I
AIESEC in
ITALY 15/16
NST Booklet
External
New Positions OCP Youth Speak Forum OC Team Youth Speak Forum managed by MCVP PR
NST IN-KIND
NST ER YSF managed by BD Department
General Information DDL will be on the 13째 of November 2015 Applications must be sent to denny.casabianca@aiesec.it and MCVP responsible at @aiesec.it
Applications must not exceed the 5 pages and font size 18.
Benefits Gain practical skills and knowledge about event management Improve team management skills Manage national event for 200+ people Work together with the MC Opportunity to innovate at national level
KPI Weekly Chat with MCVP PR Weekly Chat with OC team # Participants to the event
NST
OCP YSF Job Description Meeting point between MC VP PR and OC YSF team Develop and implement with the MC VP PR an action plan for the entire event Setting goals, tracking and managing of the OC team Organize regular OC meetings Weekly Meeting with the MC VP PR Account directly to the MCVP PR Coordinate the functions of the OC team ( logistics, promotion activities, etc.)
Requirements Effective communication Team Management skills Strong accountability Results orientation Commitment Proactivity
Questions
NST
OCP YSF
1. What is your motivation to apply for this role? Why is Youth Speak Forum important for you? 2. Which bottlenecks we could face during the organization of the Youth Speak Forum and how do you plan to overcome them? 3. How will be your strategy in tracking the OC team? Please define concrete actions you would do with your team to run a successful Youth Speak Forum. 4. Create a draft of the plan for the whole OC team to ensure the success of the event YSF.
Benefits Gain practical skills and knowledge about event management Manage communication for a national event for 200+ people Work together with the MC Opportunity to innovate at national level
KPI Weekly Chat with MCVP PR Weekly Chat with OC team # Participants to the event
NST
OC YSF MKTG and COMM Job Description Official online channels management of Italy YSF Responsible for online (internal and external) and offline promotion Responsible for Italy YSF communication campaign Accountable directly to the OCP and MC VP PR Weekly Meeting with the OC team Work in synergy with the OC team
Requirements Effective communication MKTG/comm background Strong accountability Results orientation Personal Effectiveness Proactivity Market Orientation
Questions
NST
OC YSF MKTG and COMM
1. What is your motivation to apply for this role? Why is Youth Speak Forum important for you? 2. Develop a communication strategy for the external engagement to bring 200 people to the YSF. 3. How do you plan to showcase the event (live and post)? 4. How would you manage weekly the Facebook page of the event YSF in the most innovative way? Please define concrete action steps with a weekly timeline.
Benefits Gain practical skills and knowledge about event management Manage delegates for a national event for 200+ people Work together with the MC Opportunity to innovate at national level
KPI Weekly Reporting/Chat with OC team # participants to the event
NST OC YSF Delegates
Job Description Delegates registration management responsible, both physically and virtually Delegates and guests reception responsible Transportation responsible from/to the site Develop and implement with the OCP an action plan for the entire event Accountable directly to the OCP and MC VP PR Weekly Meeting with the OC team Work in synergy with the OC team
Requirements Effective communication Strong accountability Stress and time management Results orientation Commitment Proactivity
Questions
NST OC YSF Delegates
1. What is your motivation to apply for this role? Why is Youth Speak Forum important for you? 2. Imagine you have to create the best YSF ever. What do you think are the three key priorities/critical success factors for the management of the delegegates and what strategies would you propose for each one? 3. Define concrete three steps and timeline of your ideal delegates management strategy before and during the event (online and offline strategy).
Benefits Gain practical skills and knowledge about event management Manage budget for a national event for 200+ people Work together with the MC Opportunity to innovate at national level
KPI Weekly Chat with OC team # participants to the event
NST OC YSF Finance
Job Description Manage the cash inflows and outflows of the event Develop and tracking of the budget (with OCP, MCVP PR and MCVP F&L) Make the final report about financial and economical management of YSF Once the event starts, help with OC Logistics. Weekly Meeting with the OC team Work in synergy with the OC team and MCVP F&L
Requirements Effective communication Budget management Strong accountability Stress & Time management Commitment Proactivity
Questions
NST OC YSF Finance
1. What is your motivation to apply for this role? Why is Youth Speak Forum important for you? 2. Which bottlenecks we could face during the organization of the Youth Speak Forum and how do you plan to overcome them? 3. Create a budget plan for the YSF, taking into consideration the cashflow. 4. It's missing one month to the event and the planned net income of the event is in loss. What would you do in order to solve the situation.
Benefits Gain practical skills and knowledge about event management Manage logistics for a national event for 200+ people Work together with the MC Opportunity to innovate at national level
KPI Weekly Chat with OC team # participants to the event
NST OC YSF Logistics
Job Description Responsible of logistics management of the YSF site Accountable directly to the OCP and MC VP PR Develop and implement with the OCP an action plan for the logistics of the entire event Weekly Meeting with the OC team Work in synergy with OC team
Requirements Effective communication Stress and time management Strong accountability Results orientation Commitment Proactivity
Questions
NST OC YSF Logistics
1. What is your motivation to apply for this role? Why is Youth Speak Forum important for you? 2. Which bottlenecks we could face during the organization of the Youth Speak Forum and how do you plan to overcome them? 3. Imagine you have to create the best YSF ever. What do you think are the three key priorities/critical success factors for the logistics of a YSF and what strategies would you propose for each one?
