WinCo & IPC
OC Application Booklet
CONFERENCE DETAILS WinCo is a national conference for EB Currents, EB Elects and Team Leaders. The objectives of the conference are that of closing the EB experience for the currents, final touchpoint of planning and kickstarting the experience for elects and team leaders. At the same time, the iGV EPs from the EVS project around the country are going to join for the national IPC (Incoming Preparation Conference).
15 January
16 January
17 January
18 January
19 January
Pre-conference MCP Elections will be running at this point, the OC will be in the venue
Day 1 of WinCo EB Currents and EB Elects are joining the conference together
Day 2 of WinCo Day 1 of IPC Around 60 EPs are joining the venue for their separate conference
Day 3 of WinCo Day 2 of IPC The conference ends for EB Currents, but for Team Leaders it starts now
Day 4 of WinCo Day 3 of IPC The last day for both conferences
APPLICATION DETAILS The application shall contain the following files: •
A screenshot of your 16 Personalities test
•
Your AIESEC CV in PDF format
•
An Endorsement Letter from someone who lead you in PDF format
•
The application questionnaire in PDF format (to contain all questions from the Personal and General block, and all of the questions from the specific position you are applying for).
(https://www.16personalities.com/)
* There is no page limit, but be sure to give the answers straight to the point. ** For the questionnaire, you can choose to use your own design as long as it contains all the requirements *** The application should be sent to: octavian.dinu6@aiesec.net in a ZIP or RAR archive, containing each file separately, within the DEADLINE
APPLICATION DEADLINE: 20.11.2019 at 23:59
OCP OCVP DX
OCVP MKT
OCVP SALES & LOG.
x2 OCVP RECEPTION
LOGISTICAL ALIGNMENTS: •
the OCVPs need to be in the MC House (Bucharest) the weekend before the conference (for the pre-meeting and preparation of the conference)
•
required presence at OC Meetings and other synergy meetings and calls
•
required presence during pre-conference and post-conference meetings
•
required presence at the OC Team Building
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accommodation for the pre-meetings is covered
•
meals for the whole staying in the venue are covered
•
transportation from the MC House to the venue and back is covered
OCP
PROFILE
o Delivering 90% realization of the Conference Objectives o Selecting and Developing OC and OCVP Members •
EB / TL / National OC Experience
o Implementing Team Standards in the OC team
•
Tracking and Team Management Skills
o Overview of all areas and processes involved
•
Problem Solving Mindset
•
Resource Management Skills
o Planning, tracking and evaluation processes involved in the project
OCVP DELEGATES EXPERIENCE
PROFILE •
Communication Skills
•
Good Organizing and Planning Skills
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Time Management
•
Customer Service Profile
•
Solution Oriented
•
Attention to Detail
o Takes into account the suggestions and feedback of the delegates and finds the best way to implement it o Keeps track of the chiefs delegates before and during the conference
o Maintains communication with the LCs in regards to # of delegates, transportation plans, hour of arrival, etc. before and throughout the conference o Ensures that the venue, plenary and session’s rooms are decorated as it is planned o Creates the facebook group of the conference, and posts regular updates o Maps out and implements the plan of improving delegates experience
OCVP SALES & LOGISTICS x2
PROFILE
o Ensures cash sales and the in-kinds needed throughout the conference (coffee breaks, breakfast, printings, parties, logistics) o Research, contact and approach potential partners
o Contact the current partners
•
Effective communication
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Able to handle multiple tasks
•
Dynamic person
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Solution oriented
•
Attention to details
•
Fast learner
•
Negotiation skills
o Account management with the partners involved o Showcasing of the Partnerships together with OCVP Marketing o Synergies with the MCVP BD o Keeps track of all the logistics of the conference
o Creates the logistics plan and makes sure all sessions are covered
OCVP MARKETING
PROFILE •
Effective communication
o Creates and implements the promotional plan for the conference. o Creates online materials and content for the conference website.
o Creates the design for badges and needed decorations.
