesec.it
• • •
Delivery of Scholarships of the companies contacts with Scholarships' applicant providing education about Global Talents constant contact with LCs delivering scholarship
Position timeline Start 2016-08-01 end 2016-12-31
1 POSITION AVAILABLE
Lc consultant - ogt Job Description Working closely with MCVP oGT in analyzing the performance of entity, participating in creation and delivery of contents and solutions to solve bottlenecks. Support the LCVPs in downscaling the strategies at local level.
MC Responsible MCVP oGT: aleksandra.talaga@aiesec.it
• • • • •
Weekly touch points with LCVPs Weekly analysis of performance Downscaling strategies Consultancy chats Growth in the area
Position timeline Start 2016-08-01 end 2016-12-31
2 POSITION AVAILABLE
International relations ogt Job Description Working closely with MCVP oGT in analyzing the performance of AIESEC in Italy and the entities they will be in charge to track, keep the communication between AIESEC in Italy and our entity partners to ensure proper account management and downscale the IR strategy to LC level.
MC Responsible MCVP oGT: aleksandra.talaga@aiesec.it
1 POSITION AVAILABLE
• Analyzing, setting targets with country Partners • Efficient cooperation with country partners (contact with country partner's responsible, Promotion of opportunities from country partners among functional team, managing country based products) • Quality management • Ensuring country partnership delivery on Local Level
Position timeline Start 2016-09-01 end 2016-12-31
Od SUPPORT TEAM expansion Growth hacker Growth hacker Growth hacker Growth hacker ECB Chair
Growth hacker Job Description Working closely with MC OD director Entity Development and Expansion Managers to support expansions in their development with a focus on Marketing and oGV
MC Responsible MC OD Director: davide.furlan@aiesec.it
4 POSITIONs AVAILABLE
• • • • • • • •
#Expansion Visits % of growth of Expansions #Education chats with Expansion Team #Weekly chats with Expansion Managers #Weekly reports to MC OD director Entity Development #Monthly chat with MC OD director Entity Development #Tracking of Expansions performances % Expansion strategy implemented
Position timeline Start 2016-09-01 End 2017-02-28
ECB Chair Job Description The ECB chair is responsible of managing and representing AIESEC in Italy quality cases both incoming and outgoing exchange, in every program. Its responsible of leading the ECB national team and report directly to the MCVP OD and MCP regarding quality and S&S cases opened. He is required to have a strong orientation towards costumer centricity and closing open cases in the most efficient way possible taking into consideration a good costumer management and AIESEC in Italy legality and well being.
MC Responsible MCVP OD: mauricio.rodriguez@aiesec.it
• • • • •
# Cases closed # Cases responded High NPS score for AIESEC in Italy Response Rate of 24 hours maximum ICB Direct Contact
Position timeline Start 2016-08-01 End 2017-02-28
1 POSITION AVAILABLE
BD support team Talent placer Junior in kind
Junior in kind support Job Description Support the Entity through: The creation of cost cutting partnerships strategy, with a long term perspective, sales intensity, sales activities for raise new In-kind Partners, account management. The main goal for this position is to create partnerships in order to cut the expenses of the MC and the Entity. OC TEAM In-kind: By bringing 3 In-kind per event. the EST Member can participate to the conferences as part of the OC Team of the event, taking care of the In-kind management for the event
MC Responsible MC BD Manager: nicolo.gebbani@aiesec.it
Calls Proposals € Fix cost cutting (partnership) (Long term partnership) Partnership for all conference cycle • % NPS of partner in-kind • • • •
Position timeline Start 2016-09-01 End 2017-07-01
1 POSITION AVAILABLE
Talent placer Job Description Work closely with MC BD Department in delivering the Global Talent International. Placement portfolio product. Facilitating account management of BD Department's Partners. Coordinate activities of job placement service for students and graduates Analyze process bottlenecks and find solutions. Help monitoring the progress of work placement. Ensure Entity’s sustainability Working Hours per week: 6-8 Benefit: - 30€ for each approval, paid cumulatively every 2 months - 100€ bonus after every 5 approvals
MC Responsible MC BD Manager: antonio.depino@aiesec.it
• • • •
# Approvals % NPS Students % NPS Partners % students placed
requireme nts
• Outgoing LCVP Experience (preferred) • EXPA knowledge • Good IT skills including word processing and spreadsheets • Orientation to results • Good English
Position timeline Start 2016-09-01 End 2017-07-01
1 POSITION AVAILABLE
TXP SUPPORT TEAM txp Txp consultant Txp consultant Strategic developer
Txp consultant Job Description Working with the MCVP TXP coaching for VPs TXP. To review, analyze and follow-up the implementation of TM processes. Support the implementation of the National Strategies at the local level.
