AISHK Parent Association 2023 Handbook

WELCOME TO THE 2023 SCHOOL YEAR!

AISHK has come to be known for its warm community and “family feel”. This is largely owed to our supportive parent community who are truly a helping hand and friendly face for the whole school. Any AISHK parent is automatically considered part of the AISHK Parent Association.

The AISHK PA is here to:

Welcome and Support You

We promote close cooperation between the School and parent body, and ensuring a welcoming support network for both new and current parents.

Make a Difference

Share your skills and resources to enhance the learning and recreational environment of our students through fundraising.

Connect!

Getting involved with the PA is a great way to meet fellow parents and make lasting friendships within the community.

Celebrate Community

We as a team work with the School to coordinate AISHK’s dynamic community events.

Collaborate and Communicate

We collaborate closely with the AISHK Development Office to promote PA activities through the School’s official platforms.

2023 PA COMMITTEE

The entire AISHK parent community is rich with local and international experience, connections, ideas, passion and dedication.

We, as a school and PA are fortunate to benefit from such a supportive parent body.

The 2023 PA Committee is a true reflection of this, with a diversity of knowledge, and a total of 8 different languages spoken within our members.

To learn more about the 2023 Committee, including their introductory videos, be sure to visit the Parent Association section of the AISHK website.

JoannaHartnett

president

Beth Lorenzo VP SECRETARY

Alex Harrington

VP FINANCE

Ivy Fong VP COMMUNITY

Jacinta Fernandes

Kwai Lee

VP EVENTS

general committee

Nina Jin, Lourdes Chiu, Elvalenna Chui, Sharon Ding, Emily Tang, Aki Bell, Samorn Pongchaiyong

VP NEW PARENT COORDINATORs

2023 PA COMMITTEE POSITIONS & ROLES

The PA Executive Committee is expected to help with one role or event per year and attend all committee meetings during the year. Correspondence with the school and within the PA is generally weekly. More contact may be required per the duties of each VP and in the lead up to PA Events. Members of the General Committee are expected to help with one role or event per year and attend a minimum of six committee meetings during the year.

PA EXECUTIVE COMMITTEE

President

Oversees and assists with all activities undertaken by the Association

Represents the Association to the School and the wider community through events, meetings and through a position by invitation on the School’s Board

Promotes collaboration between the PA and the School and is committed to all Association events and their planning

Chairs all PA General and Head of School meetings (approx. 4 each per year)

Vice President - Secretary

Oversees the agenda, minutes, record-keeping and administrative aspects required for maintaining and efficient and communicative Association

Attends all PA Executive & Head of School Meetings (approx. 4 per year)

Vice President - Finance

Manages the account of the Association and supervises the accounting for Association events

Liaises with the School’s Business Administrator and reports to the Association on financial matters, and therefore, should have a reasonable understanding of Accounting.

Vice President - New Parent Coordinator

Facilitates the Welcome Coffee Mornings, normally the first day of each term

Manages the New Parent Forums at the beginning of each term, as required

Ad hoc, informal meeting with parents, as required

Works closely with the Vice President Community Liaises with School and external parties, as appropriate, to conduct other gatherings of interest to new families to Hong Kong and AISHK.

Vice President – Community

Recruits and coordinates Class/Year Level Representatives

Manages communication between the Class/Year Level Representatives and the PA in relation to parent social activities within their class or year levels

Works closely with the Vice President – New Parent Coordinator and their respective activities.

Vice President – Events

Supports the President, Secretary and any specific event committees to plan and schedule PA events for the year

Coordinates with and supports the PA President and Secretary and specific event committees to maintain related documentation and communications regarding PA events

Works proactively and closely with the School Development Office to leverage from and align messaging with the School’s official communication platforms and ensure timely event promotion

Works closely with the Treasurer to observe the budget for PA events

Assists with attracting volunteering, donations, rostering and on-the-day planning for PA events

PA GENERAL COMMITTEE (10 Positions Available)

Members provide general assistance with tasks as they arise throughout the year. They may take on specific committee responsibilities for the Association, by arrangement with the PA President and the Head of School, such as assisting with Parent Forums, Welcome Committees for new AISHK parents or the PA Website. General committee members may wish to join the sub-committees that are formed during the year to organise key events eg. AISHK Fair, Ball, Mother’s Day or Father’s Day events.

The School and the Parent Association have a long tradition of enlisting Class Representatives for each year level.

The main purpose of establishing a system of Class Representatives is to assist with communication between School and home and to provide a link or contact point for parents within class groups for information sharing and parent community events.

is a wonderful opportunity for parents to be involved with class functions, activities, excursions and the planning stages of special events and meet ups.

Tak a look around the AISHK Parent Association e-Shop!

The purpose of this platform is to provide you with a creative and useful way to connect with AISHK culture and to foster a sense of school community, identity and belonging.

Proceeds from e-Shop sales will go towards school enhancement projects, undertaken jointly by the PA and school. From tech items to umbrellas and drink bottles, please enjoy browsing and purchasing our items.

Selected with functionality, style and affordability in mind, our products all feature a touch of the unique AISHK look, which we hope you will enjoy using in your daily lives.

Thank you for your support!