•
Able to handle multiple tasks
o Creates designs for conference merchandise.
•
Dynamic person
o Register & Order conference shop.
•
Design Skills
•
Attention to details
•
Fast learner
OC RECEPTION
PROFILE
o Selecting and engaging the Chief Delegates o Keeping contact with the venue •
Effective communication
o Opening the AF for the delegates
•
Able to handle multiple tasks
o Transportation plan for Conference Team and each LC
•
Dynamic person
o Sending confirmation e-mails to each delegate
•
Solution oriented
o Solving issues regarding late registrations and cancellations
•
Attention to details
•
Fast learner
o Ensuring that the check-in process is as smooth as possible
o Creating the room allocation framework
QUESTIONAIRE A. PERSONAL • • • • • • • •
Full name: Nickname (if any): Current/ Last AIESEC position: E-mail address: Phone number: Date of birth: When did you join AIESEC: Languages and levels: (Listening, Reading, Writing, Speaking) with the levels Basic, Good, Advanced, Native
B. GENERAL • Why have you applied for being OCP/OCVP WinCo 2019? What are the expectations regarding this position? • What are your strongest skills and assets that you can bring to AIESEC in Romania through this position? What are the skills you would like to develop?
C. SPECIFIC | OCP
• What were the GCPs and BCPs of our conferences in the last two conferences, for each area? For the 2 BCPs of each area, please state an action plan in order to transform them into GCPs. • Please make a plan for the OC, regarding the team, from November until January, having in mind the Team Standards. • Describe your daily, weekly and monthly routine (before conference) with the OC team in order for you to be sure that the OCVPs plan will be minimum 85% achieved. • How do you envision the perfect conference, and also the worst one, from a numerical point of view? Please be as specific as possible.
C. SPECIFIC | DELEGATES EXPERIENCE
• How do you envision the perfect WinCo for a delegate and what would be your contribution as OCVP DXP to make it happen (be specific)? • A day before the gala, you are informed that the theme has changed, and you need to craft new decorations, and also you need to be at the party this night, because you made some really cool challenges and games. What will be your plan for this situation? Please be specific as possible. • During pre-conference, the facilitators request that the plenary, during the opening, should have all the windows covered, so no outside light can pass. With a room that had glass walls, only one day left and no budget, how are you going to manage it?
C. SPECIFIC | SALES & LOGISTICS • What is an envisioned plan of logistics that you think would be needed for WinCo, for around 120 delegates & 60 EPs? Create a list of logistics based on decorations, welcome packages, stationery, breakfasts, coffee breaks. • How do you envision the added value that the sales area can bring in order to boost the experience of a delegate at WinCo (types of inkinds sold)? Base your answer for the previous question. • Please create a sales plan for WinCo | take each area of products that can be received (e.g. stationery, food, drinks) and mention the amount of receivables that you plan to sell and at least 3 potential partners for each. • Please attach an e-mail template (or templates), through which you would sell the conference.
C. SPECIFIC | MARKETING • How would you imagine WinCo in terms of promotion and showcasing? • Provide a link to a drive folder that contains your portfolio of your previous work (should contain at least 10 different designs)
• Create a posting plan for 1 month of promotion on social media for attracting & engaging applicants • Create 2 examples of posts you would use to promote WinCo to Team Leaders. • What is the value proposition of coming to WinCo (2 separate texts, one for current EBs and one for elected EBs)?
C. SPECIFIC | RECEPTION • How do you plan to engage the Chief Delegates in order to make sure you have enough delegates for the conference? • What are the 3 main bottlenecks in the Reception area? For each, please state a point of improvement.
• In the first day of the conference, three of the biggest LCs arrive at the same time for the check-in, right before the start of the plenary, and somehow the receptionist is missing. What will be your plan, with specific steps, in order to accommodate the delegates, and also to not to have problems with the venue?
WinCo & IPC
OC Application Booklet