MC Responsible MCVP TXP felipe.avilan@aiesec.it
• Monthly consultancy spaces to VPs • Report per entity about the TM processes implementation • Action plan co-created with the VPs
Position timeline
2 POSITION AVAILABLE
Start 2016-08-22 End 2017-01-31
Strategic developer txp Job Description
Working with the MCVP TM and VPs TM in developing the National Strategies to implement efficiently the TM processes. To downscale the National Strategies to the Local Committees and co-create the implementation plans. To evaluate the results of the National Strategies
• Strategic plans according to the National Strategies • Co-creation and downscaling spaces (Online and offline) • Report the results of the National Strategies
MC Responsible MCVP TXP: felipe.avilan@aiesec.it
1 POSITION AVAILABLE
Position timeline Start 2016-08-22 End 2017-01-31
Gia SUPPORT TEAM Government institutions & alumni Fundraising tracker Expansion catalyzer University relations manager Grants and foundations manager
Grant & foundation manager Job Description Researching and target listing (check the English) of foundations, NGOs classified by compatibility with AIESEC projects and programs. Researching and application to public and private grants or prizes compatible with AIESEC. Participation to public events in different cities if needed. Run meetings (online or offline if needed with foundations). Activity report to MCVP GIA. Contribute to content creation materials for the area (portfolio) and for the plenary (NLs) if needed
MC Responsible MCVP GIA: greta.sbrana@aiesec.it
• • • • • •
#foundations found #meetings run #funds #grants and prizes found #applications done #grants won
Position timeline Start 2016-08-10 End 2017-03-01
2 POSITIONs AVAILABLE
Expansion catalyzer Job Description Analyze expansions university reality. Analyze Italian universities reality and understand which universities can be approached and do a target list. Boost exchanges through university relations. Tracking of university relations in expansions. Approach new universities we could work with-Run online or offline meetings with University or expansions stakeholders when needed. Contribute to the content creation of materials or events for Universities relations when needed
MC Responsible MCVP GIA: greta.sbrana@aiesec.it
• • • • •
#universities approached #contracts signed #exchanges provided by universities #new universities working with AIESEC #meetings run
Position timeline Start 2016-09-01 End 2017-04-01
1 POSITION AVAILABLE
University relations manager Job Description -Analyzing the current situation of the Universities relations in AIESEC in Italy -Analyzing the "University system and organs" - Boosting University relations in every LC - Contributing for the content creation of events and materials for universities (when needed) - Report activity to MCVP GIA - Run meetings with Universities stakeholders (online or offline when needed) and LCs representatives (when needed)
MC Responsible MCVP GIA: greta.sbrana@aiesec.it
• #meetings with Universities • #contracts signed • #Universities supporting AIESEC LCs and exchanges programs • #"bad relations cases" solved
Position timeline Start 2016-09-01 End 2017-04-01
1 POSITION AVAILABLE
Fundraising tracker Job Description Research for grants and foundations LC can apply to and approach and do a target list Update the national TT for LC fundraising strategy Check and approve grants and foundations researched by LCs (together with MCVP GIA) Contribution for materials creation to support LCs if needed Run meetings with foundations/with LCs (online or offline) if needed
MC Responsible MCVP GIA: greta.sbrana@aiesec.it
• • • •
#LCs applying to grants #LCs winning grants #funds raised by LCs #grants and foundations found
Position timeline Start 2016-08-10 End 2017-03-01
2 POSITIONs AVAILABLE
FM&L SUPPORT TEAM Finance management & legal Legality consultant Credit consultant Finance management
Legal consultant Job Description • • • •
to help MC with the legality processes; to help in change of current form of NGO; to couch LCs in legality cases; to help LCs in customizing of local contracts.
MC Responsible MCVP Finance: ana.kudrevich@aiesec.it
1 POSITION AVAILABLE
• # of legality consultancy spaces; • # of modified contracts; • changed Statuto • # of legality cases solved • # of researches done according to MC requests.
Position timeline Start 2016-08-10 End 2016-12-31
Credit manager Job Description creation of invoices; creation of nota di credito; update of invoices spreadsheets; to track VPs Finance about partners payments; credit management consultancy
• #of invoices created; • #of NCE created; • #of partners paid to LCs in 8me; • #of consultancy spaces;.