Benefits Gain practical skills and knowledge about event management Manage press office communication for a national event for 200+ people Work together with the MC Opportunity to innovate at national level
KPI Weekly Reporting/Chat with OC team # participants to the event
NST OC YSF Press Office
Job Description Press office management for the event Responsible for media appearances (online & offline) for YSF Responsible for the twitter engagement before and during the event Accountable directly to the OCP and MC VP PR Weekly Meeting with the OC team Work in synergy with the OC team
Requirements Effective communication MKTG/comm/PR background Strong accountability Results orientation Personal Effectiveness Proactivity Market Orientation
Questions
NST OC YSF Press Office
1. What is your motivation to apply for this role? Why is Youth Speak Forum important for you? 2. Write an example of press release about YSF taking as example the YSF happened in India the last August during IC. 3. Considering that the event will take place probably in Turin, create a target list of media you would like to contact in order to promote YSF through Press Office. 4. Imagine this could be the first time in which we could have important TV networks speaking about us and present during the event. What kind of TV network would you contact and would you like to have present during the event?
Benefits Develop Marketing and Selling skills Enlarge the network of contacts Develop organizational skills Customer Orientation
KPI N° of meeting scheduled N° of meeting done N° of contract signed N° of partners for Youth Speak Forum
NST
ER YSF Job Description Support both the MC in the development of Youth Speak Forum, giving it new inputs in order to launch them on the market, and sell them. The member in the NST receives specific knowledge and trainings so that they are able to make a positive impact in AIESEC Italy and on the Italian society. It is a position of big responsibility for AIESEC in Italy. The main goal for this position is to help BD team to cover Youth Speak Forum budget selling BD’s product
Requirements Persistence Effective Communication Creativity Flexible Thinking Innovation Committment to results Team working
Questions 1.
NST
ER YSF
In you opinion what are the added values of Youth Speak Forum for a company? How you should use these added values in order to sell it?
2. 1 month ago you signed a contract with a big company. As account manager, you call this company to know if everything is ok and the company complain you about this points: - The event is in 1 moth and the location is already unknown - Are missing the themes of the event and they have to prepare the speech - They are not satisfied about AIESEC way to work, there is lack of communication Describe the main point of your selling strategy in order to keep a strong relationship with your contact and solve its complains.
Benefits Opportunity to develop a strong network across the country Support the development of new Conference Cycle Work together with BD Team
KPI # Partners contacts # emails & calls # emails & calls as follow up In kind obtain
NST
In-Kind Job Description Support both the MC in the development of new products, giving it new inputs in order to launch them on the market, and sell them. The member in the NST receives specific knowledge and trainings so that they are able to make a positive impact in AIESEC Italy and on the Italian society. It is a position of big responsibility for AIESEC in Italy. The main goal for this position is to help BD team to cover national budget selling BD’s product
Requirements Persistence Effective Communication Creativity Flexible Thinking Innovation Committment to results
Questions
NST
In- Kind
1.In your opinion for which parts of the conferences we need In Kind? For each part explain: Target of company Value proposition for the companies Proposal for companies The way to manage the delivery and the follow up. 2.Find through market analysis, one company that in your opinion, it’s good for In Kind collaboration for our breaks. Please explain why you chose that company through datas and informations that you found. 3.UP SCALE 3.1. There is one company that work with AIESEC as In Kind partner on the local level, how you do make with this company to become In Kind partner on the national level? 3.2. There is one company that work with AIESEC as In Kind partner on the national level, which way you would up scale the In Kind partnership in order to make in profitable ?
Contacts
MCP – Guiscardo Urso: guiscardo.urso@aiesec.it MC VP F&L – Alberto Caviglia: alberto.caviglia@aiesec.it
MC VP OD – Denny Casabianca: denny.casabianca@aiesec.it OD Director – Benedetta Turrin: benedetta.turrin@aiesec.it
AIESEC in
ITALY 15/16
MC VP CR & OD Director- Marco Borgo: marco.borgo@aiesec.it MC VP MKTG – Giuseppe Trovato: giuseppe.trovato@aiesec.it MC VP PR – Silvia Compagno: silvia.compagno@aiesec.it MC VP DM Yildiz Alidzhikova – Yildiz Alidzhikova@aiesec.it MC VP oGCDP – Rebecca Ravelli: rebecca.ravelli@aiesec.it MC VP iGCDP – Danio Baù: danio.bau@aiesec.it MC VP oGIP – Vladimir Bujosevic: vladimir.bujosevic@aiesec.it MC VP TM – Rachel Lun: rachel.lun@aiesec.it MC VP BD – Gianluca Razza: gianluca.razza@aiesec.it
UTILITIES http://aiesecitaly.wix.com/mainhub
BD Manager – Cristina Viale: cristina.viale@aiesec.it MC VP GIA – Martina Matarazzo: martina.matarazzo@aiesec.it