OCApplication Booklet
GENERAL INFORMATION We are extremely happy to launch applications for OC Team for SUMCO 2019! We are looking for brave individuals willing to step up and give 100% for this thrilling experience as it is. These brave individuals will contribute to create the AMAZING CONFERENCE OF SUMMER! There will be a lot of work within the next weeks in order to deliver this conference, so if you feel like challenging and developing yourself in a national organizational committee experience, go ahead and ďŹ ll out the application form!
GENERAL INFORMATION • The conference site is: Hotel della Torre, FOLIGNO (PG) • The conference will take place from 30th July to 4th August for Members, Team Leaders and EB.
GENERAL INFORMATION • The OC team should attend the pre-meeting and the conference, both happening in Trevi from 28th of July till the end of the conference; • Accomodation costs are covered; • Food costs are covered; • Transportation costs are not covered.
APPLICATION PROCESS Applications are open to: All members and Alumni of AIESEC in Italy You can apply through the following link: http://bit.ly/OCApplicationSumCo2019 N.B: Endorsement from your LC’s current LCP is required. ProďŹ ciency in using Google Suite is required as well.
Applications will close on June 11 Based on the Application Form response, only a shortlist of applicants will be required to take part in a personal interview. Depending on the number of applications, the non shortlisted candidates may not receive elaborated feedbacks but will have a response in any case.
TIMELINE 11th June
12-13th June
14th June
DDL Application
Shortlisting and interviews
OC Announcement
OC TEAM CONFERENCE MANAGER OC FINANCE
OC LOGISTICS
OC DELEGATES (x2)
OC Team is the ďŹ nal responsible of delivering logistical aspects of the conference. General duties include: delegates, venue, transportation and engagement management. The OC Team is accountable to the MC 19.20 and by extension to the whole plenary. Furthermore it’s part of the conference team and is expected to interacts and help FACIs. 100% Accountability and problem solving skills are non-negotiable for all the OC positions for the whole duration of the term. The structure can change during the process.
Responsible for: • • • • • • •
OC FINANCE
Budget for conference Selling gadget Gadget booking form management Daily cash flow updating during conference Managing all the payments from delegates General OC duties Final report
Profile: • Finance experience required • Great management skills • Great communication skills to interact with different stakeholders
Responsible for: • • • • • • • • •
OC DELEGATES (X2)
Tracking delegates application Rooming and check-in Sugar cubes and badges management Dietary issues management Information downscaling to chief delegates Ensuring synergies for Delegate experience Welcoming delegates at arrival + ideas for welcoming General OC duties Final report
Profile: • Communicative, enthusiastic, fast and patient. • Good listener and proactive in problem solving.
OC LOGISTICS
Responsible for: of: • Management of food and drinks order • • • • • • • • •
Gadget order Parties and gadgets management Roll calls Special effects management Shuttle service management and transportation Break’s and in-kinds logistics Session materials preparation General OC duties Final report
Profile: • OWN a professional camera • Patient, fast and enthusiastic. • Very solution oriented with good negotiation and communicative skills
DOUBTS? Tell me! cecilia.michielin@aiesec.net Conference Manager
bit.ly/ OCAp plicati
onSum C
APPLY! DDL: JUNE 11th
o2019