MC Responsible MCVP Finance: ana.kudrevich@aiesec.it
1 POSITION AVAILABLE
Position timeline Start 2016-08-10 End 2016-12-31
Finance manager Job Description to analyze finance situation of LCs; to grow of finance sustainability of the entity; finance consultancy; work with MCVP F&L on implementation and track of investment strategy; finance audit & reports;
MC Responsible MCVP Finance: ana.kudrevich@aiesec.it
1 POSITION AVAILABLE
• #of LCs who passed internal finance audit; • #of solved finance cases; • of consultancy spaces; • #% of budget achievement of LCs
Position timeline Start 2016-08-10 End 2016-12-31
bxp SUPPORT TEAM Brand management
Content team
Digital infrastructure
Consultant
Press office content creator
Email marketing
Brand manager support
designer
Email marketing
Designer
Brand manager support
Web page manager
Blog writer
Web page manager
Brand manager team leader
Social media manager (Facebook)
Digital infrastructure team leader
Social media manager (others) Content team leader
Lc consultant Job Description Consulting LCs on implementation of MKTG strategies Tracking of LCs performance Coaching LC VPs
MC Responsible MCVP B2C: dusan.stojkovic@aiesec.it
1 POSITION AVAILABLE
• % of growth from LCs consulted • # of Weekly analysis of LCs performance • # of Coaching chats with VPs
Position timeline Start 2016-08-01 End 2017-01-31
Brand manager support Job Description Participating in campaigns creation Campaigns preparation and execution (campaign management) Campaigns down scaling to LCs Ensuring content creation for campaign with EST Content team (1 will be GC, 1 GT)
• Number of Applicants from campaign • % of plan fulfillment for campaigns • of educations for LCs on campaign execution
Position timeline MC Responsible MCVP B2C: dusan.stojkovic@aiesec.it
Start 2016-08-01 End 2017-01-31
2 POSITIONs AVAILABLE
Brand manager team leader Job Description EST Team Management Ensuring synergy between EST BXP Teams Consulting LCs on implementation of MKTG strategies Responsible for coordination of campaigns preparation and execution
MC Responsible MCVP B2C: dusan.stojkovic@aiesec.it
• % of growth in performance of LCs consulted • % of achievement in campaigns • # of chats with VPs • Weekly analysis of LCs performance
Position timeline Start 2016-08-01 End 2017-01-31
1 POSITIONs AVAILABLE
Press office content developer Job Description Create content for press release / write press releases (develop fresh story ideas) Plan for advanced content creation (net external with AIESEC ) & editorial calendar Review release analyst Help maintain organization's image and identity
• #of content • %Plan vs achieved of the plan • #of publications
Position timeline Start 2016-08-01 End 2017-01-31
MC Responsible MCVP PR marialaura.picciolo@aiesec.it
1 POSITIONs AVAILABLE
CONTENT DESIGNER Job Description Supports MKTG activities Develop the graphic design of materials and strategic ideas for AIESEC programs and projects Develop materials for for execution of MKTG activities
MC Responsible MCVP B2C: dusan.stojkovic@aiesec.it
• # of images • # GIFs • # Videos created
Position timeline Start 2016-08-01 End 2017-01-31
2 POSITIONs AVAILABLE
BLOG WRITER Job Description Copywriter will be responsible to edit and create copywriting for hard content of the B2C campaigns and contribute to A/B testing of the contents on the landing pages of aiesec.it Blog content creation!
MC Responsible MCVP B2C: dusan.stojkovic@aiesec.it
• Number of blogs / contents • Number of audience reached per content • Conversion from blog to Landing Page to OP
Position timeline Start 2016-08-01 End 2017-01-31
1 POSITION AVAILABLE
SOCIAL MEDIA MANAGER Job Description Management of the channel Creation of Editorial calendar based on exchange focus Weekly analysis of the channels and taking actions steps based on it Reporting to EST TL Content.
• Growth of the channel • reach • Audience • interaction • Number of visitors on website from FB/other channels
Position timeline MC Responsible MCVP B2C: dusan.stojkovic@aiesec.it
Start 2016-08-01 End 2017-01-31
2 POSITION AVAILABLE
Content team leader Job Description EST Team Management Ensuring synergy between EST BXP Teams Ensure content creation and maintenance of social media channels and blog Coordinating strategies for different SM channels
MC Responsible MCVP B2C: dusan.stojkovic@aiesec.it
• Growth of Social Media channels • of website visitors from Social Media • of contents created
Position timeline Start 2016-08-01 End 2017-01-31
1 POSITION AVAILABLE
E-mail marketing Job Description Creating e-mail marketing strategy for Attraction and Consideration Creating LEAD Capturing and conversion strategy Building e-mail campaigns on diverse platforms Tracking and analyzing performance of e-mail campaigns, and taking decisions based on it 1 will work on B2C email MKTG strategies, 1 on B2B
MC Responsible MCVP B2C+B2B dusan.stojkovic@aiesec.it Kweku.boatin@aiesec.it
• % of conversion from e-mail • of campaigns made • % of conversion Sign Up -> Applicant
Position timeline Start 2016-08-01 End 2017-01-31
2 POSITIONs AVAILABLE
Web manager Job Description Optimization of landing pages for programs Maintaining and building contents for website Executing campaign activities regarding digital platforms Maintaining digital infrastructure of AIESEC Italia (web site, email MKT, additional platforms)
MC Responsible MCVP B2C dusan.stojkovic@aiesec.it
• of updates on website • Conversion from website to OP • No. of visitors on website Landing Pages
Position timeline Start 2016-08-01 End 2017-01-31
2 POSITIONs AVAILABLE